Solid Waste Disposal Bucks County SOW.pdf

REV 03.21.25

Statement of Work Landfill Services for Solid Waste

I-1. Statement of the Project. The purpose of this Invitation for Bid (IFB) is to establish a contract with a qualified Contractors to provide landfill and/or transfer facilities for solid waste disposal for the Pennsylvania Department of Transportation (PennDOT) Bucks County Maintenance Office located at 6160 Potters Lane Pipersville, PA 18957. The Contractor’s disposal site shall be an approved solid waste and/or processing facility having a valid permit number approved by the Department of Environmental Protection, Bureau of Solid Waste Management. The disposal site should be located within the confines of Bucks County, Pennsylvania.

Small Business Reserve: This bid solicitation has been reserved for Small Business Contracting.

Only those Bidders certified as DGS Small Businesses through the Small Business Contracting Program may submit a bid for these services.

A. Award: This IFB will be based on the lowest cost provider of the estimated quantities from all bids received that are deemed both responsive and responsible for the project.

B. Contractor qualification: After the bid opening and prior to awarding of the contract, the Department has the right to request references (name, addresses, and telephone numbers) of similar work performed in the previous two years as proof of qualifications to perform the work involved in this contract.

C. Worker Protection and Investment: Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment, and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they are in compliance with all applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made through the Worker Protection and Investment Certification Form (BOP-2201) and submitted with the bid, proposal, or quote.

D. Project Management: The PennDOT Project Manager for this contract will be the Roadway Programs Coordinator, or their designee. The County management may change the PennDOT Project Manager as they deem necessary.

E. Estimated Quantities: All quantities are estimated and may not reflect actual quantities. The Department reserves the right to increase or decrease these quantities based on need.

F. Project Kick Off Meeting: The Project Kick-off Meeting will be scheduled by the PennDOT Project Manager or Designee and will occur within ten (10) days after the Fully Executed Purchase Order is delivered to the awarded Contractor. The Contractor’s Representative and Contractor’s Project Manager and/or Foreperson must be present. The meeting will be held virtually via Microsoft Teams. Topics to be discussed include items such as Contractor responsibility, review of SOW, contract T&Cs i.e.: Insurance, etc.

G. Contractor Representative: Contractor must submit within 3 days of apparent low bidder status, the name of a Contractor representative, and the Contractor Representative’s daytime phone number and email address. The Contractor representative serves as the Contractor’s project manager.

I-2. Term of the Project. The term of this Project shall commence upon issuance of a Contract or

Purchase Order to the selected Contractor (“Effective Date”) and shall expire on June 30, 2026 with two (2) one (1) year optional renewals. The optional renewal years, if any, will be exercised by mutual consent of both parties, so long as PennDOT provided written notice to Contractor of its intention to renew the purchase order by letter dated not less than sixty (60) days prior to the expiration of the term of the purchase order, or any extension thereof, and the Contractor consents to the renewal not less than thirty (30) days prior to the expiration of the term of the purchase order, or any extension thereof.

PennDOT may exercise the renewal(s) as an individual year or multiple year term(s). Any renewal will be under the same terms, covenants, and conditions, provided, however, that the rates under the contract may be increased up to 3% during each renewal term. No further document is required to be executed to renew the term of the contract.

PennDOT reserves the right not to execute the renewal option.

No work may begin or be reimbursed prior to issuance of the purchase order. The selected Contractor will be paid after submitting invoices, provided such invoices are in accordance with the work plan and approved by the Commonwealth Project Manager. Final payment will not be made until all Project work has been successfully completed.

The term of this Project may be extended by and at the sole option of the Commonwealth for up to 90 days upon the same terms and conditions where a continued needed exists for the services of the selected Contractor and there has been no termination under the terms of the Contract or Purchase Order.

Costs within the quote shall be all inclusive and shall include, but not be limited to personnel, equipment, disposal, transportation, mobilizations, etc.

I-3. Scope of Work. The Contractor shall provide an approved solid waste and/or processing facility having a valid permit number approved by the Department of Environmental Protection, Bureau of Solid Waste Management.

A. Confirmation of Services Reporting: A completed OS-501 (Attachment 1) shall be submitted by the Contractor to the PennDOT Project Manager or designee, for review and verification, on a monthly basis.

a. The PennDOT Project Manager or designee will notify the Contractor if corrections are needed.

b. Each OS-501 shall be itemized, include sufficient detail, and coordinate with the line items of the Purchase Order.

B. Billing and Payments: Invoices shall be submitted by the Contractor on a monthly basis. For further instructions regarding invoices, Billing Requirements section of the contract Terms and Conditions.

Untimely or incomplete submissions of OS-501 and any required supporting documentation may delay processing of a “proper invoice” as required by the Terms & Conditions.

I-4. Pay Items. The Unit of Measure for Pay Items are identified at the bottom of each Pay Item and on the Cost Sheet.

Pay Item 1: Municipal Solid Waste Disposal

DESCRIPTION: This work will consist of providing the necessary facilities to dump municipal solid waste using PennDOT’s Department owned trucks. All Department owned trucks utilized will have current PA Certified Waste Hauler Permit’s and will dump at the facilities during normal business hours.

SERVICE: Contractor will be required to provide a weight slip/ticket from the disposal facility for each load dumped. Contractor shall submit an all-inclusive price per ton, which includes disposal fee, environmental fees, surcharges, and any miscellaneous fees to be included in this price.

PAY ITEM, UNIT OF MEASURE: TON

Pay Item 2: Residual Waste Disposal

DESCRIPTION: This work will consist of providing the necessary facilities to dump residual waste using PennDOT’s Department owned trucks. All Department owned trucks utilized will have current PA Certified Waste Hauler Permit’s and will dump at the facilities during normal business hours.

SERVICE: Contractor will be required to provide a weight slip/ticket from the disposal facility for each load dumped. Contractor shall submit an all-inclusive price per ton, which includes disposal fee, environmental fees, surcharges, and any miscellaneous fees to be included in this price.

PAY ITEM, UNIT OF MEASURE: TON