SON- IT Equipment Rental Dated 11 May 2023.pdf

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STATEMENT OF NEEDS FOR IT EQUIPMENT

1. The Authority. The Singapore Armed Forces (SAF) or a delegated body within the SAF serving as a representative to oversee the planning and delivery of IT equipment as depicted within this document henceforth.

2. The Contractor. A business, company, or any other entity, or its authorized representative, contracted by the Authority provide IT equipment according to the specifications depicted within this document henceforth.

3. Introduction. The Contractor shall provide and deliver IT equipment in accordance with this document. All IT equipment provided shall be in accordance with the requirements as stated within this document, and all applicable federal, state, local laws and applicable regulations.

4. Rental Basis. The Contractor shall provide the IT equipment required by the Authority on a rental basis unless otherwise specified, with an option for the Authority to purchase selected IT equipment (see Para 8 and 9 for details).

5. Location. The Contractor shall deliver all required IT equipment into the CP Trailer that will be constructed in MHAFB (refer to Statement of Needs for CP Trailer, Figure 1). The Contractor shall ensure that the delivered items are deposited in an area within the CP Trailer that is not susceptible to environmental factors such as extreme temperature, wind, rain, sleet or snow. In the event that the CP Trailer construction is delayed and a suitable area is not available on the day of delivery, the Contractor is to contact the Authority for alternatives. The Contractor is to ensure that any boxes, wrapping material, rubbish and/or waste are removed from the site upon completion of delivery, as well as after retrieval of IT equipment is completed.

6. Need by Date and Period of Need. The required IT equipment are to be delivered on 19 Aug 2023. The period of need is from 19 Aug 2023 to 29 Sep 2023. The Contractor shall collect the IT equipment from 30 Sep 2023 onwards.

a. Command Post (CP) Trailer Tear Down. Tear down of the CP Trailer may commence from 2 Oct 2023 onwards, and may cause disruption to the Contractor’s efforts to retrieve all loaned IT equipment.

In view of this potential disruption, the Contractor shall make the necessary provisions/arrangements in the planning of their work such that the retrieval of all loaned IT equipment can be completed.

ANTITERRORISM AND SECURITY REQUIREMENT

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7. The Contractor shall adhere to all requirements set out by Department of Defense as stipulated in Annex A.

8. Detailed Requirements. The specifications of the required IT equipment are stated in Table 1.

Table 1: Specifications of IT Equipment Required Item Specifications Example Quantity

Desktop Computer (Type I)

- Intel i5 or equivalent

- Integrated graphics card

- There must be at least 1

HDMI video output port and at least 1 DisplayPort 1.2

- At least 8GB RAM

- At least 256GB SSD

Option for the Authority to purchase the installed SSD

- Ethernet card that can support minimum 1Gbps wired LAN connection

- 3.5mm headphone/microphone combo jack

- At least 4 USB 3.0/2.0 ports and at least 1 USB C port with video output capability

- Installed with Microsoft Windows 10 or later version

- Installed with Microsoft Office 2019 Professional plus or later version.

- Each desktop computer to come with 1 power cable, 1 keyboard, and 1 mouse

Nil Example 113

Desktop Computer (Type II)

- Ideally small form factor chassis

- Intel i7 or equivalent processor

- Nvidia GeForce RTX 3050 or similar or better graphics card

Nil Example 145

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with 8GB video memory

- There must be at least 2 HDMI video output port and at least 1 DisplayPort 1.2

- At least 32GB RAM

- At least 1TB SSD

- Option for the

Authority to purchase the installed SSD

- Ethernet card that can support minimum 1Gbps wired LAN connection

- 3.5mm headphone/microphone combo jack

- At least 4 USB 3.0/2.0 ports, of which at least 2 are USB 3.0 ports and at least 1 USB C port with video output capability

- Installed with Microsoft Windows 10

- Installed with Microsoft Office 2019 Professional plus or later version.

- Each desktop computer to come with 1 power cable, 1 keyboard, and 1 mouse

Desktop Computer (Type III)

- Ideally small form factor chassis

- Intel i7 or equivalent processor

- Nvidia GeForce RTX 4080 or similar or better graphics card with 8GB video memory

- There must be at least 2 HDMI video output port and at least 1 DisplayPort 1.2

- At least 32GB RAM

- At least 1TB SSD

Nil Example 10

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- Option for the Authority to purchase the installed SSD

- Ethernet card that can support minimum 1Gbps wired LAN connection

- 3.5mm headphone/microphone combo jack

- At least 4 USB 3.0/2.0 ports, of which at least 2 are USB 3.0 ports and at least 1 USB C port with video output capability

- Installed with Microsoft Windows 10

- Installed with Microsoft Office 2019 Professional plus or later version.

- Each desktop computer to come with 1 power cable, 1 keyboard, and 1 mouse

Computer Monitor (Type I)

- LED monitor

- Screen size of 21in

- 1080p resolution

- At least 1 HDMI video input port, and at least 1 DisplayPort 1.2

- Each monitor to come with 1 power cable, and 2 video cables corresponding with the types of video input ports

Computer Monitor (Type II)

- LED monitor

- Screen size of 24in

- 1080p resolution

- At least 1 HDMI video input port, and at least 1 DisplayPort 1.2

- Each monitor to come with 1 power cable, and 2 video cables corresponding with the types of video input ports

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VESA Dual Monitor Mount

- Full motion adjustable

- Rotation of monitor up to 90 deg

- VESA bracket

- Gas spring arms

Uninterruptible Power Supply

(UPS)

- Battery backup for computers and electronics

- Output power capacity:

1300VA

- Nominal input voltage and nominal output voltage: 120V

Rack PDU

- Basic rack PDU

- Input connection: IEC

C14

- Output voltage: 200 –

240V AC

- Output connections: At least 8 Type-G (UK) sockets

- Overload protection

Server UPS

- Output power capacity of at least 2.7kWatts / 3kVA

- Output voltage: 200 –

240V AC

- Output connections: At least six IEC C13, at least two IEC C19 outlets.

- Input voltage: 200 –

240V AC

- Input connection: IEC 320 C20 input

- To provide cables for each output receptacle on the UPS, that terminate with a C13 connector (e.g.

C20/C14 to C13 cables)

- To provide a power cable compatible with the input on the UPS, that terminates with a

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NEMA 14-30P (twist lock) plug (e.g. C19 to 14-30P cable)

Step Up AC Heavy Duty Voltage Transformer

- Input voltage 100-120V

- 3kVA output voltage

- Output voltage 220-

240V

- UK (Type-G) compatible receptacle for output

Nil Example 2

Network Switch

- Cisco Catalyst 3750 or similar

- 24x10/100/1000Base Ethernet ports

Firewall

- Nokia Checkpoint Firewall 4400 or similar

- At least 8x10/100/1000Base Ethernet ports

- At least 4 Small Form-factor Pluggable (SFP) ports

- At least 4 SFP transceivers + multi- Mode cables compatible with the Firewall must be supplied

2 x 2 Video Wall Controller

- 4-channel video wall controller with 3K or 4K output

- Multi-mode display selection capability

- 4 in 1 display output mode

- 4 x HDMI input / 1 x HDMI output

Wireless Network Adapter

- USB 3.0/2.0 wireless network adapter for computer

- 2.4GHz/5GHz dual band

- Wireless standard:

802.11AC

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3.5mm Headset with Mic

- Padded headband (Logitech brand preferred)

- Ear cushions

- Rotating microphone

- Connects via single

3.5mm audio jack

- Compatible with

Windows 10

USB Headset with Mic

- Padded headband

- Ear cushions

- Rotating, noise-canceling microphone

- Connects via USB

3.0/2.0

- Compatible with

Windows 10

Computer Speakers

- Connects via USB 3.0/2.0

- USB powered

- Plug and play

Speaker Phone for PC

- For small group conference calls

- Compatible with Cisco WebEx, Skype, and Microsoft Teams

- Connects via USB 3.0/2.0

- Plug and play

- Dedicated volume control and mute buttons

- Omnidirectional microphone

Audio and Video Conferencing System

- For large group conference calls

- Compatible with Cisco WebEx, Skype, and Microsoft Teams

- Connects via USB 3.0/2.0

- Plug and play

- Dedicated volume control and mute buttons

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Additional HDMI Cable

- 20ft

- HDMI 2.0

- Male to male cable

- Supports 1080p resolution

Additional HDMI Cable

- 10ft

- HDMI 2.0

- Male to male cable

- Supports 1080p resolution

HDMI

Extension Cable

- 10ft

- HDMI 2.0

- Male to female cable

- Supports 1080p resolution

USB to HDMI Adapter

- Input interface: USB 3.0/2.0

- Output interface: HDMI

- Output resolution: Up to 1080p HD

USB-C to HDMI Adapter

- Input interface: USB-C

- Output interface: HDMI

- Output resolution: Up to 1080p HD

HDMI Splitter

- Splitter able to support

1 HDMI input to 3 HDMI output

HDMI

Switcher

- Switcher able to support 3 HDMI input to 1 HDMI output, with selector/switcher switch

Walkie Talkie

- Medium range walkie talkies (Up to 2 miles)

- AA or AAA battery operated preferred

4 pairs (2 handsets each)

Ethernet Cable Short

- CAT 6

- 5ft 600

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Ethernet Cable Long

- CAT 6

- 20ft 50

Ethernet Cable Extra Long

- CAT 6

- 328ft 22

Stack Cable

- CISCO Stackwise CAB-STACK-50cm Stacking cable compatible with Cisco Catalyst 3750 or similar (as above)

- 0.5m

Stack Cable

- CISCO Stackwise

CAB-STACK-1M

Stacking cable compatible with Cisco Catalyst 3750 or similar (as above)

- 1m

HDMI to VGA adapter

- Adapter to support HDMI to VGA for connectivity

VGA to HDMI adapter

- Adapter to support VGA to HDMI for connectivity

Display-Port to HDMI adapter

- Adapter to support Display-Port to HDMI for connectivity

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Media Converter (Fiber optics to Ethernet)

- Single Mode LC Gigabit Fiber Media Converter

- Includes LC SFP 10km LC to UTP Cat5e / Cat6

10/100/1000 RJ-45

- Outdoor-capable

All-in-One Printer

- Color laser printer with Print, Scan, and Copy functions

- Able to print up to Letter size (8.5 x 11 in)

- Supports duplex printing

- Auto document feeder

- To be equipped with

USB A to B cable for printing

- Each printer to come with a fresh set of toner cartridges installed

Set of All-in- One Printer Toner Cartridges

- Set of toner cartridges appropriate for use in the All-in-One Printer stated above

Nil Example 14

Color Printer

- Color laser printer

- Able to print up to

Letter size (8.5 x 11 in)

- Supports duplex printing

- To be equipped with

USB A to B cable for printing

- Each printer to come with a fresh set of toner cartridges installed

Set of Color Printer Toner Cartridges

- Set of toner cartridges appropriate for use in the Color Printer stated above

Nil Example 11

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Shredder - On NSA/CSS Evaluated Products List for Paper Shredders

- Security Level: Level 6

/ DIN P-7

- Continuous Run-time

- Sheet capacity of at least 6 pages

- Bin capacity of at least

16 gal

Thermal Laminator

- Laminates items up to 9” wide

- Inclusive of one set of Letter size laminating pouches (100 pieces)

OPTION TO PURCHASE INSTALLED STORAGE MEDIA AND IT

EQUIPMENT

9. Purchase of Storage Media. The Contractor shall provide an option for the Authority to purchase selected storage media (e.g. SSD, HDD) installed in Desktop Computers (Type I), Desktop Computers (Type II) and Desktop Computers (Type III). The Contractor will be informed NLT 30 Sep 2023 on the quantity of storage media purchased. The Contractor shall remove the purchased storage media from the computers, record the brand, model, storage capacity, and serial number of the purchased storage media, and hand over the purchased storage media to the Authority on 30 Sep 2023. The Contractor shall also issue a sales invoice to the Authority stating the quantity of storage media purchased, together with an inventory list detailing the brand, model, storage capacity, and serial number of all the purchased storage media.

10. Purchase of IT Equipment. The Contractor shall provide an option for the Authority to purchase selected IT equipment from the items leased in Table 1.

The Contractor will be informed NLT 30 Sep 2023 on the type and quantities of IT equipment to be purchased. The Contractor shall hand over all purchased IT equipment to the Authority on 30 Sep 2023. The Contractor shall also issue a sales invoice to the Authority stating the type and quantity of IT equipment purchased, together with an inventory list detailing the brand, model, and serial number of all the purchased IT equipment.

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Annex(es):

Annex A: Antiterrorism and Security Requirement

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Annex A

1. ANTITERRORISM REQUIREMENTS.

1.1. IAW DFARS 252.204-7004 and Department of Defense Instruction O-2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation, contractor personnel who require routine physical access to MHAFB shall complete Level I Antiterrorism (AT) Awareness Training within 30 days of requiring access and annually thereafter.

Routine physical access is defined as any contractor issued a CAC, any contractor having installation access for a year or more, any contractor requiring a security clearance, or any contractor requiring access to specific secure areas (e.g., SAP, SCIF, etc.).

1.2. Level I AT training shall be complete through a DoD-sponsored/certified com-puter or web-based distance learning instruction, or under the instruction of a Level I AT Instructor.

1.3. Contractor personnel can complete DoD Level I AT Training at https://jko.jten.mil/. If the Contractor has personnel who can’t access the DoD Level I AT Training site, they notify the Contracting Representative to arrange for access to the training site or to coordinate other Level I AT Training.

1.3.1. Certificates of Completion of initial and annual training will be maintained by the prime contractor that will be readily available for review as needed.

1.3.2. Contractor personnel assigned to a 366 FW unit, will complete initial Level I AT Training within 30 days of requiring access to MHAFB, and annually thereafter IAW the unit AT program. All Certificates of Completion will be maintained by the individual and the Unit AT Representative (UATR).

1.4. All personnel, to include contractors, on MHAFB will comply with directed/im-plemented Force Protection Condition (FPCON) and/or AT measures, unless specif-ically exempted by the 366 FW Commander. Contractor personnel will submit re-quests for exceptions to FP/AT Measures through Contracting Representative, who will submit the request to 366 FW Antiterrorism Officer (ATO) for submittal to 366

FW/CC.

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1.5. During periods of increased threat or raised FPCONs, contractor access to the installation, or specific parts of the installation, may be limited or denied. The Con-tracting Representative will, when possible, notify contractor personnel before the limitations/restrictions are implemented. Contractor personnel will coordinate with Contracting Representative regarding possible affects limited/restricted access will have on contract completion. Contractor personnel will coordinate with Contracting Representative on assignment of Mission Critical Contractor status as needed.

1.6. During periods of increased threat or raised FPCONs, personnel, to include contractors, may be required to be escorted while on MHAFB. While being escorted, personnel will remain with their escort at all times. If personnel become separated from their escort they will remain where they are and notify the 366 SFS at 828- 2256/57/58.

1.7. The Contractor shall include the DFARS 252.204-7004 clause (DoD Level I AT Training), as well as all other above identified AT items, in all subcontracts, including subcontracts for commercial items, when subcontractor performance re-quires routine physical access to MHAFB.

2. SECURITY REQUIREMENTS.

2.1. The Contractor shall provide a completed 366 SFS Form 30 for each employee requiring installation access to the CO within five (5) business days following con-tract award. After approval, the CO shall notify the Contractor will notify their em-ployees can now their installation access ID at the MHAFB Main Gate Visitor’s Center.

2.2. The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires i.e. terminated for cause, retirement, etc.

2.3. The Contractor and its employees shall comply with base traffic regulations.

2.4. Contractor employees are prohibited from possessing weapons, firearms, or am-munition, on themselves or within their contractor owned vehicle or privately owned vehicle while on MHAFB.

2.5. The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Action (FOIA) Program, requirements. This regulation sets policy and

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procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding For Official Use Only (FOUO) material.

2.6. Contractor personnel shall report to an appropriate authority any information or circumstances which they are aware of and may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense in-formation. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

2.7. The Contractor shall be responsible for safeguarding all Government property.

At the end of each work period, all Government facilities, equipment, and materials shall be secured.

2.8. The Contractor must request specific access to Restricted/Controlled Areas through the appropriate government representative at least 2 weeks prior to requiring access. The government representative will ensure access to Restricted/Controlled Areas is approved by owning agency and that any required training and Entry Au-thority Lists (EALs) are completed prior to contractor personnel entering the Re-stricted/Controlled Area. The Contractor is responsible for ensuring all personnel accessing the Restricted/flightline Controlled Area meet all access requirements.

The contractor will be provided a format for the EAL as needed.

2.9. Any work within the flightline Controlled Area will require all personnel to receive the appropriate flightline driving training. The Contractor will be issued a “Drop Arm” access code by 366 CES or 366 SFS and the contractor is responsible for ensuring only authorized personnel have access to this code.