SOL_Strategic_IA_Deputy_Team_Leader_Senior_Planner_16-000008_FINAL.pdf

Request for Personal Service Contractor

United States Agency for International Development

Office of U.S. Foreign Disaster Assistance

Position Title: Strategic Interagency Deputy Team Leader/Senior Planner

Solicitation Number: SOL-OFDA-16-000008

Salary Level: GS-14 Equivalent: $107,325- $139,523

Issuance Date: November 17, 2015

Closing Date: December 8, 2015

Closing Time: 5:00 P.M. Eastern Time

Dear Prospective Applicants:

The United States Government (USG), represented by the U.S. Agency for International

Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Strategic Interagency

Deputy Team Leader/Senior Planner under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Applicants interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

3. USPSC Application form AID 302-3. Applicants are required to complete and sign the form.

Solicitation for a USPSC Strategic Interagency Deputy Team Leader/Senior Planner

SOL-OFDA-16-000008

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Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

OFDA Recruitment Team

E-Mail Address: recruiter@ofda.gov

Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely, Renee Reed

Contracting Officer mailto:recruiter@ofda.gov mailto:recruiter@ofda.gov http://www.ofdajobs.net/ http://www.ofdajobs.net/

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Solicitation for USPSC Strategic Interagency Deputy Team Leader/Senior Planner

1. SOLICITATION NO.: SOL-OFDA-16-000008

2. ISSUANCE DATE: November 17, 2015

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: December 8, 2015, 5:00

P.M. Eastern Time

4. POSITION TITLE: Strategic Interagency Deputy Team Leader/Senior Planner

5. MARKET VALUE: GS-14 equivalent ($107,325- $139,523 - includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the

Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

6. PERIOD OF PERFORMANCE: Two (2) years, with three (3) option years

7. PLACE OF PERFORMANCE: Washington, D.C.

8. STATEMENT OF WORK

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and

Humanitarian Assistance (DCHA) and is organized into six divisions.

The Africa and the Asia, Latin America, Europe, and Middle East (ALE) Divisions are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations (IOs) including the

United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These Divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. The Africa and ALE Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and human caused disaster situations. Both Divisions encompass groups of technical sector specialists who provide technical expert capability in assessing the quality of disaster response and risk reduction activities.

The Operations Division (OPS) develops and manages logistical and operational support for disaster responses and administrative support to all offices and operations. The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing

Search and Rescue Teams (SAR), coordinating and supporting Disaster Assistance Response

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Teams (DARTs), and Washington-based Response Management Teams (RMTs), to ensure

OFDA’s capacity to execute and coordinate U.S. Government (USG) humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division performs these functions through four teams, namely, the Disaster Assistance Support Team (DASP), Operations Support Team (OST), Overseas Administration Team (OAT), and the Military

Liaison Team (MLT). The OPS Division provides technical guidance and expertise in Disaster

Logistics, Search and Rescue, Operations Center Management, Military Liaison, and

Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies.

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology

(IT), human resources management including staff care, and contract and grant administration support to OFDA. The PS Division supports OFDA's mandate by providing innovative solutions for IT, staffing, funds control, budgeting, information and human resource management, and procurement to facilitate timely disaster responses.

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation and strategic planning for response, mitigation, and disaster risk reduction activities. The PSPM

Division houses technical experts in all sectors potentially affected by disasters, and leads the

Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners;

recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; engages with the U.N. to advance USG humanitarian policy objectives and to promote humanitarian principles within the USG and internationally.

HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences; and serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division manages global programs, policy and outreach, strategic communications, and interagency engagement and training. The HPGE

Division also includes Humanitarian Advisors located at the United States Mission to the UN in

Rome, Geneva, and New York.

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INTRODUCTION

OFDA provides non-food humanitarian assistance in response to international crises and disasters. The HPGE Division serves as the principal focal point for humanitarian policy development, engagement, and institutional relationships with international organizations and other donor governments. The HPGE Division tracks trends and policy developments in the humanitarian assistance field; engages in policy discussion with other donors and multilateral agencies; recommends strategies for action to DCHA; initiates policy and internal guidance for the organization; maintains global relationships with implementing partners; leads OFDA’s communications and social media outreach; and serves as the primary interlocutor on strategic issues with OFDA’s other federal partners on global issues.

The Interagency Deputy Team Leader/Senior Planner position serves as an integral part of the

HPGE Division and closely coordinates with other parts of the USG community on humanitarian issues. The position assists in planning DCHA strategies and responses to humanitarian crises;

leads efforts to strengthen strategic institutional relationships with other federal agencies, including conceptualization and oversight for new program development and partnerships;

provides guidance on policy issues pertaining to the interagency; prepares key briefings and guidance; and directly supports, and serves as the primary back-up, to the Interagency Team

Leader.

OBJECTIVE

OFDA requires the services of a Strategic Interagency Deputy Team Leader/Senior Planner in order to meet its objectives of leading coordination efforts within the USG on international disaster issues, strengthening strategic interagency relationships and partnerships; programming;

and managing institutional relationships with partner organizations within the USG.

9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

The Strategic Interagency Deputy Team Leader/Senior Planner will provide critical leadership and outreach to interagency partners on USAID/OFDA disaster and coordination issues; work closely with USG officials within the USG disaster response and humanitarian assistance community; assist with the organization of quarterly policy coordination forums; initiate creative and new approaches to partnership; and serve as a key source of information on humanitarian issues pertaining to the interagency for the office. He/she will help lead the planning of organizational strategies and responses to humanitarian crises, actively work with other members of the office, and anticipate and prepare documents and briefing memos on humanitarian issues for key meetings and events.

The Strategic Interagency Deputy Team Leader/Senior Planner will manage critical issues within the interagency community on behalf of OFDA as tasked. He/she must have the ability to both multi-task and be very detail oriented and results oriented. The assignment requires providing expert analytical and advisory support on a wide range of humanitarian issues for the planning, 6 | Page development, and execution of U.S. foreign policy disaster response and humanitarian assistance objectives within a broad and complex interagency environment.

The role requires the ability to work within a team structure with significant interaction with the

U.S. interagency, demanding strong diplomatic and communication skills to accurately represent positions in a complex multilateral setting, based on guidance from Washington. Contacts occur in a wide variety of planned and unplanned, formal and informal settings, including open meetings and conferences, where the interagency team may be called upon to explain and defend

U.S. positions on humanitarian issues with the international community. Contacts will be primarily within the USG, other teams within HPGE, other OFDA divisions, analysts and officials in international organizations, and representatives of NGOs in partnership with the

HPGE Policy Team.

The position requires extensive experience with and a thorough understanding of the U.S.

interagency, disaster response structure, international humanitarian assistance environment, operations, related policies, regulations, and inter-relationships among the USG, donors and other international organizations. Detailed knowledge of humanitarian operations and the working of other federal agencies is required.

Specific areas of responsibility include:

Strengthening / Building Interagency Relationships

Serve as one of the Strategic Interagency Team’s experts in USG institutional cooperation, and contribute to policy and programming guidance for strategic planning for interagency planning, preparation and deployment of interagency partners.

Analyze, design, implement, and evaluate policies for interagency partners focusing on key agency priority areas within the international disaster response area.

Represent Division and OFDA interests to interagency counterparts in partnership with

OFDA on planning and implementation policies as required.

Monitor and analyze interagency institutional arrangements and structures. Formulate agenda of research and analytic needs leading to training and other formalized agreements for improving and bolstering USAID/OFDA’s interagency cooperation and communications.

Review and analyze interagency relationships and response scenarios in collaboration with various analytic units.

Coordinate the development of long-range planning for interagency partnerships and engagement within OFDA. Establish short- and long-range goals of the organization, develops detailed plans for implementing them, and oversees implementation of the goals.

Determine if adjustments or changes in objectives or emphasis are needed in organization functions. Recommend and/or put into action organizational or process changes.

Design and participate in broad interagency disaster response and assistance assessments.

Support OFDA teams’ intra-office in planning and strategizing interagency engagement on non-disaster response status as well as response status.

Provide guidance to response teams regarding capacities and authorities of interagency colleagues in a disaster response environment.

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Coordinate information and build consensus from various offices, bureaus, and interagency organizations involved in the preparation and approval of various documents with divisional teams.

Assist in developing and implementing the OFDA strategy for interagency engagement.

Coordinate with other federal agencies to provide OFDA staff with briefings on federal capabilities.

Support the development of agenda and convening of the OFDA quarterly International

Disaster Forum.

Work with other OFDA divisions to identify and support pre-identified interagency agreements.

Support the Interagency team with interagency coordination meeting and calls as needed in support of OFDA’s response divisions.

Attend external interagency meetings as requested.

Understand the political and institutional environment in which decisions are made and implemented in humanitarian situations.

Assist the Interagency Training Team in the development of training materials and research for OFDA’s interagency training, as well as logistical support as needed.

Provide support for taskers and other briefings and public inquiries.

Provide OFDA briefings as appropriate.

Sign-up for and serve as needed, on Washington-based RMTs, which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.

Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.

As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.

As needed, deploy within the U.S. to serve as an interagency liaison for up to 90 days.

The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and report to the Strategic Interagency Team Leader and

HPGE Division Director, Deputy Director, or his/her designee.

SUPERVISORY CONTROLS:

Supervisor sets overall objectives and resource available. The USPSC consults with supervisor to develop deadlines, projects, and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

10. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion

8 | Page including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12. START DATE: Immediately, once necessary clearances are obtained.

13. POINT OF CONTACT: See Cover Letter.

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EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with study in or pertinent to the specialized field (including but not limited to international relations, human rights, economics, public health, disaster management, public policy or a related field) plus seven (7) years of progressively responsible professional experience. Demonstrated experience working on government relations, interagency coordination, and managing and building government partnerships. Applicants must demonstrate two (2) years of work experience for or with U.S. government agencies working on international crisis engagement and/or policy engagement. Overseas professional experience desired.

OR

Master’s degree with study in or pertinent to the specialized field (including but not limited to international relations, human rights, economics, public health, disaster management, public policy or a related field) plus five (5) years of progressively responsible professional experience.

Demonstrated experience working on government relations, interagency coordination, and managing and building government partnerships. Applicants must demonstrate two (2) years of work experience for or with U.S. government agencies working on international crisis engagement and/or policy engagement. Overseas professional experience desired.

SELECTION FACTORS

(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

Applicant is a U.S. Citizen.

Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

USPSC Application form AID 302-3. Applicants are required to complete and sign the form.

Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.

Ability to obtain and maintain a Secret up to Top Secret security clearance as provided by

USAID.

Ability to obtain a Department of State medical clearance.

Satisfactory verification of academic credentials

QUALITY RANKING FACTORS (QRFs)

(Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.)

QRF #1 Proven experience working on government relationships, managing, building and sustaining partnerships. Proven understanding of how to assess and strengthen

10 | Page relationships with other government agencies in building a stronger USG engagement on an organization’s overall objectives and goals. Demonstrated ability to work with a diverse array of individuals and organizations within the

U.S. Government on a common goal or objective. Preferred experience in the role of liaison with USG interagency relationships at all levels throughout the humanitarian and foreign policy communities with a knowledge of international disaster assistance and disaster risk reduction policies.

QRF #2 Proven ability to create networks and build coalitions. Proven experience serving as a relationship manager establishing and nurturing a network of officials in federal agencies to build upon and enhance a broad objective or goal of the community of participating agencies. Please provide specific examples.

QRF #3 Proven experience in representing policy positions and providing guidance to decision-makers. Demonstrated ability to perform in a high-visibility, high pressure, environment, while simultaneously managing multiple projects. Highly developed oral and written communication skills. A high degree of diplomatic and leadership skills. Please provide specific examples.

QRF #4 Demonstrated knowledge and experience with U.S. policy and regulations for international responses to natural disasters and complex emergencies. Knowledge of the structures, mandates, and policies of the United Nations system is needed.

BASIS OF RATING: Applicants who meet the Education/Experience requirements and

Selection Factors will be further evaluated based on scoring of the QRF responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Applicants are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.

The most qualified candidates may be interviewed and required to provide a writing sample.

OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an applicant. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.

The Applicant Rating System is as Follows:

QRFs – 50 points:

QRF #1 – 20 points

QRF #2 – 15 points

QRF #3 – 10 points

QRF #4 – 5 points

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Interview Performance – 35 points

Satisfactory Professional Reference Checks – 15 points

Total Possible Points: 100

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the QRFs shown in the solicitation.

3. USPSC Application form AID 302-3. Applicants are required to complete and sign the form.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: recruiter@ofda.gov

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NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit

USAID to pay any cost incurred in the preparation and submission of the application.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation

(FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html

LIST OF REQUIRED FORMS FOR PSCs

Forms outlined below can be found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Resume.

2. USPSC Application Form, (AID 302-3)

3. Medical History and Examination Form (DS-6561). **

4. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **

5. Questionnaire for Non-Sensitive Positions (SF-85). **

6. Finger Print Card (FD-258). **

7. Employment Eligibility Verification (I-9 Form). **

** Forms 3 through 7 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION &

ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract.

http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do http://www.forms.gov/bgfPortal/main.do http://r20.rs6.net/tn.jsp?f=001zobGIB-8t9z7dWWzLRFbKSgO4uH4rjhAZgSs_0q5-ZVdEY9eWaZLuLLX9HxvTHnk0JSTmclQOZDXn1Wr2DYRTk99vmeenofGuK44ANsvtVbf5vlWUi1SWPnQ1gesqKA3i7P3doWaDEo1hLA1FV4u0X0mLUyYfuVp1LuWGX-HSA9oVDHge_CvlvhqXLy7tJsOuv-09OkAueyPYOSKkyt-jA==&c=YCVuuynWS_dfweLNigbgxL9_f1Sggbr4E5Um3aAYC8zOEwzaLV9GoQ==&ch=oa2Epnv4dkpgdOJ4PiG3SWGm0My-145IGpz7U7zYnE5mvJvJFfSbhA== http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc

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AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Employer's FICA Contribution

Contribution toward Health & Life Insurance

Pay Comparability Adjustment

Annual Increase (pending a satisfactory performance evaluation)

Eligibility for Worker's Compensation

Annual & Sick Leave

ALLOWANCES (if Applicable).*

(A) Temporary Lodging Allowance (Section 120).

(B) Living Quarters Allowance (Section 130).

(C) Post Allowance (Section 220).

(D) Supplemental Post Allowance (Section 230).

(E) Separate Maintenance Allowance (Section 260).

(F) Education Allowance (Section 270).

(G) Education Travel (Section 280).

(H) Post Differential (Chapter 500).

(I) Payments during Evacuation/Authorized Departure (Section 600), and

(J) Danger Pay (Section 650).

* Standardized Regulations (Government Civilians Foreign Areas).

FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

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ATTACHMENT 1 – USPSC PROVISION “MEDICAL EXPENSE PAYMENT

RESPONSIBILITY (OCTOBER 2006)”

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation

(see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider

(FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision

10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6

Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.”

In the event of a medical emergency, when time does not permit consultation, the Mission

Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-

3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0

15 | Page following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide

USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by

USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for

Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses

USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the

USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting AAPD 06-10 PSC Medical Expense Payment Responsibility 7

Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

End of Provision