Solutions NOFO FY 2024.pdf

U.S. Department of State

Bureau of Population, Refugees, and

Migration

(PRM)

FY 2024 Notice of Funding Opportunity for NGO Programs

Advancing Interim and Durable Solutions

Table of Contents FY 2024 Notice of Funding Opportunity for NGO Programs Advancing Interim and Durable Solutions

Basic Information

Program Description

Summary

Themes and Populations

Requirement for all submissions

For proposals suggesting work in particular country contexts

Program area (For PRM Use)

Program Sectors and Modalities

Number of Allowable Proposal Applications

Theme-specific Guidelines

Federal Award Information

Eligibility Information

Eligible Applicants:

Other

Application and Submission Instructions

Application Package

Application Review Information

Federal Award Administration Information

PRM Points of Contact

Section 508

Basic Information

Funding Opportunity Number: DFOP0013979

Assistance Listings (CFDA) number: 19.522 - Overseas Refugee Assistance Programs for Strategic Global Priorities

Announcement issuance date: Tuesday, April 16, 2024

Announcement type: Cooperative Agreement

Proposal application submission deadline: Monday, June 17, 2024 at 23:59:59 p.m.

EDT Proposals submitted after this deadline will not be considered.

Anticipated timeframe to award for selected proposals: Pending the availability of funds, PRM anticipates, but makes no guarantee, that awards will be made less than three months from the proposal submission deadline.

Advisory: All applicants must submit proposal application packages through the website Grants.gov. PRM strongly recommends submitting your application packages early to allow time to address any technical difficulties that may arise on the

Grants.gov website.

If you are new to PRM funding, the Grants.gov registration process can be complicated.

We urge you to refer to PRM’s General NGO Guidelines “Application Process” section for information and resources to help ensure that the application process runs smoothly. PRM also strongly encourages organizations that have received funding from PRM in the past to read this section as a refresher.

PRM strongly recommends application narratives be submitted in Adobe PDF, as

Microsoft Word documents may sometimes produce different page lengths based on software versions and configurations when transmitted. Tables and budget documents should be submitted as Excel documents. Page limits are strictly adhered to, and PRM will not review pages of the narrative beyond the stated limit, which may negatively http://www.grants.gov/ https://www.state.gov/population-refugees-and-migration-funding-opportunities/ impact the concept note’ score. All documents must be in English and should avoid the use of jargon and should spell out all acronyms upon first use.

Organizations can retrieve PRM’s-recommended templates and NGO guidelines on

PRM’s website and in this opportunity’s grants.gov page.

Program Description

Summary

This announcement is designed to accompany PRM’s General NGO Guidelines, which contain additional information on PRM’s priorities and NGO funding strategy with which selected organizations must comply. Please use both the General NGO

Guidelines and this announcement to ensure that your submission is in full compliance with PRM requirements and that the proposed activities are in line with PRM’s priorities. Submissions that do not reflect the requirements outlined in these guidelines will not be considered.

Themes and Populations

Proposed activities must contribute to global learning and/or advancement of best practices on interim and durable solutions for refugees, asylum seekers, and/or stateless persons. Specifically, this NOFO seeks proposals addressing one of three themes:

1) Self-reliance

2) Statelessness

3) Innovation https://www.state.gov/population-refugees-and-migration-funding-opportunities/ https://www.state.gov/population-refugees-and-migration-funding-opportunities/ https://www.state.gov/population-refugees-and-migration-funding-opportunities/

Durable solutions end an individual’s refugee or stateless status, such as through voluntary return and reintegration, local integration, or resettlement in another country. Given that access to durable solutions remains limited for a majority of refugees and stateless persons and the timeframe to access a durable solution is often protracted and uncertain, PRM also supports access to interim solutions. Interim solutions can be understood as efforts that support inclusion in host country national services such as health care, education, or sustainable housing. It may also, for instance, contribute to self-reliance by supporting access to labor markets and livelihoods, or advance measures that contribute to durable solutions such as identity documentation or addressing freedom of movement.

Requirement for all submissions

Proposals may either:

(1) propose best practice development, dissemination, and capacity-strengthening activities with global applicability; or

(2) they may propose activities in two or more contexts to pilot approaches to contribute to global-level learning for solutions.

Because of PRM's mandate to provide protection, assistance, and solutions for refugees, stateless persons, and victims of conflict, PRM will consider funding only those programs that aim to advance solutions and self-reliance for refugees, refugee returnees, asylees/asylum-seekers, and stateless persons or include a target program participant base of at least 50 percent refugees, refugee returnees, asylees/asylum-seekers, and stateless persons.

For proposals suggesting work in particular country contexts

Although there are a few exceptions, PRM has broad authorities to support NGO projects targeting refugees in many countries outside the United States. If you have a question about specific country contexts for refugees, contact the point(s) of contact listed in this Notice of Funding Opportunity. PRM’s authorities for country level support for stateless persons is more limited. Projects targeting stateless persons and persons at risk of statelessness may propose work in the following countries (in addition to global proposals): Angola, Armenia, Azerbaijan, the Bahamas, Bahrain, Barbados, Belarus, Benin, Botswana, Burkina Faso, Burma, Burundi, Brunei, Darussalam, Cameroon, the Caribbean region, the Central African Republic, Chad, Comoros, Republic of Congo, Cote d’Ivoire, Democratic Republic of Congo, Dominican

Republic, Eswatini, The Gambia, Georgia, India, Indonesia, Iraq, Italy, Jordan, Kazakhstan, Kenya, Kiribati, Kuwait, Lebanon, Lesotho, Liberia, Libya, Madagascar, Malawi, Malaysia, Mauritania, Mauritius, Moldova, Mozambique, Namibia, Nepal, Nigeria, Oman, Pakistan, Panama, Qatar, Rwanda, Saudi Arabia, Seychelles, Sierra

Leone, Somalia, South Africa, Sudan, Syria, Tajikistan, Thailand, Togo, Türkiye, Turkmenistan, Uganda, Ukraine, United Arab Emirates, Uzbekistan, Zambia, and

Zimbabwe.

Program area (For PRM Use)

Proposals must align with the following program area:

• Interim and Durable Solutions

Program Sectors and Modalities

Proposals must focus on one or more of the following programmatic sectors (see

PRM’s General NGO Guidelines for sector descriptions) based on the theme:

Self-Reliance:

• Capacity Strengthening o Capacity Strengthening: NGO/CBO o Capacity Strengthening: Local Governments

• Education

• Health

• Livelihoods And Economic Empowerment (full proposals must include a market analysis or will be disqualified)

• Protection o Protection: Legal o Protection: Child Protection o Protection: GBV o Protection: Socio-cultural Inclusion and Social Cohesion

• Shelter and Settlements (S&S)

• Water, Sanitation, and Hygiene (WASH)

• Cross-cutting: CVA

Statelessness:

• Capacity Strengthening o Capacity Strengthening: NGO/CBO o Capacity Strengthening: Local Governments

• Mental Health and Psychosocial Support (MHPSS)

• Protection o Protection: Legal o Protection: Child Protection o Protection: GBV o Protection: Socio-cultural Inclusion and Social Cohesion

Innovation:

• Capacity Strengthening o Capacity Strengthening: NGO/CBO

• Inclusion of Persons with Disabilities

• Education

• Health o Health: Sexual and Reproductive Health

• Livelihoods And Economic Empowerment (full proposals must include a market analysis or will be disqualified)

• Mental Health and Psychosocial Support

• Protection o Protection: Legal o Protection: Child Protection o Protection: GBV o Protection: Socio-cultural Inclusion and Social Cohesion

• Shelter and Settlements (S&S)

• Water, Sanitation, And Hygiene (WASH)

• Cross-cutting: CVA

Note: In order to ensure greater accountability for protection outcomes in all overseas assistance program proposals, three indicators are required for all programs regardless of design or sector. If the proposed program will not contribute to one or several of these mandatory indicators, the indicator must still be included in the proposal indicator table but with a target of zero.

o PRM-1. Number of individuals directly reached through PRM funding.

o PRM-2. Amount of humanitarian funding distributed to local, national, or refugee-led organizations (in USD) – This amount should include any sub-awards or contracts with local, national, or refugee/stateless person-led organizations. If the prime applicant is a local, national, or refugee/stateless person-led organization, they should put the full proposal budget total as the target value. Refer to the Inter-Agency Standing Committee (IASC) working definition of “local” and “national” organizations. Applicants should put a target of zero for this indicator if it does not apply to them; it will not affect their eligibility.

o PRM-3. Percentage of participants who report that humanitarian assistance is delivered in a safe, accessible, accountable, and participatory manner – This is https://interagencystandingcommittee.org/system/files/hftt_localisation_marker_definitions_paper_24_january_2018.pdf https://interagencystandingcommittee.org/system/files/hftt_localisation_marker_definitions_paper_24_january_2018.pdf a protection mainstreaming indicator developed by the Directorate General for

European Civil Protection and Humanitarian Aid Operations (ECHO) and adopted by the Grand Bargain. Research or coordination awards that don’t involve community implementation are exempt from this indicator. Please refer to the

PRM Performance Indicator Reference & Definition Sheets (PIRS) for a sample questionnaire and analysis guidance.

Note: Cash and Voucher Assistance programs must include the relevant indicator(s) from the selection contained in the NGO Guidelines Appendix D.

Number of Allowable Proposal Applications

Organizations may submit a maximum of one application per theme only.

Organizations seeking to apply to more than one theme must submit separate applications for each theme. Submissions received exceeding this limit will be disqualified. (Note: Submissions by organizations as part of a consortium do not count toward an individual organization’s submission limit.)

Theme-specific Guidelines

Self-Reliance Specific Guidance

General Guidance

Self-reliance programming is a core PRM priority as a means of advancing interim and durable solutions for populations in need and helping to decrease overall humanitarian needs. Priority will be given to cross-sectoral initiatives that improve self-reliance for refugees, host communities, and/or stateless persons in coordination with a broad range of stakeholders (including refugee/stateless person-led organizations, civil society, development actors, private sector, donor and host governments); advocacy for host countries to enact policies that enable self-reliance; and sharing of best practices integrating a market-based approach and tools for measuring progress.

Proposals that link up with and support fulfillment of the Global Refugee Forum

Economic Inclusion and Social Protection multi-stakeholder pledge will be given strong preference.

Proposals may either:

(1) propose best practice development, dissemination, and capacity-strengthening activities with global applicability; or

(2) they may propose activities in two or more contexts in different regions to pilot approaches to contribute to global-level learning for solutions.

Duration of Activity

Program plans for one, two, or three years will be considered.

Period of Performance

Program periods of performance of one-year (12 months) cycles for a period not to exceed three years (36 months) will be considered.

Funding limits

Program proposals must not be less than the funding floor and not more than the funding ceiling per year or they will be disqualified.

• Funding floor per year (lowest $ value): $100,000 per year

• Funding ceiling per year (highest $ value): $400,000 per year https://www.refugeeselfreliance.org/eisppledge https://www.refugeeselfreliance.org/eisppledge

Note: Funding ceilings and floors pertain to the PRM cost per year.

Anticipated Number of Awards

PRM anticipates, but makes no guarantee, to fund as many as two awards under this theme through this announcement.

Anticipated Amount to be Awarded Total

PRM anticipates, but makes no guarantee, to award up to approximately $400,000 total through this NOFO for this theme.

Statelessness Specific Guidance

General Guidance

Ensuring access to nationality and the prevention of statelessness are vital solutions to ending statelessness. This involves strengthening national and international systems, bridging gaps, and removing barriers to nationality. Statelessness negatively impacts countries’ development and emergency response capabilities, worsening poverty and vulnerability to abuse and exploitation. Priority will be given to initiatives engaging various stakeholders refugee/stateless person-led organizations, civil society, development actors, governments to enhance access to solutions for stateless persons.

This includes advocating for laws and policies that reduce statelessness, especially those impacting women, and sharing best practices and data collection tools for impactful programming in other contexts. Preference will be given to proposals aligning with Global Refugee Forum pledges on Ending Statelessness, as well as pledges from the 2019 High-Level Segment on Statelessness, will be given strong preference.

For projects that pilot in two or more specific countries and are not solely globally https://globalcompactrefugees.org/pledges-contributions/multistakeholder-pledges-2023/multistakeholder-pledge-ending-statelessness#:~:text=Pledge%20description&text=We%20pledge%20to%20become%20members,right%20to%20nationality%20without%20discrimination.

https://www.state.gov/other-policy-issues/statelessness/%22%20%EF%B7%9FHYPERLINK%20%22https:/www.state.gov/other-policy-issues/statelessness/ focused, please see section “Themes and Populations” for the list of countries eligible.

Proposals may either:

(1) propose best practice development, dissemination, and capacity-strengthening activities with global applicability; or

(2) they may propose activities in two or more contexts in different regions to pilot approaches to contribute to global-level learning for solutions.

Duration of Activity

Program plans for one, two, or three years will be considered.

Period of Performance

Programs period of performance of one-year (12 months) cycles for a period not to exceed three years (36 months) will be considered.

Funding limits

Program proposals must not be less than the funding floor and not more than the funding ceiling per year or they will be disqualified.

• Funding floor per year (lowest $ value): $100,000 per year

• Funding ceiling per year (highest $ value): $400,000 per year

Note: Funding ceilings and floors pertain to the PRM cost per year.

Anticipated Number of Awards

PRM anticipates, but makes no guarantee, to fund as many as two awards under this theme through this announcement.

Anticipated Amount to be Awarded Total

PRM anticipates, but makes no guarantee, to award up to approximately $400,000 total through this NOFO for this theme.

Innovation Specific Guidance

General Guidance

PRM encourages partners to be creative and explore new ways of operating, financing, and providing interim and/or durable solutions for refugees, returnees, asylees/asylum-seekers, and stateless persons. For PRM, innovation means any kind of creative problem-solving that adds value or advances the development of diverse solutions to a wide range of challenges. Proposals should introduce new tools or approaches on solutions or inclusion; the improvement of existing products, processes, or business models; new technologies; and/or innovative financing mechanisms.

Applicants must clearly demonstrate how the proposed activities represent a new way of working or a unique approach to interim and durable solutions and/or inclusion, and they must demonstrate the ability to have global impact and/or potential to transform an aspect of solutions programming or policy.

Proposals may either:

(1) propose best practice development, dissemination, and capacity-strengthening activities with global applicability; or

(2) they may propose activities in two or more contexts in different regions to pilot approaches to contribute to global-level learning for solutions.

Duration of Activity

Program plans for one, two, or three years will be considered.

Period of Performance

Programs period of performance of one-year (12 months) cycles for a period not to exceed three years (36 months) will be considered.

Funding limits

Program proposals must not be less than the funding floor and not more than the funding ceiling per year or they will be disqualified.

• Funding floor per year (lowest $ value): $100,000 per year

• Funding ceiling per year (highest $ value): $400,000 per year

Note: Funding ceilings and floors pertain to the PRM cost per year.

Anticipated Number of Awards

PRM anticipates, but makes no guarantee, to fund one or two awards on innovation through this announcement.

Anticipated Amount to be Awarded Total

PRM anticipates, but makes no guarantee, to award up to approximately $400,000 total through this NOFO for this theme.

Federal Award Information

A. Proposed program start dates: September 30, 2024

B. Duration of Activity: See theme-specific guidelines above. Applicants may submit multi-year proposals with activities and budgets that do not exceed three years from the proposed start date. Actual awards will not exceed three years in duration and activities and budgets submitted in year one can be revised/updated each year. Continued funding after the initial 12-month period of performance requires the submission of a noncompeting single proposal and will be contingent upon available funding, strong performance, and continuing need. In funding a program one year, PRM makes no representations that it will continue to fund the program in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities. Please see

Multi-Year Funding section below for additional information. Livelihoods programs are encouraged to be multi-year, and livelihoods proposals must include a market analysis or will be disqualified.

Eligibility Information

Eligible Applicants:

a. Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education (U.S.-based NGOs must be able to demonstrate proof of non-profit tax status).

b. Nonprofits without 501(c)(3) status with the IRS, other than institutions of higher education (overseas-based NGOs must be able to demonstrate proof of registration in country of domicile); and

c. For-profit organizations or businesses.

d. International Organizations. International multilateral organizations, such as United Nations agencies, should not submit proposals through

Grants.gov in response to this NOFO. Multilateral organizations that are seeking funding for programs relevant to this announcement should contact the PRM Program Officer (as listed below) before the closing date of the funding announcement.

Cost Sharing or Matching: Cost sharing, matching, or cost participation is not a requirement of an application in response to this funding announcement.

Proposals for consideration should describe the sources and amounts of additional funding that may be utilized to complement PRM funding, and meet the following criteria:

• Are not paid by the Federal Government under another Federal award.

• Are verifiable from the non-Federal entity's records.

• Are not included as contributions for any other Federal award; and

• Are necessary and reasonable for accomplishment of project or program objectives.

Please include this information in the Budget Summary, Budget Detail, and Budget

Narrative of the proposal, and separated from the PRM share of the proposed budget.

Note: Though favorably looked upon, inclusion will not result in a competitive ranking increase when evaluated.

Funding to commercial firms or for-profit organizations: The Department of State prohibits profit under its assistance awards to commercial organizations. No funds will be paid as profit to any recipient that is a commercial organization. Profit is defined as any amount in excess of allowable direct and indirect costs. The allowability of costs incurred by commercial organizations is determined in accordance with the provisions of the Federal Acquisition Regulation (FAR) at 48 CFR Part 31.

Program income is defined as gross income earned by the non-Federal entity that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance.1 Program income earned by the recipient may be:

• added to the total of the amount of this award, including the required cost sharing or matching, and use it to further eligible project objectives;

• used to meet the Recipient’s cost sharing or matching requirement;

• OR deducted from the total project or program allowable cost in determining the net allowable costs on which the federal share of costs is based.

For-profit organizations must include a statement in the application budget narrative stating that they agree to forgo profit, and describing how they will handle any program income earned.

1 2 CFR 200.1: Program income means gross income earned by the non-Federal entity that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance except as provided in § 200.307(f). (See the definition of period of performance in this section.) Program income includes but is not limited to income from fees for services performed, the use or rental or real or personal property acquired under Federal awards, the sale of commodities or items fabricated under a Federal award, license fees and royalties on patents and copyrights, and principal and interest on loans made with Federal award funds. Interest earned on advances of Federal funds is not program income. Except as otherwise provided in Federal statutes, regulations, or the terms and conditions of the Federal award, program income does not include rebates, credits, discounts, and interest earned on any of them. See also § 200.407. See also 35 U.S.C. 200–212 “Disposition of Rights in Educational Awards” applies to inventions made under Federal awards.

Other

Proposals must have a concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant, and reliable, time-bound, and trackable (SMART), and have established baselines; objectives should be clearly linked to the sectors.

Proposals must adhere to relevant international standards for humanitarian assistance, especially Sphere Standards. See PRM’s General NGO Guidelines for a complete list of sector-specific standards including guidance on proposals for programs in urban areas.

PRM strongly encourages programs that target the needs of vulnerable and underserved groups among the program participant population (such groups may include women; children; adolescents; lesbian, gay, bisexual, transgender, or intersex

(LGBTQI+) individuals; older persons; the sick; persons with disabilities; and members of minority communities) and can demonstrate what steps have been taken to meet the specific and unique protection and assistance needs of these vulnerable groups effectively.

Application and Submission Instructions

A. Where to Request Application Package: Application packages may be downloaded from the website www.Grants.gov.

B. Consortia: Organizations may apply to this call as part of a consortia; however, for consortia, one organization must be designated as the lead applicant.

For purposes of consortia applying for PRM funding, PRM’s considers consortium to be a group of no less than three NGOs that comprise an agreement, http://www.spherehandbook.org/ https://www.state.gov/j/prm/funding/c78352.htm http://www.grants.gov/ combination, or group formed to undertake, or proposing to undertake, an assistance activity beyond the resources of any one member. PRM may request to review and approve of substantive provisions of proposed sub-awards.

Applicants may form consortia in order to bring together organizations with varied expertise to propose a comprehensive program in one proposal. The consortium arrangement may allow for greater geographic coverage, inclusion of technical and sectoral strengths from multiple organizations, increased inclusion of local and national organizations, and/or the potential of much greater impact through collaboration.

Submissions by organizations as part of a consortium do not count toward an organization’s individual submission limit. If the applicant is applying as a consortium, a description of how the consortia will be organized and how lines of authority and decision-making will be managed across all team members and between the lead applicant and associate awardees should be included in the concept note. The prime applicant would be responsible for overall implementation of the proposed program activities, preparation/presentation of annual work plans, M&E planning, and required reporting to PRM. The prime applicant should designate a single individual to be the liaison with PRM, although PRM would reserve the right to communicate with sub-grantees.

C. Content and Form of Application: Organizations may submit a maximum of one proposal per theme, although they may submit separate but complementary proposals against multiple themes. Applicants must clearly indicate the selected specific theme on the first page of their proposal narrative. Any subsequent submissions per theme will be disqualified. PRM strongly recommends using the proposal and budget templates that are available on

PRM’s website.

• Single-Year Proposals: Single-year program proposal page limits: Single-year proposals using PRM’s templates must not exceed 15 pages in length

(Times New Roman or Calibri 12-point font, letter sized paper, one-inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 10 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal but are not required to do so. These attachments do not count toward the page limit total; however, annexes cannot be relied upon as a key source of program information. The proposal narrative must be able to stand on its own in the application process. For multi-year funding application instructions, see below.

o PRM strongly recommends application narrative be submitted in Adobe

PDF, as Microsoft Word documents may sometimes produce different page lengths based on software versions and configurations. Tables and budget documents should be submitted as Excel documents.

o Page limits are strictly adhered to, and PRM will not review pages of the narrative beyond the stated limit, which may negatively impact the proposal’s score.

o All documents must be in English and should avoid the use of jargon and should spell out all acronyms upon first use.

Multi-Year Proposals:

• Applicants proposing multi-year programs should adhere to the following guidance: Applicants may submit proposals that include multi-year strategies presented in one-year (12 month) cycles for a period not to exceed three years

(36 months) from the proposed start date. Fully developed programs with detailed budgets, objectives and indicators are required for each year of activities. Applicants should use PRM’s recommended multi-year proposal template for the first year of a multi-year application.

• Multi-year funding applicants may use PRM’s budget templates, and must disaggregate budget by year, per year, and for each program year. Multi-year proposal narratives and budgets can be updated yearly upon submission of new noncompeting single year proposal narrative template with an updated budget.

• Multi-year program proposal page limits: multi-year proposals using PRM’s multi-year template must not exceed 17 pages in length (Times New Roman or

Calibri 12-point font, letter sized paper, one-inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 15 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal but are not required to do so. These attachments do not count toward the page limit total however annexes cannot be relied upon as a key source of program information. The proposal narrative must be able to stand on its own in the application process.

o PRM strongly recommends application narratives be submitted in Adobe

PDF, as Microsoft Word documents may sometimes produce different page lengths based on software versions and configurations. Tables and budget documents should be submitted as Excel documents.

o Page limits are strictly adhered to, and PRM will not review pages of the narrative beyond the stated limit, which may negatively impact the proposal’s score.

o All documents must be in English and should avoid the use of jargon and should spell out all acronyms upon first use.

• Multi-year applications selected for funding by PRM will be funded in one-year

(12-month) increments based on the proposal submitted in the initial application as approved by PRM. Continued funding after the initial 12-month award requires the submission of a noncompeting single-year proposal narrative and will be contingent upon available funding, strong performance, and continuing need. Follow-on applications are submitted annually for years two through three of proposals through non-competed directed announcements for the continuation funding. It is strongly recommended that

NGOs submit as early as possible after the directed announcement for continuation funding has been issued. Late submissions will jeopardize continued funding.

• In the proposal narrative, please include an explanation of why multi-year funding may be necessary for this program to succeed, how longer periods of consultation with program participant populations will inform programming and enable interventions to be studied and improved, and how the proposed activities in year one will contribute to outcomes and impacts in years two and three. Please, articulate and quantify cost efficiencies that could not otherwise be attained through single year programs as well.

Application Package

To be considered for PRM funding, organizations must submit a complete application package, including:

a. Proposal Narrative not exceeding stated page limits.

b. Indicator Table: Including all required PRM indicators and targets for each year (if multi-year).

o Cash and voucher assistances (CVA) modality must report on CVA indicators

c. Completed Budget table including summary and detail tabs o disaggregated by year and for each year of the program period (for multi-year proposals).

o Include total costs by objective and estimated costs by sector, o Total costs divided by country (if applicable)

d. Budget Narrative disaggregated by year and for each year of the program period.

e. Completed and signed SF-424 and SF-424A. PRM requires that Box 21 of the SF-424 be checked.

o If the applicant organization has an active registration in SAM.gov that was either created or updated on or after February 2, 2019, then the applicant does NOT need to submit the SF-424B as they will be prompted to complete the representations and certifications in SAM.gov.

f. Risk Assessment and Security Plan.

g. Protection from Sexual Exploitation and Abuse (PSEA) Code of Conduct and a country or regional implementation plan specific to the country of region of the application o Note: Codes of Conduct must be consistent with the updated 2019 IASC

Task Force’s Six Core Principles. The country/regional implementation plan should outline how employees are trained and otherwise made aware of the Code of Conduct, how violations of the Code of Conduct against program participants are reported and followed up on in a safe and confidential manner, how program participants are made aware of the Code of Conduct and a mechanism to report any violations, and whether there is a focal point in the country or regional office for the

Code of Conduct.

h. Key Personnel for award applicant and sub-recipient(s) o Applicants must furnish names, titles, and brief biographical information on the education and experience of key personnel in implementing the program and key supervisory personnel; (i.e., the members of the professional staff in a program supervisory position engaged for or assigned to duties under the award).

i. A Market Analysis and a Participant Competency/Capacity Assessment for all proposals that include at least one livelihoods sector objective (or will be disqualified), if applicable. Please see the General NGO Guidelines for more details.

j. Most recent Negotiated Indirect Cost Rate Agreement (NICRA), if applicable, or a de minimis rate calculation of Modified Total Direct Costs (MTDC) if the applicant is eligible and elects to use the de minimis rate.

https://interagencystandingcommittee.org/inter-agency-standing-committee/iasc-six-core-principles-relating-sexual-exploitation-and-abuse-2019 https://interagencystandingcommittee.org/inter-agency-standing-committee/iasc-six-core-principles-relating-sexual-exploitation-and-abuse-2019

k. Most recent external audit report is required prior to issuance of an award, if proposal is chosen for implementation.

l. Information in support of any cost-sharing/cost-matching arrangements, if applicable.

m. Information detailing the source of any in-kind contributions, if applicable.

n. Details on any sub-agreements associated with the program including the budget detail (must be part of the budget submission as noted above), if applicable.

o. Organizational Accountability to Affected Populations (AAP) Framework (is required prior to issuance of an award, if proposal is chosen for implementation)

Additionally, organizations must consider the following considerations as part of their proposal package:

• To be considered a competitive proposal, the Proposal Narrative, Indicator

Table, and Budget Detail should include the following information:

o Focus on outcome or impact indicators as much as possible. At a minimum, each objective should have one outcome or impact indicator.

o Include specific information on locations of programs and participants

(GPS coordinates highly recommended) to increase PRM’s ability to track the impact of PRM funding.

o Outline how the NGO will acknowledge PRM funding. If an organization believes that publicly acknowledging the receipt of USG funding for a particular PRM-funded program could potentially endanger the lives of the program participants and/or the organization staff, invite suspicion about the organization's motives, or alienate the organization from the population it is trying to help, it must provide a brief explanation in its proposal as to why it should be exempted from this requirement.

o PRM expects each proposal, regardless of sector, to demonstrate protection mainstreaming, including by identifying potential protection risks associated with the program and how they will be mitigated.

Assistance activities should mainstream protection by analyzing the protection risks in relation to each specific programming sector. An analysis of the risks should inform how assistance is designed to minimize them and maximize protection of program participants. Applicants may introduce gender-specific risks in this section but should provide a full analysis in the gender analysis.

o PRM partners must complete a gender analysis in the proposal narrative that briefly explains (1) experiences of men, women, boys, and girls with a focus on the different familial roles, community privileges, and gender dynamics within the target population; (2) associated risks and threats experienced by women, girls, and other vulnerable populations based on their gender; (3) power imbalances and needs that arise based on gender inequalities that exist within the family or community; and (4) proposed responses that will address the above and mitigate any gender differences in access, participation, or decision-making that may be experienced by at-risk groups, particularly women and girls. The gender analysis should aim to specify and target specific at-risk sub-populations of women and girls, such as women and girl heads of households, out-of-school girls, women and girls with disabilities, women and girl survivors of violence, married girls, adolescent mothers, as well as people who identify as lesbian, gay, bisexual, transgender, or intersex (LGBTQI+), and those who are often unaware of and excluded from programs and services and who may be the hardest to reach based on their gender.

o The budget should include a specific breakdown of funds being provided by UNHCR, other USG agencies, other donors, and your own organization.

o Applicants whose proposals address gender-based violence (GBV) through their programs must estimate the total cost of these activities as a separate line item in their proposed budgets (see PRM’s budget template). Proposals and budgets must include details of any sub-agreements associated with the programs.

o For consortia only, a description of how the partnership will be organized and how lines of authority and decision-making will be managed across all team members and between the lead applicant and associate awardees should be included in the proposal.

D. Unique Entity Identifier (UEI) and System for Award Management (SAM)

Note: On April 4, 2022, the formerly used DUNS Number was replaced by the

System for Award Management (SAM.gov) UEI. For more information on the process, visit GSA's website on the UEI transition.

Each applicant is required to:

• be registered in SAM before submitting its application.

• provide a valid UEI number in its application; and

• continue to maintain an active SAM registration with current information at all times during which it has an active PRM award or an application or plan under consideration by PRM.

No federal award may be made to an applicant until the applicant has complied with all applicable UEI and SAM requirements and, if an applicant has not fully complied https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update http://www.sam.gov/ with the requirements by the time the PRM award is ready to be made, PRM may determine that the applicant is not qualified to receive a PRM award and use that determination as a basis for making a PRM award to another applicant.

E. Applications must be submitted via Grants.gov. Grants.gov registration requires a UEI number and active SAM.gov registration. If you are new to PRM funding, the Grants.gov registration process can be complicated. We urge you to refer to PRM’s General NGO Guidelines “Application Process” section for information and resources to help ensure that the application process runs smoothly. PRM also strongly encourages organizations that have received funding from PRM in the past to read this section as a refresher. Applicants may also refer to the “For Applicants” page on Grants.gov for complete details on requirements.

Do not wait until the deadline to attempt to submit your application on

Grants.gov. Organizations not registered with Grants.gov should register well in advance of the deadline as it can take several weeks to finalize registration

(sometimes longer for non-U.S. based NGOs to receive required registration numbers). We also recommend that organizations, particularly first-time applicants, submit applications via Grants.gov no later than one week before the deadline to avoid last-minute technical difficulties that could result in an application not being considered. PRM has extremely limited ability to correct or facilitate rapid resolution to technical difficulties associated with Grants.gov, SAM.gov or UEI number issues. PRM partners must maintain an active SAM.gov registration with current and correct information at all times during which they have an active federal award or an application under consideration by PRM or any federal agency.

https://www.grants.gov/applicants

When registering with Grants.gov, organizations must designate points of contact and Authorized Organization Representatives (AORs). Please note that as of December 2022, organizations based outside of the United States that do not intend to apply for U.S. Department of Defense (DoD) awards are no longer required to have a NATO CAGE (NCAGE) code to apply for non-DoD foreign assistance funding opportunities. If an applicant organization is mid-registration and wishes to remove an NCAGE code from their sam.gov registration, the applicant should submit a help desk ticket (“incident”) with the Federal Service

Desk (FSD) online to seek guidance on how to do so. Applicants experiencing technical difficulties with the SAM.gov registration process should contact the

Federal Service Desk online or at 1-866-606-8220 (U.S.) and 1-334-206-7828

(International).

Applications must be submitted under the authority of the Authorized

Organization Representative at the applicant organization. Having proposals submitted by agency headquarters helps to avoid possible technical problems.

If you encounter technical difficulties with Grants.gov please contact the

Grants.gov Help Desk at support@grants.gov or by calling 1-800-518-4726.

Applicants who are unable to submit applications via Grants.gov due to

Grants.gov technical difficulties and.

• who have reported the problem to the Grants.gov help desk.

• received a case number.

• have completed UEI and SAM.gov registrations.

• and had a documented service request opened to research the problem.

Applicants may contact the PRM NGO Coordinator before the submission deadline to determine whether an alternative method of submission is http://www.grants.gov/ https://www.fsd.gov/gsafsd_sp/?id=gsa_landing https://www.fsd.gov/gsafsd_sp/?id=gsa_landing https://www.fsd.gov/gsafsd_sp/?id=gsa_landing mailto:support@grants.gov appropriate. However, PRM makes no guarantee to accept an application outside of the grants.gov system.

It is the responsibility of each applicant to ensure the appropriate registrations are in place and active. Failure to have the appropriate organizational registrations in place or are experiencing issues resulting from discrepancies across registration platforms is not considered a technical difficulty and is not justification for an alternate means of submission.

In accordance with 2 CFR §200.113, Mandatory disclosures, the non-Federal entity or applicant for a federal award must disclose, in a timely manner, in writing to the Federal awarding agency or pass-through entity all violations of

Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Non-Federal entities that have received a federal award including the term and condition outlined in Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters are required to report certain civil, criminal, or administrative proceedings to SAM. Failure to make required disclosures can result in any of the remedies described in 2 CFR

§200.338 Remedies for noncompliance, including suspension or debarment.

(See also 2 CFR part 180, 31 U.S.C. 3321, and 41 U.S.C. 2313.)

F. Submission Dates and Times

• Announcement issuance date: Tuesday, April 16, 2024

• Proposal submission deadline: Monday, June 17, 2024 at 23:59:59.

Applications submitted after this deadline will not be considered.

G. Intergovernmental Review: Not Applicable

H. Funding Restrictions: Federal awards will not allow reimbursement of Federal

Award costs without prior authorization by PRM.

I. Other Submission Requirements

• Branding and Marking Strategy

The following provisions will be included whenever assistance is awarded:

The Recipient shall recognize the U.S. Government’s funding for activities specified under this award at the project site with a graphic of the U.S. flag accompanied by one of the following two phrases based on the level of funding for the award:

o Fully funded by the award: “Gift of the United States Government” o Partially funded by the award: “Funding provided by the United States

Government”

PRM highly encourages recognition of U.S. Government funding on social media and website platforms to be included in proposals branding and marking strategy. Recipients should tag PRM’s Twitter account @StatePRM and/or

Facebook account @State.PRM (rather than using hashtags). Additionally, the applicable U.S. Embassy should be tagged as well.

Updates of actions taken to fulfill this requirement must be included in quarterly program reports to PRM.

All programs, projects, assistance, activities, and public communications to foreign audiences, partially or fully funded by the Department, must be marked appropriately overseas with the standard U.S. flag in a size and prominence equal to (or greater than) any other logo or identity. The requirement does not apply to the Recipient’s own corporate communications or in the United States.

The Recipient must appropriately ensure that all publicity and promotional materials underscore the sponsorship by or partnership with the U.S.

Government or the U.S. Embassy. The Recipient may continue to use existing logos or project materials; however, a standard rectangular U.S. flag must be used in conjunction with such logos.

Do not use the Department of State seal without the express written approval from PRM.

Sub non-Federal entities (sub-awardees) and subsequent tier sub-award agreements are subject to the marking requirements and the non-Federal entity shall include a provision in the sub non-Federal entity agreement indicating that the standard, rectangular U.S. flag is a requirement.

Exemptions from this requirement may be allowable but must be agreed to in writing by the Grants Officer. (Note: An exemption refers to the complete or partial cessation of branding, not use of alternative branding). Requests should be initiated with the Grants Officer and Grants Officer Representative.

Waivers issued are applied only to the exemptions requested through the

Recipient’s proposal for funding and any subsequent negotiated revisions.

In the event the non-Federal entity does not comply with the marking requirements as established in the approved assistance agreement, the Grants

Officer Representative and the Grants Officer must initiate corrective action with the non-Federal entity.

• PRM Standardized Indicators: Partners must refer to PRM’s indicator list in

Appendix D of the NGO Guidelines and include any mandatory and required indicators as part of the application. PRM has two categories of indicators:

o Required: Indicators marked as “required” in Appendix D must be included in the proposal as applicable. Each sector and sub-sector has at least one required PRM indicator; these must be included in the indicator table if the partner is proposing any activities or budget for that sector/sub-sector. In addition, three indicators are required for all programs regardless of design or sector. If the proposed program will not contribute to one or several of these mandatory indicators, the indicator must still be included in the proposal indicator table but with a target of zero.

▪ PRM-1. Number of individuals directly reached through PRM funding.

▪ PRM-2. Amount of humanitarian funding distributed to local, national, or refugee/stateless person-led organizations (in USD)

– This amount should include any sub-awards or contracts with local, national, or refugee/stateless person-led organizations. If the prime applicant is a local, national, or refugee/stateless person-led organization, they should put the full proposal budget total as the target value. Refer to the Inter-Agency

Standing Committee (IASC) working definition of “local” and

“national” organizations. Applicants should put a target of zero for this indicator if it does not apply to them; it will not affect their eligibility.

▪ PRM-3. Percentage of participants who report that humanitarian assistance is delivered in a safe, accessible, accountable, and participatory manner – This is a protection mainstreaming indicator developed by the Directorate General https://interagencystandingcommittee.org/system/files/hftt_localisation_marker_definitions_paper_24_january_2018.pdf https://interagencystandingcommittee.org/system/files/hftt_localisation_marker_definitions_paper_24_january_2018.pdf https://interagencystandingcommittee.org/system/files/hftt_localisation_marker_definitions_paper_24_january_2018.pdf for European Civil Protection and Humanitarian Aid Operations

(ECHO) and adopted by the Grand Bargain. Research or coordination awards that don’t involve community implementation are exempt from this indicator. Please refer to the PRM Performance Indicator Reference & Definition Sheets

(PIRS) for a sample questionnaire and analysis guidance.

o Recommended if applicable: Partners may consider using these indicators to monitor any related activities as they are aligned…