ASIV_IDIQ,_Sol_SOL-OAA-16-000175_Final_3_24.pdf

Solicitation Issuance Date March 24, 2017

Closing Date and Time for Receipt of

Proposals

May 9, 2017 (17:00 EST)

Closing Date and Time for Offeror

Questions

April 10, 2017 (17:00 EST)

Subject: Request for Proposals (RFP) No. SOL-OAA-16-000175 – Analytical

Services IV

Dear Prospective Offerors:

The U.S. Agency for International Development (“USAID”) intends to award a Multiple

Award Indefinite Delivery, Indefinite Quantity (“IDIQ”) Contract to provide the

Analytical Services for USAID’s Bureau for Democracy, Conflict and Humanitarian

Assistance’s Center of Excellence on Democracy, Human Rights, and Governance

(DCHA/DRG) as described in Section C of this Request for Proposal.

USAID invites all interested and responsible Small Business concerns to submit offers in accordance with the requirements of this solicitation. USAID will conduct this procurement as a Small Business Set-A-Side under which any type of Small Business concerns may submit a proposal. The procedures set forth in Federal Acquisition

Regulation (“FAR”) Part 15 will govern the procurement. FAR Part 36 does not apply to this procurement as it does not contemplate any Architect-Engineer or construction services.

The North American Industry Classification System (“NAICS”) Code is 541990. The incumbents of the previous contract include: ARD, Inc.; Management Systems

International (MSI); International Resources Group (IRG); Democracy International; and

Social Impact.

USAID anticipates that the maximum ordering limitation of the contract(s) resulting from this RFP will not exceed $70,000,000 over the five-year ordering period. USAID anticipates the award of three five-year IDIQ contracts. USAID reserves the right to award more or less awards than this anticipated number.

There is no guarantee on the number of task orders that the successful contractors will receive or the amount of money beyond the minimum order guarantee set forth in the

RFP.

Please refer to Section L for information regarding proposal submission requirements.

Offerors are responsible for ensuring proposals are received at USAID by the due date

RFP No. SOL-OAA-16-000175

This page Intentionally Left Blank (SF 33 will be Insect here)

Table of Content

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE AND SERVICES

B.3 MINIMUM OBLIGATED AMOUNT

B.4 MAXIMUM CONTRACT CEILING

B.5 CEILINGS

B.6 CONTRACT LINE ITEMS (CLINS)

B.7 LABOR

B.8 LABOR (UNBURDENED CDR) RATE CHANGES

B.9 INDIRECT COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK ... 23

C.1 PURPOSE

C.2 BACKGROUND

C.3 OBJECTIVE

C.4 STATEMENT OF WORK

C.5 GRANTS MANAGEMENT

SECTION D – PACKAGING AND MARKING

D.1 BRANDING STRATEGY, IMPLEMENTATION PLAN AND MARKING

PLAN 37

D.2 752.7009 MARKING. (JAN 1993)

D.3 BRANDING IMPLEMENTATION PLAN [To be completed by Offeror]

D.4 MARKING PLAN [To be completed by Offeror]

D.5 PREPRODUCTION REVIEW

D.6 DOCUMENTS POLICIES AND INITIATIVES REFERENCED AND INC…...45

SECTION E - INSPECTION AND ACCEPTANCE……………………………………46

E.1 NOTICE LISTING CONTRACT CLAUSE INCOPORATED REFERENCE…..46

E.2 INSPECTION AND ACCEPTANCE RESPONSIBLE OFFICIAL……………..46

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

F.2 PERFORMANCE PERIOD

F.3 PLACE OF PERFORMANCE

F.4 PERFORMANCE STANDARDS

F.5 REPORTS AND DELIVERABLES OR OUTPUTS

F.6 ORDERING PROCEDURES

F.7 TASK ORDER ADMINISTRATION

F.8 KEY PERSONNEL

SECTION G - CONTRACT ADMINISTRATION DATE

G.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

G.2 CONTRACTING OFFICER

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4 CONTRACTOR’S PRIMARY POINT OF CONTACT

G.5 PAYING OFFICE ………………………………………………………………..66

G.6 ACCOUNTING AND APPROPRIATION DATA………………………………66

G.7 CONTRACTOR'S PAYMENT ADDRESS

G.8 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

G.9 752.232-70 LETTER OF CREDIT ADVANCE PAYMENT. (MAR 2015)

G.10 752.7003 DOCUMENTATION FOR PAYMENT. (NOV 1998)

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

H.2 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

(Applicable to Cost-Reimbursement task orders only)

H.3 AUTHORIZED GEOGRAPHIC CODE

H.4 DEFENSE BASE ACT (DBA) INSURANCE

H.5 DISCLOSURE OF INFORMATION (SBU)

H.6 INTELLECTUAL PROPERTY RIGHTS

H.7 INFORMATION SYSTEM SECURITY

H.8 EXECUTIVE ORDER ON TERRORISM FINANCING

H.9 ELECTRONIC PAYMENTS SYSTEM

H.10 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY

(DDL) (OCTOBER 2014)

H.11 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR

ACQUISITION (JULY 2014)

H.12 752.222-71 NONDISCRIMINATION (JUNE 2012)

H.13 302.3.4.13 GRANTS UNDER CONTRACTS (GUC)

H.14 AIDAR 752.204-72 Access to USAID Facilities and USAID’s Information

Systems

H.15 Special Contract Requirements for Information Technology

H.16 52.203-99, Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements (DEVIATION 2015-02)

H.17 752.7007 PERSONNEL COMPENSATION. (JUL 2007)

H.18 CONFLICT OF INTEREST

H.19 752.7038 NNONDISCRIMINATION AGAINST END-USERS OF SUPPLIES

OR SERVICES

H.20 ENVIRONMENTAL COMPLIANCE

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

I.2 52.204-1 APPROVAL OF CONTRACT. (DEC 1989)

I.3 52.209-1 QUALIFICATION REQUIREMENTS. (FEB 1995)

I.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION

REGARDING RESPONSIBILITY MATTERS. (JUL 2013)

I.5 52.215-19 NOTIFICATION OF OWNERSHIP CHANGES. (OCT 1997)

I.6 52.216-18 ORDERING (OCT 1995)

I.7 52.216-22 INDEFINITE QUANTITY (Oct 1995)

I.8 52.216-24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984)

I.9 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

I.10 52.222-35 EQUAL OPPORTUNITY FOR VETERANS. (OCT 2015)

I.11 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES.

(JUL 2014)

I.12 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES.

(MAY 2014)

I.13 52.223-13 ACQUISITION OF EPEAT(R)-REGISTERED IMAGING

EQUIPMENT. (JUN 2014)

I.14 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR.

(APR 1984)

I.15 52.232-32 PERFORMANCE-BASED PAYMENTS. (APR 2012)

I.16 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR

AUDIT. (FEB 2006)

I.17 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

I.18 752.252-2 AIDAR Clauses Incorporated by Reference (MAR 2015)

I.19 752.225-9 BUY AMERICAN ACT - TRADE AGREEMENTS ACT -

BALANCE OF PAYMENTS PROGRAM

I.20 752.245-70 GOVERNMENT PROPERTY - USAID REPORTING

REQUIREMENTS. (JUL 1997)

SECTION J – LIST OF ATTACHMENTS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS

K.1 Notice Listing Contract Clauses Incorporated by Reference

K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.3 52.204-8 Annual Representations and Certifications (Oct 2016)

K.4 52.209-7 Information Regarding Responsibility Matters (July 2013)

K.5 52.230-7 Proposal Disclosure-Cost Accounting Practice Changes (APR 2005)

K.6 Insurance—Immunity From Tort Liability

K.7 Compliance with Veterans Employment Reporting Requirements

K.8 Authorized Negotiators

K.9 Signature

K.10 52.222-22 Previous Contracts and Compliance Reports (FEB 1999)

K.11 52.203-98 Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements-Representation (DEVIATION 2015-02)

K.12 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan

(MAR 2015)

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

L.2 GENERAL INSTRUCTIONS

L.3 DELIVERY INSTRUCTIONS

L.4 52.233-2 Service of Protest (SEP 2006)

L.5 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL

PROPOSAL

L.6 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS

PROPOSAL

SECTION M - Evaluation Factors for Award

M.1 GENERAL INFORMATION

M.2 TECHNICAL EVALUATION CRITERIA

M.3 COST/PRICE EVALUATION

M.4 SOURCE SELECTION

M.5 DETERMINATION OF COMPETITIVE RANGE

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide services that fall within the Scope of Work

(SOW) specified in Section C for Analytical Services IV. USAID Task Order

Contracting Officers (TO COs) will request the work through the issuance of task orders during the ordering period as specified in Section F of the contract.

B.2 CONTRACT TYPE AND SERVICES

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) type contract. This IDIQ allows for all contract types at the task order level (e.g., Cost-Reimbursement (all types), Fixed-

Price (all types), Time-and-Materials, and Labor-Hour). Task orders may also combine more than one contract type (e.g., FFP/Cost, FFP/Labor Hour, etc.).

B.2.1 Cost Reimbursement Task Orders

Cost Reimbursement is defined under FAR Subpart 16.3, Cost-Reimbursement

Contracts; and AIDAR 716.3, Cost-Reimbursement Contracts.

The Contractor must have and maintain an acceptable accounting system that will permit timely development of all necessary cost data in the form required by the proposed contract type.

The Contractor may be required to submit a cost proposal with supporting information for each cost element, including, but not limited to, direct labor, fringe benefits, overhead, general and administrative (G&A) expenses, facilities capital cost of money, other direct costs, and fee consistent with their cost accounting system, provisional billing rates, and forward pricing rate agreements. Cost Reimbursement task orders must only be used for the acquisition of non-commercial items.

B.2.2 Fixed Price Task Orders

Fixed price is defined under Federal Acquisition Regulation (FAR) Subpart 16.2, Fixed-

Price Contracts.

B.2.3 Incentive Task Orders

Incentives are defined under FAR Subpart 16.4, Incentive Contracts.

B.2.4 Time-and-Materials and Labor-Hour Task Orders

(a) Time-and-Materials and Labor Hour are defined under FAR Subpart 16.6, Time-and-Materials, Labor-Hour, and Letter Contracts. Time-and-materials contracts and labor-hour contracts are not fixed-price contracts.

The TOCO must prepare a determination and findings that no other contract type is suitable. See FAR 12.207(b), 16.601(c) and 16.601(d) for application and limitations, for time-and-materials contracts that also apply to labor-hour contracts. See FAR 12.207(b) for the use of labor-hour contracts for certain commercial services.

(b) When preparing the RFTOP, the TOCO must select one of the following provisions in the task order solicitation in accordance with FAR 16.601(f):

(1) FAR, Time-and-Materials/Labor-Hour Proposal Requirements—Non-

Commercial Item Acquisitions With Adequate Price Competition, in solicitations contemplating use of a Time-and-Materials or Labor-Hour type of contract for noncommercial items, if the price is expected to be based on adequate price competition.

The ceiling rates do not apply when the provision FAR 52.216-29 Time-and-Materials/Labor-Hour Proposal Requirements—Non-Commercial

Item Acquisition With Adequate Price Competition is selected or; FAR

52.216-31, Time-and-Materials/Labor-Hour Proposal Requirements-

Commercial Item Acquisition is selected and there is not an exception to fair opportunity.

(2) FAR 52.216-30, Time-and-Materials/Labor-Hour Proposal

Requirements—Non-Commercial Item Acquisitions without Adequate

Price Competition, in solicitations for noncommercial items contemplating use of a Time-and-Materials or Labor-Hour type of contract if the price is not expected to be based on adequate price competition.

(3) FAR 52.216-31, Time-and-Materials/Labor-Hour Proposal

Requirements—Commercial Item Acquisitions, in solicitations contemplating use of a Commercial Time-and-Materials or Labor-Hour contract.

B.3 MINIMUM OBLIGATED AMOUNT

The basic contract will not include an initial obligation of funds. The initial obligation, which covers the minimum order guarantee of $25,000.00, will be covered by the first task order once awarded. Following this initial obligation, individual task orders will obligate funds to cover the work required under that task order.

https://www.acquisition.gov/far/html/52_216.html#wp1117346 https://www.acquisition.gov/far/html/52_216.html#wp1117371

B.4 MAXIMUM CONTRACT CEILING

This is a multiple award Indefinite Quantity Contract (IDIQ) with an overall ceiling price of $70,000,000.00 for Analytical Services IV. The maximum aggregate dollar value of task orders awarded to all contractors must not exceed the contract ceiling. This ceiling is not being subdivided among the number of awardees nor is it being multiplied by the number of awardees.

B.5 CEILINGS

FIXED FEE CEILING (COST-PLUS- FIXED-FEE TASK ORDERS ONLY)

NOTE: The ceiling on fixed fee does not apply to Fixed-Priced Task Orders.

(a) For each cost-reimbursement task order issued under this IDIQ, the TOCO and Contractor agree to negotiate a set dollar amount for fixed fee. In negotiating the fixed dollar amount for fee, the TOCO must consider the policies and factors for establishing fee in FAR 15.404-4 as well as any applicable USAID policy on establishing a fixed fee amount. In no event, however, may the amount of fixed fee in any individual task order exceed

_____ percent (TBD at the time of award) of the task order’s estimated cost, excluding fee.

This fee ceiling is not applicable to Grants under Contracts (GUCs), if any, or other costs that have a separate fee ceiling established in the contract. The fixed fee ceiling applies to the prime contract and all cost reimbursement subcontracts.

Fees for CPIF or CPAF task order types will be negotiated by the TOCO at the time of task order award.

(b) The Total Estimated Cost-Plus-Fixed-Fee for each Task Order must be negotiated in accordance with the terms of this contract.

(c) Fixed Fee Payment. For any Task Order issued under this Contract, at the time of each payment of allowable costs to the contractor, the USAID paying office ordinarily pays the contractor a percentage of fixed fees that directly corresponds to the percentage of allowable costs being paid. Two exceptions to paying fixed fee in this manner apply:

(1) If the TOCO determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the contractor has completed, then the TOCO may suspend further payment of any fixed fee until the contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(2) Because the clauses entitled "Allowable Cost and Payment" (FAR 52.216-

7) and "Fixed Fee" (FAR 52.216-8) are incorporated into this Contract, the terms and conditions of these clauses apply after total payments of fixed fee reach eighty-five percent (85%) of the total fixed fee.

(d) Grants Under Contracts. For any grants under contract activities awarded under a task order, the TOCO must determine if a Letter of Credit (LOC) is necessary. However, since LOC determination cannot be made prior to award, all offerors shall propose a ceiling percentage fee if issued an LOC and a separate ceiling fee percentage if not issued an LOC. LOC payments shall be approved by the TOCO at the Task Order level. Only the appropriate fee will be included in the contract upon award, as follows:

_____ percent (Offeror proposes ceiling percentage) of the amount for grants under contract awarded under the task order, excluding fee if issued a letter of credit.]

_____ percent (Offeror proposes ceiling percentage) of the amount for grants under contract awarded under the task order, excluding fee if NOT issued a letter of credit.

B.6 CONTRACT LINE ITEMS (CLINS)

[CLINs will be established based on requirements in the respective TOs]

B.7 LABOR

(Cost Reimbursement Type Task Orders Only)

(a) Central management costs will be handled through the following method:

The Contracting Officer has determined that a key (full-time) technical manager is not necessary or required to administer the basic IDIQ. Contractors will not be authorized to bill USAID directly for IDIQ management costs under this IDIQ or under task orders. Contractors must propose a centralized management structure that allows for recovery of IDIQ management costs as part of its indirect costs.

(b) The work day and work week policies and method of accounting for paid absences including holidays for the contractor and major subcontractors is set forth in Attachment J. [THE CONTRACTING OFFICER WILL FILL IN THE

ATTACHMENT NUMBER AT THE TIME OF AWARD AND

INCORPORATE THE INFORMATION FROM THE CONTRACTOR’S

PROPOSAL INTO SECTION J OF THE CONTRACT]

Compensation of personnel under this contract or any resulting subcontract must be in accordance with AIDAR 752.7007 Personnel Compensation (July 2007)

(See Section H.).

B.7.1 Unburdened Ceiling Daily Rates (CDR)

(a) The task order rates must not exceed the ceiling daily rates set forth in the table below.

Each CDR for personnel listed below is “unburdened” and must only include salary costs or consulting rates of the individual providing the services.

The CDR for employees must not include the following:

(1) Payroll costs (fringe benefits, FICA, allowances, differentials, etc.);

(2) Indirect Costs applicable to labor; and

(3) Profit or fee, if any.

The CDRs set forth below are fixed for the contract period and is for a productive eight (8) hour day, and apply to all subcontractors set forth in clause 52.244-2 in

Section I. If a new subcontractor is proposed for a specific task order on other than a fixed-price basis, the CDRs set forth below will apply, and the subcontract is subject to consent by the TOCO in accordance with FAR Part 44.

Actual salaries for all personnel will be negotiated under task orders and final approval is provided by the TOCO. The ceiling rates presented below do not constitute approval of final salary rates above the Contractor Salary Threshold

(CST) (see ADS 302).

(b) The single unburdened ceiling daily rate for each labor category/group below represents the junior level, mid-level and senior level rate in each category/grouping. One unburdened ceiling daily rate for each labor category/grouping is included in the contract to provide more flexibility under task orders.

[Firms must propose separate rates for each year or group of years, and rates will be included accordingly.]

Labor Category

Level 1 – Junior

Level 2 – Mid

Level 3 – Senior

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6* Year 7*

Expatriate Staff

Program Development Specialist / DRG Sectoral Expert Level 1 -$ -$ -$ -$ -$ -$ -$

Program Development Specialist / DRG Sectoral Expert Level 2 -$ -$ -$ -$ -$ -$ -$

Program Development Specialist / DRG Sectoral Expert Level 3 -$ -$ -$ -$ -$ -$ -$

Program Development Specialist / Training Level 1 -$ -$ -$ -$ -$ -$ -$

Program Development Specialist / Training Level 2 -$ -$ -$ -$ -$ -$ -$

Program Development Specialist / Training Level 3 -$ -$ -$ -$ -$ -$ -$

Political or Social Scientist / SME, analytic or country expert Level 1 -$ -$ -$ -$ -$ -$ -$

Political or Social Scientist / SME, analytic or country expert Level 2 -$ -$ -$ -$ -$ -$ -$

Political or Social Scientist / SME, analytic or country expert Level 3 -$ -$ -$ -$ -$ -$ -$

Management Information Specialist / ICT Expert Level 1 -$ -$ -$ -$ -$ -$ -$

Management Information Specialist / ICT Expert Level 2 -$ -$ -$ -$ -$ -$ -$

Management Information Specialist / ICT Expert Level 3 -$ -$ -$ -$ -$ -$ -$

Field Support/Logistician Level 1 -$ -$ -$ -$ -$ -$ -$

Field Support/Logistician Level 2 -$ -$ -$ -$ -$ -$ -$

Field Support/Logistician Level 3 -$ -$ -$ -$ -$ -$ -$

Admin Support (Home Office Staff) Level 1 -$ -$ -$ -$ -$ -$ -$

Admin Support (Home Office Staff) Level 2 -$ -$ -$ -$ -$ -$ -$

Admin Support (Home Office Staff) Level 3 -$ -$ -$ -$ -$ -$ -$

*Additional years may require approvals in accordance with ADS 300.

[Note 1: The Unburdened Ceiling Daily Rates apply to any task order(s) that are awarded under this contract - except Fixed-Priced and Time-and-Material type Task Orders.]

[Note 2: The Unburdened Ceiling Daily Rates apply to all labor (the prime contractor, subcontractor, TCNs, CCN’s, and consultant salaries). CCN and TCN labor are also governed by the local compensation plan limitations as further provided in note 3 below.]

[Note 3: Locally Hired National Personnel or Other Non-U.S. Expatriate Rates]

All locally hired national personnel and other non-U.S. expatriates must be paid in accordance with AIDAR 722.170.

Salaries for individual locally-hired personnel and other non-U.S. expatriates under this contract and any resulting subcontract must be in accordance with AIDAR 752.7007, Personnel Compensation (July 2007), and should be based upon a combination of factors including the prevailing compensation paid to personnel performing comparable work in the cooperating country as determined by USAID and consideration of the individual's education, work experience and recent relevant salary history.

Unless otherwise authorized by USAID, the compensation for CCN and TCN labor must not exceed the prevailing compensation paid to personnel performing comparable work in the cooperating country as determined by USAID and must be paid in the currency of the cooperating country.]

(c) Definition of labor categories:

Provided below is a list of the types of labor categories that may be required under task orders. However, other labor categories that are not listed below may also be required under task orders. Labor categories are defined below to clarify duties (and consequently, type of experience required).

01 Program Development Specialist / DRG Sectoral Expert - Level 1:

This person provides technical expertise and experience that may be applied to interventions that support transitional environments (technical assistance or rapid response) and technical assistance to missions. This may include providing DRG technical advice to host country governments, USG, and other stakeholders;

managing grants and interactions with local and international partners; designing programs; and contributing to results management and strategic planning activities.

The Program Development Specialist/DRG Sectoral Expert should have some international development experience within the DRG sector, including experience abroad and in post-conflict or transitioning countries. This person should have experience in some or all of the following--working with host country government staff and/or USG staff; managing programs and grants;

contributing to program designs, and/or experience in results management, and/or supporting strategic planning.

02 Program Development Specialist / DRG Sectoral Expert - Level 2:

This person provides technical expertise and experience that may be applied to interventions that support transitional environments (technical assistance or rapid response) and technical assistance to missions. This may include providing DRG technical advice to host country governments, USG, and other stakeholders;

managing grants and interactions with local and international partners; designing programs; and contributing to results management and strategic planning

The Program Development Specialist/DRG Sectoral Expert should have substantial international development experience within the DRG sector, including experience abroad and in post-conflict or transitioning countries. This person should have experience in some or all of the following--providing advisory support to host country government staff and/or USG staff; managing programs and grants; designing programs, and/or experience in results management, or strategic planning.

03 Program Development Specialist / DRG Sectoral Expert - Level 3:

This person may serve as the team leader for assessments ( DRG Assessments, PEAs, etc.), subsector and technical analyses, interventions that support transitional environments (technical assistance or rapid response) , special studies, and technical assistance to missions (program design, results management, and strategic planning). This person may also primarily provide technical expertise and experience that may be applied to interventions that support transitional environments (technical assistance or rapid response) and technical assistance to missions. This may include providing DRG technical advice to host country governments, USG, and other stakeholders; managing grants and interactions with local and international partners; designing programs; and contributing to results management and strategic planning activities.

The Program Development Specialist/DRG Sectoral Expert should have significant international development experience within the DRG sector and in senior positions or as a manager, including experience abroad and in post-conflict or transitioning countries. This person should have experience in some or all of the following--providing advisory support to host country government staff and/or

USG staff; managing programs and grants; designing programs, and/or experience in results management, or strategic planning.

04 Program Development Specialist / Training - Level 1:

This person supports training and has a limited amount of experience and education in training, and assists other trainers deliver training and providing assistance with the development of a training program; this person may also assist a lead trainer facilitate large meetings and workshops, and is comfortable working with large audiences; this person should be familiar with various training techniques and tools.

Limited experience as a trainer, and has a limited amount of experience and/or education in training; demonstrated experience providing assistance to develop a program, training, or similar activity; demonstrated experience working in a team;

and demonstrated experience providing some training/briefings, etc.; familiar with various training techniques and tools.

05 Program Development Specialist / Training - Level 2:

This person supports training and is an experienced trainer, capable of delivering training and assisting with the development of a training program; this person is also able to facilitate large meetings and workshops, and is comfortable working with large audiences; this person is also familiar with various training techniques and tools.

Substantial experience as a trainer; demonstrated experience delivering training and assisting with the development of training programs, and facilitating large meetings and workshops, is comfortable working with large audiences; and is also familiar with various training techniques and tools.

06 Program Development Specialist / Training - Level 3:

This person supports training and is an experienced trainer, capable of delivering training and assisting with the development of a training program; this person is also able to facilitate large meetings and workshops, and is comfortable working with large audiences; this person is also familiar with various training techniques and tools.

Significant and substantial experience as a trainer; demonstrated experience delivering training and assisting with the development of training programs, and facilitating large meetings and workshops, is comfortable working with large audiences; and is also familiar with various training techniques and tools.

07 Political or Social Scientist / SME, analytic or country expert - Level 1:

This person provides subject matter expertise, analytic expertise, or country specific expertise grounded in political or social science. This person may serve as a country expert on a variety of DRG sectoral and related assessments or analysis teams; lead or work in teams engaged in special studies that relate to the

DRG sector; as a peer reviewer of other studies; and as part of a technical assistance or rapid response team for transitional environments. This person may work independently or as part of a team.

Some experience in academia and/or as an analyst, researcher, or related work that includes extensive analytic experience which equips him/her to conduct high quality and in-depth analysis of the political, and to a lesser degree economic and social barriers to democratic development and consolidation; analyze new and emergent issues and phenomena on a variety of DRG topics and issues; and be able to write in a concise and clear manner. This person should also have experience or demonstrate the ability to translate their findings into recommendations that are actionable.

08 Political or Social Scientist / SME, analytic or country expert - Level 2:

This person provides subject matter expertise, analytic expertise, or country specific expertise grounded in political or social science. This person may serve as a country expert on a variety of DRG sectoral and related assessments or analysis teams; lead or work in teams engaged in special studies that relate to the

DRG sector; as a peer reviewer of other studies; and as part of a rapid technical

Substantial experience in academia and/or as an analyst, researcher, or related work that includes extensive analytic experience which equips him/her to conduct high quality and in-depth analysis of the political, and to a lesser degree economic and social barriers to democratic development and consolidation; analyze new and emergent issues and phenomena on a variety of DRG topics and issues; and be able to write in a concise and clear manner. This person should also have

09 Political or Social Scientist / SME, analytic or country expert - Level 3:

This person may serve as the team leader for assessments ( DRG Assessments, PEAs, etc.), subsector and technical analyses, transitional environment technical assistance or rapid response teams, special studies, and technical assistance to missions (program design, results management, and strategic planning).This person may also provide subject matter expertise, analytic expertise, or country specific expertise grounded in political or social science. This person may serve as a country expert on a variety of DRG sectoral and related assessments or analysis teams; lead or work in teams engaged in special studies that relate to the

DRG sector; as a peer reviewer of other studies; and as part of a technical

Significant experience in academia and/or as an analyst, researcher, or related work that includes extensive analytic experience which equips him/her to conduct high quality and in-depth analysis of the political, and to a lesser degree economic and social barriers to democratic development and consolidation; analyze new and emergent issues and phenomena on a variety of DRG topics and issues; and be able to write in a concise and clear manner. This person should also have

10 Management Information Specialist / ICT Expert - Level 1:

This person may serve as part of a team or work independently to support technical assistance to a USAID mission (in support of program design, strategic planning, and performance management); support training activities; transitional environment activities; and to support assessment, analytic, survey or research

This person should have some information technology/management experience that may include but not be limited to some of the following: developing and managing databases, websites, managing networks, geo-coding and digital mapping, developing audio-visual products and using audio-visual equipment, etc.

11 Management Information Specialist / ICT Expert - Level 2:

technical assistance to a USAID mission (in support of program design, strategic planning, and performance management); support training activities; transitional environment activities; and to support assessment, analytic, survey, or research

This person should have substantial information technology/management experience that may include but not be limited to some of the following:

developing and managing databases, websites, managing networks, geo-coding and digital mapping, developing audio-visual products and using audio-visual equipment, etc.

12 Management Information Specialist / ICT Expert - Level 3:

technical assistance to a USAID mission (in support of program design, strategic planning, and performance management); support training activities; transitional environment activities; and to support assessment, analytic, survey, or research

This person should have significant information technology/management experience that may include but not be limited to some of the following:

developing and managing databases, websites, managing networks, geo-coding and digital mapping, developing audio-visual products and using audio-visual equipment, etc.

13 Field Support / Logistician - Level 1:

This person serves as part of an assessment, analytic, or transitional environment team in country to provide logistics support to include arranging meetings;

coordinating transportation and accommodation while traveling in country;

providing various and ad hoc administrative assistance as required.

The logistician should have experience coordinating logistics support, conducting administrative duties, and have the education and ability to make contacts within government, civil society, media, private sector, etc., in order to arrange meetings.

14 Field Support / Logistician - Level 2:

team in country to provide logistics support to include arranging meetings;

government, civil society, media, private sector, etc., in order to arrange meetings, and manage additional logistics staff (if needed).

15 Field Support / Logistician - Level 3:

team in country to provide logistics support to include arranging meetings;

government, civil society, media, private sector, etc., in order to arrange meetings, and manage additional logistics staff (if needed).

16 Admin Support (Home Office Staff) - Level 1:

This person provides home office support to analytic and technical assistance staff supporting the implementer's delivery of services under the IDIQ, and may also liaise with the USAID ASIV COR and/or the Task Order CORs to coordinate the implementer's delivery of analytic and technical services.

Some experience providing administrative, logistics, or related support. Ideally, they would have proven capability to liaise with government contract holders;

support staff hiring, make travel arrangements; trouble shoot problems; and have budgetary and/or grant management experience.

17 Admin Support (Home Office Staff) - Level 2:

supporting the implementer's delivery of services under the IDIQ, and may also

Experience managing contracts; liaising with government contract holders;

coordinating staff hiring, logistics, travel arrangements; trouble shooting;

providing support to manage grants under contract; familiar with tracking and reporting expenditures and accruals.

18 Admin Support (Home Office Staff) - Level 3:

supporting the implementer's delivery of services under the IDIQ, and may also

Substantial experience managing contracts; liaising with government contract holders; coordinating staff hiring, logistics, travel arrangements; trouble shooting;

providing support to manage grants under contract; familiar with tracking and reporting expenditures and accruals.

B.7.2 Minimum Qualifications

In order to perform the statement of work set forth in Section C, the Contractor must provide personnel that meet the minimum education and experience requirements set forth below. These minimum qualifications for Level 1, 2, and 3 personnel correspond to the Unburdened Ceiling Daily Rates above.

Education and Experience Requirements Applicable to Labor Categories 01 – 18

No. Level Academic Degree* AND Years of Relevant Work Experience**

Ph.D. or J.D./ABD

0 year

Master’s

3 years

Bachelor’s

5 years

Ph.D.

J.D./ABD

7 years

8 years

10 years

12 years

MS/MA/MBA 2 years, plus relevant IT certifications

BS/BA 4 years, plus relevant IT certifications

11 2 MS/MA/MBA 5 years, plus relevant IT certifications

MS/MA/MBA 8 years, plus relevant IT certifications

12 3 MS/MA/MBA 10 years, plus relevant IT certifications

MS/MA/MBA 15 years, plus relevant IT certifications

13 1 Bachelor’s 0 year

High Sch Diploma 4 years

14 2 Bachelor’s 1 year

High Sch Diploma 6 years

15 3 Bachelor’s 3 years

High Sch Diploma 8 years

16 1 Master’s 0 year

Bachelor’s 3 years

17 2 Master’s 1 year

Bachelor’s 5 years

18 3 Master’s 3 years

Bachelor’s 8 years

Language fluency, relevant regional experience, and international development experience requirements will be specified in individual task orders.

Notes:

Highest degree obtained should be related to work being performed.

Experience should be related to the work being performed.

Relevant Work Experience is required for the levels indicated.

Qualification Substitution Table

Bachelor's

Degree

6 years work experience may be substituted for a bachelor's degree

Associate's degree plus 4 years work experience may be substituted for a bachelor's degree

Master's

Degree

12 years work experience may be substituted for a master's degree

Bachelor's degree plus 8 years work experience may be substituted for a master's degree

Doctorate's

Degree

20 years work experience may be substituted for a doctorate's degree

Bachelor's degree plus 16 years work experience or a master's degree plus 12 years work experience may be substituted for a doctorate's degree

B.7.3 Subcontractor Rates

The following provides guidance for various subcontracting arrangements:

The Prime subcontracts with an approved subcontractor from the original IDIQ competition: The unburdened CDR’s for the prime contract apply to the subcontractor.

The Prime contracts with a new subcontractor not yet approved: The unburdened

CDR’s for the prime contract apply to the new subcontractor.

Prime subcontracts with a new subcontractor not yet approved and may or may not have a different cost accounting system that only processes fully burdened rates. Further, subcontractor proposes rates that are “above” the prime IDIQ rates: The Prime may then include in its TO proposal, (i) the fully burdened rate proposed to the Prime by the Subcontractor,(ii) allocation of the Prime’s indirect costs in accordance with established accounting practices, and (iii) a reasonable profit. If the rates proposed to USAID, inclusive of the Prime’s allocable indirect costs and a reasonable profit are above the Prime’s unburdened CDRs , the Prime must disclose the amount of the indirect costs, and the amount of the proposed profit that were added to the Subcontractor’s proposed rates. A reasonable profit will be negotiated by the TOCO for the specific TO. The CDRs of the subcontractor must not exceed the prime’s CDRs in the IDIQ contract.

B.8 LABOR (UNBURDENED CDR) RATE CHANGES

The labor rates are fixed for all contract years; however, the Contractor may submit a proposal reducing the labor rates and/or indirect rates at any time during the life of this contract. The Government will review these proposals and determine if the revised rates are realistic and in the best interests of the Government. If the rates are accepted, the

Government will modify the contract by incorporating the new rates into the contract.

B.9 INDIRECT COSTS

Indirect rates are only applicable to cost reimbursement task orders.

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases for prime contractors and their major subcontractors.

Offeror Fringe Rate % Overhead Rate % G&A Rate %

PRIME (Insert Name)

Base of Application

Source: (insert)

Period: (insert)

SUBCONTRACTOR(S)

(Insert Name (s))

Base of Application

Source: (insert)

Period: (insert)

NOTE: Insert additional indirect rates as needed for all primes and major subcontractors in the above table.

The Contractor will make no change in its established method of classifying or allocating indirect costs that impacts this contract without the prior written approval of the

Contracting Officer.

Reimbursement for indirect costs must be at final negotiated rates.

Note: Contractors are allowed to recoup indirect costs (OH, G&A, etc.) as other direct costs if it is part of the contractor’s usual accounting procedures, consistent with FAR

Part 31 and the contactor’s NICRA.

[END OF SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

ANALYTICAL SERVICES IV

C.1 PURPOSE

The purpose of this Indefinite Delivery Indefinite Quantity (IDIQ) contract is to provide the Bureau for Democracy, Conflict and Humanitarian Assistance’s Center of Excellence on Democracy, Human Rights and Governance (DCHA/DRG) with the experts, resources, and analytical tools to respond to requests for democracy, human rights and governance (DRG) Assessments, DRG sub-sectoral, and related assessments or analysis;

technical assistance to support DRG strategic planning, program design, and results management; research, special studies, and surveys; training and networking support; and rapid response transitional environment support. Analytical services under this IDIQ will improve USAID’s ability to promote resilient, democratic societies, and support U.S foreign policy objectives. Support for democracy, human rights and governance is vital to the pursuit of freedom and national security, and is essential to achieve the Agency’s and the U.S. Government’s broader social and economic development goals.

C.2 BACKGROUND

Accountable, democratic governance is a universal value and a founding principle of our nation. The United States is committed to advancing democracy, human rights and governance to protect individual freedoms and foster sustainable economic growth. The

2015 Quadrennial Diplomacy and Development Review articulated a set of four priorities for the State Department and USAID with the aim of ensuring that the U.S.

Government’s (USG) diplomatic and development efforts are better able to advance U.S.

national security interests and priorities: 1) preventing and mitigating conflict and violent extremism; 2) promoting open and resilient democratic societies; 3) advancing inclusive economic growth; and 4) mitigating and adapting to climate change.

USAID’s mission statement demonstrates the agency’s commitment to democracy:

“We partner to end extreme poverty and to promote resilient, democratic societies while advancing our security and prosperity.” Democratic governance facilitates informed participation, public sector accountability, rule of law, and the protection and promotion of human rights. Success in other core areas of USAID’s sustainable development mission is inextricably linked to transparent, accountable, democratic governance;

political and social inclusion; political participation and representation; and freedom of expression, association, and speech.

1 The Bureau for Democracy, Conflict and Humanitarian Assistance’s Center of Excellence on Democracy, Human Rights and Governance is referred to by its acronym DCHA/DRG and may also be referred to as the DRG Center.

2 https://www.state.gov/s/dmr/qddr/ 3 https://www.usaid.gov/who-we-are/mission-vision-values https://www.state.gov/s/dmr/qddr/ https://www.usaid.gov/who-we-are/mission-vision-values https://www.usaid.gov/who-we-are/mission-vision-values

USAID has invested more resources to advance democracy and human rights than any other development agency. With hundreds of DRG experts around the globe, USAID manages and programs the majority of the U.S. Government’s overall DRG foreign assistance funds. In order to continue this tradition of leadership, in 2012, USAID established the Center of Excellence on Democracy, Human Rights and Governance in the Bureau for Democracy, Conflict and Humanitarian Assistance (DCHA/DRG). The

DRG Center provides USAID and other development practitioners with technical and intellectual leadership, and other resources needed to support democratic development around the world.

In 2013, USAID launched its new Strategy on Democracy, Human Rights and

Governance (DRG Strategy).

The goal of the DRG Strategy is to support the establishment and consolidation of inclusive and accountable democracies to advance freedom, dignity, and development. The strategy promotes the integration of DRG principles and practices into other sectors with a focus on amplifying participation, inclusion, transparency and accountability—the hallmarks of good governance—to other development sectors. The strategy also takes into account the development parameters articulated by the USAID Forward reform agenda, including the principles of selectivity and focus, and captures a country-based approach with guidance on ensuring local ownership and sustainable results. Furthermore, the DRG strategy underscores that DRG country strategies and program design depend on solid analyses, and recommends that missions conduct DRG Assessments using DCHA/DRG’s Strategic Assessment

Framework (DRG-SAF), as well as applied political economy analysis (PEA) for addressing DRG integration across other development sectors (e.g., health, education, etc.), and other types of analyses.

DCHA/DRG plays an important role in developing and providing technical expertise to ensure that DRG programs are of the highest possible quality and respect policy and best practice on gender integration. DCHA/DRG contributes to social and economic progress and overall sustainable development by promoting the integration of long-term, deliberate democracy, human rights, and governance principles across all development sectors, including global health, economic growth, biodiversity, education, and food security. DCHA/DRG provides agency wide technical leadership, field support, and program management in the technical areas of rule of law, governance, elections and political transitions, civil society, media, and human rights. DCHA/DRG also promotes gender sensitive DRG programming. In order to meet these objectives—promoting integration, providing technical leadership, field support, and program management—

DCHA/DRG provides expert analysis, assessments, training, resources and tools that inform DRG sectoral strategic planning, policy formulation, and program design.

Services are provided to USAID field missions, other USAID operating units (e.g., bureaus), and occasionally other United States Government agencies, either directly or through managed contracts and assistance agreements.

4 https://www.usaid.gov/who-we-are/organization/bureaus/bureau-democracy-conflict-and-humanitarian-assistance/center 5 USAID Strategy on Democracy, Human Rights and Governance. USAID, June 2013.

https://www.usaid.gov/democracy-human-rights-and-governance-strategy https://www.usaid.gov/who-we-are/organization/bureaus/bureau-democracy-conflict-and-humanitarian-assistance/center https://www.usaid.gov/democracy-human-rights-and-governance-strategy https://www.usaid.gov/democracy-human-rights-and-governance-strategy https://www.usaid.gov/who-we-are/organization/bureaus/bureau-democracy-conflict-and-humanitarian-assistance/center https://www.usaid.gov/who-we-are/organization/bureaus/bureau-democracy-conflict-and-humanitarian-assistance/center https://www.usaid.gov/democracy-human-rights-and-governance-strategy

In addition, DCHA/DRG manages or supports democracy, human rights and governance activities in conflict, post-conflict and other transition environments, including where

USAID has no or very limited in-country staff. DCHA/DRG’s work in these environments complements the work of other DCHA offices, including the Office of

Foreign Disaster Assistance (OFDA), Office of Food for Peace (FFP), and Office of

Transition Initiatives (OTI).

C.3 OBJECTIVE

The Analytical Services IV IDIQ is primarily a response mechanism for USAID operating units to source DRG analytical and technical support. The IDIQ will provide expertise, assessments, and other analytic capabilities to USAID operating units to develop strategies and programs that will have the greatest impact.

Analytical Services IV will support an array of analytical and technical services, including:

DRG assessments, applied political economy analyses, sub-sectoral and technical assessments or analyses;

DRG strategy development and support for strategic planning;

Program design and results management support;

Research, special studies and surveys;

Training development and delivery, and professional networking; and

DRG rapid response analytical and technical assistance support for transitional environments.

Analytical Services IV, unlike its predecessor Analytical Services III, will not support program evaluations, performance evaluations, or impact evaluations. All evaluations supported by DCHA/DRG are conducted under a separate mechanism.

USAID operating units will be able to draw upon the IDIQ’s analytical services to ensure that DRG sector and sub-sector strategies, planning and decision making, programs, performance management plans, and monitoring and evaluation plans are based on in-depth, well-informed, gender sensitive assessments and analyses; research; valid data;

expertise and best practices in the field of democracy, human rights, and governance. The

IDIQ will also provide expertise to operating units seeking to apply PEA across sectors, such as health, agriculture, education, and biodiversity, in order to encourage integrated programming and improved governance in those and other sectors. The analytical work performed under the IDIQ will strengthen DRG outcomes across USAID’s field missions, including in complex, transitioning, and post-conflict environments. The analytical work performed under the IDIQ will also integrate the principles of ADS 205 on Integrating Gender Equality and Female Empowerment in USAID’s Program Cycle.

This IDIQ also gives DCHA/DRG a degree of technical oversight and engagement with analytical activities undertaken in the field. This IDIQ is intended to replace the current

Analytical Services III IQC that expired August 1, 2015.

Additionally, Analytical Services IV adds a “Rapid Response Transitional Environment

Support” component that will enable the DRG Center to provide DRG expertise and analytical support in response to rapidly changing environments and windows of opportunity in political transitions.

C.4 STATEMENT OF WORK

As an office of technical and intellectual leadership, DCHA/DRG aims to ensure that all

USAID organizational entities, including field missions and other operating units, have ready access to a broad array of DRG-related analytical services. These services are essential to the overall success of USAID’s DRG portfolio and will enable USAID to maintain and define the state of the art in democratic development.