Solicitation W912WJ26QA036.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Solicitation/Contract Form Continuation

Grounds Maintenance Services, Ball Mountain Lake and Winhall Brook Instrument Name:

Camping Area, Jamaica and South Londonderry, VT

W912WJ26QA036

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Continuation of Description

INSTRUCTION TO VENDORS:

VENDORS SUBMITTING A QUOTE IN RESPONSE TO A SOLICITATION ARE

RESPONSIBLE FOR ADHERING TO ALL INSTRUCTIONS AND TERMS AND CONDITIONS

INCLUDED IN THE SOLICITATION. FAILURE TO DO SO MAY RESULT IN QUOTES BEING

DEEMED NON-RESPONSIVE.

INFORMATION:

This is a Request for Quotations (RFQ) in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13.

Potential vendors are notified that the basis on which award will be made is price alone.

All responsible sources may submit a quote which, if timely received, must be considered by the Agency.

The Government may request that a vendor respond to a Quote Verification after the solicitation closes, but prior to award. The vendor shall respond in sufficient detail to all questions or statements no later than the response date and time listed in the correspondence.

Failure to do so may result in quotes being deemed non-responsive and removed from consideration. The Government is under no obligation to provide extensions for responses.

Previous contract was awarded to: Ben Lowe Lawn Care

Previous contract awarded amount: $87,600

Interested vendors are advised that scope may differ from previous contract.

No additional information on previous contracts will be provided.

QUESTIONS REGARDING SOLICITATIONS:

Questions regarding the solicitation shall be directed to the Contract Specialist:

Name: Alicia LaCrosse

Phone: 978-318-8902

Email: Alicia.N.LaCrosse@usace.army.mil

Technical Points of Contact shall not provide responses to interested vendors.

QUOTE SUBMISSION:

Quotes shall be submitted via email to the Contract Specialist listed above no later than the closing date and time identified in the solicitation or subsequent amendments.

The Government is under no obligation to consider any quote received after the solicitation closing date or time.

BID SCHEDULES:

If a Bid Schedule is included in the solicitation, vendors shall complete the bid schedule in its entirety (all tasks, all years).

Vendors shall enter $0.00 on Bid Schedules in which items are Not Separately Priced. Blank entries will not be considered and will result in quotes being deemed non-responsive.

Failure to complete the Bid Schedule in its entirety and return same with a quote will result in quotes being deemed non-responsive.

SITE VISITS:

If dates/times for site visits are included in the solicitation, then interested vendors will be permitted to visit the site during those dates/times. No other dates/times will be permitted for site visits.

If no dates/times for site visits are included in the solicitation, then interested vendors shall contact the Technical Point of Contact as identified in the solicitation to schedule a site visit.

No site visits will be permitted AFTER a solicitation closes.

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATIONS:

In accordance with FAR Clause 52.204-7:

Vendors are REQUIRED to be registered in SAM when submitting a quotation and shall continue to be registered until time of award, during performance, and through final payment.

"Registered" in SAM means that the Government has marked the record "Active".

The Government will deem quotes non-responsive from vendors that do not have an active SAM at the time of quote submission or by date/time of solicitation closing.

Provide Unique Entity Identifier (UEI): ___________________________

Provide CAGE code: ____________________________

SUBMITTALS:

Submittals (Accident Prevention Plan, Activity Hazard Analyses, Products, etc.) and Certifications/Licenses (10-hour OSHA, 30-hour OSHA, Competent Person in Fall Protection, Electrician's License, etc.) that are specified in the scope as required by this solicitation are not to be submitted with a quote. The awarded Contractor will be required to provide all submittals and certifications within the time stated in the solicitation and resultant contract. Failure to do so may result in termination.

SECURITY REQUIREMENTS:

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor ("Contractor") and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (eg., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as "RAMs"), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures -this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clauses of this contract, should FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

BID SCHEDULE

BID SCHEDULE - BASE YEAR

TASK / ITEM NUMBER UNIT QTY UNIT

PRICE

BASE YEAR

TOTAL

1. Spring Clean Up - Area A JOB 1

2. Spring Clean Up - Area B JOB 1

3. Mulching Landscape Plants - Area A

JOB 1

4. Mulching Landscape Plants - Area B

JB 1

5. Fine Mowing and Trimming - Area A

EA 26

6. Fine Mowing and Trimming - Area B

EA 26

7. Aeration - Area A JOB 1

8. Aeration - Area B JOB 1

9. Picnic Table Relocation - WBCA EA 2

TOTAL

BID SCHEDULE - OPTION YEAR 1

TASK / ITEM NUMBER UNIT QTY UNIT PRICE OPTION 1 TOTAL

1. Spring Clean Up - Area A JOB 1

2. Spring Clean Up - Area B JOB 1

3. Mulching Landscape Plants - Area A JOB 1

4. Mulching Landscape Plants - Area B JOB 1

5. Fine Mowing and Trimming - Area A EA 26

6. Fine Mowing and Trimming - Area B EA 26

7. Aeration - Area A JOB 1

8. Aeration - Area B JOB 1

9. Picnic Table Relocation - WBCA EA 2

TOTAL

BID SCHEDULE - OPTION YEAR 2

TASK / ITEM NUMBER UNIT QTY UNIT PRICE OPTION 2 TOTAL

1. Spring Clean Up - Area A JOB 1

2. Spring Clean Up - Area B JOB 1

3. Mulching Landscape Plants - Area A JOB 1

4. Mulching Landscape Plants - Area B JOB 1

5. Fine Mowing and Trimming - Area A EA 26

6. Fine Mowing and Trimming - Area B EA 26

7. Aeration - Area A JOB 1

8. Aeration - Area B JOB 1

9. Picnic Table Relocation - WBCA EA 2

TOTAL

PERFORMANCE WORK STATEMENT:

BML GROUNDS MAINTENANCE

U.S. ARMY CORPS OF ENGINEERS

BALL MOUNTAIN LAKE

JAMAICA, VT

PERFORMANCE WORK STATEMENT

I. General:

1. Scope - Furnish all labor, materials, and equipment necessary to provide ground maintenance services at the Ball Mountain Lake Project and the Winhall Brook Camping Area (WBCA). All services shall be performed in accordance with the following Performance Work Statement.

2. Location -

a. Winhall Brook Camping Area: 919 Winhall Station Road in South Londonderry, Vermont.

b. Ball Mountain Lake Recreation Area and Project Office: 88 Ball Mountain Lane, Jamaica, Vermont.

3. Site Visit - Contact the Technical Point of Contact (TPOC) Natural Resources Specialist Valerie Franklin 978-318-8462 or valerie.l.leclerc@usace.army.mil to arrange a site visit.

4. Schedule - The period of performance for the base year shall be from contract award through 12/31/2026 . In addition, the Government may exercise two (2) option years with the same scope of services. The option years would include a period of performance from 1/1/2027 through 12/31/2027 for option year 1 and from 1/1/2028 through 12/31/2028 for option year 2.

Work shall be performed Monday through Friday 8:30 AM to 4:00 PM unless otherwise approved by the TPOC. No work shall be done on weekends or federally observed holidays.

The Pre-Work Conference shall be completed within fourteen (14) days of contract award.

All pre-work submittals shall be submitted within twenty-one (21) days of contract award. The Government reserves up to twenty-one (21) days for review and acceptance on each submittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall be resubmitted to the Government in an acceptable form within fourteen (14) days of the Government's response, unless additional time is granted by the Government in writing.

The following table identifies the line-item number, description, and frequency.

Base Year, Option Year 1 & Option Year 2:

Line Item # Description Quantity Frequency

1 Spring Clean Up - Area A 1 Annual (Mid-May)

2 Spring Clean Up - Area B 1 Annual (Mid-May)

3 Mulching Landscape Plants - Area A 1 Annual (May)

4 Mulching Landscape Plants - Area B 1 Annual (May)

5 Fine Mowing and Trimming - Area A 26 Weekly (May - October)

6 Fine Mowing and Trimming - Area B 26 Weekly (May - October)

7 Aeration - Area A 1 Annual (October)

8 Aeration - Area B 1 Annual (October)

9 Picnic Table Relocation - WBCA 2 Bi-Annual (May & October)

5. Safety Requirements-

a. General:

All work shall be conducted in accordance with the U.S. Army Corps of Engineers (USACE) Safety and Occupational Health Requirements (EM 385-1-1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed electronically at the following link:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE% 2015March2024.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

b. Accident Prevention Plan (APP):

The Contractor shall prepare a site-specific Accident Prevention Plan. The APP must be written by a Competent Person (CP) and document the specific work processes, equipment, materials to be used, hazards and applicable control measures.

The mandatory ENG Form 6293 (Accident Prevention Plan Worksheet) must be submitted and accepted prior to beginning on site work:

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6293_2023Aug31.pdf

A preparatory meeting shall be conducted by the Prime Contractor to discuss the APP contents with all effected onsite employees. The Prime Contractor is responsible for informing the subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

Daily safety meetings shall be held and documented. Records shall be available to the TPOC upon request.

c. Activity Hazard Analysis (AHA):

An AHA shall be submitted and accepted for each definable feature of work (DFOW) in accordance with EM 385-1-1, Chapter 2-6. A DFOW is defined as any task, which is separate and distinct from other tasks, has separate control requirements, or is identified as different trades or disciplines. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

For a non-mandatory formatted outline of an AHA, see ENG Form 6206 (Activity Hazard Analysis) https://www.publications.usace.army.mil/Portals/76/Eng_Form_6206_2023Aug24.pdf

d. Site Safety and Health Officer (SSHO) Requirements:

The Contractor shall employ a minimum of one person to function as a Level 3, SSHO. A Level 3 SSHO is a designated Qualified Person (QP) or Competent Person (CP) with Safety and Occupational Health (SOH) responsibility that meets the requirements of EM 385-1-1, Chapter 2-3.b and 2-4.b.

Level 3 SSHOs must have training, knowledge, and/or experience identifying hazards and implementing controls for the work being performed.

The SSHO shall be present at the project site and be responsible for overseeing the implementation of the Prime Contractor's SOH program. Contractor shall designate all SSHOs on a mandatory ENG Form 6282 (Site Safety and Health Officer Designation Letter):

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6282_2023Aug28.pdf

e. First-Aid and CPR Personnel Requirements:

For shifts with multiple employees, provide at least two employees that are certified to administer First Aid and CPR. When employees work alone, they must be certified in First Aid and be provided an effective means of communication to call for assistance in the event of an emergency. Minimum First Aid and CPR qualifications are outlined in EM 385-1-1, Chapter 3-3.

f. Additional Personnel Requirements:

Other Competent Person (CP) or Qualified Persons (QP) may be required per EM 385-1-1 and /or other sections of this Scope of Work, based on the definable features of work for this project.

g. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor and reported to the TPOC in accordance with EM 385-1-1, Table 2-1.

The mandatory ENG Form 3394 shall be completed and submitted to the TPOC within seven

(7) days of an incident: https://www.publications.usace.army.mil/Portals/76/Publications /EngineerForms/Eng_Form_3394_2021Aug.pdf

h. Employee Exposure Data:

The Contractor shall electronically report total employee work hours (including subcontractors) to the TPOC by close of business on the 10th calendar day of the following month.

6. Contractor's Personnel -

a. Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

b. Employee Conduct - The Contractor shall be responsible for seeing that the firm's employees strictly comply with the Code of Federal Regulations Title 36, Chapter III, Part 327, and all, federal, state, and municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees.

Examples of unbecoming actions or conduct include but are not limited to the following:

i. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, USACE personnel, or other contractors

ii. Recurring written and/or verbal complaints from visitors, USACE personnel, or other contractors.

iii. Unsafe operation of vehicles while on USACE property.

c. Removal of Contractor's Employees - The TPOC may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the TPOC, is incompetent, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

7. Pre-Work Conference - Prior to the start of any work, the TPOC will schedule and conduct a "Pre-Work Conference". The Contractor's Project Manager and Quality Control Personnel will be physically present to attend this meeting. The Contractor shall directly oversee all work on the project and the Project Manager and Quality Control Personnel shall have the authority to act on behalf of the Contractor. This conference will be held at the time and location agreeable to the Government and Contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the TPOC to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government's administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Work Conference the Contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Work Conference:

i. Authority of the TPOC and Quality Assurance Inspectors.

ii. Contractor's Safety Program (including sub-contractors).

iii. Abbreviated Accident Prevention Plan and Activity Hazard Analysis

iv. Safety Meetings (Documented on NED Form 251)

v. Accident Reporting (ENG Form 3394)

vi. Contractor's Equipment

vii. Correspondence, Communication, Security and Administrative Procedures.

i. Spill response plan for petroleum, oils and lubricants and other hazardous materials.

viii. Invoice and payment.

8. Security - The Contractor will comply with all established security policies at the Ball Mountain Lake. Due to periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor shall be given at least twenty-four (24) hour notice of any such closure.

For the duration of the contract, the Contractor will be provided one (1) key to provide access to service areas. This key is to be used only for contract purposes. This key will not be utilized to provide access for any individuals not performing contract specific work. During the contract period, the Contractor is assumed responsible for the key. At the end of the service period, the key must be returned the TPOC. Final payment is contingent upon return of the gate key.

9. Flooding - During extended periods of heavy rain, various parks and areas are subject to flooding due to increased river levels, which in turn may reduce service areas or cancel service in an impacted area. During such periods of flooding, the Government reserves the right to request a modified per-service price for services in specified project areas in lieu of the price listed in the bidding schedule. The per-service price shall be negotiated between the Contractor and the Contracting Officer. After the flood conditions have ceased, the Contractor shall resume normal contract requirements.

10. Payment - The Contractor shall furnish the TPOC with one (1) invoice per month or at the completion of services. The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, and total amount due per line item. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry. Payment shall be made monthly for the actual services performed at the applicable contract unit price. Final payment is contingent upon return of U.S. Government keys. Keys are required to be physically handed to the TPOC. The Contractor assumes all responsibility for loss (which may include the cost of rekeying the applicable project).

All invoices may be mailed to

U.S. Army Corps of Engineers

Ball Mountain Lake

88 Ball Mountain Lane

Jamaica, VT 05343-9713

Or emailed to valerie.l.leclerc@usace.army.mil

II. Technical Requirements:

Part 1 General:

1. Summary - Furnish all labor, materials, and equipment necessary to provide ground maintenance services at the Ball Mountain Lake Project and the WBCA. Services are to be provided in accordance with the following requirements and schedules.

2. Submittals - Although the Government reviews submissions required by this Performance Work Statement, it is emphasized that the Contractor's work must be completed using proper internal controls and review procedures. The Government reserves up to twenty-one (21) days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall resubmit to the Government within fourteen (14) days of the Government's response, unless additional time is granted by the Government in writing.

The documents identified below must be prepared in accordance with the applicable standards, submitted to the TPOC for review and accepted by the Government.

a. Pre-work: Submitted within twenty-one (21) days of contract award. Submittals must be accepted prior to the commencement of any field work.

i. Accident Prevention Plan (ENG Form 6293)

ii. Activity Hazard Analysis (ENG Form 6206)

iii. Site Safety and Health Officer Designation Letter (ENG Form 6282)

iv. Spill Prevention Plan

v. First-Aid, CPR Certifications

vi. Safety Data Sheets

3. Definitions -

a. Debris: For the purpose of this contract, debris will be considered to be in one of two categories and shall be sorted as follows:

i. Natural Debris: Leaves, stones, gravel, and woody vegetation in the form of logs, stumps, shrubs, branches shall be deposited in a designated dumping location on the project.

ii. Other Debris: Trash materials such as Styrofoam and plastic containers, tires, propane cylinders, lumber, and other non-valuable items. Other debris that may not be natural type debris shall be removed and separated from the natural debris so that it may be disposed of separately. Separation of other debris from natural debris should be done as to the best degree possible and will be deposited in an appropriate waste receptacle at the project office.

NOTE: If there is other debris that is deemed to be potentially hazardous, the Contractor shall notify the TPOC so that it can properly be addressed without causing harm to persons or the environment.

4. Other Contracts - The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other contractors and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of work by another Contractor or by Government employees.

5. Preferred Sequence for Work Schedules - The TPOC shall provide the Contractor with a preferred sequence, or order, of work. (Note: The Contractor must provide sufficient personnel and equipment to accomplish services stated in the contract). The Contractor will then be required to submit a work schedule for each service, and approximate times for beginning and ending of each required service listed. Any proposed change to an approved schedule must be submitted in writing, coordinated, and approved by the TPOC in advance of actual schedule changes.

6. Environmental Protection - Containers for excess and/ or waste materials, rubbish, etc. shall be provided by the Government at the site, and the site will be inspected/ cleaned on a daily basis. No burning is permissible. Water, air, and land resources shall not be adversely impacted during the course of the work. Storage, fueling and lubrication of equipment and motor vehicles shall be conducted in a manner that affords the maximum protection against spills and evaporation. Storage and usage of lubricants and daily fueling of machinery and equipment shall occur at least fifty feet (50') from any drainage inlets, water bodies (rivers, streams, and lakes), environmentally sensitive areas (wetlands and vernal pools). Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met.

7. Sustainability & Environmentally Preferred Products -The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred's minimum bio based content level. Visit the BioPreferred web site https://www.biopreferred.gov/BioPreferred /faces/pages/ProductCategories.xhtml for the complete list of designated products and the associated minimum bio based content level requirements.

8. Personal Protective Equipment - It is the Contractor's responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

9. Government Resources -There are restrooms and potable water available at the contract site. The Contractor shall supply their own means of communication (telephone). There is no access to electricity at the contract site. The Contractor would have to provide these resources or have an acceptable alternative plan for these resources.

10. Damage to Government and Private Property - The Contractor shall be responsible for restoring all Government facilities or structures damaged as a result of the Contractor's operation. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the Contractor's operation. The Contractor shall notify the TPOC immediately of damage to Government and private property and injury to any person resulting from the Contractor's operation. Also, the Contractor shall notify the TPOC of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed.

Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the Contractor's operation. Damaged or destroyed grass areas shall be re-planted as directed by the TPOC, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

11. Quality Assurance - The Contractor is responsible for the quality control of the contract work. The Contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The Government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

12. Inspections-

a. Contractor Quality Control: The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor's organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein.

b. General Inspection: Upon the completion of each service requirement, the Contractor will perform an inspection of all areas under this contract to ensure compliance with the Performance Work Statement. The Contractor or their representative must be able to commit personnel, equipment, and resources to correct deficiencies. The Services Inspection Form (form to be provided to the Contractor at the pre-work conference) will be submitted to the TPOC to allow verification of results for payment. A Government representative may accompany the Contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made for work not corrected.

c. Equipment/Supplies Inspections: The TPOC may inspect required equipment and, supplies at any time when in use on Government property. Any equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the TPOC. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections: The Government will monitor the Contractor's service performance and make deductions accordingly for work not corrected with the time permitted.

13. Receiving and Storing Materials -Government employees will not receive materials or supplies for the contractor and will not be responsible for damage to the Contractor's equipment or materials.

14. Omissions - This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

Part 2 Equipment:

1. Condition of Equipment- All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Army Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards.

Note: All equipment must be operated within any manufacturer's operating instructions.

2. Type of Equipment-

a. Mowers: Mowers shall be rotary type and equipped with suitable protective devices to prevent flying objects from injuring people or damaging property. Mowers must have slides or wheels, which will prevent tearing or plowing into the turf. The Contractor will be held accountable for re-turfing if equipment causes gouging or plowing. In areas where it is not possible to use a tractor-mounted mower the Contractor shall use small mowing equipment such as lawn and garden tractors; push mowers, weed eaters and other small power-mowing equipment, and/or manual mowing tools.

b. Trimmers: String trimmers may be gasoline or electrically operated. The use of steel or other type of cord that will cause damage to trees, shrubs, etc., will not be allowed in string trimmers.

Powered string trimmers will not be used to trim around saplings that are less than three (3) inches diameter at four and a half feet (4 1/2') above ground level. Trimming around said saplings shall be accomplished using hand-operated trimmers. Contractor will be required to replace any saplings/trees/shrubs damaged by the firm's operation.

c. Aeration equipment: Shall be core type which will remove plugs from soil. Soil plugs will be left on ground surface. All aeration tubes on equipment will be operational and checked periodically for operability during aeration process. Damaged or non-functional tubes will be replaced as soon as problems are noted to prevent missed spots in lawn areas. Small walk-behind aeration equipment will be used on areas inaccessible to larger equipment such as around picnic tables and pads, grills, trees and shrubs, rocks, driveway, and walkway edges, etc.

3. Equipment Storage - No Government space or facilities shall be provided under this contract.

Part 3 Service Requirements:

1. General - The Contractor shall survey the park or area and report all damage or vandalism to the TPOC prior to commencement of mowing in each area. Any damage found thereafter by the Government's inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contractor's operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the TPOC, at no cost to the Government.

2. Spring Cleanup - Clean and prepare lawn areas and recreation area grounds for mowing and use by visitors to the area. Contractor shall remove all debris from all lawn areas maintained under this contract, to be deposited in a designated dumping location on the project (see #3 Definitions, under Part 1 General of the Technical Requirements section above).

3. Mulching - Contractor will furnish all labor and materials to mulch all trees, shrubs, and landscape beds on fine lawn areas covered under this contract. Existing mulch and any fabric shall be removed at the beginning of each season. All biodegradable material removed from these locations will be deposited in a designated dumping location on the project. All litter and garbage will be deposited in an appropriate waste container at the project office. Mulch around plants, beds, and trees will be applied not less than two- and one-half (21/2') feet diameter from the base of the plant/tree and three to four inches (3" to 4") thick to prevent weed and grass growth throughout the growing season. Landscaping fabric will not be reapplied after removal of existing fabric at the beginning of the base year. Landscape beds and other areas mulched shall be kept free of weeds during the term of the contract. Weeds or grasses in these areas will be removed or cut by hand weeding, mulching, or hand operated clippers.

4. Fine Mowing - Mow grass to a height of not more than three and one-half inches (31/2") or less than two and one-half inches (21/2") in each area around each facility. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc.

Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing shall not take place close enough to facilities to cause damage. Mowing with heavy tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting. Lawn clippings and debris on all paved surfaces, sidewalks, picnic tables and pads caused by mowing activities shall be removed after each mowing. Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above. Before each mowing all obvious and noticeable trash, litter, and debris shall be removed from the mowing limits which are designated as the mowing boundaries on the location maps attached to these specifications. All litter and garbage will be deposited in an appropriate waste container at the project office. After mowing is completed, all roads, walkways, buildings, picnic tables, picnic table pads, and shelter floors shall be free of grass and debris.

5. Trimming - Trim grass to a height of two and one-half inches (21/2") in the area around each facility. Trimming and edging shall be conducted in such a manner so there is no damage to the turf or any damage to concrete edges, signs, fences, or trees. Areas adjacent to facilities must be trimmed using other types of equipment such as string trimmers. Trimming shall be accomplished around all vertical objects such as against buildings, guard posts, fences, tables, trash receptacles, electrical pedestals, water fountains, hose bibs, cookers/grills, etc. Trimming shall be done at a minimum each time mowing is performed. Trimming shall also occur in areas inaccessible to larger equipment.

6. Aeration - All lawn areas will be aerated in two passes in a cross pattern. Each successive pass will meet or overlap the previous pass to eliminate missed areas. No work will take place when the soil is excessively wet or during periods of rain. Ground speed of equipment will be properly calibrated to prevent excessive bouncing of equipment, damage to lawn areas, and to assure adequate aeration results. Any lawn damage or ruts caused by the Contractor will be repaired at their expense.

7. Picnic Table Relocation - All Picnic tables within the WBCA shall be moved from winter storage area and placed in appropriate locations as specified by the TPOC.

After the campground closes on Columbus Day, all picnic tables within the WBCA shall be moved and stored to a location as specified by the TPOC. Picnic tables shall be stacked in a manner that prevents snow from accumulating on them over winter.

8. Restrictions - All mowing and trimming required in a park or area shall be completed and inspected by the Contractor's Quality Control Inspector prior to beginning work in another park or area. The Contractor shall notify TPOC immediately upon completion of services and the Government may inspect the work. The Contractor shall be responsible for correction of all deficiencies discovered by the Quality Assurance inspection within twenty-four (24) hours at no additional cost to the Government.

9. Changes To Frequency and/or Quantities - The Government reserves the option, should it become necessary, to decrease or increase service frequencies and/or facility quantities in any or all designated project areas. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any subsequent service in the closed property or area. The Contractor shall be given adequate notification to prepare for either contingency. This decrease or increase will be deducted from or paid for in accordance with the bidding schedule or a negotiated cost. Any increase in quantity or frequency of services must be negotiated with the Contracting Officer. The Contractor shall not perform any additional services until the issuance of a formal modification signed by the Contracting Officer.

In addition, the TPOC may, on special occasions decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. The Contractor shall be given at least 24 hours' notice.

Part 4 Service Locations:

The services for this contract are located at the following locations:

a. Ball Mountain Lake, located at 88 Ball Mountain Lane, Jamaica, Vermont 05343

b. Winhall Brook Camping Area, located at 919 Winhall Station Road, South Londonderry, Vermont 05155

Part 5 Service Descriptions:

The Contractor shall furnish all labor materials and equipment necessary to perform the following tasks:

1. ITEM NO. 1 Spring Clean-Up - Area A

a. Service Requirement: Spring Clean-Up

b. Service Area:

i. Ball Mountain Lake - five (5) acres - See Maps 1,2, & 3

c. Service Schedule:

i. Annually prior to the 3rd Friday in May for the duration of the contract.

ii. Specific date to be coordinated with the TPOC.

Note: This area is part of a flood control facility. As such the amount of debris can vary greatly from one year to the next and can be severe due to prolonged inundations or storms.

2. ITEM NO. 2 Spring Clean-Up - Area B

a. Service Requirement: Spring Clean-Up

b. Service Area:

i. Ball Mountain Lake - one point five (1.5) acres - See Maps 1,2, & 3

ii. WBCA - twenty-eight (28) acres - See Maps 4&5

c. Service Schedule:

i. Annually prior to the 3rd Friday in May for the duration of the contract.

ii. Specific date to be coordinated with the TPOC.

Note: This area is part of a flood control facility. As such the amount of debris can vary greatly from one year to the next and can be severe due to prolonged inundations or storms.

3. ITEM NO. 3 Mulching- Area A

a. Service Requirement: Mulching

b. Service Area:

i. Ball Mountain Lake - See Maps 1,2, & 3

1) One (1) Trees

2) One (1) Sign

3) One (1) Landscape Bed

c. Service Schedule:

i. Annually prior to June 1 for the duration of the contract.

ii. Specific date to be coordinated with the TPOC.

4. ITEM NO. 4 Mulching- Area B

a. Service Requirement: Mulching

b. Service Area:

i. Ball Mountain Lake - See Maps 1,2, & 3

1) Four (4) Trees

2) One (1) Sign

ii. WBCA - See Maps 4&5

1) One Hundred and twenty (120) Trees

2) Four (4) Landscape Beds

c. Service Schedule:

i. Annually prior to June 1 for the duration of the contract.

ii. Specific date to be coordinated with the TPOC.

5. ITEM NO. 5 Fine Mowing and Trimming - Area A

a. Service Requirement:

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. Ball Mountain Lake five (5) acres - See Maps 1,2, & 3

c. Service Schedule:

i. Weekly for the duration of the contract.

ii. Service will start the first week of May for twenty-six (26) events.

iii. Specific start date to be coordinated with the TPOC.

6. ITEM NO. 6 Fine Mowing and Trimming - Area B

a. Service Requirement:

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. Ball Mountain Lake one point five (1.5) acres - See Maps 1,2, & 3

ii. WBCA twenty-eight (28) acres - See Maps 4&5

c. Service Schedule:

i. Weekly for the duration of the contract.

ii. Service will start the first week of May for twenty-six (26) events.

iii. Specific start date to be coordinated with the TPOC.

7. ITEM NO. 7 Aeration - Area A

a. Service Requirement: Aeration

b. Service Area:

i. Ball Mountain Lake five (5) acres - See Maps 1,2, & 3

c. Service Schedule:

i. Annually for the duration of the contract.

ii. After closing of WBCA, the campground closes on Columbus Day.

iii. Specific date to be coordinated with the TPOC.

8. ITEM NO. 8 Aeration - Area B

a. Service Requirement: Aeration

b. Service Area:

i. Ball Mountain Lake one point five (1.5) acres - See Maps 1,2, & 3

ii. WBCA twenty-eight (28) acres - See Maps 4&5

c. Service Schedule:

i. Annually for the duration of the contract.

ii. After closing of WBCA.

iii. Specific date to be coordinated with the TPOC.

9. ITEM NO. 9 Picnic Table Relocation

a. Service Requirement: Picnic Table Relocation

i. Including but not limited to one (1) picnic table per campsite, two (2) picnic tables in the ball field, two (2) picnic tables by the playground on the lower South Side of the campground and two (2) picnic tables by the playground on the North Side of the campground.

b. Service Area:

i. WBCA - one hundred twenty-three (123) tables.

c. Service Schedule:

i. Bi-annually for the duration of the contract.

ii. Placement of picnic tables will be completed before the 3rd Friday in May.

iii. Storage of picnic tables will be completed within seven (7) days of the campground closing.

The campground closes on Columbus Day.

iv. Specific date to be coordinated with the TPOC.

ATTACHMENTS:

PLEASE SEE ATTACHMENTS INCLUDED SEPARATELY FOR ADDITIONAL INFORMATION.

WAGE DETERMINATIONS:

The Wage Determination for this project can be found at:

https://sam.gov/wage-determination/2015-4139/32

Wage Determination No.: 2015-4139

Revision No.: 32

Revised Date: 03 December 2025

*** END OF NARRATIVE 1 ***

W912WJ26QA036

https://sam.gov/wage-determination/2015-4139/32

Continuation of Packaging and Marking

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Continuation of Deliveries or Performance

Continuation of Accounting and Appropriation Data

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.204-13 System for Award Management Maintenance.

2018-10

52.204-18 Commercial and Government Entity Code Maintenance.

2020-08

52.212-4 Contract Terms and Conditions- Commercial Products and Commercial Services.

2023-11

52.219-6 Notice of Total Small Business Set-Aside. 2020-11

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7004 Antiterrorism Awareness Training for Contractors.

2023-01

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

252.232-7010 Levies on Contract Payments. 2006-12

252.244-7000 Subcontracts for Commercial Products or Commercial Services.

2023-11

252.247-7023 Transportation of Supplies by Sea. 2024-10

FAR Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.219-28 Postaward Small Business Program Rerepresentation.

2025-01

Postaward Small Business Program Rerepresentation (Jan 2025)

(a) . As used in this clause-Definitions

Long-term contract means a contract of more than five years in duration, including options.

However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern-

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (d) of this clause.

(2) , as used in this definition, means business concerns, one of whom directly or Affiliates indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) If the Contractor represented that it was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph

(h) of this clause, upon occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this…