SON After Hours Access 2025.pdf

Short Fitness Center After Hours Access Card reader

Statement Of Need

19 Feb 2025

1. Requirement: Install a second 24/7 access card reader is based on customer feedback and suggestions. The Fitness Center currently has one access point to the facility located at the corner of the facility facing the North parking lot. This second reader would be installed at the entrance to the South side of the main lobby and would allow customers to use the South parking area which is significantly larger than the North side parking lot. The South side parking area is popular for users who use the running tracks and the outdoor Pavilion.

2. Characteristics: The reader must be installed by Smartnet and be compatible with the system update we have in place. The reader should be connected to the same system located at the customer service desk and be compatible with the upgraded DVR systems and cameras. The installation will also include 2 system standard cameras that will monitor the lobby area.

TECHNICAL REQUIREMENTS:

1. Entry Access Control Equipment shall have the following capabilities: Equipment and solution shall be compatible with and capable of reading the current and future versions of the DoD Common Access Card (CAC) for authentication, registration and facility access.

2. The solution shall be capable of extracting only a unique identifier (e.g., FASC-N) from the CAC to authenticate entry. The solution must have the 30 March 2023 Revised SOW dated 13 October 2021 F41999-14-D-0028, P0019 ability to authenticate and grant entry access to non-CAC holders. The use of the EDIPI and other PII is strictly prohibited.

3. The equipment must interface with the door entry access to allow entry into the fitness centers when a registered user presents an access card.

4. The equipment must be a stand-alone and be independent of the internet, external network, or WorldWide Web.

5. The equipment shall be registered and approved as a Platform Information Technology (PIT).

Contractor shall support the government by providing all requested documentation and make required changes to successfully achieve an Authority to Operate as Platform Information Technology (PIT).

6. Contractor shall provide compatible multiple third-party card options capable of integrating with the existing access control system reader(s).

7. Contractor shall provide standardized entry access control equipment, surveillance cameras and components at all locations.

8. Contractor shall provide the technical services and support necessary to Windows update and maintain the entry access control and surveillance equipment for initial warranty of 12 months with optional years available.

9. The solution shall provide programmable Windows 24/7 positive access control to as many exterior entry points deemed necessary per building depending on the physical location of the buildings and direction from the government.

10. The Contractor shall provide and install a locking mechanism for as many exterior entry points deemed necessary by the government and provide all necessary components.

3.1.10. For double entry doors, the door lock mechanism will be installed on one door; the secondary door shall retain existing locking mechanism.

11. The door lock reader shall be an all-weather reader capable of functioning in inclement weather to include rain, snow, and hot and cold temperatures.

12. The door locking equipment shall have an inside release so authorized users can exit freely.

A door release independent of electrical power is preferred (e.g., panic bar). In the event of a power outage, the facility shall remained locked but allow users to exit the facility. The government will replace all door hardware that does not have panic hardware installed, noted at the time of the site surveys, with functioning panic bars.

13. The equipment shall have the capability to allow management or executive personnel to automatically adjust and set specified times for locking and unlocking the doors at the entry access point.

14. The equipment shall have the ability to override all access attempts during lockdown, except by authorized personnel.

15. Contractor shall provide all inter-connections cabling required within all facilities.

16. Equipment shall have the ability to automatically deactivate users.

Equipment shall have the ability to track hourly usage, i.e., the number of patrons entering the facility each hour.

17. Equipment and solution shall be fully developed, tested and fielded successfully in the commercial sector and verified through three (3) references with similar projects. Contractor shall provide the contact information for each reference.

18. The equipment shall be capable of storing a minimum of seven-thousand and a maximum of fifteen-thousand registered users.

CLIN 0001: After Hours Access Card Reader/Qty: 01 – Card reader system for after-hours access when facility is not staffed. — Smartnet Access Card Reader.

To be considered “equal”, offered products must meet the following salient functional, physical and performance characteristics:

3. Inherent Services: Installation, staff training and maintenance is included with this package.

4. Delivery: To be installed by Smartnet at the Short Fitness Center.

5. Terms and Conditions: Installation includes upgrades and factory warranty.