SOL-OAA-16-000195.pdf

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Request for a U.S. Personal Service Contractor

Position Title: Budget and Finance Specialist (GS-12/13)

Duty Office: DCHA/FFP

Solicitation Number: SOL-OAA-16-000195

Salary Level: GS-12 Equivalent: ($77,490.00 - $100,736.00) GS-13 Equivalent ($92,145

- $119,794) Washington Locality

Issuance Date: August 29, 2016

Closing Date: September 26, 2016

Closing Time: 12:00 P.M. EST

Dear Prospective Applicants:

The United States Government (USG), represented by the U.S. Agency for International

Development (USAID), is seeking applications from qualified U.S. citizens to provide personal services as a Budget and Finance Specialist under a personal services contract, as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Applicants interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates

(month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone and email) of your current and/or previous supervisor(s).

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship.

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should

Solicitation for a USPSC Budget and Finance Specialist SOL-OAA-16-000XXX

2 | P a g e be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Responses to the Quality Ranking Factors: Each applicant’s supplemental documentation must specifically address the Quality Ranking Factors (QRFs) shown in the solicitation

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. Your complete resume and the supplemental document addressing the QRFs must be emailed to: FFPPSC@usaid.gov.

Any questions on this solicitation should be directed to Isidore Emmanuel at the email address noted above. Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications.

Sincerely, /s/

Artaveya J. Carter

Contracting Officer

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1. SOLICITATION NO.: SOL-OAA-16-000195

2. ISSUANCE DATE: AUGUST 29, 2016

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS

SEPTEMBER 26, 2016, 12:00 P.M. EST

4. POSITION TITLE: BUDGET AND FINANCE SPECIALIST

5. MARKET VALUE: GS-12 equivalent $77,490 - $100,736) GS-13 equivalent ($92,145 -

$119,794) Washington locality pay. Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated.

6. PERIOD OF PERFORMANCE: Two years base with the option to renew for up to three additional years based on obtaining at least a “fully successful” level of performance in the annual evaluation. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

7. PLACE OF PERFORMANCE: Washington, D.C., with possible domestic and international travel.

8. STATEMENT OF WORK

BACKGROUND

The Office of Food for Peace (FFP) in the U.S. Agency for International Development Bureau for

Democracy, Conflict, and Humanitarian Assistance (DCHA) is the largest provider of food assistance in the world. FFP annually provides close to $2 billion of food assistance, including some 1.5 million tons or more of in-kind Title II food assistance valued at more than $1.6 billion and reaching 46 million beneficiaries in 48 countries. Since 2010, FFP has complemented its provision of Title II in-kind food assistance with an Emergency Food Security Program (EFSP) utilizing at least $300 million in International Disaster Assistance (IDA) funds annually, which allows for local and regional purchase of food outside of the United States and closer to the emergency setting, as well as market based approaches such as cash transfer or food voucher programs that facilitate access to food.

In addition to emergency response, FFP provides support for development food assistance programs which aim to address the underlying causes of food security. Taken together, the in-kind and cash-based programs provide an impressive array of tools to combat hunger and malnutrition overseas.

Programming is facilitated by state of the art early warning systems, a changing in-kind food assistance basket that includes more nutritious products, and a modern supply chain management system that allows for rapid movement of commodities. Programming approaches are evolving to focus increasingly on building the resilience of chronically vulnerable populations, especially those in

4 | P a g e arid lands who face increasing cycles of drought, and improving nutrition with a special focus on women and children under two.

Food for Peace works closely with many other parts of USAID, especially the Bureau for Food

Security, which plays a key role in implementing the President’s Feed the Future initiative, and the

Office of U.S. Foreign Disaster Assistance, which leads on disaster response around the world. Food for Peace employs a staff of over 90 in Washington and also has officers posted abroad.

More Information on FFP is available at:

http://www.usaid.gov/what-we-do/agriculture-and-food-security/food-assistance

INTRODUCTION

The incumbent of this position works in the Program Operations Division, serving as a Budget and Finance Specialist. As the FFP financial expert, the Budget and Finance Specialist is the office’s financial analyst and budget professional, and must have the presence and ability to identify and articulate financial issues that impact FFP programs to counterparts. The Budget and

Finance Specialist will efficiently manage all FFP financial resources, ensuring that program funding for FFP activities is readily available. The Budget and Finance Specialist must be able to quickly master FFP and USAID budget and finance systems and be able to guide program and operations staff, including senior management, in their use when required. The Budget and

Finance Specialist must be readily available to advice and training FFP/Washington, field staff, and Institutional Contractor staff on financial issues.

Specifically, the incumbent must have demonstrated ability to perform analytical and evaluative work in support of the management of food assistance activities, as well as communicate effectively both orally and in writing. The necessary analytical skills require the ability to address matters of fact, regulatory and program requirements, and problem mitigation. The incumbent must also be able to distill technical work into plain language for public consumption.

The work requires a high degree of initiative and judgment to ensure effective implementation of

FFP resources. The incumbent must have the ability to interact with a broad range of internal and external partners and clients and function successfully as a member of a multi-functional team.

The incumbent must also have demonstrated initiative and ability to manage competing work priorities and work independently when required.

9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

A. Duties and Responsibilities

The incumbent will carry out the following functions and specific duties:

GS-12 Level:

Conduct the day-to-day operation and maintenance of FFP financial accounts to ensure compliance with laws and regulations affecting the expenditure of funds, control of the budget, and reports on the status of obligations and expenditures.

http://www.usaid.gov/what-we-do/agriculture-and-food-security/food-assistance

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Prepare accurate financial and budget reports. Conduct regular and special financial analyses that cover reimbursements and special appropriations.

Monitor FFP’s resource availability, prepare reports on disbursements and use of funds and manage the obligation/de-obligation process to maximize use of available funds.

Responsible for tasks and activities in support of budget formulation, accounting principles, presentation, and execution of the annual operating budget.

Utilize funding analysis to recommend program budget and staffing levels based on management decisions and/or changes in the program goals, objectives, and priorities and as back-up material for requests for budget increases/decreases.

Make determinations and projections through the use of various financial and management reports for personnel salaries and expenses, travel, supplies services and other expenses.

Prepare funding requirements for inclusion in a variety of budgetary and programmatic submissions, e.g. Annual Budget Submission, Congressional Budget Justification, Quarterly Accrual Reports, Monthly Reports to OMB, Annual Reports, etc.

Recommend funding levels for new and expanding workloads in consultation with the

Finance Team Leader and Program Operations Division Chief.

Coordinate and work closely with the DCHA Bureau controller’s office, as well as with other Bureaus when additional funds are received or transferred to FFP for managed programs.

Prepare financial reports required for budget estimates, deficiency apportionments, and allotment needed to finance new programs.

GS-13 Level:

Conduct the day-to-day operation and maintenance of FFP financial accounts to ensure compliance with laws and regulations affecting the expenditure of funds, control of the budget, and reports on the status of obligations and expenditures.

Prepare accurate financial and budget reports. Conduct regular and special financial analyses that cover reimbursements and special appropriations.

Monitor FFP’s resource availability, prepare reports on disbursements and use of funds and manage the obligation/de-obligation process to maximize use of available funds.

Responsible for tasks and activities in support of budget formulation, accounting principles, presentation, and execution of the annual operating budget.

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Utilize funding analysis to recommend program budget and staffing levels based on management decisions and/or changes in the program goals, objectives, and priorities and as back-up material for requests for budget increases/decreases.

Make determinations and projections through the use of various financial and management reports for personnel salaries and expenses, travel, supplies services and other expenses.

Prepare funding requirements for inclusion in a variety of budgetary and programmatic submissions, e.g. Annual Budget Submission, Congressional Budget Justification, Quarterly Accrual Reports, Monthly Reports to OMB, Annual Reports, etc.

Recommend funding levels for new and expanding workloads in consultation with the

Finance Team Leader and Program Operations Division Chief.

Coordinate and work closely with the DCHA Bureau controller’s office, as well as with other Bureaus when additional funds are received or transferred to FFP for managed programs.

Prepare financial reports required for budget estimates, deficiency apportionments, and allotment needed to finance new programs.

Analyze, develop, and issue recommendations, allotments, and operating budgets upon the request of the Inspector General’s office.

Advise Country Backstop Officers on the preparation of budget requests; consolidate supporting budget data and justifications.

Act as the FFP expert on USAID financial operating systems in support of FFP program funding. Provide reports, advice, guidance, instructions and training to FFP staff, including senior managers, in preparing, executing and tracking a wide variety of program funded procurement actions.

Guidelines

Pertinent sources of information consist of the FFP rules and regulations, The Farm Bill, Foreign

Assistance Act, FFP issued guidelines and information bulletins, and USAID Agency and DCHA

Bureau rules and regulations.

Supervisory Controls:

At the GS-12 and GS-13 level, the incumbent takes direction from and reports to a Team Leader and a Division Chief, in DCHA/FFP. The incumbent’s supervisor will set the overall work

7 | P a g e objectives and the PSC will consult with the Team Leader to develop deadlines, projects, and work to be performed. The incumbent will have latitude for the exercise of independent judgment in responding to food aid issues, but will not supervise direct hire personnel of USPSC staff.

Complexity

At the GS-12 and GS-13 level, the incumbent’s duties will be varied and will require different and unrelated processes and methods. The incumbent will take actions that involve assessments of unusual circumstances and incomplete or conflicting data. These actions will require interpretation of relevant data related to FFP training and learning needs. The selection of methodology and results of analysis are subject to review and guidance by the supervisor. The incumbent will research and document FFP management decision making and use knowledge management practices to help inform decisions and share information among FFP divisions, and others, as required.

At the GS-12 and GS-13 level, the incumbent requires decisions involving major areas of uncertainty in approach, methodology, or interpretation and evaluation processes. Due to highly operational function of FFP/Washington, the incumbent will be required to develop new techniques for information collection that will support analyzing financial reports on program funded activities.

Scope and Effect

At the GS-12 level, work typically includes planning, organizing, directing, designing, and coordinating programs and/or projects, requiring creativity and support from others; or work entails conducting evaluations to determine the feasibility of various and advanced approaches to define concepts and criteria for future programs or to resolve major controversial problems in current programs.

At the GS-13 level, work typically includes planning, organizing, directing, designing, and coordinating programs and/or projects, requiring creativity and support from others; work entails conducting extensive field monitoring to determine the feasibility of various and advanced approaches to define concepts and criteria for future programs. The incumbent may require working as a team leader when assigned by his/her superior and guide the work of other professional and technical staff.

Personal Contacts

At the GS-12 level, contacts are with individuals or groups inside of USAID in a moderately unstructured setting. Contacts may include DCHA Bureau controller’s office, as well as with other Bureaus when additional funds are received or transferred to FFP for managed programs.

The incumbent is responsible for monitoring FFP’s resource availability, prepare reports on

8 | P a g e disbursements and use of funds and manage the obligation/de-obligation process to maximize use of available funds.

At the GS-13 level, contacts are with individuals or groups outside of USAID in a moderately unstructured setting. Contacts may include members of Congress, representatives of foreign governments and local stakeholders in country. The incumbent will interact with colleagues from

U.S. Department of State and U.S. Department of Agriculture providing financial and budgetary guidance on matters related to food security and nutrition related activities.

10. WORK ENVIRONMENT AND PHYSICAL DEMANDS

Work is primarily performed in an office setting. The requirement for field trip assignments to consult with implementing partners of food assistance programs may expose the successful candidate to difficult working surroundings and security risks during the course of travel.

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs, and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than

50 pounds).

12. START DATE: Immediately, once necessary clearances are obtained.

13. POINT OF CONTACT: See Cover Letter.

*Application Process: Applicants must indicate in their application the solicitation number they are applying to and want to be considered for in their initial base two-year contract.

USAID/FFP reserves the right to place the applicant at the Grade/Step level for which he/she is found qualified during the application process.

MINIMUM REQUIREMENTS FOR THE POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

Minimum Qualifications

At the GS-12 Level:

A Bachelor’s degree from an accredited U.S. or internationally recognized institution with significant study in, but not limited to, agriculture, human nutrition, agricultural economics, international development, or other related field. The incumbent will have a total of at least five (5) years of progressively responsible experience in humanitarian assistance and/or international development, of which one (1) year should be related to budget and financial resources.

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OR

A Master’s degree from an accredited U.S. or internationally recognized institution with significant study in, but not limited to, agriculture, human nutrition, agricultural economics, international development, or other related field. The incumbent will have a total of at least four (4) years of progressively responsible experience in humanitarian assistance and/or international development, of which one (1) year should be related to budget and financial

At the GS-13 Level:

A Bachelor’s degree from an accredited U.S. or internationally recognized institution with significant study in, but not limited to, agriculture, human nutrition, agricultural economics, international development, or other related field. The incumbent will have a total of at least six (6) years of progressively responsible experience in humanitarian assistance and/or international development, of which two (2) years should be related to budget and financial

OR

A Master’s degree from an accredited U.S. or internationally recognized institution with significant study in, but not limited to, agriculture, human nutrition, agricultural economics, international development, or other related field. The incumbent will have a total of at least five (5) years of progressively responsible experience in humanitarian assistance and/or international development, of which two (2) years should be related to budget and financial

Experience developing and maintaining financial management and information systems.

B. Selection Factors: Applicants must possess the minimum qualifications for the position.

Applicants who do not meet all of the selection factors are considered NOT qualified for the position. Selection factors include:

Applicant is a U.S. Citizen;

A current resume, with complete contact information;

Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted;

Intermediate level computer skills, to include knowledge of Microsoft Word and Excel, e-mail, and the internet;

Ability to obtain an interim or final Secret level security clearance as provided by USAID within a six-month period;

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Ability to obtain a U.S. State Department medical clearance;

Satisfactory verification of academic credentials.

QUALITY RANKING FACTORS (QRFs)

Applicants who meet the minimum qualifications and selective factors will be further evaluated based on the Quality Ranking Factors (QRF) listed below. Applicants are strongly encouraged to address each of the factors on a separate sheet describing specifically and accurately the experience, training, and/or education they have that is relevant to each factor. Be sure to include your name, social security number, and the announcement number at the top of each additional page.

Knowledge of U.S. Government rules and regulations pertaining to budget and financial resources. (20 points)

Demonstrated experience developing solutions to financial and management problems, with a strong emphasis on maintaining good customer service. (20 points)

Demonstrated experience gathering, analyzing and evaluating budgets (including statistical and program data) to make appropriate financial recommendation and/or decisions. (20 points)

Demonstrated experience tracking and maintaining program finances with software applications such as Microsoft Access or Excel. (20 points)

Ability to communicate complex financial issues effectively to non-specialists both orally and in writing. (20 points)

Total Possible Points: 100

BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection

Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) response.

Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

The most qualified candidates may be interviewed and required to provide a writing sample.

FFP will not pay for any expenses associated with the interviews. Professional references and academic credentials may be evaluated for applicants being considered for selection. FFP may select additional candidates from this solicitation to fill possible future vacant positions.

DOCUMENT SUBMITTALS

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Where and How to Apply

Via email: FFPPSC@usaid.gov

To apply, qualified individuals are required to submit:

1. A cover letter providing a brief rationale supporting your selection.

2. A current resume, with complete contact information

3. Supplemental documentation specifically addressing the Selection Factors and the

QRFs shown in the solicitation.

Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education, and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or quality ranking factors may result in you not receiving credit for all of your pertinent experience, education, training, and/or awards.

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within six months after offer acceptance, the offer may be rescinded.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit

USAID to pay any cost incurred in the preparation and submission of the application.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation

(FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html https://www.acquisition.gov/far/current/html/52_200_206.html

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LIST OF REQUIRED FORMS FOR PSCs

Forms outlined below can found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. AID 302-3

2. Medical History and Examination Form (DS-6561).

3. Questionnaire for Sensitive Positions (for National Security)

(SF-86), or

4. Questionnaire for Non-Sensitive Positions (SF-85).

5. Finger Print Card (FD-258).

Forms 1 through 5 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION &

ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract.

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

AAPD 15-02 LEAVE AND HOLIDAYS

AAPD No. 15-02 is hereby incorporated as Attachment 2 to the solicitation.

FAR 52.222-50 – COMBATING TRAFFICKING IN PERSONS

FAR Clause 52.222-50 is hereby incorporated as Attachment 3 to the solicitation.

BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Employer's FICA Contribution

Contribution toward Health & Life Insurance http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc

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Pay Comparability Adjustment

Annual Increase (pending a satisfactory performance evaluation)

Eligibility for Worker's Compensation

Annual & Sick Leave

ALLOWANCES (if Applicable).*

(A) Temporary Lodging Allowance (Section 120).

(B) Living Quarters Allowance (Section 130).

(C) Post Allowance (Section 220).

(D) Supplemental Post Allowance (Section 230).

(E) Separate Maintenance Allowance (Section 260).

(F) Education Allowance (Section 270).

(G) Education Travel (Section 280).

(H) Post Differential (Chapter 500).

(I) Payments during Evacuation/Authorized Departure (Section 600), and

(J) Danger Pay (Section 650).

* Standardized Regulations (Government Civilians Foreign Areas).

FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

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ATTACHMENT 1

ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10

PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY

General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY

(OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16

FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm.

Note: Personal services contractors are not eligible to participate in the Federal Employees

Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision http://www.state.gov/m/a/dir/regs/fam/c23002.htm

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10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and

Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical

Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for

Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses

USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the

USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the

Contracting Officer that those insurance claims have been submitted to the insurance carrier(s)

16 | P a g e and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

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ATTACHMENT 2

APPD 15-02 LEAVE AND HOLIDAYS

(a) Annual Leave

(1) The contractor is not entitled to annual leave if the period of performance of this contract is 90 days or less. If the contract period of performance is more than 90 days, the contractor shall earn annual leave as of the start date of the contract period of performance as specified in paragraph (a)(2) below.

(2) The contractor shall accrue annual leave based on the contractor’s time in service according to the following table:

Time in Service Annual Leave (AL) Accrual Calculation

0 to 3 years Four hours of leave for each two week period over 3, and up to

15 years

Six hours of AL for each two week period (including 10 hours AL for the final pay period of a calendar year) over 15 years Eight hours of AL for each two week period

USAID will calculate the contractor’s time in service based on all the previous service performed by the contractor as a: 1) USAID PSC (i.e., the contractor has served under any

USAID personal services contracts of any duration covered by Sec. 636(a)(3) of the FAA or other statutory provision applicable to USAID); and/or 2) former U.S. Government (USG) direct-hire, under either civilian and/or military service.

(3)

(i) AL is provided under this contract for the purposes of affording necessary rest and recreation during the period of performance. The contractor, in consultation with the

USAID Mission or USAID/Washington, as appropriate, shall develop an AL schedule early in the contractor's period of performance, taking into consideration project requirements, employee preference, and other factors. All AL earned by the contractor must be used during the contractor’s period of performance. All AL earned by the contractor, but not taken by the end of the contract, will be forfeited. However, to prevent forfeiture of AL, the Contracting Officer may approve the contractor taking AL during the concluding weeks of the contractor's period of performance.

(ii) As an exception to 3(i) above, the contractor may receive a lump-sum payment for leave not taken. To approve this exception, the contractor's supervisor must provide the

Contracting Officer with a signed, written Determination and Findings (D&F). The D&F must set out the facts and circumstances that prevented the contractor from taking AL, and the Contracting Officer must find that these facts and circumstances were not caused by, or were beyond the control of, the contractor. This leave payment must not exceed the number of days which could be earned by the contractor during a twelve-month period.

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(4) With the approval of the Mission Director or cognizant AA, as appropriate, and if the circumstances warrant, a Contracting Officer may grant the contractor advance AL in excess of the amount earned, but in no case may the Contracting Officer grant advance AL in excess of the amount earned in one year or over the life of the contract, whichever is less. The contractor agrees to reimburse USAID for any outstanding balance of advance AL provided during the contractor’s assignment under the contract.

(5) Applicants for PSC positions will provide evidence of their PSC and/or USG direct-hire service - civilian and/or military experience, as applicable, on their signed and dated application form required under USAID policy. By signing the appropriate form, the applicant attests to the accuracy of the information provided. Any applicant providing incorrect information is subject to the penalty provisions in the form. If required to satisfy due diligence requirements on behalf of the Contracting Officer, the contractor may be required to furnish evidence that verifies length of service, e.g., SF 50, DD Form 214, and/or signed contracts.

(b) Sick Leave. The contractor may use sick leave on the same basis and for the same purposes as USAID U.S. direct hire employees. Sick leave is earned at a rate not to exceed four (4) hours every two (2) weeks for a total of 13 work-days per year. Unused sick leave may be carried over under an extension or renewal of this contract with the same individual for the same work.

Otherwise, sick leave will not be carried over from one post to another or from one contract to another. The contractor will not be compensated for unused sick leave upon completion of this contract.

(c) Home Leave.

(1) Home leave is leave earned for service abroad for use only in the U.S., its commonwealths, possessions and territories.

(2) A USPSC who has served at least two years overseas at the same USAID Mission, under the same contract, as defined in paragraph (c)(4) below, and has not taken more than 30 work days leave (annual, sick or LWOP) in the U.S. may be granted home leave in accordance with the following:

(i) if the USPSC returns to the same overseas post upon completion of home leave for an additional two (2) years under the same contract, the USPSC will receive home leave, to be taken at one time, for a period of 30 work days; or if the USPSC returns to the same overseas post upon completion of home leave for such shorter period of not less than one year, as approved in writing by the Mission Director prior to the USPSCs departure on home leave, the USPSC will receive home leave, to be taken at one time, for a period of

30 work days.

(ii) if the USPSC is returning to a different USAID Mission under a USAID personal services contract immediately following completion of the USPSC's home leave, for an additional two (2) years under contract, or for such shorter period of not less than one (1) year, as approved by the Mission Directors of the "losing" and "gaining" Missions, the

19 | P a g e contractor will receive home leave, to be taken at one time, for a period of not more than

20 work days. When the PSC is returning to a different USAID Mission, the former

Mission will pay for the home leave regardless of what country the PSC will be working in following the home leave;

(iii) if home leave eligibility is based on (c)(2)(ii) above, the USPSC must submit written verification to the losing Mission at the time home leave is requested that the USPSC has accepted a USAID personal services contract at another USAID Mission following completion of the home leave;

(iv) travel time by the most direct route is authorized in addition to the number of work days authorized for home leave;

(v) home leave must be taken in the U.S., its commonwealths, possessions or territories, and any days spent elsewhere will be charged to annual leave (AL.) If the PSC does not have accrued AL, the PSC will be placed on LWOP.

(vi) if the PSC does not complete the additional service required under (c)(2)(i) or (ii)

(that the Contracting Officer finds are other than for reasons beyond the PSC's control), the cost of home leave, travel and transportation and any other related costs must be repaid by the PSC to the Government.

(3) Notwithstanding the requirement in paragraph (c)(2) above, that the USPSC must have served two (2) years overseas under personal services contract with the same Mission to be eligible for home leave, the USPSC may be granted advance home leave subject to all of the following conditions:

(i) Granting of advanced home leave would in each case serve to advance the attainment of the objectives of this contract; and

(ii) The USPSC has served a minimum of 18 months in the Cooperating Country under this contract; and

(iii) The USPSC agrees to return to the Cooperating Country to serve out the remaining time necessary to meet two (2) years of service overseas, plus an additional two (2) years under the current contract or under a new contract for the same or similar services at the same Mission. If approved in advance by the Mission Director, the USPSC may return to serve out any remainder of the two (2) year requirement for service overseas, plus an additional period of not less than one (1) year under the current contract or under a new contract for the same or similar services at the same Mission.

(4) The period of service overseas required under paragraph (c)(2), or paragraph (c)(3) above, will include the actual days in orientation in the U.S. (less language training). The actual days overseas begin on the date of arrival in the cooperating country inclusive of authorized delays enroute. Allowable annual and sick leave taken while overseas, but not

LWOP, shall be included in the required period of service overseas. An amount equal to the

20 | P a g e number of days of annual and sick leave taken in the U.S., its commonwealths, possessions or territories will be added to the required period of service overseas.

(5) Salary during the travel to and from the U.S., for home leave will be limited to the time required for travel by the most expeditious air route. Except for reasons beyond the USPSC's control as determined by the Contracting Officer, the USPSC must return to duty after home leave and complete the additional required service or be responsible for reimbursing USAID for payments made during home leave. Unused home leave is not reimbursable under this contract, nor can it be taken incrementally in separate time periods.

(6) Home leave must be taken at one time, and to the extent deemed necessary by the

Contracting Officer, an USPSC in the U.S., on home leave may be authorized to spend not more than five (5) days in work status for consultation at USAID/Washington before returning to post. Consultation at locations other than USAID/Washington as well as any time in excess of five (5) days spent for consultation must be approved by the Mission

Director or the Contracting Officer.

(d) Home Leave for Qualifying Posts (HLQP). USPSCs who ordinarily qualify for home leave and have completed a 12-month assignment at one of the USAID qualifying posts

(currently Iraq, Afghanistan and Pakistan) are entitled to take ten (10) workdays of leave in addition to the home leave an USPSCs is normally entitled to under the contract in accordance with sub-paragraphs (c)(1) - (6) above. This additional home leave is provided pursuant to an amendment to the Foreign Service Act of 1980 signed by the President on June 15, 2006.

There is no requirement that an eligible USPSC take this additional leave; it is for optional use by the USPSC. If an eligible USPSC elects to take HLQP, the USPSC must take ten (10) workdays of home leave. If the USPSC is returning to the United States and not returning overseas to the same or different USAID Mission, HLQP will not apply.

This new home leave policy is also extended to qualifying Third-Country National PSCs

(TCNPSCs) who have an approved exception under AIDAR Appendix J, sec. 4(c)(2)(ii)(B), to apply specific provisions from AIDAR Appendix D, and whose contract includes this General

Provision. However, TCNPSCs will be granted "country leave" vice home leave. The application, requirements, and restrictions will be the same as for USPSCs, but the time taken by a TCNPSC will be taken in the TCNPSC's home country or country of recruitment rather than in the United States, its commonwealths and territories.

(e) Holidays and Excused Absences. The contractor shall be entitled to all holidays and or excused absences granted by the USAID to U.S. direct-hire employees.

(f) Military Leave. Military leave of not more than 15 calendar days in any calendar year may be granted to a contractor who is a reservist of the U.S. Armed Forces. The contractor must provide advance notice of the pending military leave to the Contracting Officer or the Mission

Director as soon as known. A copy of any such notice must be part of the contract file.

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(g) Leave Without Pay (LWOP). LWOP may be granted only with the written approval of the

Contracting Officer or Mission Director, unless a USPSC is requesting for such leave for family and leave purposes under paragraph (i) below.

(h) Compensatory Time. Compensatory time leave may be granted only with the written approval of the Contracting Officer or Mission Director in rare instances when it has been determined absolutely essential and used under those guidelines which apply to USAID U.S.

direct-hire employees.

(i) Family and Medical Leave (FML)

(1) USAID provides family and medical leave (FML) for eligible USPSCs working within the U.S., or any Territories or possession of the United States, in accordance with Title I of the Family and Medical Leave Act of 1993, as amended, and as administered by the

Department of Labor under 29 CFR 825. USAID is also extending FML to eligible

USPSCs working outside the U.S., or any Territories or possession of the U.S., in accordance with this paragraph (i) as a matter of policy discretion.

(2) FML only applies to USPSCs, not any other type of PSC.

(3) To be eligible for FML, a USPSC must have been employed (i) for at least 12 months by

USAID; and (ii) for at least 1,250 hours of service with USAID during the previous 12-month period. The specific eligibility criteria and requirements are provided in USAID policy.

(4) In accordance with 29 CFR 825.200(a) and USAID policy, an eligible USPSC may take up to 12 workweeks of leave under FMLA, Title I, in any 12-month period for the following reasons:

(a) The care of the USPSC’s newborn child.

(b) The care of the USPSC’s newly placed adopted or foster care child.

(c) The care of the USPSC’s spouse, child or parent with a serious health condition.

(d) The USPSC’s own serious health condition.

(e) A qualifying exigency arising from the USPSC’s spouse, child or parent in active duty military status.

(f) Other qualifying exigencies as determined by the Department of Labor.

(5) In accordance with 29 CFR Part 825.207, the USPSC may take LWOP for FML purposes. However, the USPSC may choose to substitute LWOP with accrued paid leave, including accrued annual or sick leave, or compensatory time earned under this contract. If the USPSC does not choose to substitute accrued paid leave, the CO, in consultation with the USPSC’s supervisor, may require the USPSC to substitute accrued paid leave for LWOP. The CO must verify the accuracy of the USPSC’s accrued paid leave request and obtain the required certifications for approval of FML in accordance with the stated USAID policy.

(6) FML is not authorized for any period beyond the completion date of this contract.

(7) When requesting FML, the USPSC must demonstrate eligibility to the USPSC’s supervisor by completing USAID’s FML request forms, including certifications and other supporting documents required by USAID policy.

http://www.ecfr.gov/cgi-bin/text-idx?SID=db0243f608afdb03943b0635a819c860&mc=true&tpl=/ecfrbrowse/Title29/29cfr825_main_02.tpl http://www.ecfr.gov/cgi-bin/text-idx?SID=917cbad6bea5f97d6b70c0c152bf711d&mc=true&tpl=/ecfrbrowse/Title29/29cfr825_main_02.tpl

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(8) The U.S. Department of Labor’s (DOL’s) Wage and Hour Division (WHD) Publication

1420 explains the FMLA’s provisions and provides information concerning procedures for filing complaints for violations of the Act.

(j) Leave Records. The contractor shall maintain current leave records for himself/herself and make them available, as requested by the Mission Director or the Contracting Officer.

[END PROVISION]

http://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf http://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

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ATTACHMENT 3

52.222-50 Combating Trafficking in Persons.

COMBATING TRAFFICKING IN PERSONS (MAR 2015)

(a) Definitions. As used in this clause—

“Agent” means any individual, including a director, an officer, an employee, or an independent contractor, authorized to act on behalf of the organization.

“Coercion” means—

(1) Threats of serious harm to or physical restraint against any person;

(2) Any scheme, plan, or pattern intended to cause a person to believe that failure to perform an act would result in serious harm to or physical restraint against any person; or

(3) The abuse or threatened abuse of the legal process.

“Commercially available off-the-shelf (COTS) item” means—

(1) Any item of supply (including construction material) that is—

(i) A commercial item (as defined in paragraph (1) of the definition at FAR 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

“Commercial sex act” means any sex act on account of which anything of value is given to or received by any person.

“Debt bondage” means the status or condition of a debtor arising from a pledge by the debtor of his or her personal services or of those of a person under his or her control as a security for debt, if the value of those services as reasonably assessed is not applied toward the liquidation of the debt or the length and nature of those services are not respectively limited and defined.