SON-XFS-Lodging Boise.pdf

OFFICIAL (OPEN)

Date: 07 Jul 2021

STATEMENT OF NEED

FOR

HOTEL ACCOMMODATIONS IN BOISE, IDAHO

INTRODUCTION

1. The Contractor shall provide hotel accommodations for up to 30 personnel in Boise, Idaho between 18 Aug 2021 and 01 Oct 2021 (inclusive).

REQUIREMENTS

2. Room Requirements. The number of Single and Twin rooms required in Boise is provided in Table 1 and 2 respectively. Additional single rooms are required to be set aside to isolate suspected or positive COVID-19 cases when the need arises.

Table 1: Estimated Number of Single Rooms Required in Boise

Date of Departure Total 01-Oct-21

D at e of

A rr iv al 28-Aug-21 2* 2

07-Sep-21 2 2

Grand Total 4

* Two single rooms are reserved to cater for COVID-19 isolation purposes.

Table 2: Estimated Number of Twin Rooms Required in Boise

Date of Departure

25-Sep-21 01-Oct-21 Total

D at e of

A rr iv al

18-Aug-21 1 (2 pax) 1 (2 pax)

28-Aug-21 2 (3 pax) 2 (3 pax)

7-Sep-21 3 (6 pax) 8 (17 pax) 11 (23 pax)

Grand Total (Number in parentheses refer to actual headcount) 14 (28 pax)

CARDINAL REQUIREMENTS

3. Class of Accommodation. The class of accommodation should be a maximum of 3-star in rating as this will give an assurance in the security and well-being of the personnel put up at the accommodation.

4. Proximity to MHAFB. The accommodation(s) shall be located within Boise, Idaho so that the one-way travelling time to Boise Airport can be kept to 20 minutes (approximately 10 mile radius) by car to minimise travel fatigue. This will ensure that the personnel can have sufficient rest after a 10 – 12 hours working shift day to day.

5. COVID-19 Safety Measures. The ongoing COVID-19 pandemic has necessitated extraordinary requirements to minimise the risk to the personnel and to maintain morale in view of the living restrictions.

a. The accommodation should be within 10 minutes driving distance (approximately 5 mile radius) to grocery stores and/or supermarkets. This will allow the personnel access to food and other public amenities in the vicinity of their accommodations so that they can reduce exposure to wider public areas.

b. There should also be no more than 2 beds per room and the bathrooms are required to be en-suite (per room) to minimise contact between personnel and other guests.

c. The rooms allocated to the Authority shall preferably be concentrated and isolated from general populace guests to minimise exposure; this could be achieved by dedicating a floor or wing of rooms to the Authority’s requirements.

ROOM SPECIFICATIONS

6. Types of Room. The contracted accommodation(s) is(are) required to provision the following room types:

a. Twin Rooms with no more than 2 beds and an en-suite bathroom.

b. Single Rooms with no more than 1 bed and an en-suite bathroom.

7. Amenities. The accommodation(s) is also required to provision the following amenities:

a. Functional Air-Conditioning

b. Television

c. Safe

d. Secured doors with lock.

e. Wardrobe

f. Attached bath and toilet with hot water and toiletries.

g. Clean towels to be provided and replaced on a daily basis.

h. Daily housekeeping of rooms including the replacement of bed linens.

i. Complimentary Internet / WiFi access

j. Microwave

k. Water Kettle

8. Common Facilities. The accommodation(s) shall have the following facilities:

a. Car parking facilities that can accommodate at least 60 cars in total.

b. Laundry services

c. 24 hours front desk reception