SOL_HPGE_USUN_NY_GS-14_FINAL_2.pdf

1 | P a g e

Request for Personal Service Contractor

USAID Office of U.S. Foreign Disaster Assistance

Position Title: Humanitarian Advisor for the United States Mission to the United Nations

(USUN) New York City, New York

Solicitation Number: SOL-OFDA-14-000042

Salary Level: GS-14 Equivalent: $110,112 - $143,141

Issuance Date: August 12, 2014

Closing Date: August 26, 2014

Closing Time: 5:00 P.M. EDT

Dear Prospective Applicants:

The United States Government (USG), represented by the U.S. Agency for International

Development (USAID), is seeking applications from qualified U.S. citizens to provide personal services as a Humanitarian Advisor for USUN under a personal services contract, as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Applicants interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

Solicitation for a USPSC Humanitarian Advisor for USUN, New York

SOL-OFDA-14-000042

2 | P a g e

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered.

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be mailed, delivered or emailed to:

OFDA Recruiting

529 14th Street, NW, Suite 700

Washington, DC 20045

E-Mail Address: recruiter@ofda.gov

Telephone Number: (202) 661-9334

Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruiting via the information provided above.

Sincerely, Renee Reed

Contracting Officer mailto:recruiter@ofda.gov http://www.ofdajobs.net/

3 | P a g e

Solicitation for U.S. Personal Service Contractor (PSC) Humanitarian Advisor for the United

States Mission to the United Nations, New York

1. SOLICITATION NO.: SOL-OFDA-14-000042

2. ISSUANCE DATE: August 12, 2014

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: August 26, 2014

5:00 pm EDT

4. POSITION TITLE: Humanitarian Advisor for USUN

5. MARKET VALUE: GS-14 equivalent ($110,112 - $143,141- includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated.

6. PERIOD OF PERFORMANCE: Two (2) years, with three (3) one-year options

7. PLACE OF PERFORMANCE: New York City, New York

8. STATEMENT OF WORK

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and

Humanitarian Assistance (DCHA) and is organized into six divisions.

The Disaster Response Division (DRD) Africa and the DRD Asia, Latin America, Europe (ALE) are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations (IOs) including the United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These Divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. DRD Africa and DRD ALE also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and human caused disaster situations. Both

Divisions encompass groups of technical sector specialists who provide technical expert capability in assessing the quality of disaster response and risk reduction activities.

The Operations Division (OPS) develops and manages logistical and operational support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search

4 | P a g e and Rescue Teams (SAR), coordinating and supporting Disaster Assistance Response Teams

(DARTs), and Washington-based Response Management Teams (RMTs), to ensure OFDA’s capacity to execute and coordinate U.S. Government (USG) humanitarian assistance and response to natural disasters and complex emergencies. OPS performs these functions through three teams, namely, the Operations Support Team, Overseas Administration Team, and the

Military Liaison Team (MLT). OPS provides technical guidance and expertise in Disaster

Logistics, Search and Rescue, Operations Center Management, Military Liaison, and

Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies.

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology

(IT), human resources management including staff care, and contract and grant administration support to OFDA. PS Division supports OFDA's mandate by providing innovative solutions for

IT, staffing, funds control, budgeting, information and human resource management, and procurement to facilitate timely disaster responses.

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation and strategic planning for response, mitigation, and disaster risk reduction activities. The PSPM

Division houses technical experts in all sectors potentially affected by disasters, and leads the

Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners;

recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; engages with the U.N. to advance USG humanitarian policy objectives and to promote humanitarian principles within the USG and internationally.

HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences; and serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division has staff focused on program development, policy and outreach, strategic communications, and interagency engagement. The

HPGE Team is also supported by Humanitarian Advisors located in Rome, Geneva, and United

States Mission to the UN in New York.

5 | P a g e

INTRODUCTION

Created in 1947 by the United Nations Participation Act, the U.S. Mission to the UN in New

York (USUN) assists the President and the Department of State (DoS) in conducting United

States policy at the UN. An important function of USUN is to keep the DoS informed of events at the UN. USUN officers report on meetings and make recommendations to DoS as to what course of action the U.S. should pursue. This information is also relayed to overseas American

Embassies which have an interest in particular items under UN consideration. USUN is also a link between the U.S. Government (USG) and the UN Secretariat. USAID/OFDA maintains a liaison at USUN to help provide humanitarian operational experience at USUN, represent

USAID’s views and interests on humanitarian assistance issues and to report to the USG on the proceedings of UN activities.

OBJECTIVE

OFDA requires the services of an individual who will serve as Humanitarian Advisor to USUN in New York and be its USUN authority on humanitarian affairs.

9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

The Humanitarian Advisor serves as an authoritative source of information on humanitarian issues and humanitarian policy for USUN Ambassadors and staff. He/she will help plan USUN strategies and responses to humanitarian crises, actively lobby members of UN delegations on

U.S. positions on humanitarian issues, provide effective liaison with the UN Secretariat and the representational offices in New York of UN specialized agencies; negotiate resolutions in the

General Assembly and the Economic and Social Council, and anticipate and prepare documents, briefing memos and statements for USUN Ambassadors for important meetings and events. The

Humanitarian Advisor will also raise critical issues with the UN on behalf of OFDA, DCHA offices and other USG agencies as time permits and must have the ability to multi-task.

The assignment involves providing expert analytical and advisory support for the planning, development and execution of U.S. foreign policy within a broad and complex geographic or functional specialty area. The work requires applying a rigorous analytical approach to data that is often vague, unsubstantiated or contradicts existing knowledge. The Humanitarian Advisor will receive general guidance but will be expected to execute independent judgment and analysis.

The work is complicated by the need to provide expert advice and guidance that influences the decisions and actions of senior policy officials and the need to quickly, accurately and decisively determine the relevance and significance of information to the policy interests of the USG. It is further complicated by the need to produce widely disseminated analytical products that represent official assessments of complex issues and keep the policy-making and foreign affairs communities continuously informed of new issues and developments.

6 | P a g e

Contacts will be with the DOS and USAID employees at all levels, both in New York and

Washington, as well as personnel at U.S. posts worldwide, senior analysts and officials in UN and other agencies, congressional staff, experts, and representatives of non-governmental organizations. The role requires significant interaction with foreign delegates, demanding strong diplomatic and communication skills to accurately represent U.S. positions in a complex multilateral setting. Contacts occur in a wide variety of planned and unplanned, formal and informal settings, including open meetings, conferences, and negotiating sessions, where the

Humanitarian Advisor may be called upon to explain and defend U.S. positions. Although guidance on the U.S. position on specific issues will be provided, the Humanitarian Advisor may be called upon to handle unexpected inquiries. The Humanitarian Advisor post is organizationally located within OFDA’s Office of the Director while physically located at the

USUN offices in New York City.

The Humanitarian Advisor's duties and responsibilities will include the following:

Serve as the authoritative USUN New York source of all humanitarian policy information for the Permanent Representative, other USUN Ambassadors and USUN staff;

Serve as an active member of the USUN team and advise the U.S. Permanent Representative and the Representative and Deputy Representative to the Economic and Social Council

(ECOSOC) on the initiation, formulation and impact of policy positions and developments;

Coordinate with the DOS and USAID to obtain detailed guidance on USG positions pertaining to UN resolutions.

Anticipate the needs of the Ambassadors regarding developments in the areas of humanitarian affairs and prepare analyses, briefings, documents and meetings;

Prepare the Ambassadors to speak on critical subjects before the Security Council, UN

General Assembly, ECOSOC and in other UN bodies;

Analyze and critique UN proposals for the Ambassador and DOS and, as necessary, draft or negotiate alternative proposals;

Provide leadership for the identification, research, analysis and development of recommendations on all issues and matters relating to humanitarian affairs and anticipate the need for such policy analysis;

Develop recommendations for U.S. action and positions, including specific proposals to the

U.S. Representative and other USG representatives for appropriate U.S. positions in the UN;

Assist USUN and DOS Officers in the development of appropriate guidance and voting instructions and prepare major policy speeches, briefing/background papers and statements/talking points;

Represent the U.S. in meetings of the UN General Assembly, ECOSOC and other UN bodies as directed; actively lobby members of other UN delegations and closely liaise with the UN

Secretariat to develop consensus for U.S. positions; and negotiate resolutions, statements and agreements on relevant issues and matters under the guidance of the DOS’ Bureau for

International Organizations;

Negotiate humanitarian resolutions with other member states in the United Nations, on behalf of the U.S. Government.

Attend various UN, USUN, UN Office of Coordination of Humanitarian Assistance (OCHA)

Donor Support Group (ODSG), Humanitarian Liaison Working Group (HLWG) and other

7 | P a g e meetings and provide authoritative information and views to formulate policies and coordinate strategies on policy issues;

Enunciate USUN views and report on decisions taken;

Initiate and maintain strong working relationships with other diplomatic missions in order to promote consensus for voting, report on positions of other delegations, negotiate positions and coordinate activities;

Develop and maintain cooperative working relationships with other USUN components and relevant USG offices;

Answer relevant congressional and public inquiries and speak to various visiting groups through the USUN’s public affairs program and in consultation with USAID;

Provide back-up representation for development and post-conflict issues, including transition from relief to development, during the absence of other USUN officers;

Represent DCHA on specific humanitarian issues of concern with UN agencies in New York and convey demarche messages as needed;

On behalf of OFDA, attend key donor forums in New York, including but not limited to, the

OCHA Donor Support Group, Humanitarian Liaison Working Group, and country-specific working groups.

Assist other USG agencies on areas of concern.

SUPERVISORY RELATIONSHIP:

Day-to-day supervision and guidance will come from the Representative to ECOSOC or the

Deputy Representative to ECOSOC, or their designee as appropriate however; direct USAID supervision will come from the Humanitarian Policy and Global Engagement Division Director in USAID/OFDA. The Humanitarian Advisor at USUN New York will receive general policy guidance from the U.S. Permanent Representative to the UN, the U.S. Representative to

ECOSOC, the State Department, and USAID.

SUPERVISORY CONTROLS:

Overall assignments are made in terms of broadly defined functions emanating from ECOSOC and USAID/OFDA. Specific assignments frequently originate out of the liaison activities of the work and the Humanitarian Advisor will negotiate the scope and objective of projects under the general guidance of those listed above subject to general agency policies and operating requirements. The Humanitarian Advisor will assume responsibility for planning, coordinating and carrying out projects and keeping all relevant stakeholders informed.

10. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11. WORK ENVIRONMENT

8 | P a g e

Work is primarily performed in an office setting. During deployment on Disaster Assistance

Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12. START DATE: Immediately, once necessary clearances are obtained.

13. POINT OF CONTACT: See Cover Letter.

9 | P a g e

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, economics or a related field), and a minimum of ten (10) years implementing programmatic responses in humanitarian emergencies and/or immediate post-conflict environments, of which a minimum of three (3) years must be with a U.S.

Government foreign affairs agency with coordination and representational responsibilities, and a minimum of three (3) years must be overseas on-the-ground in a leadership position managing emergency or crisis interventions.

OR

Master's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, economics or a related field), and a minimum of eight (8) years implementing programmatic responses in humanitarian emergencies and/or immediate post-conflict environments, of which a minimum of three (3) years must be with a U.S. government foreign affairs agency with coordination and representational responsibilities, and a minimum of three (3) years must be overseas on-the-ground in a leadership position managing emergency or crisis interventions.

SELECTION FACTORS

(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

Applicant is a U.S. Citizen;

Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted;

Must obtain and maintain a Secret up to Top Secret/Sensitive Compartmented

Information level clearance.

Satisfactory verification of academic credentials.

QUALITY RANKING FACTORS (QRFs)

(Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.)

QRF #1 Proven experience in providing expert guidance in the area of humanitarian assistance with regard to the policy implications of issues and developments, based on hands-on experience in the field of humanitarian action and a thorough on-the-ground knowledge of the international humanitarian system concepts, and issues. Knowledge of the structures, mandates, and policies of the United Nations system is needed.

10 | P a g e

QRF #2 Demonstrated skill in oral and written communication, preparing and presenting analysis, providing guidance, soliciting sensitive information, defending proposals, and negotiating agreements.

QRF #3 Direct experience with U.S. policy and regulations for responses to natural disasters and complex emergencies, as well as experience with U.S. Government systems and structure.

QRF #4 Experience with the role of liaison in inter-agency relationships at all levels throughout the humanitarian and foreign policy communities; demonstrated ability to work with a diverse array of individuals and organizations involved in disaster response/preparedness/mitigation and humanitarian assistance, including

U.S. Government agencies, international organizations, non-governmental organizations, and host governments.

QRF #5 Demonstrated ability to consistently and independently perform in a high visibility, high-pressure environment and accurately represent the USG policy positions. Strong work ethic and ability to initiate, develop and manage multiple projects simultaneously. A high degree of diplomatic and leadership skills.

BASIS OF RATING: Applicants who meet the Education/Experience requirements and

Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor

(QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Applicants are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality

Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.

The Applicant Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 10 points

QRF #2 – 10 points

QRF #3 – 10 points

QRF #4 – 10 points

QRF #5 – 10 points

Interview Performance – 30 points

Satisfactory Professional Reference Checks – 20 points

Total Possible Points: 100

11 | P a g e

The most qualified candidates may be interviewed and required to provide a writing sample.

OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

12 | P a g e

DOCUMENT SUBMITTALS

Via mail: 529 14th Street, NW, Suite 700, Washington, DC 20045

Via email: recruiter@ofda.gov

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Secret Compartmentalized Information access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit

USAID to pay any cost incurred in the preparation and submission of the application.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation

(FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html

LIST OF REQUIRED FORMS FOR PSCs

Forms outlined below can found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Resume.

2. Medical History and Examination Form (DS-6561). **

3. Questionnaire for Sensitive Positions (for National Security)

(SF-86), or **

4. Questionnaire for Non-Sensitive Positions (SF-85). **

5. Finger Print Card (FD-258). **

6. Employment Eligibility Verification (I-9 Form). **

** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION &

ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs https://www.acquisition.gov/far/current/html/52_200_206.html http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do

13 | P a g e

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract.

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Employer's FICA Contribution

Contribution toward Health & Life Insurance

Pay Comparability Adjustment

Annual Increase (pending a satisfactory performance evaluation)

Eligibility for Worker's Compensation

Annual & Sick Leave

ALLOWANCES (if Applicable).*

(A) Temporary Lodging Allowance (Section 120).

(B) Living Quarters Allowance (Section 130).

(C) Post Allowance (Section 220).

(D) Supplemental Post Allowance (Section 230).

(E) Separate Maintenance Allowance (Section 260).

(F) Education Allowance (Section 270).

(G) Education Travel (Section 280).

(H) Post Differential (Chapter 500).

(I) Payments during Evacuation/Authorized Departure (Section 600), and

(J) Danger Pay (Section 650).

ADDITIONAL ALLOWANCES

A housing reimbursement will be provided to cover 80% of direct housing costs up to $5,000 monthly or $60,000 annually. This subsidy is taxable.

* Standardized Regulations (Government Civilians Foreign Areas).

http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc

14 | P a g e

FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

15 | P a g e

ATTACHMENT 1

ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10

PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY

General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER

2006)

(a) Definitions. Terms used in this General Provision are defined in 16

FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm.

Note: Personal services contractors are not eligible to participate in the Federal Employees

Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision http://www.state.gov/m/a/dir/regs/fam/c23002.htm

16 | P a g e

10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and

Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical

Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for

Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses

USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the

USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the

Contracting Officer that those insurance claims have been submitted to the insurance carrier(s)

17 | P a g e and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).