SOO Compressed Gas Fulfillment - FINAL.pdf

Statement of Objectives

Liquid and Compressed Gas Fulfillment Services

Naval Research Laboratory – D.C.

1. Purpose and Location of Solicitation

The Naval Research Laboratory (NRL) requires continuous deliveries of various liquid and compressed gases for a wide variety of scientific and industrial applications, including the operation of specialized scientific equipment used in scientific research and technological development. This Statement of Objectives is intended to guide potential contractors in the design and performance of this service.

The contractor shall be responsible for the ongoing delivery and upkeep of liquid and compressed gases for all buildings as required at the following location:

Naval Research Laboratory – D.C.

4555 Overlook Avenue SW

Washington, DC 20375

2. Responsibility

Contractor shall be licensed and insured to perform all installation operations and comply with all local and Federal Laws and rules covering the installation operations performed at Naval

Research Laboratory (NRL).

Contractor shall comply with NRL requirements as defined in the contract terms and conditions and proposal response instructions.

3. Base Access Requirement

Prospective Contractor’s employees requiring access to Naval Research Laboratory (NRL-DC) shall have or be able to obtain Defense Biometric Identification System (DBIDS) access to the installation.

Failure to obtain or maintain base access may result in contract cancelation.

4. Scope and Description of Services Desired

The contractor will provide the following:

• Provide liquid and compressed gas delivery to various buildings and locations at the

NRL-DC campus in Washington, DC. This will include on-site filling of Government-owned and contractor-owned tanks and cylinders.

• Supply full Contractor-owned liquid gas tanks and compressed gas cylinders and remove empty Contractor-owned tanks and cylinders when requested.

• Pick-up of empty Government-owned liquid gas tanks and compressed gas cylinders and fill with liquid and compressed gases as ordered, and return full tanks and cylinders to NRL-DC.

• Services for routine Preventive Maintenance (PM), repair, and replacement of

Government-owned tanks and cylinders.

NRL requires the supply and delivery of a variety of liquid and compressed gases of varying purity levels and container sizes to NRL divisions located in multiple buildings at NRL-DC to support scientific and industrial operations.

The HAZMIN Section previously provided liquid and compressed gases to NRL divisions by using the following acquisition methods:

a.) Maintaining an inventory of Government-owned gas cylinders and sending them to gas suppliers to be refilled with specified gases and providing those gas cylinders to NRL divisions when requested.

b.) Procuring liquid and compressed gases in contractor-owned tanks and cylinders when needed to meet division requirements.

HAZMIN has ordered approximately 200-250 total tanks (also known as Dewars) of liquid nitrogen, liquid helium, and liquid argon per year over the last five fiscal years. HAZMIN has also distributed approximately 1,000 to 1,250 compressed gas cylinders per year to NRL customers over the last five fiscal years. These gases are a mix of argon, helium, nitrogen, hydrogen, carbon dioxide, and oxygen, among other gases.

Additionally, NRL divisions procure “specialty” gases that are not in the HAZMIN Center catalog. These gases are typically unique mixtures and purities of gases that may be ordered on a sporadic basis.

The Contractor must supply liquid and compressed gases of the type, purity level, and container size as specified in this Statement of Work (SOW). The Contractor must supply the lease, maintenance, repairs, and other servicing of Contractor-furnished tanks and cylinders.

The contractor must also fill Government-owned compressed gas cylinders and liquid gas tanks with required gases as long as they are qualified for transportation, storage, and use In

Accordance With (IAW) Department of Transportation (DOT) regulations, specifically 49 CFR

180.201-217.

The contractor will provide services for routine Preventive Maintenance (PM), repair, replacement, and disposal of Government-owned tanks and cylinders. Services may include hydrostatic testing, sandblasting, painting, and labeling of the tanks and cylinders.

The Contractor is responsible for making deliveries multiple times per week, Mondays through

Fridays, as required by NRL. Deliveries are typically made at least one (1) to three (3) days per week depending on usage. Delivery requests may be routine or emergency; routine requests must be delivered within 72 hours, and emergency requests must be delivered within 24 hours.

Usage volume per tank can fluctuate depending on what projects the various NRL divisions are working on. Government and contractor personnel will monitor tank usage simultaneously.

The Contractor is responsible for performing routine preventive maintenance (PM) on the tanks it owns and performing service repairs on Contractor leased tanks as necessary (e.g., valve replacement, hydrostatic testing, etc.).

5. Access to Site and Work Hours

Services under this contract must be performed in such a way that will minimize interruption to, or interference with, the normal operation of Government business on the premises to the extent possible. The contractor shall coordinate with the NRL onsite Facility Manager to coordinate activities and provide status against the schedule.

All installation activities will be conducted during normal business hours of the laboratory

(6:30am – 3:00pm) Monday through Friday.

See Attachment 2 – Instructions for On-site Contractors for more information.

6. Quality and Warranty

The Contractor will execute a Quality Plan to ensure workmanship and materials meet industry standard quality control metrics and standards.

7. Requirements

Anticipated Requirements for Liquid Gases:

Line Item # Gas Type Tank Size (Liters) Tank Pressure (PSI)

1 Helium (He), Cryogenic Liquid 50 Not specified

2 100 Not specified

3 250 Not specified

4 Nitrogen (N2), Cryogenic Liquid 180 22

5 240 22

6 240 50

7 240 230

Anticipated Requirements for Compressed Gases:

Line

Item #

Gas Type/Grade Cylinder Type/Size

1 Acetylene (C2H2) Type “B”; approx. 40 cubic ft.

2 Air, Breathing Type “T”; approx. 310 cubic ft.

3 Air, Ultra Zero, Atmospheric Type “T”; approx. 300 cubic ft.

4 Air, Ultra Zero, Atmospheric Type “K”; approx. 230 cubic ft.

5 Argon (Ar), Industrial Grade Type “K”; approx. 250 cubic ft.

6 Argon (Ar) 99.999% Ultra High Purity, Grade 5.0 Type “K”; approx. 250 cubic ft.

7 Argon (Ar) 99.999% Ultra High Purity, Grade 5.0 Type “T”; approx. 335 cubic ft.

8 Carbon Dioxide (CO2) 50 lbs.

9 Carbon Dioxide (CO2) with dip/eductor tube 50 lbs.

10 Helium (He), Industrial Grade Type “K”; approx. 218 cubic ft.

11 Helium (He) 99.999% Ultra High Purity Grade 5.0 Type “K”; approx. 218 cubic ft.

12 Hydrogen (H), Industrial Grade Type “K”; approx. 200 cubic ft.

13 Hydrogen (H) 99.999% Ultra High Purity Grade 5.0 Type “K”; approx. 200 cubic ft.

14 Krypton (Kr) 99.999%, Research Grade Type “K”; approx. 200 cubic ft.

15 Methane, 99.999% Research Grade Type “K”; approx. 250 cubic ft.

16 Neon, 99.999%, Research Grade Type “K”; approx. 200 cubic ft.

17 Nitrogen (N2) 99.999% Ultra High Purity Grade 5.0 Type “K”; approx. 200 cubic ft.

18 Nitrogen (N2) 99.999% Ultra High Purity Grade 5.0 Type “T”; approx. 230 cubic ft.

19 Oxygen (O2) 99.993% Ultra High Purity Grade 4.4

Type “K”; approx. 250 cubic ft.

20 Oxygen (O2), Industrial Grade Type “K”; approx. 250 cubic ft.

21 5% Hydrogen (H), 95% Nitrogen (N2) “Forming Gas” Type “K”; approx. 210 cubic ft.

22 Sulfur Hexafluoride (F6S), 99.9% Type “K”; 115 lbs.

The contractor will fill to maximum capacity each tank and cylinder with the gas type and purity level that is specified on a Technical Direction Memorandum following the conclusion of routine site visits by the contractor’s personnel.

The contractor will deliver the tanks and cylinders to the buildings and locations as requested on the DO.

The Government will ensure that the delivery locations are accessible by the delivery vehicle and will escort the driver as necessary. Delivery locations are typically located on the exterior of buildings, such as on loading docks, or in tank/cylinder storage cages.

The Government personnel will monitor the amount of liquid and compressed gases in each tank or cylinder. The readings will be performed by the Government personnel by physically inspecting gas levels on tanks that have analog or digital monitoring devices installed. Delivery order(s) will be issued under this IDIQ contract based on Government requirements. Individual delivery order will specify the gas type(s), purity/grade, quantities, and buildings/locations where the tanks and cylinders need to be delivered.

The Contractor must have customer service operators on duty during normal business hours to receive calls and set up gas deliveries by the COR. The Contractor must be able to make deliveries Mondays through Fridays during Government business hours, which are 6:30 AM Eastern Time (ET) to 3:00 PM

ET. Deliveries outside of these times must be requested and approved by the Government. The Contractor must be able to make deliveries within 72 hours of a routine delivery order, and within 24 hours of an emergency delivery order.

The Contractor will provide certified technicians on an as needed basis to complete maintenance and repairs on Government-owned and contractor-owned tanks and cylinders. Service requests will be made by the COR and will be IAW terms and requirements outlined in the individual DO/TO.

The Contractor will dispatch certified technicians to assess the status of the tanks/cylinders within 72 hours of routine requests, and within 24 hours for emergency requests, and will provide a report to the

COR within four (4) hours of the completion of the technician’s assessment. This report will specify the condition of the tank/cylinder, any parts that need to be replaced, the estimated time of when the repairs or replacements will be made, and any other information relevant to the service of the tanks/cylinders and the continuity of gas supply.

The Contractor will be solely responsible for the removal, repurposing, and/or disposal of Contractor-owned tanks and cylinders at the end of the IDIQ contract. The Government will not be liable for any costs, including administration and labor, associated with disposing of the Contractor-owned tanks.

The Contractor will deliver to the COR the transition plans referenced in accordance with contracts data requirements list (CDRL) A001 thru A003 attached with the contract. The contractor will deliver a monthly report detailing all gas deliveries made during the preceding month (CDRL A005).

The Contractor will deliver to the COR Maintenance Reports should be provided with each Maintenance call in accordance with contracts data requirements list (CDRL) A004 attached with the contract.