Solicitation W912WJ23Q0061.pdf

SEE ADDENDUM

(No Collect Calls)

W912WJ23Q0061 09-Mar-2023

b. TELEPHONE NUMBER

978-318-8902

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 20 Mar 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912WJ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ALICIA N LACROSSE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 978-318-8159 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF67

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912WJ23Q0061

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO VENDORS

PLEASE DIRECT QUESTIONS TO ALICIA N. LACROSSE AT (978) 318-8902 OR

ALICIA.N.LACROSSE@USACE.ARMY.MIL. THE SOLICITATION AND RESULTING CONTRACT

SHALL BE THE GOVERNING DOCUMENT IN ALL CASES.

** QUOTES CAN BE E-MAILED TO ALICIA N. LACROSSE AT

ALICIA.N.LACROSSE@USACE.ARMY.MIL.

THE BID SCHEDULE MUST BE COMPLETED AND SUBMITTED FOR A QUOTE TO BE

CONSIDERED COMPLETE.

In accordance with FAR Part 52.204-7(b)(1) Contractors must be registered in the System for Award Management (SAM) database (www.SAM.gov) to submit a quote (formerly the Central Contractor Registration (CCR) database and the On-Line Representations and Certifications (ORCA)). Any reference to CCR or ORCA in any clause or provision is referring to the www.sam.gov website.

NOTE: SAM.gov registration takes approximately 3 weeks (UEI registration 1-2 business days; CAGE code validation up to 10 business days; IRS validation and overall submission 7-10 business days). It is the contractor’s responsibility to track SAM.gov registration and follow-up with required tasks.

In addition, if you are registering a new entity in SAM.gov, you must provide an original, signed notarized letter stating that you are the authorized Entity Administrator. The Entity Administrator must establish a LOGIN.GOV account using the e-mail address that will be associated with the SAM registration. See https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update for additional information.

Provide Unique Entity Identifier (UEI): ___________________________ Provide CAGE code: ____________________________ Provide TAX ID: __________________________ Per FAR Part 52.212-3 Alt I, the Contractor is required to complete the On-line Representations and Certifications Application (www.SAM.gov) and paragraph (b) if applicable, OR to complete paragraphs (c) thru (m) of this clause and return with quote.

POTENTIAL VENDORS ARE NOTIFIED THAT THE BASIS ON WHICH AWARD WILL BE MADE IS

PRICE ALONE.

ALL RESPONSIBLE SOURCES MAY SUBMIT A RESPONSE WHICH, IF TIMELY RECEIVED, MUST BE

CONSIDERED BY THE AGENCY.

INVOICES SHALL BE SENT TO TECHNICAL POINT OF CONTACT.

SECURITY REQUIREMENTS

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (eg., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures –this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clauses of this contract, should FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

BID SCHEDULE

GROUNDS MAINTENANCE

U.S. ARMY CORPS OF ENGINEERS

NORTH HARTLAND LAKE

HARTLAND, VT

Performance Work Statement

Bid Schedule – Base Year

TASK / ITEM NUMBER UNIT QTY

UNIT

PRICE

TOTAL

1. Recreation Area - Debris Clean Up JOB 1

2. Recreation Area - Spring Maintenance JOB 1

3. Recreation area

– Picnic Table Placement

EA

4. Recreation Area

– Picnic Tables, Grills and Shelter Maintenance

JOB 1

5. Office & Dam Area - Mowing EA 26

6. Recreation Area – Mowing EA 26

7. Recreation Area – Rough Mowing EA 5

8. Recreation Area – Trim, Prune & Weed JOB 1

9. Project Office, Dam & Recreation Areas

– Recreation Maintenance [Unit Price is hours]

10. Fall Clean Up JOB 1

TOTAL

U.S. ARMY CORPS OF ENGINEERS

NORTH HARTLAND LAKE

Bid Schedule – Option Year One

PRICE

TOTAL

1. Recreation Area - Debris Clean Up JOB 1

2. Recreation Area - Spring Maintenance JOB 1

3. Recreation area

– Picnic Tables, Grills and Shelter Maintenance

JOB 1

5. Office & Dam Area - Mowing EA 26

6. Recreation Area – Mowing EA 26

7. Recreation Area – Rough Mowing EA 5

8. Recreation Area – Trim, Prune & Weed JOB 1

9. Project Office, Dam & Recreation Areas

U.S. ARMY CORPS OF ENGINEERS

NORTH HARTLAND LAKE

Bid Schedule – Option Year Two

PRICE

TOTAL

1. Recreation Area - Debris Clean Up JOB 1

2. Recreation Area - Spring Maintenance JOB 1

3. Recreation area

– Picnic Tables, Grills and Shelter Maintenance

JOB 1

5. Office & Dam Area - Mowing EA 26

6. Recreation Area – Mowing EA 26

7. Recreation Area – Rough Mowing EA 5

8. Recreation Area – Trim, Prune & Weed JOB 1

9. Project Office, Dam & Recreation Areas

PERFORMANCE WORK STATEMENT

U.S. ARMY CORPS OF ENGINEERS

NORTH HARTLAND LAKE

PERFORMANCE WORK STATEMENT

I. General:

1. Scope – Furnish all labor, materials, and equipment necessary to mow and trim fine lawn at the North Hartland

Lake Project (approximately 9 acres). In addition, the projects include spring cleanup services; mulching, trimming and weeding landscape plantings; picnic table relocation; rough lawn mowing; aeration; recreation maintenance; and fall clean up. Services are to be provided in accordance with the following requirements and schedules.

2. Location – The North Hartland Lake Project is located at 112 Clay Hill Road in North Hartland, Vermont.

3. Site Visit – Contact the Technical Point of Contact (TPOC) to arrange a site visit. The Technical Point of Contact for the project is Park Manager, Heather Morse (802-295-2855) or Heather.L.Morse@usace.army.mil

4. Schedule – The period of performance will start from contract award estimated to be around 1 April 2023 and end on 31 March 2024. In addition, the Government may exercise two (2) option years with the same scope of services. The optional years would include a period of performance from 1 April 2024 thru 31 March 2025 and from 1 April 2025 thru 31 October 2025. The Pre-Work Conference shall be completed within 14 days of Contract Award. All submittals to include safety and product submittals shall be submitted, reviewed, and accepted within 30 days of Contract Award.

Work shall be performed Monday through Friday 7:30 AM to 5:00 PM unless otherwise approved by the TPOC. No work shall be done on weekends or Government holidays. Beach lawn shall be mowed before 9:00

AM.

The following table identifies the line-item number, description, and frequency.

Line Item

Description Quantity Frequency

1 Debris Clean-up (Recreation Area) 1 Once

2 Spring Maintenance (Recreation Area) 1 Once

3 Picnic Table Placement (Recreation Area) 2 Twice (May & September)

4 Picnic Tables, Grills and Shelter Maintenance (Recreation Area)

1 Once

5 Clean-up, Mow and Trim Fine Lawns (Office & Dam Area)

26 Weekly (April – October)

6 Clean-up, Mow and Trim Fine Lawns (Recreation Area)

26 Weekly (April – October)

7 Mow Rough Lawns (Recreation Area) 5 Once Every Month (May – September)

8 Trim, Prune and Weed (Recreation Area) 1 Once (June)

9 Recreation Maintenance (Office, Dam and Recreation Area) {Unit Price is Hours}

50 April- October

10 Fall Clean-up 1 Once

5. Safety Requirements – All work shall be conducted in accordance with the U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual (EM 385-1-1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), federal, state, and local safety, and health requirements. A copy of EM 385-1-1 can be accessed at the project office or electronically at Headquarters USACE website under publications using the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

a. Abbreviated Accident Prevention Plan:

The Contractor shall prepare an Abbreviated Accident Prevention Plan (AAPP) specific to the activities being performed. It shall include Activity Hazard Analyses (AHAs) as described below. A non-mandatory, fillable Abbreviated APP template is available upon request. However, the contractor is permitted to submit their own plan, at a minimum it must meet the requirements of EM 385-1-1, Appendix A, Section K.

A preparatory meeting shall be conducted by the prime contractor to discuss the AAPP contents with all effected onsite employees. The Prime Contractor is responsible for informing their subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

b. Activity Hazard Analysis:

An AHA shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work. The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

Note: As part of the AAPP and AHAs, the Contractor shall include site specific COVID-19 monitoring procedures which address, at a minimum, the following elements:

Procedures for periodic sanitation inspections.

Procedures for disinfecting project sites in accordance with Centers of Disease

Control and Prevention (CDC) guidelines.

Site specific measures to practice social distancing while working on the project.

Employee training on the signs, symptoms, and protection measures in accordance with CDC guidelines.

A list of Personal Protective Equipment to be used in accordance with CDC and state guidelines.

c. Emergency Response:

Emergency procedures shall be documented in the Abbreviated Accident Prevention Plan and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

d. Required Personnel:

The Contractor shall designate one employee as the site’s Competent Person (CP) who is responsible for ensuring a safe environment for all employees. The CP shall be present at the project site and report to the contractor’s upper management. The CP is required to have related construction and/or service experience.

When emergency medical services are not accessible within five (5) minutes of the work location and there are two (2) or more workers onsite, at least two (2) employees shall be trained in First Aid and CPR.

Minimum qualifications are listed in EM 385-1-1, Section 03.A.02.c.

e. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses, and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the TPOC within four (4) hours of the incident.

Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the TPOC.

ENG Form 3394 shall be completed and submitted to the TPOC within five (5) working days of the incident.

The Contractor shall compile employee work hours (including subcontractors) and forward the total hours to the TPOC no later than close of business on the 10th calendar day of the following month. The method of transmission by the prime contractor to the TPOC shall be electronically.

6. Contractor’s Personnel –

a. Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

b. Employee Conduct - The Contractor shall be responsible for seeing that the firm’s employees strictly comply with the Code of Federal Regulations Title 36, Chapter III, Part 327, and all, federal, state, and municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees.

Examples of unbecoming actions or conduct include but are not limited to the following:

i. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, USACE personnel, or other contractors

ii. Recurring written and/or verbal complaints from visitors, USACE personnel, or other contractors.

iii. Unsafe operation of vehicles while on USACE property.

c. Removal of Contractor’s Employees - The TPOC may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the TPOC, is incompetent, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit.

Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

7. Pre-Work Conference – Prior to the start of any work, the TPOC will schedule and conduct a “Pre-Work

Conference”. The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the TPOC to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Work Conference the contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Work Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors.

ii. Contractor’s Safety Program (including sub-contractors).

iii. Abbreviated Accident Prevention Plan and Activity Hazard Analysis

iv. Safety Meetings (Documented on NED Form 251)

v. Accident Reporting (ENG Form 3394)

vi. Safety Data Sheet (SDS) requirements

vii. Contractor’s Equipment

viii. Correspondence, Communication, Security and Administrative Procedures.

ix. Invoice and payment.

8. Permits – The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable federal, state, county, and municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

9. Security – The contractor will comply with all established security policies at the North Hartland Lake. Due to periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor shall be given at least 24-hour notice of any such closure.

For the duration of the contract, the contractor will be provided one (1) set of keys to provide access to service areas. This key is to be used only for contract purposes. This key will not be utilized to provide access for any individuals not performing contract specific work. During the contract period, the contractor is assumed responsible for the key. At the end of the service period, the key must be returned the TPOC. Final payment is contingent upon return of the keys.

10. Flooding – During extended periods of heavy rain, various parks and areas are subject to flooding due to increased river levels, which in turn may reduce service areas or cancel service in an impacted area. During such periods of flooding, the Government reserves the right to request a modified per-service price for cleaning services in specified project areas in lieu of the cleaning bid price listed in the bidding schedule. The per-service price shall be negotiated between the Contractor and the Contracting Officer. After the flood conditions have ceased, the Contractor shall resume normal contract requirements.

11. Payment – The contractor shall furnish the TPOC with one invoice per month. The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, and total amount due per line item. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry.

Payment shall be made monthly for the actual services performed at the applicable contract unit price. Final payment is contingent upon return of U.S. Government keys. Keys are required to be physically handed to the TPOC. The Contractor assumes all responsibility for loss (which may include the cost of rekeying the applicable project).

All invoices may be mailed to U.S. Army Corps of Engineers North Hartland Lake PO Box 55 North Hartland, VT 05052

Or emailed to Heather.L.Morse@usace.army.mil

II. Technical Requirements:

Part 1 General:

1. Summary Furnish all labor, materials, and equipment necessary to mow and trim fine lawn at the North Hartland Lake Project (approximately 9 acres). In addition, the projects include spring cleanup services; mulching, trimming and weeding landscape plantings; picnic table relocation; rough lawn mowing; aeration; recreation maintenance; and fall clean up. Services are to be provided in accordance with the following requirements and schedules.

2. Submittals – Although the Government technically reviews submissions required by this Performance Work Statement, it is emphasized that the Contractor’s work must be completed using proper internal controls and review procedures. The documents identified below must be prepared in accordance with the applicable standards, submitted to the TPOC for review and accepted by the Government within 30 days of contract award. Submittals must be accepted by the Government prior to the commencement of any field activities

Abbreviated Accident Prevention Plan Activity Hazard Analysis Safety Data Sheets (SDS’s) Spill Prevention Plan (SPP) First-Aid, CPR Certifications

3. Other Contracts – The Government may undertake or award other contracts for additional work not related to this contract, and the contractor shall fully cooperate with other contractors and Government employees. The contractor shall not commit or permit any act which will interfere with the performance of work by another contractor or by Government employees.

4. Preferred Sequence for Work Schedules – The TPOC shall provide the Contractor with a preferred sequence, or order, of work. (Note: The Contractor must provide sufficient personnel and equipment to accomplish services stated in the contract). The

Contractor will then be required to submit a work schedule for each service, and approximate times for beginning and ending of each required service listed. Any proposed change to an approved schedule must be submitted in writing, coordinated, and approved by the TPOC in advance of actual schedule changes.

5. Clean Up and Waste Disposal – The contractor shall practice good housekeeping to maintain a safe job site. The contractor shall keep the work area, including any designated storage areas free from accumulation of waste materials. Upon completing work in an area, the contractor shall remove any tools, equipment, and materials that are not the property of the Government. Any and all disturbed areas resulting from contractor activities shall be restored by the contractor to the satisfaction of the TPOC. All waste material will be disposed of offsite in accordance with all federal, state, and local regulations.

6. Environmental Protection – Containers for excess and/ or waste materials, rubbish, etc. shall be provided by the contractor at the site, and the site will be inspected/ cleaned on a daily basis. No burning is permissible. Water, air, and land resources shall not be adversely impacted during the course of the work. Storage, fueling and lubrication of equipment and motor vehicles shall be conducted in a manner that affords the maximum protection against spills and evaporation. Storage and usage of lubricants and daily fueling of machinery and equipment shall occur at least 50 feet from any drainage inlets, water bodies (rivers, streams, and lakes), environmentally sensitive areas (wetlands and vernal pools). While applying chemicals, the contractor shall take all precautions necessary for the protection of all persons, property, water courses, and natural resources, and will be held liable for any damages resulting from careless application of chemicals. Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met.

7. Sustainability & Environmentally Preferred Products – Products that are identified as “environmentally preferable”, products that have a lesser or reduced effect on human health and the environment when compared with competing products that serve the same purpose, and bio-based will be selected over those which do not carry such designations. This comparison may consider raw materials acquisition, production, manufacturing, products and chemicals, packaging, distribution, reuse, operation, maintenance, or disposal of the product. The following factors to consider when selecting products include environmental performance, cost performance, bio-based, recycled content, biodegradability, technical performance, and availability.

Federal contracts for janitorial services require contractors to use or supply products covered by the following environmental programs:

1. Bio-based - The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio-based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred's minimum bio-based content level. Visit the BioPreferred web site https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml for the complete list of designated products and the associated minimum bio-based content level requirements.

8. Personal Protective Equipment - It is the contractor’s responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

9. Government Resources – The government will supply any electricity necessary for the project work from points of existing outlets when available. The contractor shall carefully conserve the use of electricity provided. The contractor shall supply their own means of communication (telephone). There is a restroom available at the contract site, with access to potable water at the contract site.

10. Damage to Government and Private Property – The contractor shall be responsible for restoring all

Government facilities or structures damaged as a result of the contractor’s operation. The contractor shall also be responsible for any damage to private property or injury to any person as a result of the contractor’s operation. The contractor shall notify the TPOC immediately of damage to Government and private property and injury to any person resulting from the contractor’s operation. Also, the Contractor shall notify the TPOC of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the contractor’s operation. Damaged or destroyed grass areas shall be re-planted as directed by the TPOC, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

11. Quality Assurance – The contractor is responsible for the quality control of the contract work. The contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

12. Inspections-

a. Contractor Quality Control - The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein

b. General Inspection - Upon the completion of each service requirement, the Contractor will perform an inspection of all areas under this contract to ensure compliance with the Performance Work Statement. The Contractor or their representative must be able to commit personnel, equipment, and resources to correct deficiencies. The Services Inspection Form (form to be provided to the Contractor at the pre-work conference) will be submitted to the TPOC to allow verification of results for payment. A Government representative may accompany the contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

c. Equipment/Supplies Inspections - The TPOC may inspect required equipment and, supplies at any time when in use on Government property. Any equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the TPOC.

No such removal will reduce the Contractor’s obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections - The Government will monitor the Contractor’s service performance and make deductions accordingly.

13. Receiving and Storing Materials – The contractor is responsible for protecting any stored material until it is placed in service. The contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive materials or supplies for the contractor and will not be responsible for damage to the contractor’s equipment or materials.

14. Omissions – This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

Part 2 Equipment:

1. Condition of Equipment– All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Army Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment.

All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards.

Note: All equipment must be operated within any manufacturer’s operating instructions

2. Type of Equipment-

a. Mowers: Mowers shall be rotary type or industrial walk behind mowers equipped with suitable protective devices to prevent flying objects from injuring people or damaging property. Mowers must have slides or wheels, which will prevent tearing or plowing into the turf. The contractor will be held accountable for re-turfing if equipment causes gouging or plowing. In areas where it is not possible to use a tractor-mounted mower the contractor shall use small mowing equipment such as lawn and garden tractors; push mowers, weed eaters and other small power-mowing equipment, and/or manual mowing tools.

b. Trimmers: String trimmers may be gasoline or electrically operated. The use of steel or other type of cord that will cause damage to trees, shrubs, etc., will not be allowed in string trimmers. Powered string trimmers will not be used to trim around saplings that are less than three (3) inches diameter at 4-1/2 feet above ground level. Trimming around said saplings shall be accomplished using hand-operated trimmers. Contractor will be required to replace any saplings/trees/shrubs damaged by the firm’s operation.

c. Specialized Equipment: Rough lawn mowing may require the use of specialized equipment. All safety items required on the standard mowing equipment mentioned above are required as well.

d. Aeration equipment: Tractor-drawn core type which will remove plugs from soil.

Soil plugs will be left on ground surface. All aeration tubes on equipment will be operational and checked periodically for operability during aeration process.

Damaged or non-functional tubes will be replaced as soon as problems are noted to prevent missed spots in lawn areas. Small walk-behind aeration equipment will be used on areas (and only on areas) inaccessible to larger equipment such as around picnic tables and pads, fireplaces, trees and shrubs, rocks, driveway, and walkway edges, etc.

3. Equipment Storage – No Government space or facilities shall be provided under this contract.

Part 3 Materials and Supplies:

1. Provided by Government:

a. Stain

b. Spray Paint

c. Water sealer

2. Provided by Contractor:

a. Buckets/broom

b. Hose

c. Paint brushes

d. Paint Rollers

e. Paint trays

Notes:

a. Government furnished supplies valued under $100 each

Part 4 Service Requirements:

1. General:

The Contractor shall survey the park or area and report all damage or vandalism to the TPOC prior to commencement of mowing in each area. Any damage found thereafter by the Government’s inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contract’s operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the TPOC, at no cost to the Government.

2. Debris Cleanup Requirements:

Clean and prepare lawn areas and recreation area grounds for mowing and use by visitors to the area. Contractor shall remove all leaves, stones, gravel, debris, tree branches, logs, litter, etc., from all lawn areas, road, beach, and parking areas maintained under this contract. All biodegradable material and litter will be deposited in a designated dumping location on the project or removed from the site at the discretion of the TPOC. Debris cleanup shall be completed by May 15, 2023.

3. Spring Maintenance:

Fine lawn areas will be aerated in two passes in a cross pattern. Each successive pass will meet or overlap the previous pass to eliminate missed area. No work will take place when the soil is excessively wet or during periods of rain. Ground speed of equipment will be properly calibrated to prevent excessive bouncing of equipment, damage to lawn areas, and to assure adequate aeration results. Any lawn damage or ruts caused by the Contractor will be repaired at their expense. The Contractor shall remove existing mulch and weed barrier, disposing off project property or in a location designated by the TPOC.

Mulch around plants, beds, and trees will be applied not less than (2½’) two- and one-half feet diameter from the base of the plant/tree and (3" to 4") three to four inches thick to prevent weed and grass growth throughout the growing season and will extend (18") eighteen inches from the trunk of small shrubs to help prevent mowing damage.

Landscaping fabric will not be used. Special care shall be taken working around landscape plantings to prevent any damage to plants. The Contractor shall trim or cut the vegetation that is growing over edge of the pavement or sidewalk. Contractor shall dispose of all debris in the on-site location identified by the TPOC.

4. Fine Mowing Requirements:

Mow grass to a height of not more than (3½”) three and one-half inches or less than (2½”) two and one-half inches in each area around each facility. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc. Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing shall not take place close enough to facilities to cause damage. Mowing with heavy tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting. Lawn clippings and debris on all paved surfaces, sidewalks, picnic tables and pads caused by mowing activities shall be removed after each mowing. Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above.

5. Rough Mowing Requirements:

Mow grass to a height of three inches (3”) around each facility. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc.

Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing shall not take place close enough to facilities to cause damage. Mowing with heavy tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting.

All cut material will be left to lie on the ground. Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above.

6. Grounds Cleaning:

Grounds cleaning will be performed in conjunction with scheduled mowing services, in order to leave the mowing area with an overall neat and clean appearance. The grounds cleaning shall remove all obvious and noticeable trash, litter, and debris from the mowing limits which are designated as the mowing boundaries on the location maps attached to these specifications. All trash and litter shall be removed and properly disposed of in bulk refuse receptacles. Where applicable the contractor shall blow grass clippings away from roads, buildings, and walkways. After mowing is complete, all roads and parking lots, walkways, buildings, picnic tables, picnic shelter floors, and boat ramp shall be free of grass and debris.

7. Trimming Requirements (Lawn):

Trim grass to a height of not more than (3½”) three and one-half inches or less than (2½”) two and one-half inches in each area around each facility. Trimming and edging shall be conducted in such a manner so there is no damage to the turf or any damage to concrete edges, signs, fences, or trees. Areas adjacent to facilities must be trimmed using other types of equipment such as string trimmers. Trimming shall be accomplished around all vertical objects such as against buildings, guard posts, fences, tables, trash receptacles, electrical pedestals, water fountains, hose bibs, cookers/grills, etc. Trimming shall be done at a minimum each time mowing is performed. Trimming shall also occur in areas inaccessible to larger equipment. The TPOC may determine that area/facility trimming is required in conjunction with maintenance work and that mowing services are not required.

8. Trimming, Pruning and Weeding Requirements (Gardens/Hedges):

The contractor shall trim shrubs at the current height and keep them from hanging on any buildings or over walkways. Equipment shall be sharpened on a frequent basis to ensure clean cuts. All weeds and unwanted vegetation growing in the mulched areas shall be removed. Biodegradable material will be deposited in a designated dumping location on the project by the TPOC.

9. Picnic Table Relocation All Picnic tables within North Hartland Lake shall be placed in appropriate locations as specified by the TPOC. All picnic tables shall be in place before the 3rd Friday in May.

Including but not limited to (13) thirteen picnic table at each large shelter, (9) nine picnic tables at the small shelter, (5) five picnic tables at the beach area, (2) two picnic tables at the volunteer hosts sites, (1) one at the playground area, and (3) three picnic tables by the office. After the parks closes, all picnic tables shall be moved and stored to a location specified by the TPOC.

10. Recreation Maintenance Clear brush along roads, picnic shelters, and lawns. In addition, the contractor may be required to perform other minor recreation area maintenance activities.

11. Picnic Table, Shelter, and Grill Maintenance The contractor shall clean, scrape, and prepare picnic table boards for staining. All picnic table boards shall be stained with a brush or roller (spraying will not be permitted). All picnic shelter pads shall be cleaned to remove all dirt and debris and coated with a waterproof concrete sealant that is provided by the government. The contractor shall also clean, scrape, wire brush and paint approximately fourteen (14) exterior grill surfaces.

12. Fall Cleanup:

The contractor shall remove all fallen leaves from around the office, three (3) shelter areas and two (2) bathrooms. All biodegradable material will be deposited in a designated dumping location on the project by the TPOC.

13. Restrictions All mowing and trimming required in a park or area shall be completed and inspected by the Contractor’s Quality Control Inspector prior to beginning work in another park or area. The contractor shall notify TPOC immediately upon completion of services and the Government may inspect the work. The Contractor shall be responsible for correction of all deficiencies discovered by the Quality Assurance inspection within (24) twenty-four hours at no additional cost to the Government.

14. Changes To Frequency and/or Quantities The Government reserves the option, should it become necessary, to decrease or increase service frequencies and/or facility quantities in any or all project areas. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any subsequent service in the closed property or area. The Contractor shall be given adequate notification to prepare for either contingency. This decrease or increase will be deducted from or paid for in accordance with the bidding schedule or a negotiated cost. For increases in services, a formal modification will be issued, signed by the Contracting Officer prior to the performance of services. In addition, the TPOC may, on special occasions decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. The quantity of frequencies of individual tasks in the contract are estimated, they are not guaranteed. A minimum of twenty-four (24) hours notification shall be given to the Contractor in such cases.

Part 5 Service Locations:

The services for this contract are located at the following location:

A. North Hartland Lake, located 112 Clay Hill Road, North Hartland, Vermont 05052

The contractor shall furnish all labor materials and equipment necessary to perform the following tasks:

1. Debris Clean-Up

a. Service Requirement: Debris Clean Up

b. Service Area:

i. Access road, sidewalk, parking lot, lawns, and beach

ii. All biodegradable material will be brought to a site determined by the TPOC.

iii. See Map 3

c. Service Schedule:

i. Complete no later than 15 May

ii. Specific dates to be coordinated with the TPOC

Note: This area is part of a flood control facility. The debris amount can vary greatly from one year to the next and can be severe due to prolonged inundations or storms.

2. Spring Maintenance

a. Service Requirement:

i. Mulching

ii. Aerating

iii. Edging

b. Service Area:

i. Aerating approximately 9 acres of fine lawn

ii. Edging 350 Feet of Roadway (approximately)

iii. Edging 75 Feet of Sidewalk (approximately)

iv. Four Planting areas- approximately 1800 square feet (by the office, by recreation bathroom, by the front gate and by the lower shelter)

v. See Maps 1, 2, 3, and 4

c. Service Schedule:

i. Complete no later than 15 May

3. Recreation Area- Picnic Table Relocation

a. Service Requirement: Picnic Table Placement

b. Service Area:

i. 45 Picnic Tables

ii. Tables located along a 1-mile section of road

iii. See Map 5

c. Service Schedule: Twice

i. Placement from winter storage to recreation area once in May (prior to park opening)

ii. Return to winter storage after park closes, but before 1 October.

iii. Specific dates to be coordinated with the TPOC

4. Recreation Area – Picnic Tables, Grills and Shelter Maintenance

i. Picnic Tables

ii. Grills

iii. Shelters

b. Service Area:

i. 3 picnic shelters, total approximately 3500 Square feet

ii. 70 picnic table located along a 1-mile section of road

iii. 14 grills located along a 1-mile section of road

iv. See Map 5

c. Service Schedule:

i. Complete no later than 20 May

5. Office and Dam Area Fine Lawn- Mowing

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 4 acres (approximately)

ii. See Maps 1, 2, and 4

c. Service Schedule:

i. Weekly

ii. Start week of 23 April through week of 15 October

6. Recreation Area Fine Lawn- Mowing

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 5 acres (approximately)

ii. See Maps 2 and 3

c. Service Schedule:

i. Weekly

ii. Start the week of 23 April through week of 15 October

7. Recreation Area Rough Lawn- Mowing

i. Rough Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 0.4 acres at beach for overflow parking

ii. 0.1 acres along guardrails on dike (five-foot-wide path)

(please note also includes trimming around metal guardrail posts)

iii. See Maps 3 and 4

c. Service Schedule:

i. Monthly

ii. May through September

8. Recreation Area – Trimming, Pruning and Weeding

a. Service Requirement: Trimming, Pruning and Weeding

b. Service Area:

i. 60-foot row of hedges (approximately)

ii. Four Planting areas- approximately 1800 square feet (by the office, by recreation bathroom, by the front gate and by the lower shelter)

iii. See Maps 2 and 4

c. Service Schedule:

i. Once in June

9. Project Office, Dam and Recreation Area- Recreation Maintenance

a. Service Requirement: Recreation Maintenance

b. Service Area:

i. 50 labor hours

ii. Tasks and activities to be coordinated with TPOC

iii. See Map 5

c. Service Schedule:

i. Tasks will occur from May to October as needed

ii. Specific date to be coordinated with the TPOC

10. Fall Cleanup

a. Service Requirements- Fall Clean up

b. Service Area:

i. Approximately 2 acres of fine lawn

ii. Behind the office/bathroom and around the picnic shelters

iii. See Map 2

c. Service Schedule:

i. Once in October

ii. Specific date to be coordinated with the TPOC

ATTACHMENTS

Please refer to the attachments included with this solicitation for additional information.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment

NOV 2021

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

NOV 2021

52.212-4 Contract Terms and…