Attachment_10_-_Sample_Project_Statement_of_Work.pdf

SOL-R1-14-00003 – ATTACHMENT 10

ATTACHMENT 10

SAMPLE PROJECT STATEMENT OF WORK

SAMPLE PROJECT STATEMENT OF WORK

ESO REMEDY OPERATION EXTRACTION AND TREATMENT SYSTEM

1. INTRODUCTION:

1.1 General. This sample project is intended to illustrate a simple, straight-forward project to enable the government to evaluate offerors for cost realism.

1.2 Contract Type. The ESO sample project utilizes a Time and Materials task order to perform the activities described in this statement of work (SOW). Assume no bonding will be required for this project. The period of performance for this project is one year.

2. LOCATION

The location of the project depends on the CLIN in which the offeror is proposing. Refer to section L for location of the project. The sample project is to execute remedy operation activities at a Superfund Site (Site) located in an industrial area.

3. SITE HISTORY

The site was used as an airplane engine maintenance shop. In the 1980s, it was discovered that trichloroethylene (TCE) had been improperly disposed of through a floor drain in a sump area of the building over the many years of operations. EPA conducted source removal activities in

2005, which included demolition of the on-site building and associated structures and excavation and offsite disposal of TCE-contaminated soils underneath the building footprint. In 2006, EPA selected a remedy for contaminated groundwater at the site. The remedy included the extraction and treatment of TCE contaminated groundwater beneath the property and natural attenuation of the TCE contaminated groundwater downgradient of the property. In 2010, EPA constructed an extraction and treatment system on the property. The system has been operating for five years.

Concurrent with operation, system and groundwater monitoring occur on a quarterly basis.

4. OPERATING CONDITIONS & BACKGROUND

4.1 Physical Setting and Climate. The site is located along a major thoroughfare and is accessed by a gravel road from the major thoroughfare.

4.2 Treatment Plant. System includes equalization tank, bag filters, air stripper (5 tray horizontal stripper), and liquid phase carbon polishing. No off gas treatment is required. The system is housed in a block construction single story building located on a one acre parcel enclosed by security fence. Minimal site maintenance is required (repairing fence, driveway, mowing grass, etc.).

Since start up, the system has maintained 95% availability. The system can be operated remotely; however, in the event of a shutdown, it cannot be restarted remotely. On average, on-site operator attention has been required for eight hours per week to perform regular maintenance functions. Operators are required to attend to call outs within two hours or the next business day if the system shuts down outside of business hours. Unscheduled maintenance (responding to call outs) is estimated to be 40 hours per year. Average utility costs have been $60,000 per year (phone, internet, electric).

4.3 Extraction System. The system uses two extraction wells with 5 horsepower Variable

Frequency Drives (VFDs) operating the pumps. Total flow into the treatment system is 120 gpm. Both extraction wells are 4 inch, 80 foot deep. The screen is set from 60 to 80 feet bgs and the pump is set at 70 feet. To date, extraction system has operated with no fouling issues.

4.4 Monitoring System. Twenty (20) 2 inch monitoring wells at 80 feet total depth with 5 foot screens are located within 1 mile of the plant. Data has been collected quarterly for the past 5 years and analysis includes monitored natural attenuation parameters, metals, and volatile organic compounds (VOCs). EPA’s Contract Laboratory Program has been responsible for sample analysis.

4.5 Surface Discharge. Treated water is discharged to an on-site stream. All applicable permits have been obtained and are up to date.

4.6 Groundwater Plume. The TCE plume extends three quarters of a mile downgradient.

The most current source area TCE concentrations are, on average, 200 ug/L. The most recent

5 ug/L isopleths confirm the plume extent is three quarters of a mile from the source area.

5. STATEMENT OF WORK

5.1 General requirements. This task includes site-specific plan development, project management, and task order close out.

5.1.1 Pre-mobilization meeting. Two weeks after receipt of the task order, the contractor shall schedule a pre-mobilization meeting with EPA at the site. At this meeting, EPA and the contractor will conduct a site walk, discuss project requirements, site-specific plans, and transition schedule. Anticipate this meeting will be 8 hours.

5.1.2 Site-specific plans. Each submittal will include two submittals (draft and final). All final submittals must be approved by EPA (unless otherwise noted below). Draft plans are due to EPA two weeks after the pre-mobilization meeting is completed.

5.1.2.1 Transition and Staffing Plan. This plan will include detailed staff information including qualifications, document certification requirements, as applicable, and outline transition and training plans for contractor staff.

5.1.2.2 Site Management Plan (SMP). Update the current SMP.

5.1.1.3 Uniform Federal Policy Quality Assurance Project Plan (UFP-QAPP).

Update the current UFP-QAPP and ensure it comports with the site operation and maintenance plan and EPA’s recommended sample analysis (FASTAC) approach.

5.1.1.4 Data Management Plan (DMP). Update the existing DMP.

5.1.1.5 Health and Safety Plan (HASP). Provide EPA, for review, a HASP for the project. EPA must review but does not require approval of the plan.

5.1.1.6 Waste Management Plan (WMP). Write a WMP detailing waste generated, whether it is hazardous or non-hazardous waste. Include procedures outlining the safe handling of contaminated material, drummed material, and contaminated liquids in addition to procedures for off-site transportation and disposal of materials. Manifesting, Department of Transportation (DOT) shipping papers, and chain-of-custody procedures should also be included.

5.1.3 Project Management, Monitoring and Reporting. The contractor shall prepare monthly progress reports; prepare and submit monthly invoices; update project schedules, as appropriate; attending project meetings. In the progress reports, EPA encourages contractors to identify opportunities for system or monitoring optimization.

5.1.4 Task Order Close Out. The contractor shall close out the project task order.

Activities include but are not limited to, completing all deliverables, submitting final invoice, and returning documents to EPA or other document repositories.

5.2 Field Work and Analytical Support. The contractor shall conduct groundwater monitoring to evaluate remedy performance in accordance with the provided operation and maintenance plan.

5.2.1 Sample all Monitoring Wells. Provide all labor, materials, and equipment necessary to sample all 20 monitoring wells on a quarterly basis. Samples will be collected in accordance with the UFP-QAPP. Samples will be provided to the EPA contractor for analysis.

5.2.2 Generate quarterly sampling reports of monitoring well sampling in accordance with the data management plan.

5.3 Remedy Operation. The contractor shall operate the extraction and treatment system.

This task includes assuming ownership of utility accounts, obtaining training from the existing operator (30 days prior to acceptance, the existing operator will provide 24 hours of on-job-training), operating the plant for 12 months, transitioning to the next operator at end of contract, and performing plant/compliance sampling.

5.3.1 Provide staff to operate the treatment system in accordance with the existing remedy-specific operation and maintenance plans and manual.

5.3.2 Provide staff and materials to collect system performance samples. This includes quarterly samples of treatment system influent and effluent. Samples will be collected and analyzed in accordance with the UFP-QAPP.

5.3.3 Provide incidental repairs to components of the remedy, as needed.

5.3.4 Procure treatment elements needed for system operations (e.g. liquid phase carbon, filters, etc.).

5.3.5 Dispose of waste in accordance with the waste management plan and current federal, state, and local regulations.

5.3.6 Provide site security.

5.3.7 Update operation and maintenance (O&M) manuals and conduct appropriate training of facility personnel for any new equipment installed.

5.3.8 Before 1 year period of performance has been completed, conduct appropriate training to ensure timely transition to new contractor.

6. COST

Below is a compilation of assumptions and technical requirements for the offeror to consider in development of its cost estimate. Costs have been provided below for several subcontract type items that the offeror should use in developing its estimate. The reason these costs are provided is to reduce the number of quotes offerors need to obtain for a hypothetical project and to minimize the number of variables in the EPA’s cost realism evaluation.

Offerors shall complete the attached Price Schedule and submit detailed backup for the estimated cost of each item. All provided costs below are prior to prime contractor mark-ups.

6.1 Assumptions.

6.1.1 Location and Wage Determination. The offeror will use the location of the sample project depending on which CLIN the offeror is proposing. Refer to section L for location of the project. For the purpose of the sample project, a Department of Labor Wage

Determinations are included as Attachment 12 to the solicitation. Based on the labor categories identified in the contract (and any local SCA/DBA needs), provide labor costs for each task.

6.1.2 Price Schedule Assumptions. Pricing shall be developed based on the areas described in this SOW and the assumptions under each Price Schedule description. Not all items have assumptions.

6.2 General Requirements. The offeror will assume O&M of the plant to occur July 2016 through July 2017.

6.2.1 General Conditions. Work includes all of the items required by this SOW and the

ESO contract performance work statement that is not explicitly covered under other price schedule items, such as the contractor’s cost for insurance, fees, and other similar expenses directly related to the work and administration of the contract. The offeror is to assume no bonding is required

6.2.2 Premobilization Meeting. Assume the offeror brings the Project Manager, Site

Manager, and extraction and treatment system operator.

6.2.3 Site-Specific Plan(s) Development. Reports submitted in draft, minor comments received, and incorporated then submitted as final.

6.3 Field Work and Analytical Support.

6.3.1 Sample All Monitoring Wells. Assume low flow sampling for monitoring wells.

Assume work shall include all labor, materials, and equipment associated with sampling all 20 monitoring wells on a quarterly basis. Assume analytical services will be provided by EPA.

6.3.2 Generate quarterly sampling reports of monitoring wells: For Price Schedule assume reports will be made at the lump sum price, for all labor, materials, and incidentals required to prepare and submit.

6.4 Remedy Operation.

6.4.1 Staff to Operate Treatment System for 12 Months. Include training at beginning to operate system. Assume a 40-hour work week for labor. Assume price includes all labor required for one year of operation and maintenance of the treatment system. This price item shall include, but not be limited to, operator labor, bag filters, costs to implement the occupational safety monitoring program and all incidentals not specifically mentioned in other items in the Price Schedule (e.g., office equipment and supplies, uniforms, operator training, grounds maintenance, etc.).

6.4.2 Staff and Materials to Collect Performance Samples. Assume plant performance sampling events performed quarterly includes 8 VOC samples, 1 metal, 1 Polycyclic

Aromatic Hydrocarbon (PAH) sample.

6.4.3 Incidental Repairs. Assume 2 monitoring well rehabilitation (driller costs) =

$4,500/well; one day per well.

6.4.4 Treatment Elements for System Operations. Assume price shall include labor, materials, and equipment necessary to replace spent carbon with virgin carbon. Assume one change per year, liquid phase carbon filter. Assume carbon vendor cost = $2.75/lb.

Includes carbon delivery, change out, and disposal of spent carbon.

6.4.5 Disposal of waste. Assume disposal of spent carbon is a listed waste (F002) to a

RCRA Facility. Assume the offeror shall profile, submit Land Disposal Restriction forms, and submit Manifests and DOT shipping papers to ship waste to a treatment storage disposal facility (TSDF).

6.4.6 Site Security. Assume coverage 6:00 pm to 6:00 am drive-bys every hour.

6.4.7 Utilities to Operate Treatment System 12 months. Assume utilities are $5,000 per month (Prime contractor mark-ups to be applied if any are being proposed).

Price Schedule - ESO Remedy Operation and Extraction and Treatment System - Sample

Project

Item Description Unit Quantity Unit

Price

Total

Price

5.1 GENERAL REQUIREMENTS

1 General Conditions Month 12

1 Premobilization Meeting

Lump

Sum

(LS) N/A

2 Site-Specific Plan(s) Development LS N/A

Project Management, Monitoring and

Reporting Month 12

4 Task Order Close Out LS N/A

5.2

FIELD WORK AND ANALYTICAL

SUPPORT

Sample all monitoring wells: Labor, materials, and equipment necessary to sample all 20 monitoring wells on a quarterly basis Each 4

Quarterly sampling reports of monitoring well sampling Each 4

5.3 REMEDY OPERATION

Staff to operate treatment system 12 months, include training at beginning to operate system Month 12

Staff and Materials to collect performance samples quarterly Each 4

3 Incidental repairs LS

Treatment elements for system operations, Liquid phase carbon, filter (1 change per year) LS

5 Disposal of waste LS

6 Site Security Month 12

Update operation and maintenance manual and train facility personnel LS N/A

Before 1 year period of performance has been completed, conduct appropriate training to ensure timely transition to new contractor. LS N/A

OTHER

Utilities to Operate Treatment System 12 months Month 12 5000