SON Rotary Microtome MUS and RMR.docx
DOCX document 35 KB Posted
- Solicitation number
- 36C25925Q0697
About this file
This is a Statement of Need (SON) for the capital purchase of laboratory rotary microtomes for two VA Medical Centers. The Jack C. Montgomery VAMC in Muskogee, OK requires one rotary microtome to replace a defective unit, while the Rocky Mountain Regional VAMC in Aurora, CO needs two microtomes with foot pedals. The microtomes are critical for accurately slicing tissue specimens for pathology diagnosis, with specific technical requirements including section counters, trimming stages, orientation capabilities, and compliance with Joint Commission, CLIA, and OSHA regulations.
The associated federal contract opportunity (RFQ #36C25925Q0697) is a 100% small business set-aside solicitation for these microtomes. Quotes are due by 4:00 pm MT on 8/29/2025, with questions accepted until 8/20/2025. The government anticipates awarding a firm-fixed price contract, with quotes to be submitted via email to Devin.Reichert@va.gov. The procurement falls under NAICS code 334516 with a small business size standard of 1,000 employees, and is being conducted by the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19.
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1) STATEMENT OF NEED (SON)
as of 08/15/2025
1. Contract Title: Capital Purchase of One (1) Laboratory Rotary Microtome for Jack C. Montgomery VAMC in Muskogee, OK 1011 Honor Heights Dr, Muskogee, OK 74401 & Capital Purchase of Two (2) Microtomes with Foot Pedals for Rocky Mountain Regional VAMC 1700 North Wheeling Street Aurora, CO 80045.
2. Background: The Jack C. Montgomery VA Medical Center (JCMVAMC) needs to purchase one (1) rotary microtome. This will replace the current defective unit that has been deemed unrepairable by Biomed. Additionally, the Rocky Mountain Regional VA Medical Center (RMRVAMC) needs to purchase two (2) microtomes with foot pedals. These were not previously purchased due to budget constraints.
3. Scope (RMRVAMC): Two (2) microtomes with foot pedals are needed in anatomic pathology to accurately and repeatedly slice sections from a block of embedded tissue so it can be viewed under a microscope slide. These are critical steps in specimen preparation toward pathology diagnosis for our veteran patients. The Contractor shall provide all equipment, supplies, parts, accessories, and any other item as required for the proper operation of the VA purchased equipment and peripherals necessary for the preparation of specimens for pathology diagnosis on behalf of the Rocky Mountain Regional VA Medical Center (RMRVAMC), 1700 North Wheeling Street, Aurora, CO 80045.
4. Scope (JCMVAMC): One (1) Laboratory Rotary Microtome are needed to accurately and repeatedly slice sections from a block of embedded tissue so it can be viewed under a microscope slide. These are critical steps in specimen preparation toward pathology diagnosis for our veteran patients. The Contractor shall provide all equipment, supplies, parts, accessories, and any other item as required for the proper operation of the VA purchased equipment and peripherals necessary for the preparation of specimens for pathology diagnosis on behalf of the Jack C. Montgomery VAMC in Muskogee, OK 1011 Honor Heights Dr, Muskogee, OK 74401.
5. Specific Tasks: Specific Tasks are required overall for all items purchased.
Specific Tasks for Jack C. Montgomery VA Medical Center (JCMVAMC) being requested:
Section Counter: Resettable section counter
Trimming Stages: At least two quick-trim stages (10 μm and 30 μm) independent from the preset fine section thickness
Orientation and Positioning: X/Y fine orientation with reproducible zero positioning Manual coarse feed wheel
Specimen Retraction: Specimen retraction that can be deactivated when needed
Stroke Length: Long stroke length (64 mm) to provide sectioning of Macro cassettes
Waste Management: Removable section waste tray that covers the entire working area
Cassette Handling: Quick Release Cassette Clamp
Blade Holder: Accommodates both high- and low- profile blades Movable blade guard that covers the entire blade in any position Clearance angle adjustments
Specific Taks for Rocky Mountain Regional VA Medical Center (RMRVAMC) as requested:
Safety and Control: Automatic electronic brake
Power Supply: Nominal supply voltage: 110 / 120 / 230 / 240
Specimen Feed: Specimen feed range: 24 mm ± 1 mm
Motorized Sectioning: Speed: 0 – 420 mm/s ± 10%
Section Thickness: Section thickness settings range: 0.5 – 100 µm
Trimming Section Thickness: Trimming section thickness settings range: 1 – 600 µm
Documentation: Operator’s manual: Provided in paper or electronic format
Compliance: Must meet regulations from:
- The Joint Commission (TJC)
| - Clinical Laboratory Improvement Amendments (CLIA) |
| - Occupational Safety and Health Administration (OSHA) |
6. Training materials: Provided by the contractor
7. Minimum Warranty:
These items shall be covered under the manufacturer’s warranty and shall include all parts and labor for a minimum of one year following acceptance by the VAMC.
8. Delivery for the one (1) rotary microtome:
Warehouse: Jack C. Montgomery VAMC 1011 Honor Heights Drive Muskogee, OK 74401
9. Delivery for the two (2) microtomes with foot pedals:
Warehouse: Rocky Mountain Regional VAMC 1700 North Wheeling Street Aurora, CO 80045
10. POC for Jack C. Montgomery VA Medical Center (JCMVAMC):
John Tull - Assistant Chief Technologist Christy Iven-Jorgensen - Acquisition Utilization Specialist
11. POC for Rocky Mountain Regional VA Medical Center (RMRVAMC):
Katie Mosler – Medical Technologist
END OF STATEMENT OF NEED
File details come from the government source that posted it. Updated .