SolicitationM6740020Q0072.pdf

SEE ADDENDUM

(No Collect Calls)

M6740020Q0072 30-Jul-2020

b. TELEPHONE NUMBER

011-81-98-970-3132

8. OFFER DUE DATE/LOCAL TIME

08:00 AM 14 Aug 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M674009. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KOICHI YOKOGAWA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE M20233 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

M20233

SEE SCHEDULE

FPO AP 00000-0000

TEL: FAX:

FAX:

TEL: 315-645-3607

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

541380

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF60

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6740020Q0072

Section SF 1449 - CONTINUATION SHEET

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (MAR 2020)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

(a) North American Industry Classification System (NAICS) code and small business size standard.

Note: N/A – No small business set aside for Solicitation M6740020Q0072.

(b) Submission of offers. [Changed to read as follows]:

Submit signed and dated offers to the office specified in this Request for Quotes (RFQ), or by email using the specified contact information in section below, at or before the exact local date / time, Japan Standard Time

(JST) specified in block 8 of this RFQ.

Offers shall be submitted electronically (emailed) subject to the submission timelines required in FAR 52.212-

1(f) (2) (i) (A). Due to government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure that the Contracting Office receives ALL required documents on time, including acknowledgment of receipt from the Government, and in strict accordance with FAR 52.212-1(f).

OFFERS MUST BE SUBMITTED AS INDICATED:

(1) Completed SF1449/SF30. All Pricing and other required information, including:

SF1449

(a) Block 5, The Request for Quote number;

(b) Block 8, The time specified in the Request for Quotes for receipt of offers;

(c) Block 12, Discount Terms [provide amplifying information if necessary]

(d) Block 17b if appropriate, "Remit to" address, if different than mailing address;

(e) Unit Price and extended Price for each Contract Line Item Number (CLIN) / sub-CLIN

(f) Block 26, Total Price Offer

(g) Block 17a, including the name, address, and telephone number of the Offeror; and Blocks 30a, b, c.

In doing so, the Offeror accedes to the contract terms and conditions as written in this solicitation.

SF30 (if applicable)

(h) SF30 block 15a,b,c; and Acknowledgment of Request for Quotes Amendments, if applicable

(2) Price Quotation. Offerors shall complete with offered unit price and extended amount for each listed

CLIN item using this SF 1449 (Solicitation M6740020Q0072).

(3) Technical Capability to the Requirement. Information sufficient for technical evaluation. Include, at a minimum:

(a) Offeror’s Business Licenses

- Copies of necessary licenses, certifications, and/or permits, for the performance of

Water Testing and Analysis Support Services

(b) Service Performance Approach (Task Understanding)

- The methodology and details as to how the Offeror offers to perform in accordance with the

Performance Work Statement (PWS).

(4) Past Performance Information

(a) Offerors shall provide no more than five (5) recent and relevant past performances references for the prime and any subcontractor. Emphasis should be placed on water testing and analysis support, reflecting relevant experience within the last three (3) years.

Offeror shall complete and submit Past Performance Information List (See Attachment I).

(b) The offeror has both the duty and discretion to determine which of its prior contracts are most relevant to the currently described requirements. However, the offeror should consider that the

Government shall give special attention to past performance relating to the United States Federal

Government. Commercial contracts will be considered.

(c) If the offeror is unable to provide 5 relevant contracts for the past performance evaluation, a lesser number may be submitted.

(d) If the offeror possesses no relevant past performance, it should affirmatively state this fact in the

Contractor Performance Data Sheets. Failure to submit the completed Contractor Performance

Data Sheets shall be considered certification (by signature on the offer) that the offeror has no past performance for like or similar items for the Government to evaluate.

(5) Validation of Representations and Certifications

(a) Reps/certs completed electronically and registered as current via SAM per 52.212-3 need not be re-submitted. However, the following information MUST be provided with this quotation.

Submitting the information affirms that the offeror is registered and current in the SAM database:

Commercial And Government Entity Code (CAGE) ____________________

(U.S. Vendor)

NATO Commercial And Government Entity Code (NCAGE) ______________ (Foreign Vendor)

Taxpayer Identification Number (TIN) ____________________

Data Universal Numbering System (DUNS) ____________________

(b) In accordance with 52.212-3 offerors must identify with its offer, any information regarding its representations and certifications that has changed since updated in SAM.

(c) Alternatively, a completed copy of the representations and certifications at FAR 52.212-3 may be submitted.

(d) Offeror shall complete the Representation 52.204-26 Covered Telecommunications Equipment Or

Services.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

(End of provision)

CORRESPONDENCE

(1) All and any communications/questions pertaining to this solicitation must be submitted in the format provided in Attachment II to the Point of Contact below, no later than August 4, 2020 by 8:00 AM

Japan Standard Time (JST). If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contract

Specialist in writing with supporting rationale.

Point of Contact:

Regional Contracting Office (RCO)

Attn: Mr. Koichi Yokogawa

Bldg. #355, Marine Corps Installations Pacific (MCIPAC) - MCB Camp Butler, Okinawa, Japan

Phone: 011-81-98-970-3132 (from U.S.) / 098-970-3132 (Local)

Fax: 011-81-98-970-0969 (from U.S) / 098-970-0969 (Local)

E-mail: koichi.yokogawa.ja@usmc.mil

(2) Offeror’s expenses incurred as a result of proposal preparation shall not be reimbursed by the U.S.

Government.

(3) Offerors shall ensure that all correspondence that is addressed to the United States Government is submitted in English or with an English translation.

Note: Offerors that fail to furnish the required information, or reject the terms and conditions of the solicitation will be excluded from consideration.

mailto:koichi.yokogawa.ja@usmc.mil

Addendum to 52.212-2 Evaluation -- Commercial Items (Oct 2014)

(a) This is a commercial item requirement using Simplified Acquisition Procedures under FAR part 12 and 13, respectively. Evaluation will be conducted using simplified procedures in accordance with FAR 13.106.

(b) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

1) Technical Capability to the Requirement

Offeror’s Business Licenses

Service Performance Approach (Task Understanding)

2) Past Performance

3) Price

Technical Capability to the Requirement, Past Performance, and Price are the only evaluation factors for award.

The non-price factors, Technical Capability to the Requirement and Past Performance are of equal importance.

The subfactors for Technical Capability to the Requirement are equal importance. The non-price factors combined are more important than Price. Offerors must receive an overall rating of “Acceptable” or higher for

Technical Capability to the Requirement and Past Performance factors to be considered for award.

(c) Due to the interrelationship of supplies and/or services to be provided hereunder, the Government reserves the right to make a single award to the Offeror whose offer is considered in the best interest of the Government, price and other factors considered. Therefore, Offerors proposing less than the entire effort specified herein may be determined to be unacceptable.

(d) Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(e) Government may require continued performance of any services within the limits and at the rates specified in the contract in pursuant to FAR 52.217-8, Option to Extend Services. The Government will evaluate offers for award purposes by adding the total price for 6-month extension to the total price for the basic requirement.

Evaluation of the 6-month extension shall not obligate the Government to extend the services.

(f) Past Performance. For purposes of evaluation and determination of responsibility, and in accordance with FAR

13.106-2(b)(3), this assessment will primarily be conducted through Contractor Performance Assessment

Reporting System (CPARS), but may include other authorized methods described. Past performance, for purposes of this evaluation, will be assessed as ‘satisfactory’ or ‘unsatisfactory’ at the discretion of the contracting officer based on the totality of information available. A past performance determination of ‘unsatisfactory’ will exclude the offer from consideration for award.

(g) Solicitations for supplies valued less than $1 million will, alternatively, use the past performance evaluation procedures outlined in DFARS 213.106-2 and described in clause 252.213-7000, incorporated herein.

(h) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2 Each

VISITS FOR WATER TREATMENT

FFP

Contractor shall provide all qualified personnel, supervision, supplies, materials, tools, equipment, storage, travel, lodging, and transportation to perform two (2)

Service Visits per year to required locations on Marine Corps Installations Pacific

(MCIPAC) installations on Okinawa, Japan in accordance with the Performance

Work Statement (PWS) and Water Sampling Location Listing in Appendix A.

FOB: Destination

PSC CD: H246

NET AMT

0002 2 Each

ANALYSIS REPORT FOR WATER TREATMENT

FFP

Contractor shall conduct the laboratory services on samples collected and consolidate all laboratory analysis results and other findings into a report for submittal to the government in accordance with the Performance Work Statement

(PWS) and Water Sampling Location Listing in Appendix A.

1001 2 Each

OPTION VISITS FOR WATER TREATMENT

FFP

Contractor shall provide all qualified personnel, supervision, supplies, materials, tools, equipment, storage, travel, lodging, and transportation to perform two (2)

Service Visits per year to required locations on Marine Corps Installations Pacific

(MCIPAC) installations on Okinawa, Japan in accordance with the Performance

Work Statement (PWS) and Water Sampling Location Listing in Appendix A.

1002 2 Each

OPTION ANALYSIS REPORT FOR WATER TREATMENT

FFP

Contractor shall conduct the laboratory services on samples collected and consolidate all laboratory analysis results and other findings into a report for submittal to the government in accordance with the Performance Work Statement

(PWS) and Water Sampling Location Listing in Appendix A.

2001 2 Each

OPTION VISITS FOR WATER TREATMENT

FFP

Contractor shall provide all qualified personnel, supervision, supplies, materials, tools, equipment, storage, travel, lodging, and transportation to perform two (2)

Service Visits per year to required locations on Marine Corps Installations Pacific

(MCIPAC) installations on Okinawa, Japan in accordance with the Performance

Work Statement (PWS) and Water Sampling Location Listing in Appendix A.

2002 2 Each

OPTION ANALYSIS REPORT FOR WATER TREATMENT

FFP

Contractor shall conduct the laboratory services on samples collected and consolidate all laboratory analysis results and other findings into a report for submittal to the government in accordance with the Performance Work Statement

(PWS) and Water Sampling Location Listing in Appendix A.

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) for the Water Testing and Analysis Support at MCIPAC installations on Okinawa, Japan

1.0 General

1.1 Introduction and Background. The key objective of this contract is to provide all services necessary, to include the necessary labor, materials, facilities, and equipment, to provide water testing and analysis support required to analyze water in industrial heating and cooling water systems for Marine Corps Installations

Pacific (MCIPAC) Camp Smedley D. Butler, Okinawa, Japan.

1.2 Scope of Work and Objective. The Contractor shall provide all qualified personnel, supervision, supplies, materials, equipment, tools, storage, travel, lodging, and transportation necessary for water treatment sampling and analysis services from and to government facility locations as listed in Appendix A. The

Contractor shall monitor the progress of all the work performed and costs incurred under the contract.

1.3 Period of Performance. The period of performance in accordance with the specifications of this contract is as follows: 28 September 2020 through 27 September 2023.

1.3.1 Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

Federal Holiday Occurrence

New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January

President’s Day 3rd Monday of February

Memorial Day last Monday of May

Independence Day 4 July*

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November

Christmas Day 25 December*

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference

Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.2 Hours of Operation. Contractor shall perform required services during the hours of 0730 through 1630, Monday through Friday. The Contractor is not required to perform services on Saturdays and Sundays.

1.3.3 Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of

Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the

TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 Place of Performance. MCIPAC installations on Okinawa (designated installations and facility numbers are listed in Appendix A).

3.0 Technical Requirements (Description of Work / Tasks)

3.1 REQUIRED EXERIENCE. The Contractor’s service technician shall be from a reputable water treatment company, and have a minimum of five years of experience in industrial water treatment and analysis. Must be experienced in treatment of steam boilers, cooling tower systems, and hot/chilled water closed loop systems.

3.2 Service Visits. The Contractor shall provide two service visits for each location identified in Appendix A at

MCIPAC installations on Okinawa, Japan. Service visits shall be approximately six months apart estimated in April and October timeframes. Each service visit shall consist of a minimum of one visit to each of the following military installations:

Installation

Camp Courtney

Camp Foster

Camp Foster – U.S. Naval Hospital

MCAS Futenma

Camp Gonsalves

Camp Hansen

Camp Kinser

Camp Lester

Camp McTureous

Camp Schwab

3.2.1 The contractor shall be required to visit each boiler plant (29 total) on the above Camps and test the water softeners, boilers, feed water, and condensate systems of each boiler plant. Contractor shall perform a thorough review of the treatment control logs and current operating conditions and provide recommendations for changes or improvements to the water treatment program. Contractor shall evaluate and make recommendations to ensure the following:

Evaluation of and recommendations for:

Treatment of the boilers for prevention and control of corrosion, scale and oxygen pitting.

Treatment of the steam and condensation return systems for corrosion.

Feed water systems free of hardness (less than 4 parts per million).

Softeners provision of zero hardness water.

3.2.2 All chilled water (316 Total) and hot water (296 Total) closed loop systems shall be tested to determine if the proper corrosion inhibitor residual is being maintained. Water samples of each of these systems will be consolidated at a central location for the contractor to conduct testing. However, if a problem is found during this testing, the service representative shall be required to visit the site to determine the cause of the problem.

3.2.3 It is estimated that the time necessary to conduct testing for all locations is approximately 80 hours or more.

3.2.4 Re-Performance of Services

3.2.4.1 If any of the services do not conform to the contract requirements, the Government may require the

Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

3.2.4.2 When the defects in services cannot be corrected by re-performance, the Government may require the

Contractor to take necessary action to ensure that future performance conforms to contract requirements and reduce the contract price to reflect the reduced value of the services performed.

3.2.4.3 If the Contractor fails to promptly perform the services again or is unable to take the necessary action to ensure future performance in conformity with contract requirements, the Government may by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or terminate the contract for cause. Should the

Government decide to terminate for cause, the excess cost will also include any expenses incurred with regards to expediting a second contract from another source.

3.2.5 The Authorized Government Representative (GR).

Unit Name / POC: To be filled in at time of award.

Unit Phone: To be filled in at time of award.

Email: To be filled in at time of award.

4.0 Delivery or Deliverables

4.1 Sample Analysis. The Contractor shall conduct the following laboratory analysis on samples collected.

Type of Sample Analysis

Water analysis

Deposit analysis

Corrosion coupon analysis

Ion exchange resin analysis

Microbiological analysis

Glycol analysis

Fuel oil analysis

Metallurgic analysis

4.2 Service Report. The contractor shall consolidate all laboratory analysis results and other findings into a report for submittal to the government. Service reports shall include, at a minimum, the following data analysis, evaluation, and recommendations:

Type of Data Analysis

Required chemical residuals

Product residuals

Total Hardness

P & M alkalinity

Conductivity pH

Iron levels

Evaluation of and recommendations for:

Treatment of the boilers for prevention and control of corrosion, scale and oxygen pitting.

Treatment of the steam and condensation return systems for corrosion.

Feed water systems are free of hardness.

Softeners are providing zero hardness of water.

4.2.1 A computer generated report, both hard copy and electronic copy, shall be submitted for each system tested and shall consist of comments and recommendations resulting from the above detailed water analysis and evaluation of plant control test records. One report shall be provided to each Camp representative detailing the results for their respective Camp and a compilation of all reports shall be provided to the Mechanical

Trades Maintenance Supervisor II upon completion of testing.

4.3 Training. This informal training course in industrial water treatment shall be offered as-needed for operations and maintenance personnel responsible for water-handling equipment. The training sessions shall not be less than one (1) hour and offered on site at each Camp for up to 10 personnel at a time. Training materials shall be provided by the Government. The purpose of this course is to provide insight into the basic principles and fundamentals of water treatment for those who have not had the advantage of chemistry training or for those personnel that management determines require refresher training.

4.3.1 The training shall consist of the following topics:

Training Topics

Purpose of water treatment

Water chemistry

Water impurities and the problems they cause

Treatment chemicals and their function

Water analysis

Steam boiler water treatments, closed loop heating and cooling systems and their treatment

Chemical handling and safety

Chemical feed and control equipment

Corrective actions

4.4 Contract Data Requirements List – CDRL.

CDRL Title Applicable PWS Paragraphs

Water sample analysis 4.1

Service report 4.2

Water systems and treatment training 4.3

4.5 Performance Requirement Summary (PRS). The Contractor’s performance requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that Contractor Quality Control is unacceptable.

Performance

Objective

PWS

Section Performance Standard

Acceptable

Quality

Surveillance

Method Incentive

Water Treatment and Analysis 4.1

Contractor shall provide all qualified personnel, supervision, supplies, materials, equipment, tools, storage and transportation necessary for water treatment sampling and analysis services from and to government facility locations as listed in Appendix A.

97% compliance

Record and document

Inspections by

Government

Representative

(GR)

Option

Exercise

Supply copies of

Test results.

4.2

Contractor shall provide copies of all laboratory analysis results and other findings into report for submittal to government.

97% compliance

Record and document review by GR

Option

Exercise

Service Visits 3.2

Two service visits for each location in Appendix A. (One every six months.)

97% compliance

Record and document review by GR

Option

Exercise

Quality Control 7.12

Contractor shall provide a copy of the quality control plan to government no later than 30 days after receipt of contract award.

97% compliance

Record and document review by GR

Option

Exercise

Safety Plan 9.0

Contractor shall provide a written safety plan to government within 30 days after receipt of contract award.

97% compliance

Record and document review by GR

Option

Exercise

4.6 Meetings and Status Reports. Each service visit shall begin with a minimum of an in-brief consisting of a plan of action, planned schedule, and discussion to exchange information and ensure understanding of current installation, facility, and equipment status and provision of access to them each listed in Appendix A.

Likewise, service visits shall end with an out-brief.

5.0 Applicable Documents / Governing References. In addition requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance

Work Statement, as listed below, including any amendments or subsequent issuance.

Publication/ MRC Description of Publication Date Ref:

JEGS

Japan Environmental Governing Standards

(JEGS)

Dec 2018 a)

MICPAC-MCBBO 5100.6

Ground Occupational Safety and Health

(GOSH) Program 05 Feb 2019 a) &b)

Marine Corps Order (MCO)

5100.29A Marine Corps Safety Program Jul-04 a) & b)

Marine Corps Base Order (MCBJ)

11320.1

Fire Protection Regulations & Instructions for

MCBJ

08 Mar 2010 a)

MCO P5090.2

Environmental Compliance and Protection

Manual 11 Jun 2018 a) & b)

Publication/ MRC Description of Publication Date Ref:

Industrial Safety and Health Law Industrial Safety and Health Act , Act No. 57 08-Jun-72 c)

NAVMC DIRECTIVE 5100.8

Marine Corps Occupational Safety and Health

(OSH) Program Manual 15-May-06 a) & d)

OPNAVINST 5100.23G

Navy Occupational Safety and Health Program

Manual 30 Dec 2005 a) & e)

United States 29 CFR 1910 standards

Occupation Safety and Health Act (OSHA)

Standards 01-Jul-09 f)

Department of Defense (DOD)

Directive 5500.37 Standards of Conduct 29 Nov 2007 g)

CID A-A-52624

Commercial Item Description for Antifreeze, Multi Engine Type

6 Feb 1997 a)

DODI 4715.4

Department Of Defense instructions for

Pollution Prevention 6 Jul 1998 a)

DOD 5500.7-R Joint Ethics Regulation (Sixth Amendment) 23 Mar 2006 g)

FE Letter 5090 FE/EAB/26166 Contractor/Vendor Training Packet Updated 18 Jan 2011 a)

EMSP 9.8 ver 4 EMS & General Awareness Training Guide Mar 2012 a)

EMSP 9.8.3 ver 4 General Environmental Awareness Training

Brief for Contractors and Vendors Mar 2012 a)

References:

Ref a): Hard Copy available upon request. Or https://www.usfj.mil/Resourses/JEGS/

Ref b): http://www.marines.mil/news/Pages/OrdersAndDirectivesSearch.aspx

Ref c): http://www.mhlw.go.jp/ (Home Page for “Ministry of Health, Labor and Welfare”)

Ref d): http://www.marines.mil/news/publications/Pages/NAVMC%20DIR%205100.8.aspx

Ref e): http://www.public.navy.mil/navsafecen/Pages/instructions/OPNAV_Policy.aspx

Ref f): http://www.osha.gov/

Ref g): http://www.dod.gov/dodgc/defense_ethics/

Note: If Contractor is unable to access the listed sites, please notify GR.

6.0 Government Furnished Facilities, Equipment, Services and/or Information.

6.1 Facilities and Equipment. The Government will not be providing facilities or equipment to the Contractor.

6.2 Contractor Furnished Personal Property. The Contractor shall ensure that personal property is clearly marked and identified to preclude misidentification as Government property. The Government will not be liable for loss, damage, theft, or maintenance of personal property.

6.3 Services. Government will provide reasonable amounts of the following services:

6.3.1 Police and Fire Protection: The following telephone numbers are furnished:

Emergency DSN: 911 Comm: 098-911-1911 Provost Marshall DSN: 911 Comm: 098-911-1911

Fire Protection DSN: 911 Comm: 098-911-1911

6.4 Damage to Government Property and Facility. In instances where Government Property or Facilities have been damaged by the Contractor, a full report of the facts and extent of damages shall be submitted to the

Government Representative (GR) within 24 hours following the incident. The GR shall forward the report to the Contracting Officer within 24 hours of receipt. If the Contractor is found to be negligent, the Contractor shall be held responsible for all expenses related to reimburse of all damages to the Government.

http://www.marines.mil/news/Pages/OrdersAndDirectivesSearch.aspx http://www.mhlw.go.jp/ http://www.marines.mil/news/publications/Pages/NAVMC%20DIR%205100.8.aspx http://www.public.navy.mil/navsafecen/Pages/instructions/OPNAV_Policy.aspx http://www.osha.gov/ http://www.dod.gov/dodgc/defense_ethics/

7.0 Special Instructions and Administrative Information

7.1 Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered.

No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2 Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

7.2.1 Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

7.2.2 Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

7.2.3 Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

7.2.4 Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

7.2.5 Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

7.3 Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities.

A listing of DTCN countries and other related information regarding this policy can be found in USFJ

Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

7.4 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no

Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO). Cross teaming may or may not be permitted.

7.5 Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in

DFARS 237.76) who would be required during crisis or emergency operations.

7.6 Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD

Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP).

Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

7.7 Installation Access and Personnel Credentialing

7.7.1 Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

http://www.osha.gov/dcsp/vpp/index.html

7.7.1.1 Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at Bldg 5638, Marine Corps Base, Camp Butler.

Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-

Information/Vehicle-Registration/, or by calling +81-(0)98-970-7481.

7.7.1.2 Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

7.7.1.3 Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: JP30,000,000 Yen (or U.S. Dollar equivalents)

Bodily Injury Insurance Amount: JP30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

7.7.1.4 Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

7.7.1.5 Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

7.7.2 Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Government Representative (GR) will provide a ‘check-in’ sheet that summarizes required actions.

7.7.2.1 Common Access Cards (CAC). Provided the clause 52.204-9 is incorporated, personnel performing on this contract/order will not require a CAC.

7.7.2.2 Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the Government Representative (GR) in an access request letter.

7.7.2.3 Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the GR. The https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/ https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/

Contractor shall submit a listing of employees terminated under this contract to the GR within seven (7) days of the effective date of termination.

7.7.2.4 Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding

Contractor Personnel in Japan, as contained herein.

7.8 Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under Title 18, Section 793 and 7908 of the United States Code.

7.9 Classified information. Any classified work products shall be handled in accordance with DoD Instruction

5220.22-M. The contractor’s procedures for protecting against unauthorized disclosure of information will not require DoD employees or members of the Armed Forces to relinquish control of their work product, whether classified or not, to the contractor. The contractor may also have access to, and be required to safeguard, Controlled Unclassified Information (CUI), sensitive, confidential, and/or classified information and material.

7.10 Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The

Contractor shall report lost keys to the GR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

7.11 Contractor Key Personnel

7.11.1 Contract Manager: The Contractor shall provide a Contract Manager who shall be responsible for the performance of work. The name of this person and an alternate, who shall act on behalf of the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The Contracting

Officer shall be notified of any future changes to the names of the designated person(s).

7.11.2 The Contract Manager shall have full authority to act on behalf of the Contractor on all contract matters relating to the daily operation of this contract.

7.11.3 The Contract Manager, or alternate, shall be available during normal duty hours, within one workday, to meet on the installations with government personnel designated by the Contracting Officer to discuss problem areas.

7.11.4 The Contracting Manager and alternate or alternates must be able to read, write, speak and understand

English.

7.12 Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct

Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

7.12.1 Quality Control. The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices and as specified in those publications listed in paragraph 5.0. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 4.5, Performance Requirement Summary (PRS).

The government evaluator must have a specific quality control inspector to notify in the event deficiencies are found. The contractor shall provide a copy of the quality control plan to the Contracting Officer and the

GR no later than 30 days after receipt of contract award or the Post Award Orientation Conference.

Records of all inspections conducted by the contractor, and corrective action taken, shall be made available to the government upon request.

7.12.2 Quality Assurance. The government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointed personnel, known as

Government Representatives (GR), to monitor performance to ensure services are received. The GR will also evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor’s quality control program. The GR may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections. Likewise, the Government may decrease the number of quality control inspections if merited by performance. Performance meetings may be held regularly or as requested by the Contracting Officer, GR or Contractor.

7.12.3 The GR will coordinate with the Contractor on all matters that arise in the administration of this contract. In addition, the GR will monitor the Contractor’s progress and performance to assure compliance with the requirements of the contract in accordance with the stated contract terms. The GR will serve as the representative of the Contracting Officer on all matters involving quality assurance. Should a quality or performance-related dispute arise, the Contracting Officer will serve as the final determining official.

8.0 Safety and Environmental Concerns

8.1 The Contractor shall remove all contractor tools and equipment from the area and perform a general sweep down at the end of each service.

8.2 The Contractor shall be responsible for initiating any and all cleanup measures for unauthorized discharges, spills or negligent releases caused by the Contractor. The Contractor must have adequate spill kits readily available on hand. Notification and cleanup of spills shall be made immediately in accordance with paragraph 9.4.2 of this PWS and applicable regulations outlined in paragraph 5.0 of this PWS.

8.3 All waste generated by the Contractor belongs to and is the responsibility of the Contractor. The

Contractor shall properly dispose of any waste generated as a result of Contractor activities in accordance with applicable regulations outlined in paragraph 5.0 of this PWS.

8.4 Smoking is not permitted in any Government building or work area. Smoking is authorized only in designated areas.

9.0 Safety Requirements

9.1 Contractor Safety Plan and Program. As part of the contractor’s Quality Control Approach the contractor shall also develop a Safety Plan, establish an onsite Safety Program, and appoint a designated on-site Safety Supervisor. The plan shall address the Occupation Safety requirements listed in Paragraph

9.5, and those applicable safety regulations listed in paragraph 5.0. The contractor shall maintain a safe working environment at all times. The contractor shall be briefed at the beginning of the contract performance period regarding all safety prevention programs established by the Government

Representative (GR) and implement those programs as part of his or her safety program. The contractor shall be responsible to provide this information to all employees on a continuous basis, and during weekly safety briefings. The contractor shall address his or her safety concerns to the GR as soon as they are identified by the contractor or contractor employees. The contractor’s safety plan shall include, but not be limited to the following:

9.2 Written Safety Plan. The Contractor shall submit, for approval by the Government, a written safety plan within 30 days after contract award. A safety plan shall include but is not limited to the following;

(1) Scope of Work to be performed: The Contractor shall describe the basic steps used to perform the work from start to finish including but not limited to equipment to be used.

Note: Work performed outside the scope of work is not authorized and will be considered as a breach of Contract safety requirements.

(2) Identification of existing and potential hazards: The Contractor shall describe the identification of existing and potential hazards associated with the tasks identified in the scope of work to include but not limited to assessment and identification of any risks at the worksite and an explanation of the steps to be taken to minimize those risks.

(3) Protective Measurement: The Contractor shall describe protective measures to be instituted by the

Contractor to reduce and mitigate the hazards identified to include but not limited to steps to be taken to protect workers on site.

(4) Safety Briefing/Training: As part of the Contractor’s Safety Program, the Contractor shall conduct a weekly safety briefing/training at the beginning of the first duty day of each week.