SOO_GFML _ Service Contract.pdf

Statement of Objectives (SOO) 1 st Global Field Medical Laboratories (GFML)

Service Contract

By: Raymond Cajigas Date: September 10,2026

STATEMENT OF OBJECTIVES (SOO)

Award/Mod Effective Version Date Award

Contract Number:

Task Order Number:

Contractor Name:

Tracking Number:

CUI

1. Contracting Officer’s Representatives (CORs):

a. Primary COR:

MAJ Janay Gusme XO,1st Global Field Medical Laboratory

DSN: 278-3606

MS Teams Work number: 520-714-5771 Mobile: 917-805-6746

b. Technical Point of Contact (TPOC):

Mr. William Wall, Director

USAMMA / MMOD-PA

Office: 570-615-7744

DSN: 312-795-7744

william.d.wall.civ@army.mil

2. Requirement Title:

1 st Global Field Medical Laboratories (GFML) Service Contract

3. Background:

The 1st Global Field Medical Laboratory (GFML) operates as a critical, rapid-response asset for chemical, biological, radiological, nuclear, and explosives (CBRNE) threat assessment and health surveillance on a global scale. This highly specialized unit deploys worldwide, often to austere or high-risk environments, to provide timely and accurate threat identification and analysis. The GFML's mission-critical capabilities are essential when:

• Rapid Threat Assessment is Required: Samples cannot be transported to fixed laboratories within a 24-hour timeframe, necessitating on-site analysis.

• High-Risk Environments Pose Challenges: Immediate hazard identification is required in areas with potential chemical, biological, or industrial contamination.

• Force Protection and Counter-Weapons of Mass Destruction (WMD) Operations are

Underway: The GFML supports these missions by providing on-the-ground surveillance, confirmatory laboratory testing, and health hazard assessments.

The unit's ability to deploy as a cohesive team or in task-organized elements ensures flexibility and responsiveness across a wide range of operational scenarios, supporting both environmental and occupational health, as well as addressing endemic and CBRNE threats.

Until 2024, the GFML’s equipment was serviced under contract number 47QFNA23F0054 by Scitech Services, through the 20th CBRNE Command. Effective 2024, the responsibility for maintenance and repair has been transitioned to Maneuver Medical Systems (PM M2S), which will oversee procurement and sustainment activities.

4. Objectives:

The purpose of this Statement of Objectives (SOO) is to obtain comprehensive maintenance, calibration, repair, and sustainment services for specialized laboratory and analytical equipment in support of the 1st GFML. The objective is to maximize equipment availability, ensure continuous analytical precision, and extend the lifecycle of the supported devices through proactive preventative maintenance, certified calibration, and responsive corrective repair for the GFML for up to five (5) years.

5. Scope:

The scope of this effort includes preventative maintenance (PM), corrective maintenance (CM), emergency repair, parts procurement, and calibration services for the specified 1st GFML equipment inventory, with the Contractor proposing a solution that meets or exceeds Original Equipment Manufacturer (OEM) specifications and Army metrology standards. In instances where a device is determined to be non-repairable, obsolete, or Beyond Economical Repair (BER), the Contractor shall, at a minimum, execute calibration services to determine if the equipment remains within acceptable operational tolerances or document its failure to support proper disposition. To accomplish this, the Contractor shall provide all personnel, labor, equipment, supplies, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance, calibration, and repair on the following supported devices:

Item No. Part Number Nomenclature / Device Description

1 DMC 3000 Electronic Personal Dosimeter- A rugged, lightweight radiation detection device used to measure real-time individual exposure to X-ray and Gamma radiation

2 425-004 Portable Liquid Scintillation Counter (LSC) & Gamma Counter - Handheld / Portable single-sample counter designed for both laboratory and demanding field deployments

3 5050000 Handheld X-Ray Fluorescence (XRF) Spectrometer / Metal Alloy Analyzer- Quantifies metallic composition from light metals up to heavy transition and precious metals (such as Lead, Copper, Titanium, Gold, and Platinum)

4 GVMCB3-A1C123E-

AM1

MultiRAE Pro Portable Multi-Threat Monitor- Simultaneously monitors threats, including: Oxygen, Combustibles, Carbon

Monoxide, Sulfur Dioxide, Volatile Organic Compounds - Photoionization Detector

(PID)

5 0843 Kestrel Handheld Wind/Weather Meter Replacement Impeller- represents the replacement user-installable impeller assembly used for Kestrel 1000–5000 series environmental meters

6 825-PCR/HEPA

Chamber

HEPA-Filtered PCR Chamber / Still Air Enclosure- A positive-pressure laboratory research chamber designed to limit airborne contamination during DNA sequencing and PCR procedures.

7 G7-010W Dry Air & Nitrogen Laboratory Gas Generator

8 A78900004 CRYOTOME MICROTOME - a rotary microtome housed inside a refrigerated chamber (freezer) designed to rapidly freeze and slice delicate, water-rich biological tissue specimens into ultra-thin sections

9 MS3002S Precision Laboratory Balance / Digital Analytical Scale- designed for highly accurate and repeatable weighing of chemical agents, biological samples, and laboratory reagents

10 XS64 Precision Laboratory Balance / Digital Analytical Scale- designed for highly accurate and repeatable weighing of chemical agents, biological samples, and laboratory reagents

6. Performance Objectives:

The Contractor shall achieve the following performance objectives:

Objective Description Target Metric

Operational Readiness

Maintain a high state of equipment availability for all supported laboratory devices.

Minimum 95% Operational Readiness Rate.

Preventative Maintenance

Execute scheduled PMCS in accordance with OEM specifications and Department of War (DoW) standards.

100% of scheduled maintenance completed within established timeframes.

Calibration & Precision

Ensure weighing scales and the HPGe Spectrometer are calibrated to recognized standards to ensure analytical integrity.

100% of devices requiring calibration maintain active, unexpired calibration certificates.

Corrective Repair Response

Respond to and resolve unscheduled maintenance faults rapidly to minimize laboratory downtime.

Respond within 2 hours;

Repair/Replace within 48 hours.

Asset Tracking & Reporting

Maintain accurate, real-time records of all maintenance actions, calibration certificates, parts consumption, and lifecycle data.

Document all maintenance actions, calibration certificates, lifecycle data, and repair history, providing transparent reporting to the 1st GFML Command.

6.1 Task 1 – Preventative Maintenance and Annual Services

The Contractor shall provide all labor, parts, tools, diagnostic equipment, and transportation necessary to perform scheduled preventative maintenance and annual servicing on the equipment listed. Maintenance shall be conducted in accordance with OEM manuals and industry best practices to maximize equipment lifespan and mitigate unexpected failures.

6.1.1 Subtask 1 - Inspection

Prior to any maintenance or testing, the Contractor shall conduct a comprehensive visual and physical inspection of each device. This includes, but is not limited to:

• Examining all external housing, seals, and structural components for cracks, corrosion, or physical damage.

• Checking all power supplies, cables, connectors, and interfaces for wear, fraying, or electrical degradation.

• Inspecting internal components (where authorized by OEM guidelines) for dust accumulation, fluid leaks, or component stress.

• Documenting all baseline conditions and identifying any visible faults that require immediate corrective action.

6.1.2 Subtask 2 – Testing

Following the physical inspection, the Contractor shall perform diagnostic and functional testing to verify operational integrity. This includes:

• Executing OEM-specified diagnostic routines and built-in tests (BIT).

• Verifying calibration statuses and taking benchmark readings using traceable standards

(e.g., NIST-traceable sources for radiological/scintillation detectors and reference weights for scales).

• Testing environmental sensors, gas/nitrogen flows, and mechanical components (e.g., cryotome microtome blades/motors) under simulated operational loads.

• Documenting all test results, pass/fail metrics, and deviations from acceptable OEM tolerances in a formal service report.

6.1.3 Subtask 3 – Replacements

Replacement Parts: Apply maintenance strategies that ensure faulty or worn-out components are replaced in a timely manner. All replacements must be sourced directly from the OEM.

6.2 Task 2 - Repairs (Corrective Maintenance)

The Contractor shall provide comprehensive repair services to correct any faults, malfunctions, or out-of-tolerance conditions identified during operational use, preventative maintenance inspections, or testing.

• Troubleshooting & Diagnostics: Isolate faults down to the Lowest Replaceable Unit (LRU) or component level.

• Parts Replacement: Procure and install OEM-approved replacement parts, components, and assemblies required to restore the equipment to fully functional status.

• Post-Repair Validation: Conduct full functional testing and calibration verification (as outlined in Subtask 2) on all repaired devices before returning them to operational service to ensure the repair successfully resolved the issue without introducing new faults.

• Reporting: Provide a detailed maintenance action report documenting the fault, the corrective action taken, parts replaced, and final testing results.

6.3 Warranty Requirements

The Contractor shall provide comprehensive warranty coverage for all services rendered and materials provided under this requirement to ensure reliability and protect the Government from defects in workmanship or parts.

• Labor and Workmanship: The Contractor shall warranty that all preventative maintenance, inspections, testing, and repair services are performed in a professional, workmanlike manner and in strict accordance with OEM specifications. The Contractor shall provide a warranty on all labor for a standard commercial period, or a minimum of ninety (90) days from the date of final Government acceptance, whichever is greater.

• Parts and Components: All replacement parts, components, and assemblies installed by the Contractor shall be newly manufactured, OEM-approved items. The Contractor shall pass through to the Government all applicable OEM warranties for these parts. In the event an OEM warranty is not provided, the Contractor shall warranty the parts against defects in material and manufacturing for a minimum of ninety (90) days.

• Correction of Defects: If any equipment experiences a failure or malfunction attributable to defective replacement parts or improper workmanship during the specified warranty period, the Contractor shall promptly re-perform the necessary services and/or replace the defective parts at no additional cost to the Government.

• Response Time: Warranty repair actions shall be initiated by the Contractor within a defined standard response time (e.g., 48 to 72 hours) following official notification of the defect by the Government point of contact.

Task Order Management Plan Monthly Status Report

Deliverables: Technician’s Report

The contractor must include a comprehensive technician’s report detailing all findings from the inspection, testing, and any parts replaced or repaired during the preventive maintenance or repair of the devices. This report should document the condition of the cabinet, test results, identify any issues, corrective action taken, and verification of proper function after maintenance.

7. Performance Standards.

The devices outlined in the SOO shall be repaired, replaced, and tested in accordance with NSF/ANSI Standards.

8. Place of Performance.

Mission Location: Services will be performed for the Global Field Medical Laboratory (GFML) located at Aberdeen Proving Grounds MD at the following address:

6597 Reconnaissance Street, Building 5116 Aberdeen Proving Ground, MD 21005-5001

Or at Tobyhanna Army Depot at

Tobyhanna Army Depot 11 Hap Arnold Blvd Bldg 7 Bay 1 Tobyhanna, PA 18466

Place of Performance: The work shall be performed on site at one of the two (2) Government facilities listed above. Most of the services will be performed at Aberdeen Proving Ground. In the event their equipment breaks while the unit is deployed, and they decide to send it for repairs, the repairs will be performed at Tobyhanna. Local travel to and around the mission location may be required throughout the period of performance; this travel will not be reimbursed. Long-distance travel within CONUS may be required to meet the requirements of this SOO. Long distance travel within CONUS must be pre-approved in writing by the Contracting Officer Representative (COR) prior to the Contractor incurring the cost in support of this contract.

9. Period of Performance: One (1) year after contract award with four (4) optional years.

10. Delivery Schedule:

SOO

Task

Deliverable Title Format Number

Calendar Days After

Maintenance completed

1 Technician Report Contractor-Determined

Format

2 Copies to COR;

Letter Only to KO

Cost breakdown for services or repair parts outside of what’s agreed in the contract

Contractor-Determined Format

2 Copies to COR;

Letter Only to KO

3 Certification Report

Equipment labels and digital testing reports Per device 15

11. Security Requirements: This section supplements Block 13 of the Government provided DD Form 254, Contract Security Classification Specification. The following security requirements shall apply to this effort.

The contractor shall coordinate visits with site Point of Contract (POC)s providing at least a 72-hour notice (or according to each site security requirements) prior to any site access. Contractor personnel without security clearances performing any task under this SOO must be escorted by cleared personnel (civilian, military, or contractor).

References:

11.1 Facility Security Clearance: N/A

11.2 Security Clearance: N/A

11.3 Investigation Requirements: N/A

11.4 Visit Authorization Letters (VAL): Visit requests shall be processed within two (2) weeks before visit, to coordinate escort.

11.4.1 Visit Authorization Requirement (VAR) Package. VARs must be received via email and require pre-approval from the assigned COR five (5) business days in advance of the report date.

The VAL/VAR/ Visit Termination Notice (VTN) should be sent via email to the appropriate COR. The VAL/VAR/VTN should be sent using in a locked “Zip” file in one e-mail and then followed up by another e-mail with the password to unlock the Zipped file, because it contains sensitive information covered by the Privacy Act.

Documents to include in the VAR Package:

1. Inter-office Memorandum (IOM)

2. DD Form 254 Prime and/or Sub (Good Standing approval emails for current option year)

3. Contractor VAL signed by the Contractor Facility Security Officer (FSO)

If Defense Information System for Security (DISS) is not available, the VAL must contain the following information on the company letterhead:

• Company name, address, telephone number, facility security clearance

• CAGE CODE

• Contract/Order Number

• Name, SSN, date and place of birth, and citizenship of the employee intending to visit

• Certification of personnel security clearance and any special access authorizations required for the visit (type of investigation & date and adjudication date & agency)

• Name of COR/Alt COR

• Dates or period the VAL is to be valid

11.4.2 VTN Package: The Contractor FSO will forward a VTN letter to the COR identified in the SOO for all employees leaving the contract.

11.4.2.3 In addition, the CORs and security managers shall inform the Security Office when contractor personnel are removed for cause from a contract. This step is being added to prevent contractor personnel removed for security related issues from returning to PM M2S without appropriate vetting. This step will also provide security with pertinent information to make an informed decision regarding potential contractor employees’ access to secure facilities and sensitive information.

The VTN must contain the following information on company letterhead

• Company name, address, telephone number, facility security clearance

• CAGE CODE

• Contract/Order Number

• Name, SSN, date and place of birth, and citizenship of the employee

• Name of COR/Alt COR

• Termination Date

• Reason for Termination

*Any VAL/VAR submitted without the above information will be denied.*

11.5 Security Contacts. Security Personnel can be contacted for Industrial or Personnel Security related issues at (301) 225-1235 or via mail at:

Janay Gusme

MAJ, MS

XO,1st Global Field Medical Laboratory

DSN: 278-3606

Work number: 520-714-5771 Mobile: 917-805-6746

11.6 Information Security and other miscellaneous requirements.

11.6.1 Contractor personnel shall comply with all local security requirements including entry and exit control for personnel and property at the Government facility.

11.6.1.2 M2S retains the right to revoke contractor personnel access to Government facilities and networks, who violates one or more of Security Personnel Adjudicative guidelines, harassment or violence in the workplace while assigned to a contract clearly conflict with the interest of the Government.

11.6.1.3 If contractor employee is accused of violating state or federal laws and/or Government professional conduct policies or regulations, then the Government may require that such contractor employee be removed from Government premises and/or that such contractor employee be removed from supporting this contract, pending the duration and outcome of a Government investigation if the Contracting Officer finds that the conduct or violation alleged has the potential to negatively interfere with contract performance or operations at a Government facility. Only the Contracting Officer can make such a request on behalf of the Government. Removal of contractor employee shall not negatively impact contract performance.

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI): N/A

13. Other Pertinent Information or Special Considerations: NA

13.1 Packaging, Packing and Shipping Instructions: The vendor will work with the COR to have items pertaining to device service and maintenance shipped to place of performance.

13.2 Inspection and Acceptance Criteria: N/A

13.3 Property Accountability: N/A

13.4 Transitioning: N/A

13.5. Supply Chain Risk Management (SCRM): N/A

13.6 Training: N/A

13.7 Section 508 Accessibility Standards: N/A