SOO-FEM00014-5J_Maintenance-and-Repair-Roofs-Bldg 61701-FA24JUN22.docx

SOO: FEM00014-5J – Bldg. 61701 –Maintenance / Repair Roof Revision: 0

STATEMENT OF OBJECTIVES

Work Order Number FEM00014-5J – Bldg. 61701 Maintenance / Repair Roofs Project Manager: Fredy Arevalo Date: June 24, 2022

Project Background The Barnes Field House was built in 1958. In 1989, the racquetball court roof was added to the building. There are four separate roofs that need replacement. The combined roof area is approximately 21,000 square feet. In November 2020, all of the building’s roofs were tested for asbestos. The test results were negative. See the test results 202010268.

Statement of Objectives This is a Design/Build contract. All work and materials will be based on UFC 3-110-03 Roofing Standard. The designer of record shall determine wind uplift pressures derived from the dimensions of the corners, perimeters, and fields of the roofs in accordance with ASCE-7, Minimum Design Loads for Buildings and other Structures. The calculated values shall be provided in a separate submittal. Except for the Pool Area Roof, the roofs shall be rated for winds up to 125 mph.

The Contractor shall provide design / build services and furnish all labor, material, equipment, supervision, transportation, permits, fees, licenses necessary to “Maintenance / Repair Roofs”, located at Fort Huachuca, Arizona. A non-specific statement of work for this repair project is provided below in Section 4.0. The Contractor shall prepare a more detailed scope of work outlining their Contract Execution Overview, to include their technical approach, labor hours, materials/equipment, self-performance/sub-contractor, and tentative schedule. The Contractor shall field verify the area of work before submitting their SOW and proposal.

Proposal Requirements Technical Approach. The Contractor proposal technical approach section must address each of the line items listed in Section 4.0, Statement of Work. Language of this section must include a description of the steps and methods by which each item of the SOW will be completed. This description must adhere to the details outlined in pertinent UFGS and UFC specifications, such that a clear understanding of the requirements can be demonstrated to a competent, qualified person.

Labor Hours. The Contractor proposal labor hours section must give a detailed breakdown of labor hours, to include an estimated number of hours assigned to each trade or supervisory position, such that a clear understanding of the division of labor can be determined. In addition, the total number of hours estimated for the project should be listed.

Materials/Quantities/Equipment. The Contractor Proposal Materials, estimated quantities, and equipment section must provide a clear and detailed list of all of the building materials and estimated quantities, as well as the equipment to be used in the execution of the project. These items must be presented in a bulleted list fashion such that a competent qualified person can understand what materials, estimated quantities, and equipment will be used during the execution phase of the project.

Materials shall include items such as chemicals or mechanical fasteners, hardware, devices, valves, piping, sealants, structural members, and all other permanently installed materials at the project location.

Equipment shall consist of all tools, machinery, motorized or engine driven equipment, and all other non-permanent items which will not be left on site.

Tentative Schedule. The Contractor Proposal Tentative Schedule section must provide a detailed estimate of all activities to be conducted during the project period of performance. Scheduled actions must be listed in a logical order to demonstrate a clear timeline of the proposed project activities.

Statement of Work The following list is not detailed in scope; the Contractor shall provide a more specific scope of work:

The project requires a full and complete tear-off of four separate existing roofs. This will be a design build incorporating R-30 insulation, single ply PVC membrane 72 mils in thickness minimum, and shall follow the UFC 3-110-03. Walking/equipment pads 100 mil thickness minimum shall be installed from the roof access points to and around all roof mounted equipment. A detailed statement of work shall accompany the proposal. See drawing FH-AZ 61701-01s.

All repaired roofs shall be insulated to R-30 value. Screws/fasteners may protrude through the top flange/flute of the deck but not through the bottom flute/corrugation. The Contractor shall submit cut-sheets for screws and fasteners that specify their corrosion resistance and the manufacturers’ insulation fastening requirements.

Contractor shall field verify the roof areas, penetrations, and equipment in place. See Picture #1.

Shop drawings associated with the SOW and estimate shall be provided as part of the Contractor’s proposal package. Cut sheets may be acceptable as “shop drawings” if they show how the work will be accomplished. Failure to provide shop drawings will render a proposal unacceptable.

The Contractor shall provide a complete design for approval, before construction commences, that shall include roof plans, roof details, and specifications.

The Contractor shall install the new roofs in accordance with manufacturers’ specifications, approved design drawings, and submittals.

All equipment curbs shall be inspected and repaired, if deteriorated. Pitch pans, lead jacks, and metal flashing where present shall be replaced with new. All scuppers, gutters, downspouts and other drainage related material and other roof associated accessories shall be replaced with new. If new roof/insulation produces a thicker roof than currently exists, curbs for roof mounted equipment and all vent/exhaust stacks shall be adjusted.

Curb and penetrations in the Administration Area Roof that no longer are used shall be demolished. The Government will identify the curbs and penetrations after award.

Expansion joints, where present, shall be replaced with new and warranted as part of the roof.

Contractor shall install new 26 gauge steel base flashing on all existing roof penetrations, where base flashing is not existing.

Deteriorated fascia/rake boards shall be replaced with new and painted to match existing color.

Any equipment or conduit identified as abandoned by the Government shall be removed and disposed of.

Racquetball Court Area Roof. The racquetball roof is approximately 3600 SQF and has tested negative for asbestos. The Contractor shall demolish the built-up roof and insulation. Provide and install PVC membrane per 4.01. The roof shall be rated for winds up to 125 mph. See Picture #2, #3, #4, and #5.

South Entry Area Roof. The entry roof is approximately 490 SQF and the roof was tested negative for asbestos. The Contractor shall demolish the built-up roof and insulation. Provide and install PVC membrane per 4.01. The roof shall be rated for winds up to 125 mph. See Picture #2, #3, #4, and #5.

Pool Area Roof. The pool roof is approximately 8900 SQF. The pool roof was re-tested for asbestos and the test results are negative for asbestos. Demolish the built-up roof and insulation. Provide and install PVC membrane per 4.01. See Picture #6, #7, #8, #9, and #10. The wind-speed requirement for this roof area is based upon original plans, which is assumed to be less than 125mph.

Administration Area Roof. The administration roof is approximately 8000 SQF. The roof was tested negative for asbestos. Demolish the built-up roof and insulation. The roof shall be built up to ensure proper drainage and eliminate water ponding. Provide and install PVC membrane per 4.01. The roof shall be rated for winds up to 125 mph. See Picture #9 and #10.

Many conduits and wires will have to be detached from the roofs to install the new roof systems. Electrical circuits shall be re-routed, wires cut out and spliced to ensure that the affected areas are not without power for longer than 60 minutes. Re-install the conduits and wires by the best means and methods. Any necessary utility outage or equipment disconnect shall be coordinated a minimum of 5 working days in advance. Utility and/or equipment shall not be disconnected without approval from the Government.

Remove the existing ridge vent above the pool area and cover the opening. That ridge vent no longer serves any purpose.

Provide ½” conduit and frame support for the lightning warning system (Strike Guard). The ½’ conduit shall be embedded in the insulation. The frame support will be attached to the ridge area.

The User will re-route the DirectTV cables before the work commences to areas that do not interfere with the work. The User will re-install DirectTV cables after the work is complete.

Replace all 3 access ladders to meet minimum OSHA standards and add a metal stair for the South entry roof area.

The Contractor shall demolish the existing Pool Area Roof in no more than 5 working days and shall notify the Government 2 weeks in advance of the demolition. The Contractor shall install the new Pool Area Roof so that the screw fastening process is completed in no more than 5 working days and shall notify the Government 2 weeks in advance of starting that process. The Contractor shall cover the swimming pool during both of those phases of the project.

At no time shall the roofs be left in a condition that could allow water to penetrate. Contractor is allowed to core sample to verify the thickness of the roofs before award. Contractor shall spot repair where core samples are taken.

All new roofs shall be watertight. All drainage shall be positive with no ponding. Water testing is required for all roofs. A Government representative shall be present during water testing.

The final product shall include a materials and labor warranty of a minimum 20-year material and 5 years inspection and labor.

The HVAC system in the racquetball court is not part of this task order. Any issues with that HVAC system will be corrected by the Government O&M Contractor.

The Contractor shall install safety signs at the access points and on the roof regarding slippage when wet or frosted over or snow covered.

The lightning protection system (LPS) is not part of this task order.

4.29 Remove all trash and unused material from all work areas.

Schedule Notice to Proceed (NTP) shall be issued no later than 10 calendar days after the award and project shall be 100% complete and ready for final inspection no later than 120 working days after the NTP.

The Contractor’s proposed schedule shall be submitted with the proposal. A revised schedule shall be submitted at the time of the preconstruction conference for approval. The schedule shall be in the form of a progress chart of suitable scale to indicate the percentage of work scheduled for completion at any given date during the period. The schedule shall take into consideration anticipated adverse weather that could preclude progress, long-lead equipment or materials critical to the completion of the project, review periods for submittal items requiring Government review and approval, air quality control permitting process and other events and milestones as necessary. The schedule shall be dated and signed by the preparer. The schedule shall be updated, revised and submitted for approval each time in the event that work falls behind. The revision number shall be shown on any re-submittal. The intent is to show in the event that construction is behind just how the Contractor intends to finish within the approved contract time period. It is the Contractor’s responsibility to properly maintain the site during the life of the contract and warranty. Any damage caused by nature beyond the Contractor’s control will be addressed as a separate issue.

Occupancy The Contractor will schedule and perform work under this contract in such a manner as to allow the occupants of the building to continue their normal activities with the least amount of interference. The Contractor shall plan on weekend work to minimize the impact to the user(s) when required as part of the effort.

Material, Standards, Codes, Regulations, and Workmanship (FAR 52.236-5, Material and Workmanship) All materials and equipment shall be new unless otherwise specified. All work shall be completed in accordance with the plans and specifications, applicable industry standards, UFC, UFGS, NFPA standards; federal, state and local codes, regulations of EPA, OSHA, and NEPA if required; Fort Huachuca Energy Policy and Army Energy and Water Management Program. All government permits, certifications, lead paint and asbestos analyses, if required, etc. shall be obtained by the Contractor prior to commencement of work or prior to beginning construction and are the specific responsibility of the Contractor (Federal, State and local governments The provisions of Public Law 109-58 (Energy Policy Act of 2005) shall be totally incorporated. In the event of a conflict with industry standards, project specifications will take precedence.

The Contractor shall obtain specific approval for all materials and equipment that vary from the standards established herein. All work shall be performed in a skillful and workmanlike manner to current applicable industry standards and in accordance with manufacturer instructions. Work requiring certified craftsmen shall be performed by certified personnel. Proof of such certification, training, or other qualifications shall be made available to the Government upon request. If the manufacturer of any product used in accomplishing this project has published an installation and/or operation manual, such manual shall be followed in its entirety. If any organization such as, but not limited to, APA or ANSI publish any construction guide, it will be followed as applicable to this project. If the manufacturer’s manual deviates from any established code, regulation, local requirement or this scope of work, such deviation shall be brought to the attention of the government representative before award, for written resolution. A revised scope of work will be issued to specify such resolution and incorporated in any resulting award.

The Contractor shall comply with Federal directives by recycling at least 50% of Construction waste.

Air, water, asbestos, lead based paint and hazardous waste, among others, need to be covered in any construction, demolition or renovation contract; thus, the Contractor is required to maintain all record-keeping and submit it to the appropriate government entity at the appropriate time, with a copy sent to the DPW COR.

Clean Up (FAR 52.236-12, Cleaning Up) The Contractor shall at all times keep the work area, including storage areas, free from accumulation of waste materials. All trash will be removed from the site on a daily basis. Upon completion of the project, all equipment, materials and other items associated with the project shall be removed from the project site and the site shall be left clean. Any and all waste products created during performance of the work shall be removed from the project site, packaged in an environmentally approved manner and disposed of OFF-POST at an environmentally approved disposal site.

Utilities Where available, onsite utilities will be provided to the Contractor at their expense and will require a Utility Sales Agreement with Fort Huachuca. These utilities shall be used only in the performance and support of the project.

Any temporary connection to the utility system will be coordinated with the contracting officer’s representative prior to hook-up. The Contractor shall complete the temporary connection and all temporary electrical work in accordance with applicable codes and standards. Temporary electrical wiring and devices shall comply with the current National Electrical Code. Temporary wiring and devices shall be removed at project completion. All temporary electrical work shall be at the Contractor’s expense.

DD Form 1354 Worksheet Preparation The Contractor shall prepare a DD Form 1354 Information Worksheet near completion of the project and submit it to the Government prior to final inspection and acceptance. The Contractor may obtain a DD Form 1354 Information worksheet from the DOC CS or the DPW COR.

Contractor Quality Control (CQC) The Contractor is responsible for quality control and shall establish and maintain an effective quality control system and shall include the following:

The Quality control system shall consist of plans, procedures, and organization necessary to produce an end product that complies with the specified requirements of this project. The system shall cover all construction activities, both on site and off site, and shall be coordinated with the proposed construction schedule.

The Contractor shall submit to the COR for review and approval a Contractor Quality Control Plan proposed to implement the specified requirements. The plan shall identify personnel, procedures, controls, instructions, tests, records, and forms to be used. Construction will be permitted to begin only after acceptance of the CQC plan. The plan shall include, as a minimum, the following to cover all construction operations and features.

A description of the CQC organization and lines of authority (e.g., Organization Chart).

Names, qualifications, duties, responsibilities, and authorities of CQC personnel.

Procedures for scheduling, reviewing, certifying, and managing submittals.

Procedures for conducting CQC inspections to include routine inspections, follow-up inspections on deficient work, pre-final inspections, and final inspections.

Procedures for tracking construction deficiencies from the time of identification through acceptable corrective action (e.g., Deficiency Tracking Log).

Documentation and reporting procedures, including proposed reporting format.

The Contractor shall maintain current records providing factual evidence that the required QC activities and/or tests have been performed. These records shall be furnished to the Government daily and within 24 hours after the date covered by the report (except when no work is performed; then one report shall be submitted for every seven days of no work). The reports shall include the work of sub-contractors and suppliers and shall be on an acceptable form that includes, as a minimum, the following information:

Contractor/subcontractor and their area of responsibility.

Work performed each day, giving location, description, and by whom.

Weather conditions encountered.

Any delays encountered.

Test and/or control activities performed with results and references to specifications/drawings.

Materials received at the site with statement as to quantity and quality, acceptability, and storage.

Submittals and deliverables reviewed.

Job safety evaluations stating what was checked, results, and instructions or corrective actions taken.

Instructions given or received and conflicts in plans and or specifications.

Contractor’s verification statement that equipment and materials incorporated into the work and the workmanship comply with the specified requirements.

Inspection All work is subject to inspection and testing by the Government at all places and at all reasonable times before acceptance, in accordance with FAR 52.246-12, Inspection of Construction. Government inspections and tests do not relieve the Contractor of the responsibility for providing adequate quality control measures, nor does it constitute or imply Government acceptance of the work. The presence or absence of a government inspector does not relieve the Contractor of complying with the specified requirements, nor is the Government inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

Accident Prevention The Contractor shall comply with 29 CFR part 1926, 29 CFR part 1910, all state and local occupational safety and health requirements, and the requirements of EM 385-1-1, U.S. Army Corps of Engineers Safety and Health Requirements Manual.

The Contractor is responsible for accident prevention and safety and shall establish and maintain an effective system.

The plan shall be developed by a “qualified person” (EM 385-1-1, A-1, 1.a.) and be signed by a representative of the prime contractor’s “corporate office authorized to obligate the company.” The plan shall meet the minimum basic outline requirements contained in EM 385-1-1, Appendix A. The plan shall be job-specific and shall include work to be performed by subcontractors and measures to be taken by the Contractor to control hazards associated with materials, services, or equipment provided by suppliers. The accident prevention plan shall include procedures for frequent safety inspections, conducted by competent persons, of the work sites, material, and equipment to ensure compliance with the plan and other referenced standards. Unless otherwise approved, Quality Control personnel shall conduct and document daily safety inspections.

Submittals The Contractor shall provide information and/or submit samples of materials that the Contractor contemplates incorporating in the work. All submittals shall be at the Contractor’s expense.

The following submittal items are required for this project:

Submittals required prior to start of construction (normally at the PRECON) shall include:

Construction schedule Project designs, specifications, design analysis Shop drawings Submittal Register (ENG FORM 4025 and 4288) Catalog cuts (equipment and materials) Finish material samples and/or product data Sub-contractor personnel list (POC with phone number) Quality Control, Accident Prevention, Disposal/Borrow Pit Plans Permits and certifications (Dig Permit, Hot Work, etc.)

Submittals required during the construction period shall include:

Monthly reports to COR Draft DD Form 1354 Worksheet Air Quality Control and other Environmental submittals as appropriate Submittals required near the end of the project but before final inspection:

Final DD Form 1354 Worksheet As-Built drawings (per contract requirements) Certified Commissioning Reports O&M manuals – 3 hard copies and one computer disk (CD) All required certifications (potable water piping, gas line joint fusion weld certification, etc.)

Training for shop personnel Estimate quantity of all recycled wastes Repair parts list and vendors Maintenance paint Air Quality Control and other Environmental submittals as appropriate (construction water used, Dust control records, etc.)

If any of the equipment/material submittals are disapproved, the Contractor shall resubmit the disapproved submittals for review and comment within five (5) working days of notification of their disapproval. This process shall continue until all equipment/materials are approved by the government.

If Contractor uses or installs materials or equipment without approval, he does so at the risk of subsequent rejection, and replacement at his cost.

Final Inspection and Acceptance Final inspection and acceptance shall be conducted after the pre-final inspection is completed by the CQC representative and the pre-final inspection punch list items are completed by the Contractor. The CQC representative compiles the pre-final punch list immediately after the work is completed. The Government’s PM/COR/QA representative will sign for completion documents after the final inspection and its punch list items are corrected; and upon receipt of acceptable As-Built Drawings and any delayed work (seeding prior to rainy season, Air Conditioning Test, Adjustment and Balancing in summer months, etc.).

Warranty Requirements All work shall be covered under the one-year warranty of construction (FAR 52.246-21, Warranty of Construction).

In addition to the one-year warranty of construction, the Contractor shall obtain all warranties that would normally be given in commercial practice and, upon final acceptance of the work (or before), provide a list to the Government of each warranted equipment item, feature of construction, or system. The list shall indicate the following:

Name of item.

Model and Serial Number.

Installed location.

Name and phone numbers of manufacturers or suppliers.

Names, addresses, and phone numbers of sources of spare parts.

Warranties and terms of warranty. Items with warranties extending beyond the one-year warranty shall be indicated with separate warranty expiration dates.

Start date and duration of warranty period.

Summary of maintenance procedures required to continue the warranty in force with cross-reference to specific pertinent operation and maintenance manuals as applicable.

The list shall include the status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, and for all commissioned systems.

At approximately four and nine months after acceptance the Government may conduct warranty inspections. The inspections will be scheduled by the Government COR/Project Manager and conducted with the user, and, if possible, contractor personnel attending. A list of deficiencies existing at the time will be compiled and furnished to the Contractor for correction.

Drawing # fh-az61701-01

Picture #1

Picture #2

Picture #3

Picture #4

Picture #5

Picture #6

Picture # 7

Picture #8

Picture #9

Picture #10 image3.tiff image4.tiff image5.tiff image6.tiff image7.tiff image8.tiff image9.tiff image10.tiff image11.tiff image1.emf

101 102

103 119A

151 150

148 149

144 143

141 142

136 137

124125

119B

U P

BARNES FIELD HOUSE

BLDG 61701

BUILDING: 61701

FLOOR: 1

53'-0" 13'-9" 62'-8" 63'-3" 90'-0" 28'-0"

310'-8"

0'-

0"

7'

215'-0"

100'-9" 139'-11" 70'-0" 310'-8"

116'-0" 47'-

24'-

2" 64'-

1'-

1"

61701-FOYR1001

2" GLASS WALLS

61701-HALL1006

61701-RECP1007

5-NAF

61701-ADMN1008

61701-LDRY1009

61701-ADMN1010

1-NAF61701-FOYR1011

61701-STOR1012

61701-MNBA1013

61701-SHLK1015

61701-STOR1017

61701-FITN1018

61701-HALL1019

61701-HZRD1020

61701-MECH1021

61701-FITN102261701-FITN1023

61701-FITN1024

61701-STOR102561701-INST1026

61701-FITN102861701-FITN1029

61701-FITN1030

61701-FITN1031

61701-WNBA1032

61701-FITN1034

1-NAF

2-NAF

61701-ADMN1035

61701-ADMN1036

61701-ADMN1037

61701-STOR1038

61701-STOR1039

61701-ASUP1040

61701-ACON104161701-KITC1042 61701-STOR1043

61701-MNBA1045

61701-WNBA1046

61701-JANC1049

61701-COMP1050

61701-AUXI1051

61701-ADMN1052

8-NAF

61701-SHLK1054

61701-WNBA1055

WINDOW AREAWINDOW AREA

61701-MECH1056

chain link fence 2" in thk

61701-FITN1057

window window windowswindows

61701-MECH1058

61701-FITN1002

61701-FITN1003

61701-FITN1004

ORGANIZATION

ORG UIC

PARENT ORG

PARENT UIC

POINT OF CONTACT

POC PHONE NO

CATCODE

BARNES FIELD HOUSE (GYM)-

MWR

-TZ1001

AIFRED FRANSCISO

520-533-2948 74028

SPACE AND MANPOWER

AA

61701-HALL1047

61701-HALL1048

61701-SHLK1033

61701-HALL1044

61701-HALL1005

61701-MNBA1014

61701-FITN1016

61701-HALL1053

61701-HALL1027

7"

24'-0" 22'-6"

23'-11" 62'-8"

11'-11" 41'-0"

3"

19'-11" 33'-9"

5'-

48'-0"71'-5"

27'-4"

19'-0"

10'-11"8'-0"34'-10"9'-3"12'-0"5'-0"

21'-7"

4"

12'-0" 6'-8"

4'-8" 38'-3"

6'-

26'-7"15'-4"

12'-2" 12'-2"

3'-4"

8'-

4'- 6"6'-6"

9'-

6" 6'-6" 19'-9"

42'-8" 42'-0"

47'-0"

4'-0" 46'-8"

6"

8'-8" 7'-7"5'-4"7'-7"15'-10"

142'-8"

138'-0" 39'-4"

61'-4"51'-0"

68'-0"

32'-8" 7'-0"

7'-3"

12'-0"9'-2"18'-9"7'-0"

11' -8

7'-11" 16'-3"

24'-4"

12'-5" 27'-9"

8"

2"

8'-0"17'-0"14'-8"

3'-

4'-0"

8'-10" 4'-0"

8"

14'-9"

18'-9"

12'-0" 26'-1"

12'-3" 27'-9"

19'-1"

12'-10" 9'-11" 15'-5"

8'-5" 26'-8" 3'-8"

7'-9" 10'-4"

35'-0" 8'- 5"

14'-6" 19'-8"

10'-1"

10'-6" 8'-2"

10'-11" 15'-11"12'-3"

7'-0"6'-2"40'-5"

8'-9"

61701-HALL1059

61701-HALL1060

61701-INST1061

61701-INST1062

61701-INST1063

N

Model

FLOOR

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