SOO MH AV.pdf

STATEMENT OF OBJECTIVES (SOO)

Audio and Visual Services for Mental Health Flight Leadership Course.

I. Purpose: Audio and Visual (AV) Equipment and Support Services at The Florida

Hotel & Conference Center, located at 1500 Sand Lake Rd, Orlando, Florida

32809. The dates of the FY24 event will be held 4-7 March 2024.

II. Scope or Mission: With a focus on readiness in the Air Force Medical Service, DAF Mental Health will host an in-person skills training conference. This course is for our new and existing Mental Health Flight leaders (Flight Commanders and

Flight Chiefs), Mental Health MAJCOM Functional Managers and Behavioral

Health Consultants, and Mental Health Training Directors across the Air Force.

The requested equipment is needed to execute an interactive and hands-on training session to include robust discussions and an enhancement of readiness for

76 clinics.

III. Period and Place of Performance: 4-7 March 2024, 1500 Sand Lake Rd, Orlando, Florida 32809.

IV. Background: This is a new requirement.

V. Performance Objectives: Fiscal Year 2024 objective will complete audio visual equipment and support for the AF MH Flight Leadership Course for a group of

30+ members in a smaller meeting room on 4 March 2024. This room will need

A/V support to provide a projector/screen, internet and audio capability for a presentation and dialogue from group. Large conference space will be used 5-7

March for approximately 230+ attendees. Equipment should connect with sound system so that audience may hear both video and microphone sound.

Technician(s) to set up, maintain, and strike-down equipment needed for services.

AV technical support should be on hand in case of malfunction. AV Equipment needs to be in place prior to event start date of 4 March 2024 and equipment strike-down must be completed no earlier than 4:00 pm 7 March 2024. The following equipment shall be required:

AUDIO AND VIDEO EQUIPMENT

1 Projector, 1 8-10' on diagonal screen, and audio/microphone capability for virtual briefs. (Needed for March 4th only in Heroes Room)

1 Mixing board with audio support for laptop audio and speaker audio.

4 Handheld mics at the same time (Q&A sessions).

3 >4000 lumen projectors (10' drop-down projectors provided by hotel).

4 Speakers. (1x needed for Monday in Heroes Rm, 3x needed for Ballroom Tue-

Thurs)

1 Podium with 1 microphone. (Needed for Ballroom Tue-Thurs)

1 Fold-back monitor (Needed for ballroom Tue-Thurs. A monitor facing the presenter on the stage so they can move away from the podium.).

3 Microphones with 2 stands. (Needed for Ballroom Tue-Thurs)

1 Remote slide advancer.

1 Lapel microphone. (Needed for Ballroom Tue-Thurs)

3 Extension cords & 6 power strips. (Needed for Ballroom Tue-Thurs)

LAN/Ethernet for virtual briefs 4-7 March.

Ability to run "presenter view" at the podium and full screen on the projectors.

ESTIMATED LABOR NEEDED

1 Tech for 1 hour - SUN: Deliver/Set Up for Legacy North 2 Room: 1 Projector, 1

8-10' on diagonal screen, and audio/microphone capability for virtual briefs.

2 Techs for 5 hours - MON: Deliver, Set up for General Session at Heroes

Ballroom/Function Test.

1 Techs for 8 hours - TUE: AV Tech Support as needed for malfunction.

1 Tech on site for 2 hours – TUE: Strike-down Legacy North 2 Room.

1 Tech on site for 8 hours: TUE/WED/THUR: AV Tech Support as needed for malfunction.

2 Techs for 2 hours – THU after 4:00 pm: Strike-down all rooms.

VI. Operating Constraints: At this time, there are no operating constraints identified.