SOL-OAA-16-000041.USPSC.SSSP.pdf

SOL-OAA-16-000041

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I. GENERAL INFORMATION

SOLICITATION NUMBER: SOL-OAA-16-000041

ISSUANCE DATE: February 12, 2016

QUESTIONS DUE: February 19, 2016 at 10:00 AM, Eastern Time

CLOSING DATE/TIME: March 11, 2016 at 10:00 AM, Eastern Time

POSITION TITLE: Transition and Conflict Mitigation Specialist

MARKET VALUE: This position is the equivalent of a GS-13.

The salary range of the GS-13 is $92,145 - $119,794 per annum.

Final compensation will be negotiated within the listed market value.

Candidates who live outside the Washington, DC, area will be considered for employment, but no relocation expenses will be reimbursed.

PERIOD OF PERFORMANCE: Two-year base period, with three (3) one-year option periods.

PLACE OF PERFORMANCE: Washington, DC

SECURITY LEVEL REQUIRED: Secret

AREA OF CONSIDERATION: Open to all US Citizens only

STATEMENT OF DUTIES:

A. Background

Sudan and South Sudan remain challenging political and operational environments characterized by unresolved issues between the two countries and internal conflicts within their borders. While successful in ensuring the independence of South Sudan, Sudan’s Comprehensive Peace Agreement (CPA) and the subsequent September 27 Cooperation Agreements signed in 2012 remain unimplemented and unresolved on a number of fronts, including final status of the disputed Sudan-South Sudan border and the status of Abyei. In Sudan, conflict continues in Darfur and the “Two Areas”, and both civil society and political parties struggle to play effective roles due to limited political space. In South Sudan, while a peace agreement resolving nearly two years of conflict has been signed, ethnic lines and resource tensions drive local level conflict against a backdrop of a deepened humanitarian, human rights, and economic crisis.

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B. Purpose

The purpose of this solicitation is to hire a qualified individual to assist USAID Africa Bureau’s Office of Sudan and South Sudan Programs (AFR/SSSP) in supporting mitigation of conflict in Sudan and South Sudan. This individual will support efforts of the USAID/Sudan and USAID/South Sudan missions to manage high-visibility, politically sensitive, conflict mitigation programs (totaling approximately $20 million per year) that help local, indigenous partners advance peaceful community coexistence through the provision of fast, flexible, short-term assistance targeted at key conflict mitigation needs.

The AFR/SSSP Transition and Conflict Mitigation Specialist will report to the Director of AFR/SSSP, or his/her designee. The Transition and Conflict Mitigation Specialist will work collaboratively with AFR/SSSP desk officers who serve as primary points of contact for issues pertaining to the countries, and will provide direct support to USAID missions as part of their expanded teams. The Transition and Conflict Mitigation Specialist will work primarily on Sudan and border issues, but will also work on South Sudan as needed.

The position is based in Washington, DC with frequent travel to Sudan and South Sudan.

C. Duties and Responsibilities

Under the direction of the AFR/SSSP Director, the Transition and Conflict Mitigation Specialist will provide conflict mitigation technical support to AFR/SSSP in Washington, the USAID/Sudan mission, and the USAID/South Sudan mission. Specifically, the Transition and Conflict Mitigation Specialist will perform the following functions:

1. Serve as the Washington, DC based technical backstop for the USAID/Sudan and

USAID/South Sudan teams managing conflict mitigation programs, maintaining regular communication with the teams to ensure Washington is kept abreast of the situation on the ground and program developments.

2. Participate in high level conferences and meetings, and develop and maintain collaborative relationships with other US Government Agencies, partners, and the Washington policy community.

3. Support development and implementation of policy in Washington, respond to interagency taskers, and provide program policy guidance to the field, working to identify and develop ways to resolve potential policy issues with programs.

4. Support project development and program management in the field by providing technical advice in the formulation of overall country programs and strategies, and in the planning, development, design, evaluation, and implementation of projects.

5. Participate in field based strategy and program review meetings.

6. Assist field teams in the preparation of reports for USAID/Washington (e.g., performance reporting and Congressional Notifications) and project administration documentation.

7. Undertake temporary duty (TDY) to Sudan and South Sudan for up to two months at a time (and up to six months total over the course of a year) to fill staffing gaps and support programs directly.

8. Prepare and conduct briefings for staff deploying to Sudan and South Sudan.

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D. Supervisory Relationship

The Transition and Conflict Mitigation Specialist will report to the Director, AFR/SSSP or his/her designee.

E. Supervisory Controls

The supervisor will set overall goals for the position. The supervisor and employee will work together to identify major projects and lines of effort. The employee is expected to independently develop and complete tasks and projects, taking initiative, acting independently and exercising discretion, judgment, and personal responsibility, especially in terms of politically sensitive tasks.

PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During travel to Sudan and South Sudan, and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

WORK ENVIRONMENT

Most work will be performed in an office setting at USAID headquarters in the Ronald Reagan Building in Washington, DC. However, the PSC may spend up to 50 percent of his/her time in the field where he/she may be exposed to environmentally stressful and challenging conditions. During travel to Sudan and South Sudan, and during site visits, the work may also involve special safety and/or security concerns as well as exposure to severe weather conditions. Travel to Sudan and South Sudan may also require a six day work week, as directed.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

The Transition and Conflict Mitigation Specialist must be an individual with sound judgment; excellent communication, interpersonal, and analytical skills; and possess a well developed understanding of US policy interests. The Transition and Conflict Mitigation Specialist must be able to accomplish a wide range of assignments on short notice. Since work may require continued changes in program direction and implementation, including frequent coordination, the individual must be someone who is highly flexible and willing to work under conditions of ongoing change.

Applicants who meet the minimum qualifications below will be selected for evaluation according to the evaluation and selection factors indicated in this solicitation.

At a minimum, the applicant must have:

1. A Bachelor’s Degree with a minimum of seven (7) years of work experience.

OR

A Master’s Degree with significant study in - or pertinent to - international development and/or social sciences, with a minimum of five (5) years of work experience.

2. A minimum of five (5) years of recent project management experience with a US Government foreign affairs Agency or international assistance organization in conflict mitigation programming. At least one (1) year of such experience must be within the last three (3) years.

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3. A minimum of one (1) year total of overseas experience in a developing country experiencing conflict.

4. Knowledge of, and experience in, Sudan and South Sudan.

5. US Citizenship.

6. Ability to obtain a SECRET level security clearance as provided by USAID.

7. Ability to obtain a Department of State medical clearance.

III. EVALUATION AND SELECTION FACTORS

Each Selection Factor will be weighted according to the description below. Applicants who receive the highest combined scores for Selection Factors 1-4 will be invited to be interviewed (Selection Factor 5) by the selection committee. Following the interview, the candidates with the highest combined scores for Selection Factors 1-5 will be selected for reference checks (Selection Factor 6). The successful candidate will be selected based on a review of his/her qualifications, work experience, skills, and abilities; an interview; and the results of reference checks. The hiring panel may check references that have not been specifically identified by applicants.

Applicants who are selected for an interview will be contacted by the chairperson of the Technical Evaluation Committee. Security clearances will be required after selection of candidate.

Selection Factor 1: Knowledge of community level conflict mitigation programing in conflict settings.

(20 points)

Selection Factor 2: Knowledge of Sudan and South Sudan, to include conflict and border issues. (20 points)

Selection Factor 3: Knowledge of generally accepted international development polices/procedures/practices, including the development of strategies; the design, approval, implementation, management, and monitoring of activities; the drafting and submission of annual reports (e.g., budgeting, activity implementation and management, assessment/evaluation), and responding to reporting requirements. (20 points)

Selection Factor 4: Demonstrated ability to initiate, develop, and manage multiple projects simultaneously - in a collaborative manner - in a high visibility, high pressure environment. (10 points)

Selection Factor 5: Interview performance. Interviews may be conducted in person or by phone as determined to be in the best interest of the Government. (20 points)

Selection Factor 6: Reference checks. (10 points)

Total Possible Points: 100

IV. HOW TO APPLY:

Qualified individuals must submit:

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1. Signed USAID Form AID 302-3 (Offeror Information for Personal Services Contracts) available at the USAID website: www.usaid.gov/forms.

2. A cover letter (no more than two pages) that demonstrates how the applicant’s prior experience and/or training directly address the evaluation criteria described in this solicitation.

3. A resume (no more than five pages) containing sufficient information to make a valid determination of meeting experience requirements as stated in this solicitation. This information should be clearly identified in the resume. Failure to provide information sufficient to determine qualifications for the position will result in loss of full consideration.

In order to fully evaluate applications, resumes must include:

a. Paid and non-paid experience, job title, location, and dates held (month/year). Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year) and locations will not be counted towards meeting the solicitation requirements.

b. Specific duties performed that fully detail the level and complexity of the work.

c. Education and any other qualifications including job related training courses, job related skills, or job related honors, awards, or accomplishments.

4. Names and current contact information of three (3) professional references that have knowledge of the applicant’s ability to perform the duties set forth in this solicitation.

5. Copies of diplomas or transcripts to substantiate education achieved.

6. Applications must be submitted via email only to Brooke Hopper at bhopper@usaid.gov and must be received by the closing date and time specified in Section I of this solicitation. Email submissions must clearly indicate the solicitation number in the subject line of the email.

V. LIST OF REQUIRED FORMS FOR PSCs

Once the Contracting Officer (CO) has informed the apparently successful applicant that they have been selected for award, the CO will provide the apparently successful applicant with instructions on how to complete and submit the following forms:

1. Medical History and Examination Form (Department of State)

2. Questionnaire for Sensitive Positions for National Security (SF-86)

OR

3. Questionnaire for Non-Sensitive Positions (SF-85)

4. Finger Print Card (FD-258)

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

A. BENEFITS

1. Employer's FICA Contribution

2. Contribution toward Health & Life Insurance

3. Pay Comparability Adjustment

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4. Annual Increase (pending a satisfactory performance evaluation)

5. Eligibility for Worker's Compensation

6. Annual and Sick Leave

B. ALLOWANCES

As this position is based in Washington, DC, any international travel allowances will be in accordance with USAID travel policy applicable at the time of travel.

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare, and applicable State income taxes.

VIII. ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) AND CONTRACT INFORMATION BULLETINS (CIBs) PERTAINING TO PSCs

AAPDs and CIBs contain changes to USAID policy and the PSC General Provisions in accordance with USAID regulations and contracts. See http://www.usaid.gov/work-usaid/aapds-cibs for more information.

A. LEAVE AND HOLIDAYS (DEC 2015)

(Pursuant to class deviation #M/OAA-DEV-AIDAR-16-1c)

(a) Annual Leave

(1) The contractor is not entitled to annual leave if the period of performance of this contract is 90 days or less. If the contract period of performance is more than 90 days, the contractor shall earn annual leave as of the start date of the contract period of performance as specified in paragraph (a)(2) below.

(2) The contractor shall accrue annual leave based on the contractor’s time in service according to the following table:

Time in Service Annual Leave (AL) Accrual Calculation 0 to 3 years Four hours of leave for each two week period over 3, and up to 15 years

Six hours of AL for each two week period (including 10 hours AL for the final pay period of a calendar year) over 15 years Eight hours of AL for each two week period

USAID will calculate the contractor’s time in service based on all the previous service performed by the contractor as a: 1) USAID PSC (i.e., the contractor has served under any USAID personal services contracts of any duration covered by Sec. 636(a)(3) of the FAA or other statutory provision applicable to USAID); and/or 2) former U.S. Government (USG) direct-hire, under either civilian and/or military service.

(3)

(i) AL is provided under this contract for the purposes of affording necessary rest and recreation during the period of performance. The contractor, in consultation with the USAID Mission or USAID/Washington, as appropriate, shall develop an AL schedule early in the contractor's period of performance, taking into consideration project requirements, employee preference, and other factors. All AL earned by the contractor must be used during the contractor’s period of performance. All AL earned by the contractor, but not taken by the end of the contract, will be

Page | 7 forfeited. However, to prevent forfeiture of AL, the Contracting Officer may approve the contractor taking AL during the concluding weeks of the contractor's period of performance.

(ii) As an exception to 3(i) above, the contractor may receive a lump-sum payment for leave not taken. To approve this exception, the contractor's supervisor must provide the Contracting Officer with a signed, written Determination and Findings (D&F). The D&F must set out the facts and circumstances that prevented the contractor from taking AL, and the Contracting Officer must find that these facts and circumstances were not caused by, or were beyond the control of, the contractor. This leave payment must not exceed the number of days which could be earned by the contractor during a twelve-month period.

(4) With the approval of the Mission Director or cognizant AA, as appropriate, and if the circumstances warrant, a Contracting Officer may grant the contractor advance AL in excess of the amount earned, but in no case may the Contracting Officer grant advance AL in excess of the amount earned in one year or over the life of the contract, whichever is less. The contractor agrees to reimburse USAID for any outstanding balance of advance AL provided during the contractor’s assignment under the contract.

(5) Applicants for PSC positions will provide evidence of their PSC and/or USG direct-hire service -civilian and/or military experience, as applicable, on their signed and dated application form required under USAID policy. By signing the appropriate form, the applicant attests to the accuracy of the information provided. Any applicant providing incorrect information is subject to the penalty provisions in the form. If required to satisfy due diligence requirements on behalf of the Contracting Officer, the contractor may be required to furnish evidence that verifies length of service, e.g., SF 50, DD Form 214, and/or signed contracts.

(b) Sick Leave

The contractor may use sick leave on the same basis and for the same purposes as USAID U.S. direct hire employees. Sick leave is earned at a rate not to exceed four (4) hours every two (2) weeks for a total of 13 work-days per year. Unused sick leave may be carried over under an extension or renewal of this contract with the same individual for the same work. Otherwise, sick leave will not be carried over from one post to another or from one contract to another. The contractor will not be compensated for unused sick leave upon completion of this contract.

(c) Home Leave

(1) Home leave is leave earned for service abroad for use only in the U.S., its commonwealths, possessions and territories.

(2) A USPSC who has served at least two years overseas at the same USAID Mission, under the same contract, as defined in paragraph (c)(4) below, and has not taken more than 30 work days leave (annual, sick or LWOP) in the U.S. may be granted home leave in accordance with the following:

(i) if the USPSC returns to the same overseas post upon completion of home leave for an additional two (2) years under the same contract, the USPSC will receive home leave, to be taken at one time, for a period of 30 work days; or if the USPSC returns to the same overseas post upon completion of home leave for such shorter period of not less than one year, as approved in writing by the Mission Director prior to the USPSCs departure on home leave, the USPSC will receive home leave, to be taken at one time, for a period of 30 work days.

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(ii) if the USPSC is returning to a different USAID Mission under a USAID personal services contract immediately following completion of the USPSC's home leave, for an additional two (2) years under contract, or for such shorter period of not less than one (1) year, as approved by the Mission Directors of the "losing" and "gaining" Missions, the contractor will receive home leave, to be taken at one time, for a period of not more than 20 work days. When the PSC is returning to a different USAID Mission, the former Mission will pay for the home leave regardless of what country the PSC will be working in following the home leave;

(iii) if home leave eligibility is based on (c)(2)(ii) above, the USPSC must submit written verification to the losing Mission at the time home leave is requested that the USPSC has accepted a USAID personal services contract at another USAID Mission following completion of the home leave;

(iv) travel time by the most direct route is authorized in addition to the number of work days authorized for home leave;

(v) home leave must be taken in the U.S., its commonwealths, possessions or territories, and any days spent elsewhere will be charged to annual leave (AL.) If the PSC does not have accrued AL, the PSC will be placed on LWOP.

(vi) if the PSC does not complete the additional service required under (c)(2)(i) or (ii) (that the Contracting Officer finds are other than for reasons beyond the PSC's control), the cost of home leave, travel and transportation and any other related costs must be repaid by the PSC to the Government.

(3) Notwithstanding the requirement in paragraph (c)(2) above, that the USPSC must have served two

(2) years overseas under personal services contract with the same Mission to be eligible for home leave, the USPSC may be granted advance home leave subject to all of the following conditions:

(i) Granting of advanced home leave would in each case serve to advance the attainment of the objectives of this contract; and

(ii) The USPSC has served a minimum of 18 months in the Cooperating Country under this contract; and

(iii) The USPSC agrees to return to the Cooperating Country to serve out the remaining time necessary to meet two (2) years of service overseas, plus an additional two (2) years under the current contract or under a new contract for the same or similar services at the same Mission. If approved in advance by the Mission Director, the USPSC may return to serve out any remainder of the two (2) year requirement for service overseas, plus an additional period of not less than one

(1) year under the current contract or under a new contract for the same or similar services at the same Mission.

(4) The period of service overseas required under paragraph (c)(2), or paragraph (c)(3) above, will include the actual days in orientation in the U.S. (less language training). The actual days overseas begin on the date of arrival in the cooperating country inclusive of authorized delays enroute.

Allowable annual and sick leave taken while overseas, but not LWOP, shall be included in the required period of service overseas. An amount equal to the number of days of annual and sick leave taken in the U.S., its commonwealths, possessions or territories will be added to the required period of service overseas.

(5) Salary during the travel to and from the U.S., for home leave will be limited to the time required for travel by the most expeditious air route. Except for reasons beyond the USPSC's control as

Page | 9 determined by the Contracting Officer, the USPSC must return to duty after home leave and complete the additional required service or be responsible for reimbursing USAID for payments made during home leave. Unused home leave is not reimbursable under this contract, nor can it be taken incrementally in separate time periods.

(6) Home leave must be taken at one time, and to the extent deemed necessary by the Contracting Officer, an USPSC in the U.S., on home leave may be authorized to spend not more than five (5) days in work status for consultation at USAID/Washington before returning to post. Consultation at locations other than USAID/Washington as well as any time in excess of five (5) days spent for consultation must be approved by the Mission Director or the Contracting Officer.

(d) Home Leave for Qualifying Posts (HLQP)

USPSCs who ordinarily qualify for home leave and have completed a 12-month assignment at one of the USAID qualifying posts (currently Iraq, Afghanistan and Pakistan) are entitled to take ten (10) workdays of leave in addition to the home leave an USPSCs is normally entitled to under the contract in accordance with sub-paragraphs (c)(1) - (6) above. This additional home leave is provided pursuant to an amendment to the Foreign Service Act of 1980 signed by the President on June 15, 2006.

There is no requirement that an eligible USPSC take this additional leave; it is for optional use by the USPSC. If an eligible USPSC elects to take HLQP, the USPSC must take ten (10) workdays of home leave. If the USPSC is returning to the United States and not returning overseas to the same or different USAID Mission, HLQP will not apply.

This new home leave policy is also extended to qualifying Third-Country National PSCs (TCNPSCs) who have an approved exception under AIDAR Appendix J, sec. 4(c)(2)(ii)(B), to apply specific provisions from AIDAR Appendix D, and whose contract includes this General Provision. However, TCNPSCs will be granted "country leave" vice home leave. The application, requirements, and restrictions will be the same as for USPSCs, but the time taken by a TCNPSC will be taken in the TCNPSC's home country or country of recruitment rather than in the United States, its commonwealths and territories.

(e) Holidays and Excused Absences

The contractor shall be entitled to all holidays and or excused absences granted by the USAID to U.S.

direct-hire employees.

(f) Military Leave

Military leave of not more than 15 calendar days in any calendar year may be granted to a contractor who is a reservist of the U.S. Armed Forces. The contractor must provide advance notice of the pending military leave to the Contracting Officer or the Mission Director as soon as known. A copy of any such notice must be part of the contract file.

(g) Leave Without Pay (LWOP)

LWOP may be granted only with the written approval of the Contracting Officer or Mission Director, unless a USPSC is requesting for such leave for family and leave purposes under paragraph (i) below.

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(h) Compensatory Time

Compensatory time leave may be granted only with the written approval of the Contracting Officer or Mission Director in rare instances when it has been determined absolutely essential and used under those guidelines which apply to USAID U.S. direct-hire employees.

(i) Family and Medical Leave (FML)

(1) USAID provides family and medical leave (FML) for eligible USPSCs working within the U.S., or any Territories or possession of the United States, in accordance with Title I of the Family and Medical Leave Act of 1993, as amended, and as administered by the Department of Labor under 29 CFR 825. USAID is also extending FML to eligible USPSCs working outside the U.S., or any Territories or possession of the U.S., in accordance with this paragraph (i) as a matter of policy discretion.

(2) FML only applies to USPSCs, not any other type of PSC.

(3) To be eligible for FML, a USPSC must have been employed (i) for at least 12 months by

USAID; and (ii) for at least 1,250 hours of service with USAID during the previous 12-month period. The specific eligibility criteria and requirements are provided in USAID policy.

(4) In accordance with 29 CFR 825.200(a) and USAID policy, an eligible USPSC may take up to 12 workweeks of leave under FMLA, Title I, in any 12-month period for the following reasons:

(a) The care of the USPSC’s newborn child.

(b) The care of the USPSC’s newly placed adopted or foster care child.

(c) The care of the USPSC’s spouse, child or parent with a serious health condition.

(d) The USPSC’s own serious health condition.

(e) A qualifying exigency arising from the USPSC’s spouse, child or parent in active duty military status.

(f) Other qualifying exigencies as determined by the Department of Labor.

(5) In accordance with 29 CFR Part 825.207, the USPSC may take LWOP for FML purposes.

However, the USPSC may choose to substitute LWOP with accrued paid leave, including accrued annual or sick leave, or compensatory time earned under this contract. If the USPSC does not choose to substitute accrued paid leave, the CO, in consultation with the USPSC’s supervisor, may require the USPSC to substitute accrued paid leave for LWOP. The CO must verify the accuracy of the USPSC’s accrued paid leave request and obtain the required certifications for approval of FML in accordance with the stated USAID policy.

(6) FML is not authorized for any period beyond the completion date of this contract.

(7) When requesting FML, the USPSC must demonstrate eligibility to the USPSC’s supervisor by completing USAID’s FML request forms, including certifications and other supporting documents required by USAID policy.

(8) The U.S. Department of Labor’s (DOL’s) Wage and Hour Division (WHD) Publication 1420 explains the FMLA’s provisions and provides information concerning procedures for filing complaints for violations of the Act.

(j) Leave Records

The contractor shall maintain current leave records for himself/herself and make them available, as requested by the Mission Director or the Contracting Officer.

[END PROVISION]

http://www.ecfr.gov/cgi-bin/text-idx?SID=db0243f608afdb03943b0635a819c860&mc=true&tpl=/ecfrbrowse/Title29/29cfr825_main_02.tpl http://www.ecfr.gov/cgi-bin/text-idx?SID=917cbad6bea5f97d6b70c0c152bf711d&mc=true&tpl=/ecfrbrowse/Title29/29cfr825_main_02.tpl http://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

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B. HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12) (SEPTEMBER 2006)

In response to the general threat of unauthorized access to federal facilities and information systems, the President issued Homeland Security Presidential Directive-12. HSPD-12 requires all Federal agencies to use a common Personal Identity Verification (PIV) standard when identifying and issuing access rights to users of Federally-controlled facilities and/or Federal Information Systems.

USAID will begin issuing HSPD-12 “smart card” IDs to applicable contracts, using a phased approach.

Effective October 27, 2006, USAID will begin issuing new “smart card” IDs to new contractors (and new contractor employees) requiring routine access to USAID controlled facilities and/or access to USAID’s information systems. USAID will begin issuance of the new smart card IDs to existing contractors (and existing contractor employees) on October 27, 2007. (Exceptions would include those situations where an existing contractor (or contractor employee) loses or damages his/her existing ID and would need a replacement ID prior to Oct 27, 2007. In those situations, the existing contractor (or contractor employee) would need to follow the PIV processes described below, and be issued one of the new smart cards.)

Accordingly, before a contractor (including a PSC* or a contractor employee) may obtain a USAID ID (new or replacement) authorizing him/her routine access to USAID facilities, or logical access to USAID’s information systems, the individual must provide two forms of identity source documents in original form and a passport size photo. One identity source document must be a valid Federal or state government-issued picture ID. (Overseas foreign nationals must comply with the requirements of the Regional Security Office.) USAID/W contractors must contact the USAID Security Office to obtain the list of acceptable forms of documentation, and contractors working in overseas Missions must obtain the acceptable documentation list from the Regional Security Officer. Submission of these documents, and related background checks, are mandatory in order for the contractor to receive a building access ID, and before access will be granted to any of USAID’s information systems. All contractors must physically present these two source documents for identity proofing at their USAID/W or Mission Security Briefing.

The contractor or his/her Facilities Security Officer must return any issued building access ID and remote authentication token to USAID custody upon termination of the individual’s employment with the contractor or completion of the contract, whichever occurs first.

The contractor must comply with all applicable HSPD-12 and PIV procedures, as described above, and any subsequent USAID or government-wide HSPD-12 and PIV procedures/policies, including any subsequent related USAID General Notices, Office of Security Directives and/or Automated Directives System (ADS) policy directives and required procedures. This includes HSPD-12 procedures established in USAID/Washington and those procedures established by the overseas Regional Security Office. In the event of inconsistencies between this clause and later issued Agency or government-wide HSPD-12 guidance, the most recent issued guidance should take precedence, unless otherwise instructed by the Contracting Officer.

The contractor is required to include this clause in any subcontracts that require the subcontractor or subcontractor employee to have routine physical access to USAID space or logical access to USAID’s information systems.

C. MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

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(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision

25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6 Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under the corresponding General Provision, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

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(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521.

When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).