SON - 548th ISRG Retreat.pdf
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- 548th ISRG Retreat
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- FA468624Q0194
About this file
This document is a Statement of Need (SON) from the 548th Intelligence, Surveillance and Reconnaissance Group (548 ISRG) at Beale Air Force Base, California. The SON outlines the requirements for a resort-style lodging venue to host a 548th offsite resiliency retreat from May 9-11, 2024.
The key requirements include providing resort-style lodging, meals, a meeting space, and childcare facilities for the event. The meeting space must accommodate 1-2 Chaplain staff members and two external facilitators, and include audio/visual equipment. Meals, including breakfast, lunch, and dinner, must be provided for the attendees. The location must be within a 1-hour commute from Beale AFB. The contractor must be registered for payment processing through the Wide Area Workflow (WAWF) system.
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Other files
| File | Type | Posted |
|---|---|---|
| Request for Information 2.0.docx | DOCX document | |
| RFQ - 548th ISRG Retreat.pdf | ||
| Request for Information 1.docx | DOCX document |
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Text version
DEPARTMENT OF THE AIR FORCE
548TH INTELLIGENCE, SURVEILLANCE
AND RECONNAISSANCE GROUP (ACC)
BEALE AIR FORCE BASE, CALIFORNIA
The Eyes and Ears of Freedom
18 March 2024
MEMORANDUM FOR RECORD
FROM: 548 ISRG/HC
SUBJECT: Statement of Need for Beale AFB 548 ISRG Resiliency Retreat.
1. Purpose. 548 ISRG/HC is seeking a resort-style lodging venue to host a 548th offsite resiliency retreat on 09 May 24 – 11 May 24. The intent is to focus on developing spiritual and holistic resiliency.
2. Requirements. The contractor needs to provide resort-style lodging, meals in accordance with requirements detailed in Paragraph 4 and a meeting space to host meals and training for participants. The retreat attendance is dependant on cost of room pricing, but 1-2 Chaplain staff members, and two external facilitators will be attending. The contractor needs to have registered for processing payment through WAWF. The location needs to be within a 1-hour commute from Beale AFB, CA. Amenities should include (but not limited to):
a. Wireless internet
b. Complementary parking for attendees/staff
c. Pre-check in option
d. Entertainment facilities onsite, including family-inclusive options.
e. Onsite pool/spa facilities.
3. Meeting Space Location. The contractor needs to have large group training/conference space to accommodate participants and required audio/visual hardware/software to include one (1) microphone, projector(s), screen(s), and speakers appropriate to the room size. The scheduled time for the meeting space is as follows:
a. Thursday, 09 May 2024 from 1600-2000
b. Friday, 10 May 2024 from 0800 – 1600
c. Saturday, 11 May 2024 from 0800 – 1000
4. Childcare Space. The contractor needs to provide a separate area/room to accommodate childcare that will be offered to attendants. It is preferred to have the area/room be near the conference room. The space would need a minimum of two tables, chairs, space for childrens activities, screen/TV, DVD player or any device to play kids shows/music, and water/juice throughout the time they are utilizing the space. The scheduled times are as follows:
a. Thursday, 09 May 2024 from 1745-2000
b. Friday, 10 May 2024 from 0945-1600
5. Meals. The contractor shall provide complete and nutritious meals for breakfast, lunch, and dinner with meal appropriate beverage selection (no alcohol). We would also need beverage service throughout the day in the main training room. All meals must be sufficient to feed all attendees in the main meeting area. The contractor shall provide and arrange seats and tables for all slots mentioned below. All meals will be served and consumed in the designated private dining area. The contractor shall provide plates, bowls, cups, cutlery, and napkins for all meals.
The contractor shall collect and dispose of dining waste and clean the dining space to include tables and chairs. Specific catering requirements and meals to be served are as follows:
a. Thursday, 9 May, 2024, from 1700-1800. Full dinner and beverage service throughout the day for attendees in the meeting area.
b. Friday, 10 May, 2024 from 0830-0930. Full breakfast and beverage service throughout the day for attendees in the meeting area.
c. Friday, 10 May, 2024 from 1200-1300. Full lunch for attendees in the meeting area
d. Friday, 10 May, 2024, from 1800-1930. Full dinner for attendees in the meeting area.
e. Saturday, 11 May, 2024 from 0830-0930. Full breakfast for attendees in the meeting area.
6. Signage. 548 ISRG/HC shall inform the hotel of the appropriate signage to be displayed in the hotel during the events. 548 ISRG personnel shall be permitted to provide branding and signage in any contracted guest rooms, meeting space, function space, applicable foyer spaces, and hotel lobby. Additional décor, signage, and branding are also permitted subject to hotel approval, which shall not be unreasonably withheld.
7. POC. Any questions pertaining to the request for the service of this offsite, please contact Ch, Captain George Kahl at (530) 634-8094 or SSgt Wendy Gbeve at (530) 634-6343.
GEORGE KAHL, Ch, Capt, USAF
Unit Chaplain
| 2024-03-22T10:02:13-0700 | |
| KAHL.GEORGE.EDWIN.JR.1534214118 |
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