Solicitation_W912WJ23Q0060.pdf

SEE ADDENDUM

(No Collect Calls)

W912WJ23Q0060 06-Mar-2023

b. TELEPHONE NUMBER

9783188255

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 16 Mar 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912WJ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ANN M ADLEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 978-318-8159 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF67

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912WJ23Q0060

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO VENDORS

PLEASE DIRECT QUESTIONS TO ANN MURPHY ADLEY AT (978) 318-8255 OR

ANN.M.ADLEY@USACE.ARMY.MIL. THE SOLICITATION AND RESULTING CONTRACT SHALL BE

THE GOVERNING DOCUMENT IN ALL CASES.

** QUOTES CAN BE E-MAILED TO ANN MURPHY ADLEY AT ANN.M.ADLEY@USACE.ARMY.MIL.

THE BID SCHEDULE MUST BE COMPLETED AND SUBMITTED FOR A QUOTE TO BE

CONSIDERED COMPLETE.

In accordance with FAR Part 52.204-7(b)(1) Contractors must be registered in the System for Award Management (SAM) database (www.SAM.gov) to submit a quote (formerly the Central Contractor Registration (CCR) database and the On-Line Representations and Certifications (ORCA)). Any reference to CCR or ORCA in any clause or provision is referring to the www.sam.gov website.

NOTE: SAM.gov registration takes approximately 3 weeks (DUNS registration 1-2 business days; CAGE code validation up to 10 business days; IRS validation and overall submission 7-10 business days). It is the contractor’s responsibility to track SAM.gov registration and follow-up with required tasks.

In addition, if you are registering a new entity in SAM.gov, you must provide an original, signed notarized letter stating that you are the authorized Entity Administrator. The Entity Administrator must establish a LOGIN.GOV account using the e-mail address that will be associated with the SAM registration. See https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update for additional information.

Provide Unique Entity Identifier (UEI): ___________________________ Provide CAGE code: ____________________________ Provide TAX ID: __________________________ Per FAR Part 52.212-3 Alt I, the Contractor is required to complete the On-line Representations and Certifications Application (www.SAM.gov) and paragraph (b) if applicable, OR to complete paragraphs (c) thru (m) of this clause and return with quote.

POTENTIAL VENDORS ARE NOTIFIED THAT THE BASIS ON WHICH AWARD WILL BE MADE IS

PRICE ALONE.

ALL RESPONSIBLE SOURCES MAY SUBMIT A RESPONSE WHICH, IF TIMELY RECEIVED, MUST BE

CONSIDERED BY THE AGENCY.

INVOICES SHALL BE SENT TO TECHNICAL POINT OF CONTACT.

SECURITY REQUIREMENTS

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract.

The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (eg., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures –this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clauses of this contract, should FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

BID SCHEDULE

GROUNDS MAINTENANCE

U.S. ARMY CORPS OF ENGINEERS

EDWARD MACDOWELL LAKE

PETERBOROUGH, NH

PERFORMANCE WORK STATEMENT

Bid Schedule – Base Year

TASK / ITEM NUMBER UNIT QTY UNIT PRICE TOTAL

1. Class A Mowing Areas

(Weekly)

EA

2. Class B Mowing Areas (Twice Monthly)

3. Class C Mowing Areas (Monthly)

4. Class D Mowing Areas (Twice Annually)

5. Lawn Aeration (Once Annually)

6. Lawn Fertilization

7. Spring Clean-Up

8. Fall Clean-Up

TOTAL

U.S. ARMY CORPS OF ENGINEERS

EDWARD MACDOWELL LAKE

Bid Schedule - Option Year One

TASK / ITEM NUMBER UNIT QTY UNIT PRICE TOTAL

1. Class A Mowing Areas

(Weekly)

2. Class B Mowing Areas (Twice Monthly)

3. Class C Mowing Areas (Monthly)

4. Class D Mowing Areas (Twice Annually)

5. Lawn Aeration

6. Lawn Fertilization

7. Spring Clean-Up

8. Fall Clean-Up

TOTAL

U.S. ARMY CORPS OF ENGINEERS

EDWARD MACDOWELL DAM

FEBRUARY 2023

I. General:

1. Scope: Furnish all equipment, materials, labor, and transportation necessary to mow and trim approximately 9.8 acres of grass at the Edward MacDowell Dam and Project Office area:

6.6 acres of weekly mowing services

0.4 acres of bi-weekly mowing services

2.3 acres of monthly mowing services

0.5 acres of semi-annual mowing services

1.2 acres of aeration and fertilization Spring and fall clean-up will be performed on the entire 9.8 acres of grass

The Contractor’s work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, personnel, equipment, vehicles, fuel, materials, supplies, supervision, and quality control necessary to perform the various services required herein. The mowing areas include changes in terrain such as steep slopes, rocky areas, wet areas, and areas with stumps and other obstacles. Services are to be provided in accordance with the following performance work statement and schedule. Work shall be performed in a timely manner and to the satisfaction of the Technical Point of Contact or their representative.

2. Location: The Edward MacDowell Dam Project Area is located at 75 Wilder Street in Peterborough, New Hampshire.

3. Site Visit: Contact the Technical Point of Contact (TPOC) to arrange a site visit. The TPOC for the project is Park Ranger Caleb Blakeslee - (978) 318-8473 or email at caleb.j.blakeslee@usace.army.mil.

4. Schedule: The contract period of performance for the Base Year shall be from contract 15 April 2023 through 14 April 2024. In addition, the Government may exercise one (1) optional year with the same scope of services. Optional year one (1) has a contract period of performance from 15 April 2024 through 30 November 2024. The Pre-Work Conference shall be completed within 14 days of Contract Award. All submittals to include safety and product submittals shall be submitted, reviewed, and accepted within 30 days of Contract Award.

Work shall be performed Monday through Friday 7:00 AM to 7:00 PM unless otherwise approved by the TPOC. No mowing or trimming will be done on Saturdays, Sundays, and holidays unless approved in advance by the TPOC. For information purposes only, observed federal holidays within the time frame of this contract are as follows: Memorial Day – May;

Juneteenth – June; Independence Day – July; Labor Day – September.

The following table identifies the line-item number, description, and frequency. Tasks are to be performed during the Service Schedule depicted in the table below. The Service Schedule is the time period when the services are expected to be performed.

Service Schedule:

Base Year Service Schedule: 01 May 2023 through 15 November 2023.

Option Year One Service Schedule: 01 May 2024 through 15 November 2024.

Item # Description* Quantity Frequency 1 Class A Mowing Areas (6.6 ac)

- Park and Admin Areas 22 Weekly (May – Oct)

2 Class B Mowing Areas (0.4 ac)

- End of Dam

11 Bi-Weekly (May – Oct) (Twice Monthly)

3 Class C Mowing Areas (2.3 ac)

- Park and Admin Areas

6 Monthly (May – Oct)

4 Class D Mowing Areas (.5 ac)

- Lower Dam Area

2 Bi-Annually (June & September)

5 Lawn Aeration (1.2 ac)

- Volleyball Field

1 Annually (Spring)

6 Lawn Fertilization (1.2 ac)

- Volleyball Field

1 Annually (Fall)

7 Spring Clean-Up (9.8 ac)

- Park, Ditches and Admin Areas

1 Annually (May)

8 Fall Clean-Up (9.8 ac)

- Park, Ditches and Admin Areas

1 Annually (Nov)

5. Safety Requirements: All work shall be conducted in accordance with the U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual (EM 385-1-1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed at the project office or electronically at the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385- 1-1.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

a. Abbreviated Accident Prevention Plan:

The Contractor shall prepare an Abbreviated Accident Prevention Plan (AAPP) specific to the activities being performed. It shall include Activity Hazard Analyses (AHAs) as described below in paragraph C. A non-mandatory, fillable AAPP template is available upon request. However, the contractor is permitted to submit their own plan, at a minimum it must meet the requirements of EM 385-1-1, Appendix A, Section K.

A preparatory meeting shall be conducted by the prime contractor to discuss the AAPP contents with all effected onsite employees. The Prime Contractor is responsible for informing their subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

b. Activity Hazard Analysis (AHA):

An AHA shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work.

The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

COVID-19 NOTE: As part of the AAPP and AHA’s, include site specific COVID- 19 monitoring procedures which address, at a minimum, the following elements:

Procedures for periodic sanitation inspections.

Procedures for disinfecting project sites in accordance with Centers for

Disease Control (CDC) guidelines.

Site specific measures to practice social distancing while working on the project.

Employee training on the signs, symptoms, and protection measures in accordance with CDC guidelines.

A list of Personal Protective Equipment to be used in accordance with CDC and state guidelines.

c. Emergency Response:

Emergency procedures shall be documented in the AAPP and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

d. Required Personnel:

The Contractor shall designate one employee as the site’s Competent Person (CP) who is responsible for ensuring a safe environment for all employees. The CP shall be present at the project site and report to the contractor’s upper management. The CP is required to have related construction and/or service experience.

When emergency medical services are not accessible within five (5) minutes of the work location and there are two (2) or more workers onsite, at least two (2) employees shall be trained in First Aid and CPR. Minimum qualifications are listed in EM 385-1-1, Section 03.A.02.c.

e. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses, and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the TPOC within four (4) hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the TPOC. ENG Form 3394 shall be completed and submitted to the TPOC within five (5) working days of the incident.

The Contractor shall compile employee work hours (including subcontractors) and forward the total hours to the TPOC no later than close of business on the 10th calendar day of the following month. The method of transmission by the prime contractor to the TPOC shall be electronically.

6. Public Health Closures:

There may be Local or National events that require closure of the facilities to the public due to public health concerns. Such events may include epidemics, pandemics, or other similar circumstances. Areas affected by these closures would include all public Recreation facilities covered in this Performance Work Statement. Upon notification of the closure from the TPOC, the Contractor will receive a notice of suspension of services from the Contracting Officer. The Contracting Officer will either suspend all services or partially suspend services in accordance with FAR 42.1303 and 52.212-4 and when public health concerns are relaxed the Contracting Officer will notify the Contractor that the suspension has been lifted and that the Contractor may resume performance of the contract.

7. Flooding – Edward MacDowell Lake is Primarily a Flood Risk Management Project.

Occasional retention of floodwaters may inundate portions of the dam property or access roads in the areas covered by this contract. The TPOC will notify the Contractor as areas are closed as a result of floodwaters. When flooding ends and waters recede, the TPOC will notify the Contractor as areas reopen and services may resume.

8. Changes to Frequency and/or Quantities - The Government reserves the option, should it become necessary, to decrease or increase service frequencies and/or facility quantities in any or all project areas. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any subsequent service in the closed property or area. The Contractor shall be given adequate notification to prepare for either contingency. This decrease or increase will be deducted from or paid for in accordance with the bidding schedule or a negotiated cost. For increases in services, a formal modification will be issued, signed by the Contracting Officer prior to the performance of services. In addition, the TPOC may, on special occasions decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. The quantity of frequencies of individual tasks in the contract are estimated, they are not guaranteed. A minimum of twenty-four (24) hours notification shall be given to the Contractor in such cases.

9. Pre-Work Conference: Prior to the start of any work, the TPOC will schedule and conduct a “Pre-Work Conference”. The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the TPOC to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Work Conference, the contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Work Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors.

ii. Contractor’s Safety Program (including sub-contractors).

iii. Abbreviated Accident Prevention Plan and Activity Hazard Analysis

iv. Safety Meetings (Documented on NED Form 251)

v. Accident Reporting (ENG Form 3394)

vi. Safety Data Sheet (SDS) requirements

vii. Contractor’s Equipment

viii. Correspondence, Communication, Security and Administrative Procedures

ix. Invoice and Payment

10. Permits: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable federal, state, county, and municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

11. Security: The contractor will comply with all established security policies at the Edward MacDowell Dam. Due to periods of heightened security that may affect the access to the areas covered under this contract, the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor shall be given at least 24-hour notice of any such closure.

12. Payment: The contractor shall furnish the TPOC with one invoice per month. The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, labor hours, and total amount due per line item. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry. Payment shall be made monthly for the actual services performed at the applicable contract unit price.

Final payment will be withheld pending the return of all issued keys.

All invoices may be mailed to U.S. Army Corps of Engineers 75 Wilder Street Peterborough, NH 03458 Or emailed to caleb.j.blakeslee@usace.army.mil

II. Technical Requirements:

Part 1 General:

1. Summary - Furnish all equipment, materials, labor, and transportation necessary perform area mowing services at Edward MacDowell Lake. Contractor’s work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, personnel, equipment, vehicles, fuel, materials, supplies, supervision, and quality control necessary to perform the various services required herein.

2. Submittals - Although the Government reviews submissions for technical data/information required by this Performance Work Statement, it is emphasized that the Contractor’s work must be completed using proper internal controls and review procedures. The documents identified below must be prepared in accordance with the applicable standards, submitted to the TPOC for review and must be accepted by the Government within 30 days of contract award. Submittals must be accepted by the Government prior to the commencement of any field activities

Abbreviated Accident Prevention Plan – Activity Hazard Analysis Product Data Sheets (Fertilizer) – Prior to Ordering Manufacturer’s Safety Data Sheets (SDS)

3. References – All work shall be in conformance with:

a. U.S. Army Corps of Engineers

i. EM-385-1-1 2014 Safety and Health Requirements Manual, U.S. Army

Engineering Manual

b. Code of Federal Regulations

i. Title 36 – Parks, Forests, and Public Property; Chapter III, Part 327 – U.S.

Army Corps of Engineers, Department of the Army.

c. Other appropriate federal, state, and local codes for such an installation

4. Other Contracts - The Government may undertake or award other contracts for additional work not related to this contract, and the contractor shall fully cooperate with other contractors and Government employees. The contractor shall not commit or permit any act which will interfere with the performance of work by another contractor or by Government employees.

5. Preferred Sequence for Work Schedules - The TPOC shall provide the Contractor with a preferred sequence, or order, of work. (Note: The Contractor must provide sufficient personnel and equipment to accomplish services stated in the contract). The Contractor will then be required to submit a work schedule for each service, and approximate times for beginning and ending of each required service listed. Any proposed change to an approved schedule must be submitted in writing, coordinated and approved by the TPOC in advance of actual schedule changes.

6. Clean Up and Waste Disposal - The contractor shall practice good housekeeping to maintain a safe job site. The contractor shall keep the work area, including any designated storage areas free from accumulation of waste materials. Upon completing work in an area, the contractor shall remove any tools, equipment, and materials that are not the property of the Government. All disturbed areas resulting from contractor activities shall be restored by the contractor to the satisfaction of the TPOC. All waste material will be disposed of offsite in accordance with all federal, state, and local regulations.

7. Environmental Protection - Water, air and land resources shall not be adversely impacted during the course of the work. The contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met at no additional cost to the Government. Assurance of compliance with this section by subcontractors shall be the responsibility of the contractor.

8. Sustainability & Environmentally Preferred Products - Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program for a complete list of designated products and the associated recommended contents levels. Offerors must be able to demonstrate that each offered products meets minimum content levels upon request..

Furthermore, the United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio-based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred's minimum bio-based content level.

Visit the BioPreferred web site https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml for the complete list of designated products and the associated minimum bio based content level requirements.

9. Personal Protective Equipment - It is the contractor’s responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

10. Government Resources - The Government will provide a gate key to the Contractor to access all contract sites. Public restrooms are normally available.

11. Damage to Government and Private Property - The contractor shall be responsible for restoring all Government facilities or structures damaged as a result of the contractor’s operation. The contractor shall also be responsible for any damage to private property or injury to any person as a result of the contractor’s operation. The contractor shall notify the TPOC immediately of damage to Government and private property and injury to any person resulting from the contractor’s operation. Also, the Contractor shall notify the TPOC of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the contractor’s operation. Damaged or destroyed grass areas shall be re-planted as directed by the TPOC, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

12. Contractor’s Personnel -

a. Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

Note: At least one of the Contractor employees on site shall be able to communicate effectively and efficiently with project staff.

b. Employee Conduct - The Contractor shall be responsible for seeing that the contractor’s employees strictly comply with all federal, state, and municipal laws.

Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees.

Examples of unbecoming actions or conduct include but are not limited to the following:

i. Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, USACE personnel, or other contractors

ii. Recurring written and/or verbal complaints from visitors, USACE personnel, or other contractors

iii. Unsafe operation of vehicles while on USACE property

c. Removal of Contractor’s Employees - The TPOC may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the TPOC, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit.

Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

13. Quality Assurance - The contractor is responsible for the quality control of the contract work. The contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

14. Inspections -

a. Contractor Quality Control - The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein

b. General Inspection - Upon the completion of each service requirement, the Contractor will perform an inspection of all areas under this contract to ensure compliance with the Performance Work Statement. The Contractor or their representative must be able to commit personnel, equipment, and resources to correct deficiencies. A Government representative may accompany the contractor on an inspection of completed work and will identify any contract deficiencies.

Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

c. Equipment/Supplies Inspections - The TPOC may inspect required equipment and, supplies at any time when in use on Government property. Any equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the TPOC. No such removal will reduce the Contractor’s obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections - The Government will monitor the Contractor’s service performance and make deductions accordingly.

15. Receiving and Storing Materials - The contractor is responsible for protecting any stored material until it is placed in service. The contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive materials or supplies for the contractor and will not be responsible for damage to the contractor’s equipment or materials.

16. Omissions - This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

Part 2 Equipment:

1. Condition of Equipment - All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, USACE Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards.

2. Type of Equipment –

a. Mowers shall be rotary type and equipped with suitable protective devices to prevent flying objects from injuring people or damaging property. Mowers must have slides or wheels, which will prevent tearing or plowing into the turf. The contractor will be held accountable for re-turfing if equipment causes gouging or plowing. In areas where it is not possible to use a tractor-mounted mower the contractor shall use small mowing equipment such as lawn and garden tractors;

push mowers, weed eaters and other small power-mowing equipment, and/or manual mowing tools though the equipment must be of sufficient size to accomplish mowing in a reasonable time. Mowers must have adequate gearing;

traction and / or 4-wheel drive capabilities to ensure safe and reliable operation on varying terrain.

b. String trimmers may be gasoline or electrically operated. The use of steel or other type of cord will be allowed in string trimmers, provided no damage is inflicted on buildings, sign posts, fences, or concrete structures. Powered string trimmers or hand lopper trimmers shall be used to cut woody vegetation or grass in areas needed where mowing equipment cannot safely cut the vegetation.

c. Aeration equipment will be tractor-drawn core type, which will remove plugs from soil. Soil plugs will be left on ground surface. Small walk behind equipment will be used on areas (and only on areas) inaccessible to larger equipment such as around picnic tables and pads, fireplaces, trees and shrubs, driveway, and walkway edges, etc.

d. Specialized Equipment: Dam embankment, dike mowing, trail side mowing and roadside mowing may require the use of specialized equipment. Such equipment must be operated within any manufacturer’s operating instructions and precautions. The embankment and dike mowing equipment must be certified in writing by the manufacturer as safe for operation on a maximum twenty-seven

(27) degree angle of incline, and specifically designed, or factory modified for the mowing of slopes or any other means or methods with other equipment to safely achieve the objective like a weed trimmer. All safety items required on the standard mowing equipment mentioned above are required hereon as well.

3. Equipment Storage - Government space and facilities are limited, but may be provided under this contract, at the discretion of the Park Manager, for the specific equipment used, and solely used, to complete the contract services herein. If granted, this privilege may be revoked at any time for any reason by the Government. There will be no liability on the part of the Government for any loss or damage of the equipment, and the contractor understands that any approved equipment storage is done at his or her own risk.

Part 3 Materials and Supplies:

1. Provided by Government:

a. Gate Key

2. Provided by Contractor:

a. Fertilizer with a N-P-K ratio of 25-5-20

Part 4 Service Requirements:

1. General: The Contractor shall survey the area and report all damage or vandalism to the TPOC prior to commencement of service in each area. Any damage found thereafter by the Government’s inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contract’s operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the TPOC, at no cost to the Government.

NOTE: There are a number of mowing areas that are within the impoundment area of the flood control facility. As such, the amount of debris can vary greatly from one year to the next and can be severe due to prolonged inundations or storms. Several locations have rough terrain conditions. These conditions include: rocky areas, wet areas, varying degrees, and species of vegetation (woody vegetation, cattails, grasses, etc.), erosion gullies, animal burrow holes; all of which could alter the time or equipment it takes to accomplish the mowing. Quote price should take this into account.

2. Trash and Recyclables Disposal: Collected refuse and recyclables will become the responsibility of the Contractor and will be transported from Government property and properly disposed of by the Contractor at an appropriate site. It is the Contractor’s responsibility to comply with all federal, state, and local refuse and recycling laws.

Transportation and disposal fees will be paid by the Contractor at no additional cost to the Government and should be included in the Contractor’s unit quote price.

3. Service Definition:

a. One service is defined as a single completion of all requirements for each task as described in Section 4, Service Tasks below. For example, one Class A Mowing Areas service would include mowing, trimming, and grounds cleaning at all service locations requiring such task as listed in Part 5, Service Locations and Schedule(s).

b. The Contractor shall only be paid for work fully completed. If a partial service is rendered, payment will be adjusted according to percent of area completed.

Partial service is defined as completing anything other than all tasks for designated locations as identified in Part 5, Service Locations and Schedule(s).

4. Service Tasks:

a. Area Mowing Requirements: Cut and power mow grass to a height of not more than four and one-half (4-1/2) inches or less than three (3) inches in each area around each facility. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc. Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing will extend to the border of an area, whether that is a tree line, the water’s edge, or an embankment. Mowing shall not take place close enough to facilities to cause damage. Mowing with heavy tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting. Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above.

Any damage from mowing equipment to government property will be the responsibility of the contractor to repair. These areas are designated in orange on the attached figures.

b. Trimming Requirements: Trim woody vegetation and grass to a height of not more than four and one-half (4-1/2) inches or less than three (3) inches in areas where it is necessary due to inability to effectively cut the vegetation with mowing equipment. Trimming, edging shall be conducted in such a manner so there is no damage to concrete edges, signs, or fences. If necessary, trimming shall be accomplished around all vertical objects such as against buildings, guard posts, fences, tables, trash receptacles, electrical pedestals, rocks, large vegetation, etc. Trimming shall be done when other mowing equipment cannot safely or effectively mow the grass and vegetation without damage to personnel, equipment, or property as described in the Area Mowing Requirements. The TPOC may determine that area/facility trimming is required in conjunction.

c. Grounds Cleaning: Grounds cleaning will be performed in conjunction with scheduled mowing services, in order to leave the mowing area with an overall neat and clean appearance. The grounds cleaning shall remove all obvious and noticeable trash and litter from the mowing limits which are designated as the mowing boundaries on the location maps attached to these specifications. All trash and litter shall be removed and properly disposed of.

d. Slope Mowing Requirements: Several locations have slope areas of 2.5 to 1

(~27-de gre e slope) or greater where specialized equipment shall be used to complete the mowing. These areas are designated in red on the attached Figures.

Slope mowing requirements shall be accomplished as described in the Area Mowing Requirements with the exception that specialized equipment shall be used to mow the slopes.

e. Lawn Aeration: The upstream lower dam lawn area (indicated on map #2) will be aerated in two passes in a cross pattern. Each successive pass will meet or overlap the previous pass to eliminate missed areas. No work will take place when the soil is excessively wet or during a period of rain. If aeration cannot occur in May due to wet conditions, then the contractor must aerate before fertilization in September. Ground speed of equipment will be properly calibrated to prevent excessive bouncing of equipment, damage to the lawn area, and to assure adequate aeration results. Soil plugs will be left on ground surface. All aeration tubes on equipment will be operational and checked periodically for operability during aeration process. Damaged or non-functional tubes will be replaced as soon as problems are noted to prevent missed spots on lawn areas. Small walk behind equipment will be used on areas (and only on areas) inaccessible to larger equipment such as around picnic tables and pads, fireplaces, trees, and shrubs, driveway, and walkway edges, etc.

f. Lawn Fertilization: Contractor will supply and apply a commercially prepared granular fertilizer with a N-P-K ratio of 25-5-20 at a rate of 10 lbs. per 1000 square feet to approximately 1.2 acres of fine lawn. Contractor will be required to submit a manufacturer's label for the fertilizer to the Project Manager for approval, prior to the commencement of work. Material will be applied using a properly calibrated spreader (or equivalent) to insure complete and uniform application rates. Within a 20' strip around all ditches, structures and water, the material shall be applied by using a hand spreader. This will keep all material off the buildings.

Efforts will be taken to ensure fertilizer does not come in contact with any body of water. Fertilizer will be applied when there is no dew or moisture on the turf to prevent burning of foliage. Material will be applied after closing of the recreation area, and completion of aeration, weather permitting. All work will be completed to the satisfaction of the TPOC.

g. Spring Clean-Up: The Contractor shall commence and complete the spring clean-up before the summer recreation season begins and prior to the mowing services. It is intended to prepare the public use areas and facilities for the summer season. Service includes, but is not limited to, removal of all leaf and down limbs, drainage ditch cleanup, and other grounds cleanup to service areas described herein, and any other preparation necessary for park opening. All materials shall be removed and disposed of in a proper location on project property which shall be specified by the TPOC. All spring-cleaning work shall occur between May 1st and May 30th of each year, unless otherwise approved by the TPOC.

h. Fall Clean-Up: The Contractor shall commence the fall clean-up at the end of the summer recreation season and is intended to prep the public use areas and facilities for the winter season as well as prep the grounds for the following spring. Service includes, but is not limited to, leaf and down limbs removal, drainage ditch cleanup, and other grounds cleanup to all day-use and service areas described herein, and any other preparation necessary. All materials shall be removed and disposed of in a proper location on project property which shall be specified by the TPOC. All fall-cleaning work shall occur between October 15th and November 15th of each year, unless otherwise approved by the TPOC.

5. Restrictions: All mowing and trimming required in an area shall be completed and inspected by the Contractor’s Quality Control Inspector prior to beginning work in another park or area. The contractor shall notify the TPOC immediately upon completion of services, so that the completed work can be inspected. The Contractor shall be responsible for correction of any and all deficiencies discovered by the Quality Assurance inspection within twenty-four (24) hours at no additional cost to the Government.

a. Mowing and trimming will not be permitted within twenty (20) feet of the public or their property. If any area is occupied by the public the Contractor may ask for permission to mow the area. If permission is not granted, the area must be serviced at another time when it is not occupied.

b. Care shall be taken to restrict grass clippings, as a result of mowing or trimming, from entering rip rap protection, water sources, roadways etc.

Part 5 Service Location(s) and Schedule(s): The services for this contract are located at the Edward MacDowell Lake Project, 75 Wilder St., Peterborough NH 03458. The Government will issue keys necessary to access the service locations.

1. ITEM NO. 1 – Class A Mowing Areas – Mowing, Trimming, and Grounds Cleaning

a. Service Requirement:

i. Area Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 6.6 acres (approximately) – See Informational Map 1

ii. Areas indicated as Class A areas, including Administrative and Park areas

c. Service Schedule:

i. Weekly

ii. Start first week in May for approximately 22 weeks

iii. Specific start date to be coordinated with the TPOC

2. ITEM NO. 2 – Class B Mowing Areas – Mowing, Trimming, and Grounds Cleaning

i. Area Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area:

i. 0.4 acres (approximately) – See Informational Map 1

ii. Areas indicated as Class B areas, including the area behind the flagpole turnaround area

c. Service Schedule:

i. Bi-Monthly (twice monthly)

ii. Start first week of May for approximately 11 services

3. ITEM NO. 3 - Class C Mowing Areas - Mowing, Trimming, Grounds Cleaning, and

Slope Mowing

a. Service Requirement:

i. Area Mowing

ii. Trimming

iii. Grounds Cleaning

iv. Slope Mowing

b. Service Area:

i. 2.3 acres (approximately) – See Informational Map 1

ii. Areas indicated as Class C areas

c. Service Schedule:

i. Monthly

ii. Start first week of May for approximately 6 services

iii. Specific start date and schedule to be coordinated with the TPOC

4. ITEM NO. 4 - Class D Mowing Areas - Mowing, Trimming, Grounds Cleaning, and

Slope Mowing

a. Service Requirement:

i. Area Mowing

ii. Trimming

iii. Grounds Cleaning

iv. Slope Mowing

b. Service Area:

i. 0.5 acres (approximately) – See Informational Map 1

ii. Areas indicated as Class D areas

c. Service Schedule:

i. Bi-Annually

ii. One service in June and one service in September

5. ITEM NO. 5 - Lawn Aeration

i. Lawn Aeration

b. Service Area:

i. 1.2 acres (approximately) – See Informational Map 2

ii. Areas indicated as Aeration areas

c. Service Schedule:

i. Annually

ii. One service in May

iii. Specific date to be coordinated with the TPOC

6. ITEM NO. 6 – Lawn Fertilization

i. Lawn Fertilization

b. Service Area:

i. 1.2 acres (approximately) – See Informational Map 2

ii. Areas indicated as Fertilization areas

c. Service Schedule:

i. Annually

ii. One service in September

7. ITEM NO. 7 – Spring Clean-Up

i. Spring Clean-Up

b. Service Area:

i. 9.8 acres (approximately) – See Informational Map 1

ii. All areas (Class A, B, C, and D)

c. Service Schedule:

i. Annually

ii. One service between May 1st and May 15th

8. ITEM NO. 8 – Fall Clean-Up

i. Fall Clean-Up

b. Service Area:

i. 9.8 acres (approximately) – See Informational Map 1

ii. All areas (Class A, B, C, and D)

c. Service Schedule:

i. Annually

ii. One service between November 1st and November 15th

ATTACHMENTS

PLEASE REFER TO MAPS WITHIN THE SOLICITATION FOR ADDITIONAL INFORMATION

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19…