SOLICITATION with Attachments - W912BV22Q0010 - FTSL-PARKCLNG.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV22Q0010 18-Feb-2022

b. TELEPHONE NUMBER

918.669.0000

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 18 Mar 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARY B DUKE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF90

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV22Q0010

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS (ITO)

Instructions to Offerors

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, such as audio-visual materials, electronic media, CD’s, thumb drives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross-outs or strike-through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format.

These formats are the only acceptable methods of submitting a quote electronically.

Cloud storage providers, google docs, web-based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to e-mail address CESWT‐CT‐SS‐Quotes@usace.army.mil and a copy to Mary.B.Duke@usace.army.mil. Ensure your quote is received before the due date and time. For your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received, your quote will not be considered. Do not assume that quotes sent by email will be delivered or received immediately after the offeror pushes “send.” Late emails will be analyzed in accordance with FAR 52.212-1(f)(2)(i) to determine if they can be accepted for evaluation. For the purpose of this solicitation, as it relates to email submissions, the term initial point of entry to the Government infrastructure is defined as the Army Server. For the purpose of this solicitation, as it relates to email submissions, the term Government Installation designated for the receipt of offers is defined as the USACE server.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Mary B. Duke and the solicitation number, W912BV22Q0010. Fax number is (918) 669-7436. When submitting through mail, ensure you clearly address the envelope to:

U.S. Army Corps of Engineers, Tulsa District Mary B. Duke, CESWT-CT-E 2488 E. 81st Street Tulsa, OK 74137-4290

Clearly mark the envelope in the lower left-hand corner with the solicitation number, W912BV22Q0010. All pages should be numbered. Use only 8 ½” x 11” paper for fax or mail submissions. Do not use foldouts (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Times New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist, at least one working day in advance, by calling (918) 669-7027 or e-mailing Mary.B.Duke@usace.army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider that upon arrival, visitors must go through security check points on the 16th floor of the 20-story Building. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office.

The Tulsa District Office is in the 20-story building of the CityPlex towers, address below:

U.S. Army Corps of Engineers, Tulsa District 2488 E. 81st Street Tulsa, OK 74137-4290

Required Documents: The following items are required to be submitted with your quote:

1) Complete a signed copy of the first page of the solicitation and all amendments, including CAGE code

2) Complete the pricing schedule, provided in the solicitation

3) Complete the sub-contractor data, provided in the solicitation - your quote must identify the business size and percentage of work to be completed by the prime contractor; and, if you intend to use subcontractors, complete the business name, address, the percentage of work to be completed by the sub-contractor and business size of any sub-contractors based on the NAICS code identified.

Offerors must clearly identify whether a sub-contractor(s) will be performing work, the percentage of work to be performed by each sub-contractor, and the socio-economic category into which each identified sub-contractor falls. (FAR 52.219-

14 LIMITATIONS ON SUBCONTRACTING FOR SMALL BUSINESS

(DEVIATION 2021-O0008) (SEP 2021).

4) Complete the Representations and Certifications in Section K, unless already completed and current in the System for Awards Management at https://sam.gov/. Notice: Failure to respond to provision 52.204-26 and, if applicable 52.204-24 will deem your offer non-responsive and un-awardable.

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

Quotes should be valid through 31-March-2022.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

For information related to amendments, and the dates set for receipt of proposals, please check https://sam.gov/.

Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐register into the system. To self‐register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page, you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

The Solicitation Number is: W912BV22Q0010

The Bidder Inquiry Key is: 2IXD67-8AJK3Y

The Bidder Inquiry System will be unavailable for new inquiries 2:00 PM CST, Tuesday, March 15, 2022, in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

4. Offerors are requested to review the specification in its entirety and review the

Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

5. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone

(Chicago). The telephone number for the Call Center is 800‐428‐HELP.

6. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

7. The point of contact for this solicitation is:

Contract Specialist: Mary B. Duke Telephone: 918‐669‐7027 E‐mail: Mary.B.Duke@usace.army.mil

PRE-PROPOSAL/SITE VISIT CONFERENCE

A Pre-Proposal/Site Visit Conference is scheduled for:

Site Visit Date/Time: Wednesday, February 23, 2022

10:00 AM (CST)

Site Visit Location: U.S. Army Corps of Engineers Fort Supply Lake Project Office 31293 S. County Road 193 Fort Supply, OK 73841-6200

NOTE: Attendees are required to provide their own face covering to comply with mask mandates for any activities related to this Site Visit.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

In accordance with AFARS 5132.702(a)(ii)(B): “Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”

Section B - Supplies or Services and Prices

PRICING SCHEDULE

Please see Section J.

SUBCONTRACTOR INFORMATION

SUB-CONTRACTING INFORMATION:

Self-Performing:

Name of

Prime Contractor Business Size of Prime Contractor

Percentage of Work to be Completed by Prime Contractor

Sub-Contractor (if applicable):

Name of Sub-Contractor Address

Business Size and Socio-economic

Category

Percentage of Work to be Completed by Sub-Contractor

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

PARK CLEANING SERVICES

FORT SUPPLY LAKE

WOODWARD COUNTY

OKLAHOMA

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. PARAGRAPH TITLE

1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Contractor Quality Control 10 Deductions for Deficient Work 11 Safety 12 Work Schedules 13 Reporting Defective Facilities 14 Prework Conference 15 Contractor Submittals 16 Required Insurance and Insurance Certificate 17 Billing 18 Antiterrorism & Operations Security Requirements 19 Changes in Number of Facilities Serviced

EXHIBITS

No. Title 1 Quality Assurance Report 2 Quality Control Inspection Log 3 Specifications for Contractor-Furnished Materials and Supplies 4 Performance Requirements Table 5 Work Schedule for Park Cleaning 6 Invoice Format

APPENDICES

A Cleaning of Parks Maps

1. SCOPE OF WORK. The work required under this specification provides for the cleaning of park facilities such as toilets, picnic/camping sites, and groundskeeping at Fort Supply Lake.

2. DEFINITIONS.

2.1. Bimonthly. Work required to be performed every other month.

2.2. Biweekly. Work required to be performed every other week.

2.3. Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.4. Deficient Service. Any service provided by the contractor that does not meet the Performance

Standards specified in the Performance Requirements given in Exhibit 4.

2.5. Government. The term "Government" as used herein means the United States of America.

2.6. Performance Requirement (PR). The Government's requirement for each service provided under the contract. The requirements are stated as Performance Standards (PStd) and specify the minimum standard (quality) for each service provided under the contract.

2.7. Project. The term "project" as used herein means all Government property and easements at Fort Supply Lake.

2.8. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.9. Quality is conformance with the contract specification.

2.10. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.11. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.12. Semi-monthly. Work required to be performed twice a month.

2.13. Semi-weekly. Work required to be performed twice a week.

2.14. Workday. Any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other days.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, current version) is hereby incorporated into this specification. A copy of the manual may be found on-line at https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements- Manual/

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of park cleaning shall be in accordance with this specification.

4.2. Acceptance of park cleaning work. The Government shall accept work unless the Contracting

Officer notifies the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the Contracting Officer in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.2.2. If the Contracting Officer’s Representative notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be re-performed the same day. Work performed on less than a daily schedule shall be re-performed not later than the following day. Refer to paragraph 10 for deficient work not re-performed.

4.2.3. The contractor shall notify the Contracting Officer’s Representative when corrective work is completed. Notification shall be made by completing Part IV of the QA Report provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the Contracting Officer shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification, within specified time limits.

5.1. Experience and Skills. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required to perform the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide one on-site supervisor on the project who shall have full authority to direct any work required. This on-site supervisor, and alternates who shall have full authority to execute work during his absence, shall be designated in writing.

5.2.2. The contractor shall provide the Contracting Officer’s Representative a local or toll-free telephone number at or through which the on-site supervisor can be reached within one

(1) hour between 8:00 a.m. and 4:00 p.m. on all days’ work is being performed, and between 8:00 a.m. and 6:00 p.m. on days second cleanings are performed. Use of a cellular-type phone is acceptable.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification within specified time.

6.1. Amount and Type of Equipment. Equipment that equals or exceeds the quantity and quality certified by the contractor as being available during the pre-award survey shall be utilized when work is initiated. If the contractor demonstrates that the requirements of the contract can be met with less equipment or a different kind of equipment, the amount and/or type of equipment may be modified upon approval of the Contracting Officer’s Representative.

6.2. Equipment Inspection. The contractor shall present all equipment to the Contracting Officer’s

Representative for inspection whenever it is brought to the project. After consultation with the contractor, the Contracting Officer’s Representative shall establish the time and location for these inspections. No equipment shall be used on the project prior to being inspected. The Contracting Officer’s Representative may inspect all equipment monthly at a time and location specified.

6.3. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with the latest version of U.S.

Army Corps of Engineers Safety and Health Requirements Manual, EM 385–1–1, in effect on the date of the solicitation.

6.3.1. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out of the refuse bins. Bins shall be covered at all times when material is subject to blowing from the bins.

6.3.2. The working pressure of high-pressure power washers, if used to clean facilities specified in Appendix A, shall be at least 1,000 p.s.i. The working pressure of power washers shall not exceed 2000 p.s.i.

6.3.3. All sedans and trucks used by the contractor to perform work under this specification shall be marked by signs located on each side of the vehicles. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high.

Each sign shall contain the following:

FORT SUPPLY LAKE

CLEANING SERVICES

PROVIDED BY

(Contractor's Name)

6.4. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the Contracting Officer’s Representative approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished.

7.1.1. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

7.1.2. All material and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the Contracting Officer’s Representative to determine compliance with this specification.

7.1.3. Specifications for selected contractor-furnished materials and supplies are given in Exhibit 3.

7.1.4. In addition to materials and supplies listed in Exhibit 3, the contractor shall furnish the following:

Cleaning compounds Disinfectants Mops, brooms, etc.

7.2. Government Furnished. The Government will furnish potable water and odor control chemicals for vault toilets. The contractor shall be responsible for transporting government furnished materials and supplies to work sites.

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit

4. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer's Representative.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Program in accordance with clause 52.246-4., "Inspection of Services" to assure all work required by the specification is completed on schedule and in accordance with the PRs in Exhibit 4.

9.1. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 2). A copy of completed inspection logs shall be furnished to the Contracting Officer’s Representative weekly.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 4. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid to the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY.

11.1. Accident Prevention Plan. The contractor shall furnish the Contracting Officer’s Representative a comprehensive Accident Prevention Plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The Accident Prevention Plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Activity hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with activity hazard analyses, especially at the start of a major job. Initially, the Accident Prevention Plan shall include, but not be limited to, activity hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the Contracting Officer’s Representative directs. Activity hazard analysis directed by the Contracting

Officer’s Representative shall be submitted for approval within one (1) week after the pre work conference. An example of an activity hazard analysis form, as seen in the EM 385-1-1, will be given to the contractor and will be discussed in detail during the pre-work conference.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.2. Safety Meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. Employees of subcontractors shall attend safety meetings. The contractor shall provide at least one-day notice of safety meetings to the Contracting Officer’s Representative so that Corps of Engineers personnel can attend. A quarterly report of the meetings shall be furnished in writing to the Contracting Officer’s Representative by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

11.3. Safety Violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's Accident Prevention Plan, the employee shall be permanently discharged upon the request of the Contracting Officer’s Representative.

11.4. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers.

Personnel when required by Section 5, EM 385-1-1, shall wear additional protective apparel.

11.5. Accident Reports.

11.5.1. The contractor shall immediately notify the Contracting Officer’s Representative of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer’s Representative immediately, and in writing on ENG Form 3394, Accident Investigation Report, within five (5) workdays following the accident.

11.6. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

12. WORK SCHEDULES. The contractor shall submit a work schedule for each park cleaning crew in the format given in Exhibit 5.

12.1. The schedule shall be prepared for work to be accomplished during the period in which work will be started. Work schedules for subsequent periods shall be furnished two (2) weeks prior to the beginning of each period.

12.2. The contractor shall utilize these plans for accomplishing work and shall furnish the Contracting Officer a revised plan prior to changing his mode of operation.

13. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the Contracting Officer at least once each workday.

14. PREWORK CONFERENCE. The Contracting Officer’s Representative shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 15 below. As a minimum, the officer of the company that signed the contract, the on-site supervisor, and the person that will directly supervise the administrative work associated with the contract shall represent the contractor. The Contracting Officer’s Representative shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

15. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

15.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

15.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

15.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy.

The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

16. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer’s Representative two (2) weeks prior to the Pre-work Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer’s Representative. If the Contracting Officer’s Representative determines any of the proposed plans or schedules do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

16.1. Names of supervisor and alternative supervisor(s) (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

16.2. Accident Prevention Plan (subparagraph 11.1.).

16.3. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph

11.2.).

16.4. Exposure reports (submit by 2nd workday of each month) (subparagraph 11.6.).

16.5. Supplemental Work Schedules for Cleaning Parks (submit prior to initiation of work and prior to changing schedules) (paragraph 12.).

16.6. Insurance Certificates. Provide Certificates of Insurance as required in paragraph 15.

17. BILLING.

17.1. The contractor shall submit an original invoice at the end of each month for all park cleaning work. Invoices shall be prepared in the format given at Exhibit 6.

17.2. The invoice should also include any additional work requirements that have been completed.

Payment will only be made for work actually performed.

17.3. All exposure reports shall be submitted before an invoice will be accepted.

17.4. The invoices and supporting documents shall be delivered or mailed to the COR:

William Denton William.R.Denton@usace.army.mil Canton Project Office 64600 N 2466 Rd Canton, OK 73724

18. Antiterrorism and Operations Security Requirements: The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training, submission of training verification, and pre-screening via E-Verify Program.

19.1. Training materials and verification forms will be provided to the contractor within two business days of the Contract Award.

19.2. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 10 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

20 CHANGES IN NUMBER OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party, only if either or both of the following conditions occur.

20.1. Services required are deleted for a period of one (1) month or longer in an entire park.

20.2. Services would cease to be required during natural emergencies or disasters (such as a major flood event or tornado) which would render the PUA’s inaccessible or cause public safety to be a concern, or during a period of prolonged disruption of utility services requiring closure of either partial or entire PUA’s, or in the event of a Temporary Government Shutdown which would close entire PUA’s. In any event, the Contracting Officer or the COR will contact the prime contractor and provide detailed guidance as to how the contractor shall proceed or not proceed with services, depending upon the specific circumstances at the time.

Services not able to be performed or not required will not be charged.

EXHIBIT 1

QUALITY ASSURANCE REPORT

EXHIBIT 2

QUALITY CONTROL INSPECTION LOG

EXHIBIT 3

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

INCANDESCENT

LAMPS

A

STANDARD WHITE, MEDIUM BASE, REFLECTOR

SPOT, SAME WATTAGE OF REPLACED BULB.

TISSUE PAPER A

2-PLY BATH TISSUE, NON-BLEACHED, NATURAL,

SEPTIC TANK SAFE, MINIMUM OF 500 SHEETS

PER ROLL, 100% POST CONSUMER WASTE

RECYCLED MATERIALS, #100, FORT HOWARD

CO. OR EQUAL.

REFUSE CONTAINER

LINERS

A PLASTIC LINERS 1.5 TO 2.0 MILS THICK.

URINAL DEODORANT

CAKE

A

PERFUMED, COMMERCIAL QUALITY, SEPTIC

TANK SAFE.

EXHIBIT 4

PERFORMANCE REQUIREMENTS

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

Clean interior of waterborne toilets, showers, & change houses A 1 Clean. Floors, walls, toilet fixtures, and showers sanitary. No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until the next cleaning day. Light bulbs operate properly.

Clean interior of vault toilets A 2 Clean. Floors, walls, and toilet fixtures are sanitary. No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until the next cleaning day. Light bulbs operate properly.

Clean exterior of toilets, showers, change houses, & overlook(s)

A 3 Clean. Free of graffiti. Light Bulbs operate properly. Clean and sanitize drinking fountains.

Monitor toilet vaults A 4 Vaults exceeding specified limits are reported.

Clean picnic shelters A 5 Clean. Free of graffiti. No refuse, debris, or partially burned wood in fireplaces or cookers.

Accumulations of ashes do not exceed an average depth of 1 inch in cookers and 3 inches in fireplaces.

Clean picnic & camping sites A 6 Clean. No refuse, debris, or partially burned wood in fireplaces or cookers. Accumulations of ashes do not exceed an average depth of 1 inch in cookers and 3 inches in fire rings.

Clean trailer dump stations A 7 Clean.

Grounds keeping PUAs & access roads

A 8 No refuse or debris visible from a distance of 25 feet. No dead animals.

Fishing areas A 9 No refuse or debris visible from a distance of 25 feet.

Embankment road A 10 No refuse or debris visible from a distance of 50 feet. No dead animals.

Refuse Collection A 11 Containers are not more than 10% full & contents do not emit strong odors. Liners are clean and not torn.

Refuse Disposal A 12 Refuse disposed at designated site. No deposition along roads.

Report stinging insects & nests A 13 All insect nests within 5 feet of facilities or on any buildings reported.

Refuse Disposal A 14 Refuse disposed of in dumpsters at designated sites. No deposition at dumpster sites or along roads.

Completion of All Work A 15 Completed within the time limits set forth in this specification and the contractor’s work schedules.

Safety A 16 All work performed in accordance with EM 385-1-

1 & applicable job hazard analyses.

Damages to Facilities A 17 All damages caused by the contractor shall be reported within one (1) workday.

EXHIBIT 5

WORK SCHEDULE FOR PARK CLEANING

EXHIBIT 6

INVOICE FORMAT

INVOICE FORMAT

BILLING FOR MAINTENANCE CONTRACT

PROJECT: SHEET: ___ OF ___

CONTRACTOR: DATE:

ADDRESS:

BILLING PERIOD: ____ / ____ / ____ THROUGH ____ / ____ / ____

CONTRACT #: W912BV INVOICE #:

PAYMENT TERMS (Payment Discount or N/A):

BID ITEM: DESCRIPTION: UNIT: AMOUNT:

TOTAL PAYMENT REQUESTED: $

CONTRACTOR SIGNATURE: DATE:

APPENDIX A

CLEANING OF PARKS

1. FACILITIES TO BE SERVICED. All Park facilities listed in Table A-1.

2. FREQUENCIES AND TIMES OF SERVICES.

2.1. Work Periods. The contractor shall provide park cleaning services from 1 April to 31 October.

2.2. The contractor shall accomplish services in accordance with the frequencies specified in Table

A-2.

2.3 If the frequency is stated as weekly, biweekly, monthly, or bimonthly, the contractor shall perform the required services on any day, Monday through Friday.

2.4. The contractor shall begin work no earlier than 7 a.m. and shall complete work by 2 p.m., except toilets requiring second cleanings shall be cleaned not later than 10:00 a.m.

2.5. Second cleanings of toilets shall be performed in accordance with subparagraph 3.2., between 4 p.m. and 6 p.m.

3. DESCRIPTION OF WORK.

3.1. Toilets. The contractor shall clean all waterborne and vault toilets, including windows, vent coverings, contiguous sidewalks, light fixtures (interior and exterior), plumbing fixtures, walls, benches, ceilings, doors, eaves, screens, partitions, floors. Drinking fountains shall be cleaned and disinfected each time toilets are cleaned.

3.1.1. Floors in waterborne toilets/showers shall be mopped each time they are cleaned. Floors in vault toilets shall be mopped once per week. Mop water shall contain a disinfectant.

3.1.2. The contractor shall empty refuse containers. Refuse shall be deposited in dumpsters provided by others.

3.1.3. The contractor shall remove all litter and debris in a five-foot area around the exterior of facilities.

3.1.4. All marks of vandalism and graffiti removable without damaging the paint or surface shall be removed.

3.1.5. Toilet tissue shall be distributed at each toilet when it is cleaned. An adequate supply of toilet tissue shall be maintained for each toilet fixture daily.

3.1.6. Interior of light fixtures shall be cleaned biweekly, and windows shall be cleaned monthly.

3.1.7. Light bulbs in fixtures located on the interior of toilets and on exterior walls shall be checked. Bulbs that are burned out or broken shall be replaced on the same day they are discovered. Light bulbs that are operated by standard switches or photoelectric override switches shall be checked each time toilets are cleaned. Replacement shall be made with new bulbs of like wattage. Security lights are not subject to the provisions of this subparagraph.

3.1.8. Each time vault toilets are cleaned, available storage in the vaults shall be checked. When the waste in a vault reaches 30 inches from the top of the vault, the Contracting Officer shall be notified by 8:30 a.m. on the next workday.

3.1.9. Odor control shall be added to toilet vaults as directed by the Contracting Officer.

3.1.10. Power washing of all toilets shall be performed biweekly. The maximum pressure of power washing equipment used shall not exceed 2000 PSI. Areas to be power washed in toilets shall include toilet fixtures, floors, walls, partitions, shower stalls and any other areas identified by the Lake Manager. Any excess or standing water resulting from power washing shall be removed. Contractor personnel shall be proficient in operating power washing equipment before operating in Government facilities.

3.2. Additional cleaning of toilets and change houses at selected PUAs shall be performed during the summer period. These additional cleanings are required on the same day that a cleaning is specified in the attached tables and are referred to as “second cleanings”.

3.2.1. All work required by subparagraphs 3.1, 3.1.1., and 3.1.5. shall be performed during second cleanings.

3.2.2. Second cleanings may be required only on Saturdays, Sundays, and during holiday periods.

3.2.3. The Contracting Officer’s Representative shall furnish the contractor a schedule for performing these cleanings at the beginning of the contract period. The PUAs requiring second cleanings are as follows:

Second Cleanings Supply Park North Supply Park South

3.3. Picnic Shelters. The contractor shall clean the floor slab, table seats and tops, fireplaces, cookers, fire rings, utility tables, eaves, ceilings, and columns. Power washing equipment may be used on facilities if approved by the Contracting Officer. All material (refuse, debris, partially burned wood, etc.) removed from fireplaces, cookers, and fire rings shall be disposed of in dumpsters provided by others. Coals and ashes shall be cool, hot material shall not be placed in dumpsters.

3.4. Picnic and Camping Sites. The contractor shall clean all table shelters, table seats and tops, slabs, cookers, fire rings, and utility tables. Cleaning shall be accomplished as scheduled except when a site is occupied by the public. If occupied when the contractor arrives to perform work, cleaning of a site shall not be accomplished until the next time it is scheduled. Power washing equipment may be used on facilities if approved by the Contracting Officer. All ashes and debris shall be removed from cookers once a year in October (at the end of the summer period). All material (refuse, debris, partially burned wood, etc.) removed from cookers and fire rings shall be disposed of in dumpsters provided by others. Coals and ashes shall be cool, hot material shall not be placed in dumpsters.

3.5. Trailer Dump Stations. The contractor shall clean all slabs, flush bowls, intakes, hoses, wheel stops, and other appurtenances at trailer dump stations.

3.6. Grounds Keeping. - Parks and Access Roads.

3.6.1. The contractor shall remove refuse and debris from the area bounded by an imaginary line

20 feet outside the limits of mowing. Removal of refuse and debris beyond the limits of mowing shall be limited to highly visible items. Refuse and debris shall also be removed from swimming beaches, boat ramps, and parking areas listed in attached tables that are located outside mowed areas. Refuse and debris shall be disposed of in dumpsters provided by others.

3.6.2. The contractor shall remove dead animals from the area bounded by an imaginary line 20 feet outside the limits of mowing. Dead animals shall be disposed of as directed by the Contracting Officer and shall not be disposed of in dumpsters.

3.6.3. The contractor shall remove tires from the area bounded by an imaginary line 20 feet outside the limits of mowing. Tires shall be disposed of as directed by the Contracting Officer and shall not be disposed of in dumpsters.

3.6.4. All refuse and debris left at picnic/camping sites shall also be removed and disposed of in dumpsters.

3.7. Grounds Keeping - Fishing Areas. The contractor shall remove refuse and debris, including dead fish, from fishing areas. Visible items of refuse and debris in water, which are accessible by a garden rake, shall be removed. The landward limit of removal is 75 feet from the edge of the water.

3.8. Grounds Keeping - Embankment Road. The contractor shall remove refuse and debris, including dead animals, between the post/cable barrier on the embankment roadway. In addition, highly visible items on the roadway or within 5 feet outside the post/cable barrier shall be picked up when observed by contractor employees, or by the next cleaning day when requested by the Contracting Officer.

3.9. Refuse Collection. The contractor shall remove all refuse from containers in restrooms. Plastic liners shall be maintained in each refuse container.

3.10. Refuse Disposal. All collected refuse, debris, and litter shall be disposed of in dumpsters provided by others.

3.11. Stinging insect nests within 10 feet of facilities and on any buildings shall be reported to the Contracting Officer. Facilities shall be inspected for such nests each time they are cleaned.

4. PERFORMANCE REQUIREMENTS. Work performed under this appendix shall comply with the PRs given in Exhibit 4. The terms clean, sanitary, and odor-free facilities are defined as follows:

4.1. Clean. The contractor shall sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, debris (tree limbs, rocks, driftwood, etc.), trash, garbage, ashes, fecal matter, urine, soap scum, biological formations and resultant stains, dead insects, insect nests (excluding stinging insect nests), insect webs, bird droppings, and residue from cleaning agents are removed.

4.2. Sanitary. The contractor shall disinfect facilities each time they are cleaned.

4.3. Odor-free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

TABLE A-1

FACILITIES INVENTORY FOR CLEANING SERVICES

1 April to 31 October.

PUBLIC USE AREAS*

FACILITIES UNIT BP SN SS WC TOTAL

Masonry Waterborne Toilets NO Masonry WB Toilets W/Shower NO 2 1 3 Masonry Vault Toilets NO 1 1 Romtec Vault Toilets NO 2 2 Metal/Wood Vault Toilets NO 2 2 4 8 Picnic Shelters NO 1 2 3 Picnic & Camping Sites NO 16 46 87 149 Trailer Dump Stations NO 1 1 2 Grounds-Parks & Access Roads AC 59 62 104 2 227 Grounds - Fishing Areas ST 15 1 8 24 Grounds - Embankment ST 106 106 Boat Launching Ramps NO 3 2 3 8 Swimming Beaches AC .4 .4 Playgrounds NO 1 Parking Areas AC 3 2 6 1 12 Refuse Containers-Cans NO 16 28 15 3 62

NO = Number AC = Acre ST = Station (100 Feet)

* Acronyms for PUAs are as follows:

BP = Beaver Point SS = Supply Park South SN = Supply Park North WC = Wolf Creek Note: The unit shown for toilets & change houses is the number of buildings. Wood/metal vault toilets include a male or female unit in each building. All other toilets contain a male and female in each building. Romtec toilets are unisex and the unit shown is the number of buildings.

TABLE A-2

REQUIRED FREQUENCIES OF SERVICES

1 April to 31 October

APPLICABLE PUAs:

Beaver Point

Supply Park North Supply Park South

Wolf Creek

REQUIRED SERVICE FREQUENCY

1. Cleaning of waterborne toilets/showers S M T W Th F Sa

2. Cleaning of vault toilets S M W F Sa

3. Cleaning of picnic shelters M F

4. Cleaning of picnic & camping sites WEEKLY

5. Cleaning of trailer dump stations M

6. Groundskeeping - parks and access roads S M W F Sa

7. Groundskeeping - fishing areas M F

8. Groundskeeping - embankment road S M W F Sa

9. Refuse collection S M W F Sa

Section E - Inspection and Acceptance

CLAUSES INCORPORATED BY REFERENCE

52.246-1 Contractor Inspection Requirements APR 1984 52.246-4 Inspection Of Services--Fixed Price AUG 1996

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

52.242-15 Stop-Work Order AUG 1989

Section G - Contract Administration Data

252.204-7006 Billing Instructions OCT 2005 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

CLAUSES INCORPORATED BY FULL TEXT

252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991)

(a) "Definition. Contracting officer's representative" means an individual designated in accordance with subsection 201.602-2 of the Defense…