Logistics_Specialist_SOL_FINAL_(Deadline_Extended).pdf

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Request for Personal Service Contractor

USAID Office of U.S. Foreign Disaster Assistance

Position Title: Logistics Specialist (Multiple Positions) Solicitation Number: SOL-OFDA-14-000052 Salary Level: GS-13 Equivalent: $89,924 – $116, 901 Issuance Date: September 18, 2014 Closing Date: Open and continuous through June 23, 2015 with three Review Periods closing on: October 20, 2014

March 9, 2015 (Deadline Extended) June 23, 2015

Closing Time: 5:00 P.M. ET

Dear Prospective Applicants:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking applications from qualified U.S. citizens to provide personal services as a Logistics Specialist under a personal services contract, as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Applicants interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

Solicitation for a USPSC Logistics Specialist (Multiple Positions)

SOL-OFDA-14-000052

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Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be mailed, delivered or emailed to:

OFDA Recruiting 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: recruiter@ofda.gov

Telephone Number: (202) 661-9300 Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruiting via the information provided above.

Sincerely, Renee Reed Contracting Officer

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Solicitation for U.S. Personal Service Contractor (PSC) Logistics Specialist (Multiple Positions)

1. SOLICITATION NO.: SOL-OFDA-14-000052

2. ISSUANCE DATE: September 18, 2014

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: June 23, 2015, 5:00 P.M.

EDT

This solicitation is open and continuous until June 23, 2015, although selections may be made in advance of that date.

NOTE: The following are the closing dates for each review period:

October 20, 2014, 5:00 P.M. EDT March 9, 2015, 5:00 P.M. EST (Deadline Extended) June 23, 2015, 5:00 P.M. EDT

Candidates not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be cancelled at OFDA’s discretion.

4. POSITION TITLE: Logistics Specialist

5. MARKET VALUE: GS-13 equivalent ($89,924 – $116, 901 - includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

6. PERIOD OF PERFORMANCE: Two (2) years, with three (3) option years

7. PLACE OF PERFORMANCE: Washington, D.C.

8. STATEMENT OF WORK

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

The Disaster Response Division (DRD) Africa and the DRD Asia, Latin America, Europe (ALE) are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations (IOs)

4 | P a g e including the United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These Divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. DRD Africa and DRD ALE also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and human caused disaster situations. Both Divisions encompass groups of technical sector specialists who provide technical expert capability in assessing the quality of disaster response and risk reduction activities.

The Operations Division (OPS) develops and manages logistical and operational support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), coordinating and supporting Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), to ensure OFDA’s capacity to execute and coordinate U.S. Government (USG) humanitarian assistance and response to natural disasters and complex emergencies. OPS performs these functions through four teams, namely, the Disaster Assistance Support Team (DASP), Operations Support Team (OST), Overseas Administration Team (OAT), and the Military Liaison Team (MLT). OPS provides technical guidance and expertise in Disaster Logistics, Search and Rescue, Operations Center Management, Military Liaison, and Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies.

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology (IT), human resources management including staff care, and contract and grant administration support to OFDA. PS Division supports OFDA's mandate by providing innovative solutions for IT, staffing, funds control, budgeting, information and human resource management, and procurement to facilitate timely disaster responses.

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation and strategic planning for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners;

recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; engages with the U.N. to advance USG humanitarian policy objectives and to promote humanitarian principles within the USG and internationally.

HPGE Division leads OFDA's communications and social media outreach to effectively

5 | P a g e communicate OFDA’s story to a variety of strategic audiences; and serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division has staff that manage global programs, policy and outreach, strategic communications, and interagency engagement. The HPGE Division also includes Humanitarian Advisors located in Rome, Geneva, and United States Mission to the UN in New York.

OPERATIONS DIVISION VALUES

OPS team members ensure that the following division values are incorporated into all aspects of work:

1. Spiritus Operandi/Espirit De Ops

● Demonstrating trust and openness among staff by assuming the best regarding our colleagues’ intentions and efforts.

● Acting with eagerness and willingness to support one another and work together on tasks.

● Maintaining top-down and bottom-up transparency while promoting a strong work ethic as paramount.

● Demonstrating that optimism, humor, and perspective are powerful components of success, even in crisis-driven work.

2. Positive Interactions

● Owning how OPS is perceived by others to ensure people maintain a positive impression of the division by treating everyone, regardless of seniority or organizational affiliation, in a professional, courteous, and respectful manner.

● Building a reputation that when OPS is on an issue, it’s going to get addressed.

● Doing our jobs consistently, competently, and effectively, with a focus on results.

● Paying attention and listening mindfully to others, with the intent to really understand how they view a situation and what issue they are trying to address.

● Exhibiting partnership and enthusiasm in helping others solve problems; including delivering hard messages with a smile.

3. Competency

● Adopting flexible and creative solutions to provide partners and beneficiaries with quality, effective, consistent, and timely results.

● Maintaining proficiency and leadership in our areas of expertise, through engagement, training, field deployments, and exposure to other communities of thought.

● Holding a long-term strategic perspective in the face of current crises.

● Maintaining a global and functional focus for the office.

4. Resourcefulness

● Using innovating contracting, engagement, administrative, and programmatic approaches to meeting emerging requirements, while being flexible to changing needs.

● Reaching out within the office, agency, interagency, and community beyond to seek innovative and creative solutions.

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● Proactively seeking and embracing positive change in order to provide and better service to our customers and stakeholders.

● Viewing challenges as opportunities and focusing on finding a solution rather than just highlighting complications or issues.

5. Staff Depth and Sustainability

● Cultivating a breadth of experience and expertise by hiring individuals from diverse professional, cultural, and experiential backgrounds.

● Proactively developing relationships with other industries and communities in order to learn and innovate.

● Encouraging staff to service in a variety of roles, through staff rotations, shadowing, mentoring, and OPS liaison positions.

● Continuing to support and staff responses through a variety of hiring mechanisms and resources.

● Achieving response readiness while prioritizing personal life for both self and team members.

● Bolstering staff wellness by incorporating flexible work schedules, leading to increased staff dedication, high-quality work, and flexibility.

6. Commitment to Safety and Security

● Recognizing that staff safety and security is everyone’s responsibility and enables OFDA access in the field.

● Holding as a hallmark an underlying orientation towards managing risk for staff.

● Preparing staff through training, mentoring, standard operating procedures, and provision of contextual knowledge.

● Displaying professional conduct and integrity during crisis response operations.

● Advocating for professional assessments of security risks prior to deployment of staff.

INTRODUCTION

The Logistics Unit is part of OPS of OFDA. The core function of the Logistics Unit is to manage and execute all phases of the direct delivery of non-food humanitarian assistance, including the acquisition of commodities, and facilitating and coordinating transport and logistics arrangements. In addition, OPS maintains OFDA’s worldwide stockpiles and maintains relationships with other governmental and non-governmental entities that are capable of supporting OFDA’s execution of its humanitarian interventions.

OBJECTIVE

The Logistics Unit requires the services of a Logistics Specialist to strengthen its capacity to provide prompt, effective services in the areas of logistical management and support.

9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

This position will, on occasion, require weekend work and overseas travel. The Logistics Specialist will provide support for various operational aspects of OPS, as listed below:

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● Plan, coordinate, manage, execute and report on all logistics actions and functions required to support all OFDA emergency response missions worldwide;

● Manage and coordinate actions by USAID, Department of Defense (DOD), and commercial transport managers to ensure that OFDA response objectives are efficiently met;

● Monitor progress to meet logistical needs; evaluate plans for feasibility, effectiveness, efficiency and economy; develop alternative methods to achieve goals in a wide variety of work operations;

● Coordinate with OFDA response divisions to plan logistics responses to declared disasters, including airlift, sealift, and local purchase of disaster relief supplies;

● Implement and maintain complete information tracking system that contains specific, accurate data about logistical responses and on quantities of material dispatched for specific disasters;

● Contribute to the formulation and articulation of appropriate Logistics strategies and policies for OFDA and the rest of the U.S. Government (USG) in disaster and emergency-related situations;

● Serve as a technical expert and point of contact for senior professionals, senior officials and implementing partners on Logistics issues within the USG Interagency to include, but not limited to, U.S. Department of State (DoS), Department of Homeland Security / Federal Emergency Management Administration (DHS/FEMA), General Services Administration (GSA), Health and Human Services (HHS) on international logistical responses;

● Represent and speak on OFDA Logistics operations at university lectures, interagency working groups, the Logistics Cluster, workshops, and conferences both domestically and internationally;

● Serve as a technical authority on field assessment missions, DARTs and RMTs;

● When in the field, determine the host nation’s capability to provide an effective response to specific logistical issues especially in the areas of air, sea and ground transportation;

and advise where OFDA could offer assistance if needed;

● Implement OFDA’s role in the International Assistance System;

● Inventory, assess, manage and coordinate worldwide disaster relief stockpiles;

independently conduct the annual inspection and physical inventory of the OFDA stockpiles in accordance with USAID policy and regulations;

● Direct stockpile managers to deliver commodities to appropriate seaport or airport within designated time frame;

● Initiate new procurement actions and modifications to existing awards utilizing USAID’s financial and acquisition systems;

● Maintain a computerized Management Information System that produces reports and provides accountability for inventory management, replacement, transportation, commodity dispatch;

● Provide logistics support to field personnel, including the specification, procurement, receipt, storage and transportation of and accountability for all DART support items, including individual support kits, vehicles, meals-ready-to eat (MREs), and office support kits;

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● Provide logistics training to U.S. Forest Service, SARs and other surge personnel (also known as Detailers) in OFDA Logistics Operations so they can assist during large scale disaster or multiple disaster situations;

● Become certified and serve as an Agreement Officer’s Representative (AOR) or Contracting Officer’s Representative (COR) for acquisition and assistance awards;

● Serve as Acting Logistics Unit Leader in the leader’s absence;

● Serve on DARTs which could require immediate (within 24 hours) deployment overseas for an extended period of time;

● Serve as a member of the Washington-based RMT, which coordinates administrative and logistics support to DARTs deployed in response to disasters. Duties on the RMT will vary;

● Serve as OFDA duty officer on a rotational basis.

SUPERVISORY RELATIONSHIP:

The Logistics Specialist will take direction from and will report to the Logistics Unit Leader or his/her designee.

SUPERVISORY CONTROLS:

Supervisor sets overall objectives and resource available; employee consults with supervisor to develop deadlines, projects and work to be done. Employee is responsible for planning and carrying out assignments. Employee is responsible for planning approach or methodology to be used in carrying out assignments.

10. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12. START DATE: Immediately, once necessary clearances are obtained.

13. POINT OF CONTACT: See Cover Letter.

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EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including but not limited to, international relations, management, or logistics operations). Seven (7) years of relevant experience working in the logistics field, two (2) years of which should include disaster logistics operations.

OR

Master's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, management, or logistics operations). Five (5) years of relevant experience working in the logistics field, two (2) years of which should include disaster logistics operations

SELECTION FACTORS

(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

● Applicant is a U.S. Citizen;

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements;

● Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted;

● Ability to obtain and maintain a SECRET up to a TOP SECRET level security clearance as provided by USAID;

● Ability to obtain a Department of State medical clearance;

● Satisfactory verification of academic credentials.

QUALITY RANKING FACTORS (QRFs) (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.)

QRF #1 Describe your experience in conducting international disaster logistics operations.

QRF #2 Describe your experience in dealing with foreign governments, U.S. Government agencies, International Organizations (IOs), and Non-Governmental Organizations (NGOs) while conducting international disaster logistics operations.

QRF #3 Describe your experience with efforts to enhance the effectiveness of the overall international disaster logistics community.

QRF #4 Discuss two examples of your personal experience arranging and coordinating multi-modal transportation of commodities in international disaster contexts. One example should be based on an individual experience and one as your experience as part of a team and the role you played.

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QRF #5 Describe five key considerations when arranging the delivery of commodities to international locations during disaster response operations.

BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Applicants are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or QRFs may result in not receiving credit for all pertinent experience, education, training and/or awards.

The Applicant Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 7 points QRF #2 – 7 points QRF #3 – 7 points QRF #4 – 7 points QRF #5 – 7 points

Interview Performance – 35 points OFDA will not pay for any expenses associated with the interviews.

Satisfactory Professional Reference Checks – 30 points

Total Possible Points: 100

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

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Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via mail: 529 14th Street, NW, Suite 700, Washington, DC 20045 Via email: recruiter@ofda.gov

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret clearance is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html

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LIST OF REQUIRED FORMS FOR PSCs

Forms outlined below can found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Resume.

2. Medical History and Examination Form (DS-6561). **

3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **

4. Questionnaire for Non-Sensitive Positions (SF-85). **

5. Finger Print Card (FD-258). **

6. Employment Eligibility Verification (I-9 Form). **

** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract.

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase (pending a satisfactory performance evaluation) Eligibility for Worker's Compensation Annual & Sick Leave

ALLOWANCES (if Applicable).*

(A) Temporary Lodging Allowance (Section 120).

(B) Living Quarters Allowance (Section 130).

(C) Post Allowance (Section 220).

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(D) Supplemental Post Allowance (Section 230).

(E) Separate Maintenance Allowance (Section 260).

(F) Education Allowance (Section 270).

(G) Education Travel (Section 280).

(H) Post Differential (Chapter 500).

(I) Payments during Evacuation/Authorized Departure (Section 600), and

(J) Danger Pay (Section 650).

* Standardized Regulations (Government Civilians Foreign Areas).

FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

ATTACHMENT 1

ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10

PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY

General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY

(OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm.

Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

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(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her

15 | P a g e benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).