SOL-OAA-16-000017_Admin_Assistant_-_Specialist.pdf

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Request for a U.S. Personal Service Contractor

Position Title: Administrative Assistant / Administrative Specialist

Duty Office: DCHA/FFP

Solicitation Number: SOL-OAA-17-000017

Salary Level: GS-7 Equivalent: ($43,684 - $56,790) GS-9 Equivalent: ($53,435 –

$69,460) GS-10 Equivalent: ($58,844 - $76,498), Washington Locality

Issuance Date: November 14, 2016

Closing Date: November 28, 2016

Closing Time: 12:00 P.M. EDT

Dear Prospective Applicants:

The United States Government (USG), represented by the U.S. Agency for International

Development (USAID), is seeking applications from qualified U.S. citizens to provide personal services as an Administrative Assistant (GS-7/9) and as an Administrative Specialist (GS-10) under a personal services contract, as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Applicants interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates

(month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone and email) of your current and/or previous supervisor(s).

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship.

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

Solicitation for an Administrative Assistant/Administrative Specialist SOL-OAA-17-000017

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2. Responses to the Quality Ranking Factors: Each applicant’s supplemental documentation must specifically address the Quality Ranking Factors (QRFs) shown in the solicitation

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. Your complete resume and the supplemental document addressing the QRFs must be emailed to: FFPPSC@usaid.gov.

Any questions on this solicitation should be directed to Isidore Emmanuel at the email address noted above. Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications.

Sincerely, /s/

Artaveya J. Carter

Contracting Officer

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1. SOLICITATION NO.: SOL-OAA-17000017

2. ISSUANCE DATE: NOVEMBER 14, 2016

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS

NOVEMBER 28, 2016, 12:00 P.M. EST

4. POSITION TITLE: ADMINISTRATIVE ASSISTANT / ADMINISTRATIVE

SPECIALIST

5. MARKET VALUE: GS-7 Equivalent ($43,684 -$56,790), GS-9 Equivalent ($53,435 -

$69,460) GS-10 Equivalent ($58,844 -76,498), Washington locality pay. Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated.

6. PERIOD OF PERFORMANCE: Two years base with the option to renew for up to three additional years based on obtaining at least a “fully successful” level of performance in the annual evaluation. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

7. PLACE OF PERFORMANCE: Washington, DC

8. APPLICATION PROCESS: Applicants must apply for each level for which they want to be considered.

9. ADVANCEMENT: Those selected at the GS-7 level may advance to the GS-9 after one (1) year at the GS-7 level and an annual evaluation rating of “commendable” or “outstanding.”

Those selected at the GS-9 level may advance to the GS-10 after one (1) year at the GS-9 level and an annual evaluation rating of “commendable” or “outstanding.” The title of the position at the GS-7 or GS-9 level will be “Administrative Assistant.” The title of the position at the GS-10 level will be “Administrative Specialist.”

10. STATEMENT OF WORK

BACKGROUND

The Office of Food for Peace (FFP) in the U.S. Agency for International Development Bureau for

Democracy, Conflict, and Humanitarian Assistance (DCHA) is the largest provider of food assistance in the world. FFP annually provides close to $2 billion of food assistance, including some 1.5 million tons or more of in-kind Title II food assistance valued at more than $1.6 billion and reaching 46 million beneficiaries in 48 countries. Since 2010, FFP has complemented its provision of Title II in-kind food assistance with an Emergency Food Security Program (EFSP) utilizing at least $300 million in International Disaster Assistance (IDA) funds annually, which allows for local and regional

4 | P a g e purchase of food outside of the United States and closer to the emergency setting, as well as market based approaches such as cash transfer or food voucher programs that facilitate access to food.

In addition to emergency response, FFP provides support for development food assistance programs which aim to address the underlying causes of food security. Taken together, the in-kind and cash-based programs provide an impressive array of tools to combat hunger and malnutrition overseas.

Programming is facilitated by state of the art early warning systems, a changing in-kind food assistance basket that includes more nutritious products, and a modern supply chain management system that allows for rapid movement of commodities. Programming approaches are evolving to focus increasingly on building the resilience of chronically vulnerable populations, especially those in arid lands who face increasing cycles of drought, and improving nutrition with a special focus on women and children under two.

Food for Peace works closely with many other parts of USAID, especially the Bureau for Food

Security, which plays a key role in implementing the President’s Feed the Future initiative, and the

Office of U.S. Foreign Disaster Assistance, which leads on disaster response around the world. Food for Peace employs a staff of over 90 in Washington and also has officers posted abroad.

More Information on FFP is available at:

http://www.usaid.gov/what-we-do/agriculture-and-food-security/food-assistance

INTRODUCTION

The work of the Administrative Assistant/ Administrative Specialist requires teamwork, self-motivation, discretion, sound judgment, strong customer service skills, and the ability to work well under stress. The incumbent must prioritize and follow up on his or her own actions without prompting, while assisting the Office Director, Deputy Director, or Administrative

Support Team Leader with the myriad of administrative tasks. As a member of a highly supportive, customer-service oriented team, the incumbent is willing and able to perform a wide range of administrative functions to help ensure programmatic success. The incumbent is highly flexible and willing to work under conditions of ongoing change and remains professional and respectful of colleagues and authority in a diverse workforce. The incumbent places a premium on building positive relationships with the team and with key stakeholders both in and outside of the Office. The incumbent is highly responsible, service-oriented, organized, pays close attention to detail, and is able to receive and respond to constructive criticism in a professional manner.

http://www.usaid.gov/what-we-do/agriculture-and-food-security/food-assistance

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11. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

A. Duties and Responsibilities

The key functions of the Administrative Assistant/Administrative Specialist are to provide general administrative support to the Office Director, Deputy Director and/or Administrative Support

Team Leader. The incumbent must have a demonstrated initiative and ability to manage competing demands by Food for Peace and work to find solutions to changing priorities. The incumbent must be able to coordinate with a range of senior level individuals, management and other Agencies, while serving as the initial point of contact for FFP management.

Under the direct supervision of the Director, Deputy Director or his/her designee, the

Administrative Assistant will perform the following duties:

Administrative Assistant, GS-7

Provide general administrative support such as scheduling and facilitating meetings, drafting meeting minutes, drafting and tracking memos, ensuring that action items are followed up, filing, correspondence control, and other administrative services as required;

Review all outgoing correspondence/communications to ensure accuracy and proper formatting for the Food for Peace (FFP) Director/Deputy Director’s clearance;

Receive and maintain flow control of all visitors and telephone calls to the FFP

Director/Deputy Director’s office;

Maintain the FFP Director/Deputy Director’s calendar, schedule and make appointments with Mission-assigned staff and implementing partner personnel;

Assist in the development of effective tracking systems for action requests for Senior

Management review and approvals;

Serve as the correspondence control officer for Food for Peace;

Assemble briefing books and background materials for the FFP Director/Deputy Director prior to travel to monitor country program activities;

Coordinate special projects with FFP’s divisions – Program and Operations Division, Geographic Divisions, and the Policy and Technical Division– and report out and ensure that the supervisor’s priorities are shared with other divisions and teams;

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Assist FFP staff with general office support, to include assistance with equipment issues

(phones, computers, copiers and printers), processing necessary facilities and Remedy requests; and records management responsibilities (vital records, archiving files, etc.);

As needed, serve on short-term assignments with other USAID offices or bureaus in direct support of FFP programs. These placements shall not exceed three months.

Administrative Assistant, GS-9

Provide general administrative support such as scheduling and facilitating meetings, drafting meeting minutes, drafting and tracking memos, ensuring that action items are followed up, filing, correspondence control, and other administrative services as required;

Receive and maintain flow control of all visitors and telephone calls to the FFP

Director/Deputy Director’s office;

Assist in the development of effective tracking systems for action requests for Senior

Management review and approvals;

Serve as the correspondence control officer for Food for Peace;

Respond to requests for information on FFP programs from other teams, divisions, and/or

USAID regional offices, within established office guidelines;

Coordinate special projects with FFP’s divisions – Program and Operations Division, Geographic Divisions, and the Policy and Technical Division– and report out and ensure

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Coordinate travel requirements and coverage for FFP’s Director and/or Deputy Director, in coordination with USAID’s travel agency, and prepare travel itinerary, visa applications, and country clearance requests;

Provide administrative support to office staff, primarily supporting the deployment of approximately 70 non-USDH staff for emergency food aid assignments and participation in emergency food aid assessments, monitoring missions and Disaster Assistance Response

Teams by preparing and processing travel authorizations, travel vouchers, passport requests, visa requests, and country clearances;

Provide personnel and administrative support for primarily program funded staff, including but not limited to, security clearances and revalidations, document processing, network account creation, space management, purchase card program activities (supply purchases), submitting personnel action requests; maintaining personnel lists and databases; and updating and maintain office contact lists and organizational charts;

Provide knowledge management support such as tracking documents, lessons learned, and best practices across FFP programs and/or operations as required. Assist the teams in the creation and/or maintenance of information products in support of country programs;

Provide orientation, training, and mentoring for new staff that have since on-boarded;

communicate with supervisor to recognize good performance and communicate where performance needs to be improved;

Administrative Specialist, GS-10

Provide knowledge management support such as tracking documents, lessons learned, and best practices across FFP programs and/or operations as required. Assist the teams in the creation and/or maintenance of information products in support of country programs;

Liaise with the Bureau’s Front Office Administrative Support staff on travel and staffing priorities affecting FFP’s senior management team;

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Coordinate travel requirements and coverage for FFP’s Director and/or Deputy Director, in coordination with USAID’s travel agency, and prepare travel itinerary, visa applications, and country clearance requests;

Prepare guidance documents for Administrative Assistants on office management processes;

Respond to requests for information on FFP programs from other teams, divisions, and/or

USAID regional offices, within established office guidelines;

When applicable, accompany the Office Director and/or Deputy Director on official travel and serve as control officer for their travel arrangements, scheduling and additional needs;

Coordinate closely with FFP’s divisions – Program and Operations Division, Geographic

Divisions, and the Policy and Technical Division– to attend meetings, report out and ensure

Evaluate established program and operational support processes, and make recommendations to improve effectiveness within office policies and guidelines;

Provide administrative support to office staff, primarily supporting the deployment of approximately 70 non-USDH staff for emergency food aid assignments and participation in emergency food aid assessments, monitoring missions and Disaster Assistance Response

Teams by preparing and processing travel authorizations, travel vouchers, passport requests, visa requests, and country clearances;

Provide personnel and administrative support for primarily program funded staff, including but not limited to, security clearances and revalidations, document processing, network account creation, space management, purchase card program activities (supply purchases), submitting personnel action requests; maintaining personnel lists and databases; and updating and maintain office contact lists and organizational charts;

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Provide orientation, training, and mentoring for new staff that have since on-boarded;

communicate with supervisor to recognize good performance and communicate where performance needs to be improved;

Guidelines

At the GS-7 or GS-9 or GS-10 levels, pertinent sources of information consist of the Food for

Peace Act, the Foreign Assistance Act, and other legislation; USAID Agency, DCHA Bureau, and other USG rules and regulations; and FFP rules, policies, guidelines and information bulletins.

At the GS-7 level, the incumbent verifies with the Deputy Director or Administrative Support

Team Leader on how current legislative provisions and executive policies are to be applied to assigned responsibilities. The incumbent is expected to identify inefficiencies or inconsistencies that serve as barriers to the accomplishment of assigned tasks and report them to FFP leadership.

At the GS-9 level, the incumbent exercises judgment to determine the application of current legislative provisions and executive policies to assigned responsibilities. The incumbent is expected to identify potential improvements in established processes and make recommendations to the Office Director.

At the GS-10 level, the incumbent exercises considerable independent judgment in determining the application of guidelines to assigned responsibilities. In order to achieve maximum impact of

FFP resources, when applicable, the incumbent is expected to conceive and/or propose innovative program changes that are consistent with existing legislation, regulations and policies.

Supervisory Controls:

At the GS-7 or GS-9 or GS-10 levels, the incumbent will take direction from and support the work of the Office Director, Deputy Director or Administrative Support Team Leader. The

Director and Deputy Director will provide direct supervision. The incumbent’s supervisor will set the overall work objectives and the incumbent will consult with the Training Lead to develop deadlines, projects, and work to be performed.

At the GS-7 level, the incumbent works under close supervision of the Deputy Director. With guidance from the supervisor, the incumbent plans and carries out successive steps and handles problems and deviations in accordance with instructions, policies, previous training or accepted practices. The supervisor will evaluate work for technical soundness, appropriateness and conformity to policy requirements.

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At the GS-9 level, the incumbent works under close supervision of the Director and has greater latitude to carry out assignments. The supervisor sets overall objectives and works with the incumbent to develop deadlines, methodology, and work to be accomplished. The incumbent carries out assignments and consults with the supervisor on policy interpretations. The supervisor will evaluate work for technical soundness and effectiveness in meeting work objectives.

At the GS-10 level, the incumbent exercises significant independence and initiative in defining and carrying out duties, prioritizing overall objectives, and managing available resources. The supervisor sets overall objectives and works with the incumbent to develop deadlines, methodology, and work to be accomplished. With input from the Administrative Support Team, the incumbent interprets policy in terms of established objectives. The incumbent keeps his/her supervisor informed of progress in the achievement of objectives and advised of potentially controversial matters. The supervisor will evaluate work for technical soundness and effectiveness in meeting work objectives.

Complexity

At the GS-7 or GS-9 or GS-10 levels, the incumbent undertakes a wide range of duties that require the exercise of judgment, the interpretation of policies and practices and their relevance to a new problem or situation. The incumbent must work with a range of people from the

Program Operations Division, Policy & Technical Division, and the Geographic Divisions, along with the Bureau’s Front Office, field personnel and implementing partners.

At the GS-7 level, the incumbent employs support services in order to support accomplishing objectives set by the Deputy Director or the Administrative Support Team Leader. Section of methodology to be used and the results of analysis are subject to review by the supervisor.

At the GS-9 and GS-10 levels, the incumbent applies his/her depth and breadth of knowledge and experience to improving the functions and duties of senior management in Food for Peace.

The recommended changes will be consistent with existing legislative, regulatory, and policy guidelines but may require the formulation and application of new approaches and methodologies. The incumbent will be responsible for originating new techniques, establishing criteria, and developing new information to augment the support needs for Senior Management issues.

Scope and Effect

At the GS-7 level, work typically includes maintaining the Office Director/Deputy Director’s calendar, schedule and making appointments with Mission-assigned staff and implementing partner personnel. The incumbent supports the Deputy Director or Administrative Support Team

Leader in his/her analysis of administrative needs in Washington and in the field. The incumbent drafts information products and assists with the preparation of training materials and presentations. The incumbent assists office staff members with general support, to include

11 | P a g e assistance with equipment issues (phones, computers, copiers, printers) and processing necessary facilities and remedy requests.

At the GS-9 and GS-10 level, the incumbent establishes criteria, formulates projects, assesses program effectiveness, or analyzes a variety of administrative related conditions, problems, or questions, the results of which affect a range of agency activities. The incumbent identifies correspondence problems and analyzes the effectiveness of existing processes and procedures, making recommendations to his or her supervisor. The incumbent assembles briefing books and background materials prior to travel to monitor country program activities, based upon the supervisor’s discretion. The incumbent must determine the feasibility of various approaches to define concepts and criteria for FFP Director/Deputy Director needs. The incumbent advises FFP leadership on new guidelines, protocols and procedures.

Personal Contacts

At the GS-7 or GS-9 or GS-10 levels, contacts are with individuals or groups outside of USAID in a moderately unstructured setting. Contacts may include a variety of staff, specialists, managers, officials, or groups from outside of USAID where the purpose and extend of each contact are usually different, and the role and authority of each party is identified and developed during the course of the contact.

At the GS-10 level, contacts are with individuals or groups in context relating to USG food assistance efforts. The incumbent coordinates closely with FFP/Washington and field staff, the

USAID Mission and regional offices, U.S. Embassy, other US agencies as well as NGO representatives. The incumbent will closely work with the Bureau’s Front Office staff who support the Assistant Administrator and Deputy Assistant Administrators.

12. WORK ENVIRONMENT AND PHYSICAL DEMANDS

Work is performed in an office setting. The requirement for field trip assignments to provide administrative support to meetings or conferences may expose the successful candidate to difficult working surroundings and security risks during the course of travel.

The work is generally sedentary and does not pose undue physical demands. Demands during deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderate heavy items (less than 50 pounds).

13. START DATE: Immediately, once necessary clearances are obtained.

14. POINT OF CONTACT: See Cover Letter.

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*Application Process: Applicants must indicate in their application the solicitation number they are applying to and want to be considered for in their initial base two-year contract.

USAID/FFP reserves the right to place the applicant at the Grade/Step level for which he/she is found qualified during the application process.

MINIMUM REQUIREMENTS FOR THE POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

Minimum Qualifications

At the GS-10 level:

(1) A Bachelor’s degree with three (3) years of progressively responsible experience, in which one (1) year must be in training, learning and capacity building in an office setting.

OR

A Master’s degree with two (2) years of progressively responsible experience, in which six (6) months must be in training, learning and capacity building in an office setting.

AND

(2) Demonstrated experience using Microsoft Office Suite to produce high-quality course material along with the ability to learn new software and databases quickly;

At the GS-11 level:

(1) A Bachelor’s degree with four (4) years of progressively responsible experience, in which two (2) years must be in training, learning and capacity building in an office setting.

A Master’s degree with three (3) years of progressively responsible experience, in which one (1) year must be in training, learning and capacity building in an office setting.

material along with the ability to learn new software and databases quickly;

At the GS-12 Level:

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(1) A Bachelor’s degree with five (5) years of progressively responsible experience, in which three (3) years must be in training, learning and capacity building in an office setting.

A Master’s degree with four (4) years of progressively responsible experience, in which two (2) years must be in training, learning and capacity building in an office setting.

material along with the ability to learn new software and databases quickly.

Selection Factors

Applicant is a U.S. citizen;

Submission of a current resume, with complete contact information;

USPSC Application form AID 302-3. Applicants are required to complete sections

A through I. This form must be physically signed and scanned. Electronic signatures will not be accepted.

Supplemental document specifically addressing the Quality Ranking Factors

(QRFs);

Ability to obtain a SECRET level security clearance within a six-month period; and

Ability to obtain a medical clearance within a six-month period.

Applicants not meeting minimum qualifications will not be evaluated further.

QUALITY RANKING FACTORS (QRFs)

Applicants who meet the minimum qualifications and selective factors will be further evaluated based on the Quality Ranking Factors (QRF) listed below. Applicants are strongly encouraged to address each of the factors on a separate sheet describing specifically and accurately the experience, training, and/or education they have that is relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page.

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Demonstrated ability to develop, administer, and refine an adult training and education program, along with multi-media training materials. (30 points)

Demonstrated mastery of Microsoft PowerPoint and/or Adobe Captivate. (25 points)

Ability to apply sound, independent judgment in identifying training opportunities and proposing and executing creative solutions. (25 points)

Demonstrated ability to facilitate training sessions oriented to enhancing the knowledge and skills of a diverse set of personnel. (10 points)

Ability to communicate complex technical issues effectively to non-specialists both orally and in writing. (10 points)

Total Possible Points: 100

BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection

Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) response.

Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

DOCUMENT SUBMITTALS

Where and How to Apply

Via email: FFPPSC@usaid.gov

To apply, qualified individuals are required to submit:

1. A cover letter providing a brief rationale supporting your selection.

2. A current resume, with complete contact information

3. Supplemental documentation specifically addressing the Selection Factors and the

QRFs shown in the solicitation.

Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education, and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or quality ranking factors may result in you not receiving credit for all of your pertinent experience, education, training, and/or awards.

FFP reserves the right to make additional selections from this solicitation.

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The most qualified candidates may be interviewed and required to provide a writing sample.

FFP will not pay for any expenses associated with the interviews. Professional references and academic credentials may be evaluated for applicants being considered for selection. FFP may select additional candidates from this solicitation to fill possible future vacant positions.

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within six months after offer acceptance, the offer may be rescinded.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit

USAID to pay any cost incurred in the preparation and submission of the application.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

All individuals contracted as US PSCs are required to have a DUNS Number. USAID will not provide a generic DUNS Number and PSCs are required to register with SAM.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation

(FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html

LIST OF REQUIRED FORMS FOR PSCs

Forms outlined below can found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. AID 302-3

2. Medical History and Examination Form (DS-6561).

3. Questionnaire for Sensitive Positions (for National Security)

(SF-86), or

4. Questionnaire for Non-Sensitive Positions (SF-85).

5. Finger Print Card (FD-258).

https://www.acquisition.gov/far/current/html/52_200_206.html http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do

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Forms 1 through 5 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION &

ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract.

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

AAPD 15-02 LEAVE AND HOLIDAYS

AAPD No. 15-02 is hereby incorporated as Attachment 2 to the solicitation.

FAR 52.222-50 – COMBATING TRAFFICKING IN PERSONS

FAR Clause 52.222-50 is hereby incorporated as Attachment 3 to the solicitation.

BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Employer's FICA Contribution

Contribution toward Health & Life Insurance

Pay Comparability Adjustment

Annual Increase (pending a satisfactory performance evaluation)

Eligibility for Worker's Compensation

Annual & Sick Leave

ALLOWANCES (if Applicable).*

(A) Temporary Lodging Allowance (Section 120).

(B) Living Quarters Allowance (Section 130).

(C) Post Allowance (Section 220).

(D) Supplemental Post Allowance (Section 230).

(E) Separate Maintenance Allowance (Section 260).

http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc

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(F) Education Allowance (Section 270).

(G) Education Travel (Section 280).

(H) Post Differential (Chapter 500).

(I) Payments during Evacuation/Authorized Departure (Section 600), and

(J) Danger Pay (Section 650).

* Standardized Regulations (Government Civilians Foreign Areas).

FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

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ATTACHMENT 1

ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10

PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY

General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY

(OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16

FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm.

Note: Personal services contractors are not eligible to participate in the Federal Employees

Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision http://www.state.gov/m/a/dir/regs/fam/c23002.htm

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10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and

Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical

Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for

Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses

USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the

USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the

Contracting Officer that those insurance claims have been submitted to the insurance carrier(s)

20 | P a g e and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

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ATTACHMENT 2

APPD 15-02 LEAVE AND HOLIDAYS

(a) Annual Leave

(1) The contractor is not entitled to annual leave if the period of performance of this contract is 90 days or less. If the contract period of performance is more than 90 days, the contractor shall earn annual leave as of the start date of the contract period of performance as specified in paragraph (a)(2) below.

(2) The contractor shall accrue annual leave based on the contractor’s time in service according to the following table:

Time in Service Annual Leave (AL) Accrual Calculation

0 to 3 years Four hours of leave for each two week period over 3, and up to

15 years

Six hours of AL for each two week period (including 10 hours AL for the final pay period of a calendar year) over 15 years Eight hours of AL for each two week period

USAID will calculate the contractor’s time in service based on all the previous service performed by the contractor as a: 1) USAID PSC (i.e., the contractor has served under any

USAID personal services contracts of any duration covered by Sec. 636(a)(3) of the FAA or other statutory provision applicable to USAID); and/or 2) former U.S. Government (USG) direct-hire, under either civilian and/or military service.

(3)

(i) AL is provided under this contract for the purposes of affording necessary rest and recreation during the period of performance. The contractor, in consultation with the

USAID Mission or USAID/Washington, as appropriate, shall develop an AL schedule early in the contractor's period of performance, taking into consideration project requirements, employee preference, and other factors. All AL earned by the contractor must be used during the contractor’s period of performance. All AL earned by the contractor, but not taken by the end of the contract, will be forfeited. However, to prevent forfeiture of AL, the Contracting Officer may approve the contractor taking AL during the concluding weeks of the contractor's period of performance.

(ii) As an exception to 3(i) above, the contractor may receive a lump-sum payment for leave not taken. To approve this exception, the contractor's supervisor must provide the

Contracting Officer with a signed, written Determination and Findings (D&F). The D&F must set out the facts and circumstances that prevented the contractor from taking AL, and the Contracting Officer must find that these facts and circumstances were not caused by, or were beyond the control of, the contractor. This leave payment must not exceed the number of days which could be earned by the contractor during a twelve-month period.

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(4) With the approval of the Mission Director or cognizant AA, as appropriate, and if the circumstances warrant, a Contracting Officer may grant the contractor advance AL in excess of the amount earned, but in no case may the Contracting Officer grant advance AL in excess of the amount earned in one year or over the life of the contract, whichever is less. The contractor agrees to reimburse USAID for any outstanding balance of advance AL provided during the contractor’s assignment under the contract.

(5) Applicants for PSC positions will provide evidence of their PSC and/or USG direct-hire service - civilian and/or military experience, as applicable, on their signed and dated application form required under USAID policy. By signing the appropriate form, the applicant attests to the accuracy of the information provided. Any applicant providing incorrect information is subject to the penalty provisions in the form. If required to satisfy due diligence requirements on behalf of the Contracting Officer, the contractor may be required to furnish evidence that verifies length of service, e.g., SF 50, DD Form 214, and/or signed contracts.

(b) Sick Leave. The contractor may use sick leave on the same basis and for the same purposes as USAID U.S. direct hire employees. Sick leave is earned at a rate not to exceed four (4) hours every two (2) weeks for a total of 13 work-days per year. Unused sick leave may be carried over under an extension or renewal of this contract with the same individual for the same work.

Otherwise, sick leave will not be carried over from one post to another or from one contract to another. The contractor will not be compensated for unused sick leave upon completion of this contract.

(c) Home Leave.

(1) Home leave is leave earned for service abroad for use only in the U.S., its commonwealths, possessions and territories.

(2) A USPSC who has served at least two years overseas at the same USAID Mission, under the same contract, as defined in paragraph (c)(4) below, and has not taken more than 30 work days leave (annual, sick or LWOP) in the U.S. may be granted home leave in accordance with the following:

(i) if the USPSC returns to the same overseas post upon completion of home leave for an additional two (2) years under the same contract, the USPSC will receive home leave, to be taken at one time, for a period of 30 work days; or if the USPSC returns to the same overseas post upon completion of home leave for such shorter period of not less than one year, as approved in writing by the Mission Director prior to the USPSCs departure on home leave, the USPSC will receive home leave, to be taken at one time, for a period of

30 work days.

(ii) if the USPSC is returning to a different USAID Mission under a USAID personal services contract immediately following completion of the USPSC's home leave, for an additional two (2) years under contract, or for such shorter period of not less than one (1) year, as approved by the Mission Directors of the "losing" and "gaining" Missions, the

23 | P a g e contractor will receive home leave, to be taken at one time, for a period of not more than

20 work days. When the PSC is returning to a different USAID Mission, the former

Mission will pay for the home leave regardless of what country the PSC will be working in following the home leave;

(iii) if home leave eligibility is based on (c)(2)(ii) above, the USPSC must submit written verification to the losing Mission at the time home leave is requested that the USPSC has accepted a USAID personal services contract at another USAID Mission following completion of the home leave;

(iv) travel time by the most direct route is authorized in addition to the number of work days authorized for home leave;

(v) home leave must be taken in the U.S., its commonwealths, possessions or territories, and any days spent elsewhere will be charged to annual leave (AL.) If the PSC does not have accrued AL, the PSC will be placed on LWOP.

(vi) if the PSC does not complete the additional service required under (c)(2)(i) or (ii)

(that the Contracting Officer finds are other than for reasons beyond the PSC's control), the cost of home leave, travel and transportation and any other related costs must be repaid by the PSC to the Government.

(3) Notwithstanding the requirement in paragraph (c)(2) above, that the USPSC must have served two (2) years overseas under personal services contract with the same Mission to be eligible for home leave, the USPSC may be granted advance home leave subject to all of the following conditions:

(i) Granting of advanced home leave would in each case serve to advance the attainment of the objectives of this contract; and

(ii) The USPSC has served a minimum of 18 months in the Cooperating Country under this contract; and

(iii) The USPSC agrees to return to the Cooperating Country to serve out the remaining time necessary to meet two (2) years of service overseas, plus an additional two (2) years under the current contract or under a new contract for the same or similar services at the same Mission. If approved in advance by the Mission Director, the USPSC may return to serve out any remainder of the two (2) year requirement for service overseas, plus an additional period of not less than one (1) year under the current contract or under a new contract for the same or similar services at the same Mission.

(4) The period of service overseas required under paragraph (c)(2), or paragraph (c)(3) above, will include the actual days in orientation in the U.S. (less language training). The actual days overseas begin on the date of arrival in the cooperating country inclusive of authorized delays enroute. Allowable annual and sick leave taken while overseas, but not

LWOP, shall be included in the required period of service overseas. An amount equal to the

24 | P a g e number of days of annual and sick leave taken in the U.S., its commonwealths, possessions or territories will be added to the required period of service overseas.

(5) Salary during the travel to and from the U.S., for home leave will be limited to the time required for travel by the most expeditious air route. Except for reasons beyond the USPSC's control as determined by the Contracting Officer, the USPSC must return to duty after home leave and complete the additional required service or be responsible for reimbursing USAID for payments made during home leave. Unused home leave is not reimbursable under this contract, nor can it be taken incrementally in separate time periods.

(6) Home leave must be taken at one time, and to the extent deemed necessary by the

Contracting Officer, an USPSC in the U.S., on home leave may be authorized to spend not more than five (5) days in work status for consultation at USAID/Washington before returning to post. Consultation at locations other than USAID/Washington as well as any time in excess of five (5) days spent for consultation must be approved by the Mission

Director or the Contracting Officer.

(d) Home Leave for Qualifying Posts (HLQP). USPSCs who ordinarily qualify for home leave and have completed a 12-month assignment at one of the USAID qualifying posts

(currently Iraq, Afghanistan and Pakistan) are entitled to take ten (10) workdays of leave in addition to the home leave an USPSCs is normally entitled to under the contract in accordance with sub-paragraphs (c)(1) - (6) above. This additional home leave is provided pursuant to an amendment to the Foreign Service Act of 1980 signed by the President on June 15, 2006.

There is no requirement that an eligible USPSC take this additional leave; it is for optional use by the USPSC. If an eligible USPSC elects to take HLQP, the USPSC must take ten (10) workdays of home leave. If the USPSC is returning to the United States and not returning overseas to the same or different USAID Mission, HLQP will not apply.

This new home leave policy is also extended to qualifying Third-Country National PSCs

(TCNPSCs) who have an approved exception under AIDAR Appendix J, sec. 4(c)(2)(ii)(B), to apply specific provisions from AIDAR Appendix D, and whose contract includes this General

Provision. However, TCNPSCs will be granted "country leave" vice home leave. The application, requirements, and restrictions will be the same as for USPSCs, but the time taken by a TCNPSC will be taken in the TCNPSC's home country or country of recruitment rather than in the United States, its commonwealths and territories.

(e) Holidays and Excused Absences. The contractor shall be entitled to all holidays and or excused absences granted by the USAID to U.S. direct-hire employees.

(f) Military Leave.