Solicitation_W912WJ24Q0167.pdf

NORTHFIELD BROOK

STEVE PATCHKOFSKY

CONN. ROUTE 254

THOMASTON CT 06787

TEL: 978-318-8369 FAX:

W13G8641929939

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W912WJ24Q0167 12-Aug-2024 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

27-Aug-2024(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

9783188255ANN M ADLEY

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W912WJ24Q0167

Section B - Supplies or Services and Prices

INSTRUCTIONS TO VENDORS

*SITE VISITS ARE HIGHLY RECOMMENDED PRIOR TO PROVIDING A QUOTE. SEE CLAUSE 52.236-27

FOR ADDITIONAL INFORMATION.

*PLEASE DIRECT QUESTIONS TO ANN MURPHY ADLEY AT (978) 318-8255 or

ANN.M.ADLEY@USACE.ARMY.MIL. ANY INFORMATION RECEIVED AT THE SITE VISIT WHICH

CONFLICTS WITH THIS SOLICITATION SHOULD BE BROUGHT TO THE ATTENTION OF ANN

MURPHY ADLEY THE SOLICITATION AND RESULTING CONTRACT SHALL BE THE GOVERNING

DOCUMENT IN ALL CASES.

**QUOTES CAN BE E-MAILED TO ANN MURPHY ADLEY AT ANN.M.ADLEY@USACE.ARMY.MIL.

NOTE 1: In accordance with FAR Part 28.102-2(b), the Contractor will be required to provide the following payment protections for all construction contracts at or above$150,000.00.

(i) Payment Bond or

(ii) Irrevocable Letter of Credit and

(iii) Performance Bond

A Payment Bond or Irrevocable Letter of Credit is the SELECTED payment protection for the Government. The penal amount of bond shall be 100% of the original contract price. If the contract price increases, the Government will require an increase in the penal sum of the existing bond. This bond shall be submitted to the Contracting Officer within 10 days after receipt of award.

A Performance Bond shall be required if the total price of the quote is $150,000.00 or above. The penal amount of the Performance Bond shall be 100% of the original contract price. If the contract price increases, the Government will require an increase in the penal sum of the existing bond. This bond shall also be submitted to the Contracting Officer within 10 days after receipt of award.

NOTE 2: In accordance with FAR Part 28.102-2(c), the Contractor will be required to provide one of the following payment protections for all construction contracts $35,000.00 or above, but not exceeding $150,000.00.

(i) Payment bond or

(ii) Irrevocable letter of credit

A Payment Bond or Irrevocable Letter of Credit is the SELECTED payment protection for the Government. The penal amount of bond shall be 100% of the original contract price. If the contract price increases, the Government will require an increase in the penal sum of the existing bond. This bond shall be submitted to the Contracting Officer within 10 days after receipt of award.

**No Payment Protections Required for construction contracts less than $35,000**

NOTE 3:

QUOTATION INSTRUCTIONS:

1. If subcontractor will be used for this work, please provide company names:

2. In accordance with FAR Part 52.204-7(b)(1) Contractors must be registered in the System for Award Management (SAM) database (www.SAM.gov) to submit a quote (formerly the Central Contractor Registration (CCR) database and the On-Line Representations and Certifications (ORCA)). Any reference to CCR or ORCA in any clause or provision is referring to the www.sam.gov website.

NOTE: SAM.gov registration takes approximately 3 weeks (DUNS registration 1-2 business days; CAGE code validation up to 10 business days; IRS validation and overall submission 7-10 business days). It is the contractor’s responsibility to track SAM.gov registration and follow-up with required tasks.

In addition, if you are registering a new entity in SAM.gov, you must provide an original, signed notarized letter stating that you are the authorized Entity Administrator. The Entity Administrator must establish a LOGIN.GOV account using the e-mail address that will be associated with the SAM registration. See https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update for additional information.

3. Provide business Unique Entity Identifier (UEI): _______________________________

4. Provide business CAGE code: __________________________________

5. Tax Identification Number: ___________________________________

6. Contractors shall provide completed FAR clause 52.204-8 (Annual Representations and Certifications) found in Section K of this solicitation with their quote if the Contractors have not completed their annual representations and certifications electronically via the SAM website at www.sam.gov. (See Paragraph 2 above).

7. Contractors are not required to submit an Accident Prevention Plan (APP) with their quote. The successful Contractor will be required to submit this document at the direction of the Technical Point of Contact. The APP must be accepted by the Government Designated Authority prior to the commencement of work. NO FIELD

WORK WILL COMMENCE UNTIL ALL REQUIRED SUBMITTALS ARE APPROVED.

POTENTIAL QUOTERS ARE NOTIFIED THAT THE BASIS ON WHICH AWARD WILL BE MADE IS PRICE

ALONE.

ALL RESPONSIBLE SOURCES MAY SUBMIT A RESPONSE WHICH, IF TIMELY RECEIVED, MUST BE

CONSIDERED BY THE AGENCY.

INVOICES SHALL BE SENT TO TECHNICAL POINT OF CONTACT.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job NBL Sluice Gate Operator Assembly Replac

FFP

Contractor shall furnish all labor, equipment, material, and trasnportation necessary for the replacement of components for two (2) existing Chapman Valve Manufacturing Co. Gate Host Assemblies at Northfield Brook Dam, Thomaston, CT in accordance with the Statement of Work.

FOB: Destination

PURCHASE REQUEST NUMBER: W13G8641929939

PSC CD: Y1QA

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

Maintenance, Repair and Replacement of Sluice Gate Components Northfield Brook Lake

Thomaston, CT Statement of Work

I. General

1. Scope: Furnish all labor, materials, supplies, and equipment necessary to perform replacement of components for two (2) existing Chapman Valve Manufacturing Co. Gate Hoist Assemblies, located at Northfield Brook Dam, Thomaston, CT.

Due to the nature of the work, field verification of measurements by contractor is highly recommended. No specifications are available for existing sluice gate operators.

a. Replace one (1) Chapman Valve Manufacturing Co. Gate Hoist Operator Assembly, including operator components, gearing, and all external services (to include compromised PS80-1 floor stand)

b. Replace one (1) Chapman Valve Manufacturing Co. Gate Hoist Operator Assembly including gearing, all external services (to include PS70-1 floor stand)

c. Perform maintenance & service all Gate Hoist Operator Assembly components

i. Lubricate gearboxes, stems, and stem guides

ii. Inspect, clean, and lubricate sluice gates and guides/brackets

iii. Inspect, clean, and lubricate gate stems and couplings

iv. Clean/clear sediment, rocks, and/or debris where necessary

d. Test units for operability

All work will be performed in a timely manner to the satisfaction of the Technical Point of Contact and in accordance with the following Statement of work.

2. Location: Northfield Brook Lake is located at 1550 Northfield Rd (Rt. 254), Thomaston, CT 06787. See below for photographs and maps which contain more detailed location information.

3. Site Visit: While pedestrian access to job site is possible, vehicle access is restricted by a gate. Contact the Technical Point of Contact (TPOC), Project Manager Steven Patchkofsky, (978)318-8369, or email steven.d.patchkofsky@usace.army.mil to schedule a site visit.

4. Schedule: The Contract Period of Performance will be two hundred and ten (210) days from Notice to Proceed. The project area will be open to the contractor Monday through Friday, 7:00AM to 3:00PM and all work must be done during those hours, unless additional hours are approved by the Technical Point of Contact. No work shall be done on weekends or Government Holidays.

All pre-construction submittals shall be submitted within 21 days of Notice to Proceed.

The Government reserves up to 21 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall be resubmitted to the Government in an acceptable form within 14 days of the Government’s response, unless additional time is granted by the Government in writing. No field work may proceed prior to the acceptance of pre-construction submittals.

5. Safety Requirements:

a. General:

All work shall be conducted in accordance with the U.S. Army Corps of Engineers (USACE) Safety and Occupational Health Requirements (EM 385-1-1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed electronically at the following link:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1- 1%20_EFFECTIVE%2015March2024.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

b. Accident Prevention Plan (APP):

The Contractor shall prepare a site-specific Accident Prevention Plan. The APP must be written by a Competent Person (CP) and document the specific work processes, equipment, materials to be used, hazards and applicable control measures.

The mandatory ENG Form 6293 (Accident Prevention Plan Worksheet) must be submitted and accepted prior to beginning on site work:

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6293_2023Aug31.pdf

A preparatory meeting shall be conducted by the prime contractor to discuss the APP contents with all effected onsite employees. The Prime Contractor is responsible for informing the subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

Daily safety meetings shall be held and documented. Records shall be available to the Technical Point of Contact upon request.

c. Activity Hazard Analysis (AHA):

An AHA shall be submitted and accepted for each definable feature of work (DFOW) in accordance with EM 385-1-1, Chapter 2-6. A DFOW is defined as any task, which is separate and distinct from other tasks, has separate control requirements, or is identified as different trades or disciplines. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

For a non-mandatory formatted outline of an AHA, see ENG Form 6206 (Activity Hazard Analysis) https://www.publications.usace.army.mil/Portals/76/Eng_Form_6206_2023Aug24.pdf

d. Site Safety and Health Officer (SSHO) Requirements:

The Contractor shall employ a minimum of one person to function as a Level 3, SSHO. A Level 3 SSHO is a designated Qualified Person (QP) or Competent Person (CP) with Safety and Occupational Health (SOH) responsibility that meets the requirements of EM 385-1-1, Chapter 2-3.b and 2-4.b.

Level 3 SSHOs must have training, knowledge, and/or experience identifying hazards and implementing controls for the work being performed.

The SSHO shall be present at the project site and be responsible for overseeing the implementation of the prime contractor’s SOH program. Contractor shall designate all SSHOs on a mandatory ENG Form 6282 (Site Safety and Health Officer Designation Letter):

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6282_2023Aug28.pdf

e. First-Aid and CPR Personnel Requirements:

For shifts with multiple employees, provide at least two employees that are certified to administer First Aid and CPR. When employees work alone, they must be certified in First Aid and be provided an effective means of communication to call for assistance in the event of an emergency. Minimum First Aid and CPR qualifications are outlined in EM 385-1-1, Chapter 3-3.

f. Additional Personnel Requirements:

Other Competent Person (CP) or Qualified Persons (QP) may be required per EM 385- 1-1 and/or other sections of this Scope of Work, based on the definable features of work for this project.

g. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor and reported to the Technical Point of Contact in accordance with EM 385-1-1, Table 2-1.

The mandatory ENG Form 3394 shall be completed and submitted to the Technical Point of Contact within seven (7) days of an incident:

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerForms/Eng_ Form_3394_2021Aug.pdf

h. Employee Exposure Data:

The Contractor shall electronically report total employee work hours (including subcontractors) to the Technical Point of Contact by close of business on the 10th calendar day of the following month.

i. Cranes and Load Handling Equipment (LHE), if applicable:

i. General:

All load handling equipment (LHE) operations are required to be completed in accordance with EM 385-1-1, Chapter 16. The requirements apply to all LHE with a hoisting or lifting capacity over 2,000 lbs. (907.2 kg). LHE includes cranes, derricks, hoists, and power-operated equipment (excavators, forklifts, rough terrain equipment) when used with rigging that can raise, lower, and horizontally move a suspended load.

ii. Operator Requirements:

Only properly trained, certified, and qualified personnel that are designated in writing by the employer may operate LHE. Prior to designating any LHE operator, the employer must obtain the intended operational functions and proof of qualifications for the operator in accordance with EM 385-1-1, Chapter 16-3.

1) Certification: Crane operators must be trained, tested, and certified by a nationally accredited testing organization. The training must address applicable ASME B30 requirements and include a successful completion of written and practical/operational examinations.

2) Physical Qualifications/Examination: Class I operators must receive a physical exam, at a minimum of every three years, meeting the requirements of the ASME B30.5.

3) Designation: The employer is responsible for designating operators and verifying all their required documents are completed in accordance with the applicable requirements.

iii. Signal Person Requirements: Signal Persons shall meet the minimum qualifications and requirements of EM 385-1-1, Chapter 16-3.i.

iv. Qualified Rigger Requirements: Qualified riggers shall meet the minimum qualifications and requirements of EM 385-1-1, Chapter 15-3 and 15-4.

v. Minimum Plan Requirements: A lift plan is required to be submitted and accepted by the Technical Point of Contact prior to any lifting operations. Non-mandatory, lift plan templates are available for use. However, contractors are permitted to submit their own lift plans, in accordance with EM 385-1-1, Chapter 16-7.

1) ENG Form 6203, Crane Standard Lift Plan (SLP):

https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=qZwL LyJg_bA%3d&tabid=16438&portalid=76&mid=43543

2) ENG Form 6213, Load-Handling Equipment Crane Operation Critical Lift Plan (CLP):

https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=cdmeu IZKLQI%3d&tabid=16438&portalid=76&mid=43543

3) Operational Testing: A QP must conduct operational tests, in accordance with EM 385-1-1, Chapter 16-8.s, the applicable ANSI/ASME standard, and the manufacturer’s instructions.

4) Mandatory Form(s):

a) ENG Form 6209, Certificate of Compliance (CoC) for Load Handling

Equipment (LHE) and Rigging:

https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=kzv U4YyG1yU%3d&tabid=16438&portalid=76&mid=43543

j. Permit Required Confined Space (If Applicable)

i. General: The following requirements apply to all confined space work, except tunneling.

Contractor is responsible for establishing, implementing, and managing a confined space program in accordance with EM 385-1-1 Chapter 34, ANSI/ASSE A10.43, ANSI Z117.1, and 29 CFR 1910.146.

If the confined space contains a flammable gas or vapor at 10% or higher than the LEL for the gas, then the space will be labeled “Not Safe for Workers – Not Safe for Hot Work.”

If the confined space contains an atmosphere that is toxic, corrosive, or irritants that exceed the OEL, then the space will be labeled as “Not Safe for Workers.”

ii. Submittals:

1) Prior to the beginning of any Permit Required Confined Space (PRCS) work, the

Entry Supervisor must develop and submit written Site-Specific Confined Space Plan to the Technical Point of Contact for acceptance. This plan will include at least the following:

a) Detailed description of the activity being performed.

b) Confined Space Permit process that identifies hazards or concerns and the control measures that will be implemented to control to an acceptable level.

c) Assignment of personnel and their roles and responsibilities. Include necessary information/documentation to support qualification/training of such persons.

d) Inspection and oversight methods to ensure adherence to the plan.

e) Equipment required for each entry.

f) Procedures for conducting atmospheric monitoring.

g) Communication methods used.

h) Confined Space Inventory.

i) Labeling procedures.

j) Rescue Plan to include anticipated hazard levels.

2) If any of the following conditions or events occur, stop all confined space work:

a) Additional hazards are identified.

b) There is a change in the configuration, conditions, contents, or operation of the space.

c) There is a change in assigned duties.

d) Entrants must evacuate, or if there are changes in the overall use of the space that may increase the hazards to the Entrant.

e) A new confined space is discovered or created due to construction or demolition activity.

f) An accident or near miss occurs.

Entry Supervisor must update the Site-Specific Confined Space Plan and resubmit it for acceptance prior to resuming entry. (34-7.c)

3) Roles and Responsibilities:

a) Owner/Operator will ensure contractor(s) are aware of potential or known confined space hazards where work will be performed and provide any other necessary information.

b) Qualified Person (QP): must identify and label Permit Required Confined Spaces (PRCS) to prevent unauthorized entry and develop confined space programs for USACE operations.

c) Entry Supervisor: must develop site-specific Confined Space Plans and oversee and direct all PRCS entry operations. Additionally, the Entry Supervisor must fulfill all duties as subscribed in EM385-1-1, Ch. 34-4, to include but not limited to:

(a) Remain onsite at all times during PRCS entries.

(b) Verify all applicable procedures (for example, ventilation, fall protection) are in place prior to confined space entry.

(c) Ensure all energy sources, mechanical hazards, and equipment is controlled, disconnected, or isolated prior to issuing an entry permit (see para 12-8.a).

(d) Complete and sign the entry permit. See non-mandatory ENG Form 6208

(Permit-Required Confined Space Entry) https://www.publications.usace.army.mil/Portals/76/Eng_Form_6208_2023Ju n1.pdf

(e) Ensure pre-entry testing and continuous monitoring of the confined space atmosphere is conducted. See non-mandatory ENG Form 6205 (Atmospheric Testing) https://www.publications.usace.army.mil/Portals/76/Eng_Form_6205_2023M ay25.pdf

(f) Ensure Attendant(s) can execute the emergency response and rescue plan.

(g) Coordinate with rescue services to ensure they are aware of the confined space entry and are capable of supporting according to the identified hazard level (see para 34-8.h).

d) Entrant: authorized Entrant must fulfill all duties as subscribed in EM385-1-1, Ch.

34-4, to include but not limited to:

(a) Understand the potential hazards of the confined space.

(b) Review and sign the entry permit when a permit is required.

(c) Enter the confined space only when directed by the Entry Supervisor or after the completion of a pre-entry evaluation.

(d) Notify the Attendant and exit the confined space immediately if symptoms, warning signs, or unacceptable conditions occur or when directed to do so by the Attendant or Entry Supervisor.

Note: The Entry Supervisor can also serve as an Entrant if so trained and qualified.

e) Attendant: must fulfill all duties as subscribed in EM385-1-1, Ch. 34-4, to include but not limited to:

(a) Understand the hazards of the confined space.

(b) Review and sign the entry permit.

(c) Remain outside the assigned PRCS during entry operations until relieved by another Attendant or all Authorized Entrants have left the space and the permit is canceled.

(d) Maintain a count of Entrants. See non-mandatory ENG Form 6207 (Confined Space Entrant Log) https://www.publications.usace.army.mil/Portals/76/Eng_Form_6207_2023M ay31.pdf

(e) Order the evacuation of the confined space upon identification of a hazardous condition inside or outside of the confined space.

(f) Summon rescue or emergency services and/or perform non-entry rescue, as required.

Note: The Entry Supervisor can also serve as an Attendant if so trained and qualified.

f) Rescue Personnel: The role of a confined space rescue service, whether in house or outside rescue service, is to enter a space and perform a rescue. The rescue service must:

(a) Respond in a timely manner, based on the hazards and conditions of the space.

(b) Provide a team of sufficient size and technical training to perform the rescue.

(c) Have the proper equipment and retrieval devices.

(d) Provide basic first aid and CPR response.

g) Entry Permits: The Entry Supervisor shall complete and sign a PRCS permit and shall be responsible for enforcing the use of permits for entry into all PRCSs at the facility/site.

h) Confined Space Rescue: Base the confined space rescue plan on the hazard level.

Until a confined space can be proven to have no potential for hazards and no potential difficulty associated with the rescue of Entrants, the rescue service must be able to meet the requirements of the following hazard levels:

(a) Hazard Level 1:

A confined space that does not contain any potential or recognized Hazards, but could require technical rescue due to its configuration that would prohibit Entrants from being easily removed should a worker become incapacitated. A fully trained rescue team must be available to respond within five minutes to the site and is capable of setup and rescue entry within 15 minutes of arrival onsite.

(b) Hazard Level 2:

A confined space that does not contain life-threatening or other potentially IDLH hazards but does contain potential or recognized hazards that could incapacitate Entrants or prevent them from exiting the space without assistance. A fully trained rescue team must be onsite, equipped, and capable of setup for safe entry for rescue within 12 to 15 minutes of incident occurrence.

(c) Hazard Level 3:

A confined space that contains life-threatening hazards requiring immediate intervention (that is, IDLH atmosphere). A fully trained rescue team must be onsite and standing by in the immediate area throughout the entire entry. The rescue team must be dedicated to a single entry with no other responsibilities and will be completely set up and capable of rescue entry within two minutes of incident occurrence.

See ENG Form 6211 (Rescue Service Evaluation):

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6211_2023M ay31.pdf

i) Personnel Required Qualification/Training:

All personnel working in or around a confined space must receive training in accordance with EM385-1-1, Chapter 34-3. Some requirements include training:

(a) Before assigned confined space duties, or when there is a change in assigned confined space duties. Whenever there is a change in confined space operations that presents a hazard, or the employer has reason to believe there are deviations from the confined space entry procedures or there are inadequacies in the individual’s knowledge or use of the entry procedures.

(b) If none of the above conditions exist, retraining must be conducted at least annually.

(c) Initial training must meet requirements outlined in EM385-1-1, Ch. 34-3.b, most notably:

(i) How to understand and recognize the characteristics of a confined space.

(ii) How to understand and recognize the hazards, signals, or warnings that require immediate evacuation.

(iii)Rescue exercise(s) applicable to the space(s) on the site.

(iv) Hands-on exercise on the use, calibration, and maintenance of monitoring equipment, communication equipment, and retrieval equipment.

(v) Instruction on the use and donning of appropriate PPE needed for safe entry and exit.

(d) Refresher Training must be completed at least annually by all Entrants, Attendants, Entry Supervisors, and Rescue Personnel. Training must meet requirements outlined in EM385-1-1, Ch. 34-3.c, most notably:

(i) Review of entry procedures.

(ii) Rescue exercise.

(iii)The use of air monitoring, PPE, and retrieval equipment.

k. Fall Protection

i. General: The requirements of this section are applicable to contractors when their employees are working at heights above 6 feet, exposed to fall hazards, and/or using fall protection equipment. Every Contractor is responsible for establishing, implementing, and managing a fall protection program in accordance with EM 385-1-1, Chapter 21.

ii. Submittals: A site-specific Fall Protection and Prevention Plan is required to be submitted and approved by the Technical Point of Contact prior to any work being completed at heights. USACE can provide a non-mandatory, fillable template plan. However, the contractor is permitted to submit their own plan, at a minimum it must address the items listed in EM 385-1-1, Chapter 21-7:

iii. A Competent Person (CP) shall be onsite at all times while work at heights is being performed. The CP must be designated in writing and be trained in accordance with EM 385-1-1, Section 21-3. c. This includes a minimum of 24-hour CP in fall protection training made up of classroom and practical hands-on components.

NOTE: CPs may only approve non-certified anchorages that are capable of withstanding 5000 lbs. of force. All other anchorages and horizontal lifelines must be certified by a Qualified Person or engineer with related experience.

iv. Personal Fall Arrest System Requirements (PFAS): All PFAS shall meet the requirements contained in ANSI Z359, Fall Protection Code, to include fall restrain and positioning systems. A PFAS consist of a full body harness, connecting means, and an anchorage system.

6. Pre-Construction Conference:

Prior to the start of any work, the TPOC will schedule and conduct a “Pre-Construction Conference”. The Contractor’s Project Manager and Quality Control Personnel will be physically present to attend this meeting. The Contractor shall directly oversee all work on the project and the Project Manager and Quality Control Personnel shall have the authority to act on behalf of the Contractor. This conference will be held at the time and location agreeable to the Government and Contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the TPOC to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required.

At the Preconstruction Conference the contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Construction Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors

ii. Contractor’s Safety Program (including sub-contractors)

iii. Mandatory ENG Form 6293 (Accident Prevention Plan Worksheet) and Activity Hazard Analysis for each Definable Feature of Work (DFOW)

iv. Safety Meetings

v. ENG Form 3394 (Mandatory if needed for Accident Reporting)

vi. Safety Data Sheet (SDS) requirements

vii. Correspondence, Communication and Administrative Procedures

viii. Invoice and Payment

NOTE: Work cannot begin until all safety paperwork is submitted and accepted by the Government

7. Permits:

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

8. Security:

The Contractor shall comply with all established security policies at the Project identified. If applicable, Contractor shall comply with Projects Key Control Management Program. Due to periods of heightened security, which may affect access to the areas covered under this contract, areas may be subject to periodic closures, which in turn may reduce or inhibit the Contractor’s ability to access certain areas. During periods of heightened security, the Government reserves the right, at any time, to close any property or portion of property and reschedule and/or cancel any subsequent work in an area. The Contractor shall be given at least a 24-hour notice of any such closure.

9. Contractor’s Personnel:

a. Employee Conduct:

The Contractor shall be responsible for seeing that the Contractor’s employees strictly comply with all Federal, State, and Municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees.

Examples of unbecoming actions or conduct include but are not limited to the following:

i. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, USACE personnel, or other contractors

ii. Recurring written and/or verbal complaints from visitors, USACE personnel, or other contractors.

iii. Unsafe operation of vehicles while on US Army Corps of Engineers property.

b. Removal of Contractor’s Employees:

The Technical Point of Contact may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the Technical Point of Contact, endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

Note: At least one of the Contractor employees on site shall be able to communicate effectively and efficiently with all project staff.

10. Warranty:

The sluice gate components shall be warranted by the manufacturer for a period of not less than 5 years from the date of commissioning against defects in materials and workmanship.

The warranty shall be comprehensive. No deductibles shall be allowed for travel time, service hours, repair parts cost, etc. The warranty period shall commence when the sluice gate hoists are first placed into service. Multiple warranties for individual components (ex. pedestal, controls) will not be acceptable. Satisfactory warranty documents must be provided.

11. Payment:

After final inspection and acceptance by the Government, the Contractor must submit an invoice to the Technical Point of Contact that includes the name of Contractor, invoice date, contract number, description of work completed, and total amount due. Final payment is made within 30 days to the appropriate Technical Point of Contact. For jobs greater than 30 days, the Contractor may request progress payments.

All invoices may be mailed to:

U.S. Army Corps of Engineers Thomaston Dam 331 Hill Rd.

Thomaston, CT 06787

Or sent via email to steven.d.patchkofsky@usace.army.mil

II. Technical Requirements

1. Submittals: Although the Government reviews submissions required by this Statement of Work, it is emphasized that the Contractor’s work must be completed using proper internal controls and review procedures. The Government reserves up to 21 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall resubmit to the Government in an acceptable form within 14 days of the Government’s response, unless additional time is granted by the Government in writing.

The documents identified below must be prepared in accordance with the applicable standards, submitted to the TPOC for review and must be accepted by the Government.

Pre-Construction Submittals: Submitted within 21 days of Notice to Proceed.

Submittals must be accepted prior to the commencement of any field work.

a. ENG Form 6293 (Accident Prevention Plan Worksheet)

b. Activity Hazard Analysis; non-mandatory template available: ENG Form 6206

c. ENG Form 6282 (Site Safety and Health Officer Designation Letter)

d. First-Aid and CPR Personnel requirements

e. ENG Form 6209, Certificate of Compliance for Load Handling Equipment and

Rigging (If applicable)

f. ENG Form 6203, Crane Standard Lift Plan (SLP), (If Applicable)

g. ENG Form 6213, Load-Handling Equipment Crane Operation Critical Lift Plan

(CLP), (If Applicable).

h. Confined Space Plan (If Applicable)

i. Fall Protection Plan

j. Safety Data Sheet (SDS) for applicable materials

k. Safety Inspection for all Heavy Equipment: The Contractor shall submit a current written safety inspection for all heavy equipment proposed for use on this contract.

l. Work Site Plan: Prior to the start of on-site work, the Contractor shall submit a site plan.

m. Work Plan and Schedule: The Contractor shall submit a written Work Plan describing the methods and equipment required to accomplish the work and provide the required environmental and worker protection; this plan will include a schedule of work.

n. Environmental Protection Plan: The Contractor shall submit an Environmental Protection Plan for review and approval by the Technical Point of Contact.

2. Clean Up:

The Contractor shall practice good housekeeping to maintain a safe job site. The Contractor shall keep the work area, including any storage areas, free from the accumulation of waste materials. Upon completing work in an area, the Contractor shall remove any tools, equipment, and materials that are not the property of the Government.

Upon completion of work, the Contractor shall clean up the job site to the satisfaction of the Government.

3. Government Resources:

The Contractor is responsible for providing all materials to complete the project. Unless specified in the contract, the Government will not provide any equipment, water, electricity, telephone services or other resources.

4. Omissions:

This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable and functional product.

5. Quality Assurance:

The Contractor is responsible for the quality control of the contract work. The Government has the right to inspect and test all items called for by the contract, to the extent practicable always and at all places during the term of the contract.

6. Other Contracts:

The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other contractors and Government employees. The Contractor shall not commit or permit any act, which will interfere with the performance of work by another contractor or by Government employees.

7. Environmental Protection:

Containers for excess and/ or waste materials, rubbish, etc. shall be provided by the contractor at the site, and the site will be inspected/ cleaned daily. No burning is permissible. Water, air, and land resources shall not be adversely impacted during the work. The contractor will take necessary steps to ensure all Federal, State, and Local environmental regulatory requirements are met at no additional cost to the Government.

Assurance of compliance with this section by subcontractors shall be the responsibility of the contractor.

8. Storage Area:

The storage area for use by the Contractor, for work and storage of equipment, materials, and trailers during the life of this contract will be determined at the Pre-Construction Conference. The storage area will be located at Northfield Brook Lake.

The Contractor shall confine its storage area to the limits as designated or approved by the TPOC and shall be responsible for the security of the area. Upon completion of the contract, and at no additional cost to the Government, remove all equipment and materials, except as otherwise specified, and restore the site to its original condition as approved by the TPOC.

Trailers, equipment, or materials must not be open to public view except for those items which are in support of ongoing work on any given day. Do not stockpile materials outside the storage area in preparation for the next day's work, without approval from the TPOC. Park mobile equipment, such as tractors, wheeled lifting equipment, cranes, trucks, and like equipment within the storage area at the end of each workday.

9. Existing Conditions:

a. Northfield Brook Lake is a remote site.

b. The access road to the Gate Hoist Assemblies is gravel and is approximately eleven feet (11’) wide.

c. Access to site is restricted to vehicles by a locked gate. Contractor will be given access to the site as needed by the Government, whether prior to submitting a quote or after Notice to Proceed. Contact the Technical Point of Contact to coordinate access.

d. Northfield Brook Lake utilizes two (2) single sluice gates which were installed in

1965, and both are manually operated by hand crank, floor stand type with pedestal and gear case:

i. Unit 1 is a Chapman sluice gate operator; the PS80-1 floor stand has a vertical crack and will require full replacement of all components from floor stand to connection with stem. The stem and sluice gate require alignment, cleaning, and lubrication.

ii. Unit 2 is a Chapman sluice gate operator, and will require replacement of all components, from the PS70-1 floor stand to connection with stem. The stem and sluice gate requires alignment, cleaning, and lubrication.

e. The Sluice gates are approximately 30 feet below from the gate hoist operating level for Unit 1, and approximately 20 feet below from the gate hoist operating level for Unit 2.

f. The sluice gate chamber for Unit 1 can be accessed by a twenty-two-foot (22’) ladder inside the conduit; this is a confined space that requires ladder fall protection equipment for access. Access to the sluice gate for Unit 2 will require coordination with the TPOC for lowering of the water level of the reservoir.

g. There is no overhead crane for lifting. If a crane is required for removal or installation of the gate hoist assembly components, the contractor may set up a temporary unit to fulfill lifting requirements.

10. Products:

Materials and Equipment – General

a. The intent of this material section is not to specify every product to be used in the execution of the work. Rather, to define the expected standards to be followed and the quality of the product to be used.

b. All construction material shall be new, un-used and be first quality material or products. In addition, construction material shall comply with all clauses governing Country of Origin of components.

Sluice Gate Pedestals & Hand Operated Hoists

a. Shall be compatible with existing stem and sluice gate.

b. Shall be installed and aligned to industry standards

c. Stem guides shall be aligned to industry standards

d. Shall be hand-operated, floor stand type with pedestal and gear case rated to operate:

ix. One existing thirty-six inch by thirty-six inch (36” x 36”) Chapman Valve Manufacturing Company Sluice Gate.

x. One twenty-four inch by thirty-six inch (24” x 36”) Chapman Valve Manufacturing Company Sluice Gate.

e. Entire unit(s) shall be designed for infrequent, total submersion without damage to the operating parts, in temperature ranges of minus twenty (-20) to one-hundred fifty

(150) degrees Fahrenheit.

f. Interior and exterior components and enclosures shall be rated for a corrosive and wet environment.

g. Each new floor stand shall be mounted on a torque plate to prevent stem twist mounting.

h. Floor stand shall be anchored and grouted to concrete operator pad.

i. Bolts of ample size shall be utilized to attach the torque plates and floor stands, and to anchor the torque plates to the foundation.

j. The rising stems shall be protected by a cylindrical stem cover with a cap and flange for attaching to the top of the floor stand and will be sealed from the elements. Stem cover will be manufactured from steel material that is compatible with sluice gate pedestal.

k. Units shall have low maintenance requirements.

l. Units shall have manufacturer’s warranty.

Sluice Gate Hoist Operator – Gearbox:

a. Operation will be by hand crank being attached to the actuator and manually rotating the crank to operate the gate.

b. Location of hand crank shall be at a reasonable height, and accessible for single operator use.

c. The required pull on the hand crank to open or close the sluice gate should not exceed 40 pounds.

d. Hand crank will be removable to prevent unauthorized use, and two (2) hand cranks will be provided by contractor to the Technical Point of Contact upon completion of pedestal and operator installation.

e. The hoist shall be fitted with a bronze operating nut, antifriction bearings of ample capacity to carry the thrust load on the nut and other gearing.

f. Gears shall be made of steel with machine cut teeth.

g. Suitable provision shall be made for manual lubrication of all bearings.

h. The operating nut on the non-rising stem gate shall be keyed to the stem.

i. Gear case shall be provided with gaskets (neoprene, or current industry standard), and will be filled with grease per manufacturer’s recommendations (or done at the factory by manufacturer).

III. Execution:

1. General:

a. Contractor shall install all products to manufacturer recommendations and in accordance with all federal, state, and local building codes and laws, and safety standards.

Only new, unused materials will be installed. Used or damaged materials will not be installed.

b. Activities including - but not limited to - removal and installation work, shall be scheduled so weather-related events will not damage new or existing materials or equipment.

c. Contractor must be able to cover and protect all work areas, materials and equipment that would otherwise be exposed to the elements during a weather event, expected or unexpected.

2. Safety Equipment: It is the contractor’s responsibility to furnish and supply personnel with the proper personal protective equipment when and where necessary (i.e., Hardhats, Hand Protection, Eye Protection, Fall Protection, etc.).

3. Contractor Qualifications: All work shall be performed by Qualified Personnel with verifiable credentials who are familiar with applicable code requirements. Verifiable credentials consist of State, National and/or Local Certifications or Licenses that a Master or Journeyman Professional may hold, depending on work being performed.

4. Perform Maintenance, Repair and Replace Sluice Gate Components: All work shall be performed in accordance with the Statement of Work, and local and federal laws and codes.

One sluice gate shall be worked on and completed before moving to the next sluice gate.

Sequence of replacement will be approved by the technical point of contact. Before sluice gate is taken out of service, the schedule and work must be approved by the Technical Point of Contact.

a. Work Area will be restricted to contractors and USACE Employees.

b. Sluice gate Unit 1 will be supported in the open position and must be kept approximately 14 inches open at all times.

c. Replace one (1) Chapman Valve Manufacturing Co. Gate Hoist Operator Assembly, including operator components, gearing, and all external services (to include compromised PS80-1 floor stand)

d. Replace one (1) Chapman Valve Manufacturing Co. Gate Hoist Operator Assembly including gearing, all external services (to include PS70-1 floor stand)

e. Perform maintenance & service on all Gate Hoist Operator Assembly components

i. Stems and guides, stem cover, and stem nut(s) will be inspected and serviced.

ii. Clean/clear sediment, rocks, and/or debris where necessary

iii. Both sluice gates and all components shall be inspected, aligned, cleaned, and lubricated per manufacturer’s specifications. This includes sluice gate stem, sluice gate guides and channels.

iv. Remove sluice gate temporary support.

f. Test sluice gate operator, with Technical Point of Contact:

i. Operate sluice gate actuator system using hand crank, full operation of gate in each direction (up and down), two cycles. Make necessary adjustments to system.

ii. Contractor will be responsible for disposal of all items removed in this contract.

iii. Contractor is responsible for site cleanup.

5. Inspection Report

a. A detailed written inspection report including photographs and recommendations shall be submitted on the overall condition of both gate stem assemblies and gate guides, as well as any deficiencies that may exist and corrective actions needed to make repairs.

b. Any broken, deteriorated, missing, or damaged parts not previously identified in the Statement of Work, shall be identified at inspection, and included in the inspection report and include an itemized list of parts and labor (including pricing per hour) as well as estimated installation time and provide the list to the Technical Point of Contact for evaluation.

c. The Government may elect to issue a Request for Proposal for the repair and/or replacement of broken, deteriorated, missing, or damaged parts. No work shall proceed on repair and/or replacement until such time as the Government issues a formal modification to the contract signed by the Contracting Officer.

ATTACHMENTS

Please see attachments included with this solicitation for additional information.

Maintenance, Repair and Replacement of Sluice Gate Components

Northfield Brook Lake

Thomaston, CT

Statement of Work

Informational Photos

Informational Photo 1

Northfield Brook Lake Location (Overhead)

Informational Photo 2

Northfield Brook Lake, View from Dam Crest

Note Gate Operator in Lower Left Corner of Photo, and Access Road Through Park (via locked gate)

Informational Photo 3

Northfield Brook Lake Gate Operator Platform

Foreground: Unit 1 Operator

Background: Unit 2 Operator

Informational Photo 4

Northfield Brook Lake Operator, Front Unit 1

Closeup Nomenclature: CHAPMAN PS80-1

Shown with stem removed for inspection.

Informational Photo 5

Northfield Brook Lake Gate Operator, Back Unit 1.

Note: vertical crack with penetrating dye shown here.

Informational Photo 6

Northfield Brook Lake Gate Operator, Front Unit 2. Manual Hand Crank Assy.

Informational Photo 7

Northfield Brook Lake Gate Operator, Unit 2, Closeup Nomenclature (“CHAPMAN PS70-1”)

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 210 dys. ANP 1 NORTHFIELD BROOK

STEVE PATCHKOFSKY

CONN. ROUTE 254

THOMASTON CT 06787

978-318-8369 FOB: Destination

961113

Section H - Special Contract Requirements

SECURITY REQUIREMENTS

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract.

The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (eg., Contracting Officer Representative (COR), Requiring Activity (RA)…