SON_BITS.docx

Statement of Work

1. Purpose: The Rocky Mountain Regional VA Medical Center (RMR VAMC) is requesting to purchase one (1) Bioness Integrated Therapy System (BITS), 55” Display with software, one (1) BITS Balance upgrade, and a two (2) year extended warranty. This procurement will provide direct patient care to inpatients and outpatients in the SCI/D center.

2. Scope: The BITS is intended to challenge and assess the physical, visual, auditory, and cognitive abilities of individuals, including those with deficits resulting from traumatic injuries and movement disorders. The unit includes over 60 unique programs and 10 assessments, an interactive touchscreen, diverse program options that challenge patient’s visual motor activities, visual and auditory processing, cognitive skills, endurance, and balance training.

3. General Requirements:

a) The contractor shall provide, transport, install and configure all listed equipment.

b) All items must meet all salient characteristics defined in section 4.

c) All equipment and installation must meet manufacturers and VA specifications.

d) The contractor shall furnish all supplies, equipment, and services required for delivery and installation of the unit.

e) The contractor shall provide onsite training for staff per section 7.

f) The contractor is responsible for any missing parts and components not included, to carry out the installation.

4. Salient Characteristics:

a) Display:

· Integrated 5-point touchscreen

· 55” (139.7 cm)

b) Stand:

· 20” (50.8 cm) lift range

· 20 degrees tilt range

· 90 degrees display rotation

· Four (4) low friction casters, two (2) lockable for mobility

· Keyboard shelf and cord management

· Pre-assembled

c) Balance Platform:

· 24” (61 cm) x 24” (61 cm) x 6.125” (15.6 cm)

· 5 – 20 degrees tilt range with three different settings

· 30 Ibs (13.6 kg)

· Aluminum plate, rubber bladder filled with foam

· Transport and storage temperature of -4 degrees Fahrenheit to +140 degrees Fahrenheit

d) Motion Sensor:

· 2.26” L x 1.46” W x 0.45” H

· Weighs 0.704 oz.

· 2-year service life

· USB-C charging port

· Rechargeable Lithium Polymer 3.7-volt battery, 310 mAh capacity

· Wireless, Bluetooth Low Energy 5.0 (BLE)

· Transport and storage temperature of -4 degrees Fahrenheit to +131 degrees Fahrenheit

e) Chest Straps:

· XSmall – small| 20 to 33 in. (50 – 83.8 cm)

· Medium – Xlarge | 28 to 52 in. (71.1 – 132.1 cm)

· XXLarge – XXXLarge | 42 to 77 in. (106.7 – 195.6 cm)

f) Computer and Software:

· Windows 10 operating system

· Wireless Bluetooth keyboard with integrated mouse

· Visuomotor software package

g) Warranty:

· Two (2) year extended warranty

h) Therapy Categories and Programs:

· Visual scanning

· Visual pursuit

· Cognitive

· Visual motor

· Charts

· Static Balance

· Dynamic Balance

· Optokinetic static and optokinetic dynamic

· Vestibular

i) Assessments:

· Trail Making

· Berg Balance Scale

· Romberg Test

· Maze Test

· Static Postural Sway

· Bell Cancellation Task

· Functional Reach Test

· Sensory Integration Test

· Visual Scan & Motor Reaction

· Dynamic Postural Sway

5. Delivery:

a) Delivery Timeframe: Within 30 days of award unless specified differently within scope of contract.

b) The contractor shall deliver all equipment to the RMR VAMC receiving and loading dock, at the following address: 1700 N Wheeling St. Aurora, CO 80045.

c) Hours of operation: Monday – Friday; 0700 – 1500hrs, excluding federal holidays.

d) Delivery Markings: Contractor shall deliver items in manufacturer’s original sealed containers with manufacture’s name marked thereon. Deliveries shall be marked with the following information:

· Purchase Order Number

· Contract Number

· Mark for Attention:

e) Package material to prevent damage or deterioration during shipment, handling, storage, and installation. Maintain protective covering in place and in good repair until removal is necessary.

f) Any government requested delayed delivery up to 90 days after initial award delivery date shall be at no additional cost to the government.

g) Delivery will be coordinated through the on-site point of contact:

6. Inspection and Acceptance:

a) In the event deficiencies are identified, the contractor shall provide date when the identified deficiencies will be addressed if not addressed on the date of delivery.

b) Disputes shall be resolved by the contracting officer.

c) Equipment will be installed by contractor.

7. Operator Training:

a) The contractor shall provide on-site training for operation and use of the equipment to the RMR VAMC, SCI/D staff after installment and delivery to the unit.

b) The contractor shall provide all necessary procedure manuals, troubleshooting manuals and operator manuals.

DEPARTMENT OF VETERANS AFFAIRS Records Management Language for Contracts VA Eastern Colorado Health Care System Aurora, CO 80045

RECORDS MANAGEMENT OBLIGATIONS

This clause applies to all contractors whose employees create, work with, or otherwise handle Federal records, as defined below:

“Federal Record” as defined in 44 U.S.C. 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the information value of data in them.

The term Federal Record:

1. Includes (Agency) records

2. Does not include personal materials

3. Applies to records created, received, or maintained by Contractors to the (Agency) contract

4. May include deliverables and documentation as associated with deliverables

The following items should be added to the Statement of Work (SOW) for contracts:

1. Contractor shall comply with all applicable records management laws, and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act, (44 U.S.C. chs, 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974, (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transportation, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for government use and delivered to, or falling under the legal control of, the government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA)(5 U.S.C. 552), as amended, and the Privacy Act of 1974 (U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Eastern Colorado Health Care System (ECHCS) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of ECHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to ECHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to ECHCS control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the Contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer’s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating co, contracts. The Contractor (and any sub-contractor) is required to abide by Government and ECHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contractor and in accordance with ECHCS policy.

8. The Contractor shall not create or maintain any records containing any non-public ECHCS information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. ECHCS owns the rights to all data and records produced as part of the contract. All deliverables under the contract are property of the U.S. Government for which ECHCS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. TRAINING: All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

FLOWDOWN OF REQUIREMENTS TO SUBCONTRACTORS

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgement of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.