Solicitation W912WJ21Q0039.pdf

SEE ADDENDUM

(No Collect Calls)

W912WJ21Q0039 16-Feb-2021

b. TELEPHONE NUMBER

978-318-8256

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 01 Mar 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912WJ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

FRED E RILEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U S ARMY ENGR DISTRICT, NEW ENGLAND

696 VIRGINIA RD

CONCORD MA 01742-2751

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF63

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912WJ21Q0039

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

PLEASE DIRECT QUESTIONS TO FRED E. RILEY AT (978) 318-8256 OR

FRED.E.RILEY@USACE.ARMY.MIL. THE SOLICITATION AND RESULTING CONTRACT SHALL BE

THE GOVERNING DOCUMENT IN ALL CASES.

** QUOTES CAN BE E-MAILED TO FRED RILEY AT FRED.E.RILEY@USACE.ARMY.MIL.

THE BID SCHEDULE MUST BE COMPLETED AND SUBMITTED FOR A QUOTE TO BE

CONSIDERED COMPLETE.

In accordance with FAR Part 52.204-7(b)(1) Contractors must be registered in the System for Award Management (SAM) database (www.SAM.gov) to submit an offer. (Formerly the Central Contractor Registration (CCR) database and the On-Line Representations and Certifications (ORCA).) Any reference to CCR or ORCA in any clause or provision is referring to the www.sam.gov website. Please note that Google and Google Chrome are not supported browsers for SAM registration. Mozilla FireFox, Safari, and Internet Explorer are supported browsers.

NOTE: SAM.gov registration takes approximately 3 weeks (DUNS registration 1-2 business days; CAGE code validation up to 10 business days; IRS validation and overall submission 7-10 business days). It is the contractor’s responsibility to track SAM.gov registration and follow-up with required tasks.

In addition, if you are registering a new entity in SAM.gov, you must provide an original, signed notarized letter stating that you are the authorized Entity Administrator. The Entity Administrator must establish a LOGIN.GOV account using the e-mail address that will be associated with the SAM registration. See https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update for additional information.

Provide DUNS number: ___________________________ (telephone 866-705-5711 for DUNS) Provide CAGE code: ____________________________ Provide TAX ID: __________________________ Per FAR Part 52.212-3 Alt I, the Contractor is required to complete the On-line Representations and Certifications Application (www.SAM.gov) and paragraph (b) if applicable, OR to complete paragraphs (c) thru (m) of this clause and return with quote.

POTENTIAL QUOTERS ARE NOTIFIED THAT THE BASIS ON WHICH AWARD WILL BE MADE IS PRICE

ALONE.

ALL RESPONSIBLE SOURCES MAY SUBMIT A RESPONSE WHICH, IF TIMELY RECEIVED, MUST BE

CONSIDERED BY THE AGENCY.

INVOICES SHALL BE SENT TO TECHNICAL POINT OF CONTACT.

SECURITY REQUIREMENTS

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Technical Point of Contact NLT 5 calendar days after the completion of the training.

BID SCHEDULE

GROUNDS MAINTENANCE

U.S. ARMY CORPS OF ENGINEERS

OTTER BROOK LAKE & SURRY MOUNTAIN LAKE

KEENE, ROXBURY & SURRY NH

Performance Work Statement

Bid Schedule Base Year (2021) Line Item

Description Quantity Unit Price Total

1 Otter Brook Picnic Table Placement 2

2 Otter Brook Mow and Trim Fine Lawns Office & Dam Area 24

3 Otter Brook Mow Rough Lawns Office & Dam Area 12

4 Otter Brook Mow and Trim Fine Lawns Recreation Area 24

5 Otter Brook Mow Rough Lawns Recreation Area 12

6 Otter Brook Beach Raking / Maintenance 15

7 Otter Brook Clean Ashes from Grills 15

8 Otter Brook Fall Leaf Clean-up 3

9 Surry Mountain Picnic Table Placement 2

10 Surry Mountain Mow and Trim Fine Lawns Office & Dam Area 24

11 Surry Mountain Mow Rough Lawns 12

12 Surry Mountain Mow and Trim Fine Lawns Recreation Area 24

13 Surry Mountain Beach Raking / Maintenance 15

14 Surry Mountain Clean Ashes from Grills 15

15 Surry Mountain Fall Leaf Clean-up 4

Total Base Year

Bid Schedule Option Year One (2022)

Item

Description Quantity Unit Price Total

16 Otter Brook Picnic Table Placement 2

17 Otter Brook Mow and Trim Fine Lawns Office & Dam Area 24

18 Otter Brook Mow Rough Lawns Office & Dam Area 12

19 Otter Brook Mow and Trim Fine Lawns Recreation Area 24

20 Otter Brook Mow Rough Lawns Recreation Area 12

21 Otter Brook Beach Raking / Maintenance 15

22 Otter Brook Clean Ashes from Grills 15

23 Otter Brook Fall Leaf Clean-up 3

24 Surry Mountain Picnic Table Placement 2

25 Surry Mountain Mow and Trim Fine Lawns Office & Dam Area 24

26 Surry Mountain Mow Rough Lawns Office & Dam Area 12

27 Surry Mountain Mow and Trim Fine Lawns Recreation Area 24

28 Surry Mountain Beach Raking / Maintenance 15

29 Surry Mountain Clean Ashes from Grills 15

30 Surry Mountain Fall Leaf Clean-up 4

Total Option Year One

OTTER BROOK LAKE & SURRY MOUNTAIN LAKE

Bid Schedule Option Year Two (2023)

Item

Description Quantity Unit Price Total

31 Otter Brook Picnic Table Placement 2

32 Otter Brook Mow and Trim Fine Lawns Office & Dam Area 24

33 Otter Brook Mow Rough Lawns Office & Dam Area 12

34 Otter Brook Mow and Trim Fine Lawns Recreation Area 24

35 Otter Brook Mow Rough Lawns Recreation Area 12

36 Otter Brook Beach Raking / Maintenance 15

37 Otter Brook Clean Ashes from Grills 15

38 Otter Brook Fall Leaf Clean-up 3

39 Surry Mountain Picnic Table Placement 2

40 Surry Mountain Mow and Trim Fine Lawns Office & Dam Area 24

41 Surry Mountain Mow Rough Lawns Office & Dam Area 12

42 Surry Mountain Mow and Trim Fine Lawns Recreation Area 24

43 Surry Mountain Beach Raking / Maintenance 15

44 Surry Mountain Clean Ashes from Grills 15

45 Surry Mountain Fall Leaf Clean-up 4

Total Option Year Two

Grand Total

PERFORMANCE WORK STATEMENT

OTTER BROOK LAKE & SURRY MOUNTAIN LAKE

A. GENERAL

1. Scope:

Furnish all equipment, materials and labor to perform the grounds maintenance services at Otter Brook Lake and Surry Mountain Lake. Services to include: mowing and trimming grass, picnic table placement/removal, cleaning grills, raking the beach, and fall clean up.

The Otter Brook office and dam area includes approximately 5 acres of weekly grounds maintenance area and an additional 2 acres (approximate) of bi-weekly grounds maintenance area. The Otter Brook Lake Recreation area includes approximately 10 acres of weekly grounds maintenance area and an additional 3 acres (approximate) of bi-weekly grounds maintenance area. The Surry Mountain Lake office and dam area includes 3 acres of weekly grounds maintenance area and an additional 2 acres (approximate) of bi-weekly grounds maintenance area. The Surry Mountain Lake Recreation area includes approximately 11 acres of weekly grounds maintenance area. Services are to be provided in accordance with the following scope of work and schedule.

Work shall be performed in a timely manner and to the satisfaction of the Technical Point of Contact or their representative.

2. Location:

The Otter Brook Lake Project area is located in the towns of Keene and Roxbury, New Hampshire. The dam and project office are located at 480 Branch Road, Keene, NH. The Otter Brook Lake Beach Recreation Area is located at 66 Route 9, Keene, NH. (Note:

there is a service road that connects the project office and the recreation area.) Surry Mountain Lake is located in Surry, NH. The Surry Mountain Lake Project Office and Dam are located at 108 Surry Dam Road, Surry, NH. The Surry Mountain Lake Beach Recreation Area is located at 273 Route 12A, Surry, NH.

3. Site Visit:

Interested contractors are encouraged to visit the job site prior to the submission of their quote. An appointment can be made by contacting the Project Manager (PM), John Asseng (john.e.asseng@usace.army.mil) or the Technical Point of Contact (TPOC), Park Ranger, Christie Baker (christie.l.baker@usace.army.mil) by calling the Otter Brook Lake Office at 603-352-4130.

4. Schedule:

The contract period of performance for the base year is from 01 April 2021 through 31 March 2022. In addition, the Government may exercise two (2) optional years with the same scope of services. Option year 1 would have a contract period of performance from 01 April 2022 through 31 March 2023 and option year 2 would have a contract period of performance from 01 April 2023 through 30 November 2023. Tasks are to be performed during the Service Schedule depicted in the table below. The Service Schedule is the time period when the services are expected to be performed.

Service Schedule:

The following table identifies the line item number, description of task, quantity and frequency

Item

Description of Task Quantity Frequency

1 Otter Brook Picnic Table Placement 2 Twice (May & September)

2 Otter Brook Clean-up, Mow and Trim Fine Lawns (Office & Dam Area)

24 Weekly (May – Oct)

3 Otter Brook Mow Rough Lawns (Office & Dam Area) 12 Once Every Two Weeks (May – Oct)

4 Otter Brook Clean-up, Mow and Trim Fine Lawns (Recreation Area)

24 Weekly (May – Oct)

5 Otter Brook Mow Rough Lawns (Recreation Area) 12 Once Every Two Weeks (May – Oct)

6 Otter Brook Beach Raking / Maintenance 15 Fridays (Park Season)

7 Otter Brook Clean Ashes from Grills 15 Fridays (Park Season)

8 Otter Brook Fall Leaf Clean-up 3 Three times (Oct – Nov)

9 Surry Mountain Picnic Table Placement 2 Twice (May & September)

10 Surry Mountain Clean-up, Mow and Trim Fine Lawns (Office & Dam Area)

24 Weekly (May – Oct)

11 Surry Mountain Mow Rough Lawns (Office & Dam Area)

12 Once Every Two Weeks (May – Oct)

12 Surry Mountain Clean-up, Mow and Trim Fine Lawns (Recreation Area)

24 Weekly (May – Oct)

13 Surry Mountain Beach Raking / Maintenance 15 Fridays (Park Season)

14 Surry Mountain Clean Ashes from Grills 15 Fridays (Park Season)

15 Surry Mountain Fall Leaf Clean-up 4 Four Times (Oct – Nov)

5. Estimated Quantities:

The quantities and schedule shown in the specifications are estimated amounts only and are not guaranteed. Otter Brook Lake and Surry Mountain Lake are flood control projects.

Occasional retention of floodwaters may inundate portions of the mowing and maintenance areas or access roads to these areas. Therefore, it may become necessary to decrease or increase mowing frequencies or services in any or all portions of the property, and/or to close any portion of a property and delete any subsequent service for the closed property or area. Payment for the decreased/increased service will be adjusted in accordance with the contract unit prices.

6. Other Contracts:

The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other Contractors and Government employees. The contractor shall not commit or permit any act, which will interfere with the performance of work by another contractor, or by Government employees.

7. Safety Requirements:

All work shall be conducted in accordance with the U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, most recent edition), and all applicable OSHA, federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed at the project office or electronically at Headquarters USACE website under publications using the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385 -1-1.pdf

Project staff reserve the right to cease work at any time should the safety of employees, contractors, and/or the public become jeopardized.

a. Abbreviated Accident Prevention Plan:

The Contractor shall prepare an Abbreviated Accident Prevention Plan (AAPP) specific to the activities being performed. It shall include Activity Hazard Analyses (AHAs) as described below. A non-mandatory, fillable Abbreviated APP template is available upon request. However, the contractor is permitted to submit their own plan, at a minimum it must meet the requirements of EM 385-1-1, Appendix A, Section K.

A preparatory meeting shall be conducted by the prime contractor to discuss the Abbreviated APP contents with all effected onsite employees. The Prime Contractor is responsible for informing their subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

b. Activity Hazard Analysis (AHA):

An AHA shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work. The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

Note: As part of the APP and AHAs include site specific COVID-19 monitoring procedures which address, at a minimum, the following elements:

Procedures for periodic sanitation inspections Procedures for disinfecting project sites in accordance with the CDC guidelines

Site Specific measures to practice social distancing while working on the project

Employee training on the signs, symptoms, and protection measures in accordance with CDC guidelines

A list of PPE to be used in accordance with CDC and state guidelines

c. Emergency Response:

Emergency procedures shall be documented in the Abbreviated Accident Prevention Plan and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

d. Required Personnel:

The Contractor shall designate one employee as the site’s Competent Person (CP) who is responsible for ensuring a safe environment for all employees. The CP shall be present at the project site and report to the contractor’s upper management. The CP is required to have related construction and/or service experience.

When emergency medical services are not accessible within five (5) minutes of the work location and there are two (2) or more workers onsite, at least two (2) employees shall be trained in First Aid and CPR. Minimum qualifications are listed in EM 385-1- 1, Section 03.A.02.c.

e. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the Project Manager (PM) or Technical Point of Contact (TPOC) within four (4) hours of the incident. Serious accidents as described in EM 385-1-1 Section 01.D shall be immediately reported to the PM or TPOC. ENG Form 3394 shall be completed and submitted to the TPOC within five (5) working days of the incident.

The Contractor shall compile employee work hours (including subcontractors) and forward the total hours to the TPOC no later than close of business on the 10th calendar day of the following month. The method of transmission by the prime contractor to the TPOC shall be electronically. Safety is an integral part of the Corps of Engineers service contracting program.

8. Pre-Work Conference:

Prior to the start of any work, the Technical Point of Contact (TPOC) will schedule and conduct a “Pre-Work Conference”. The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the TPOC to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required.

At the Pre-Work Conference the contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-work Conference:

i. Authority of the Technical Point of Contact and Quality Assurance Inspectors.

ii. Contractor’s Safety Program (including sub-contractors)

iii. Abbreviated Accident Prevention Plan (submitted & accepted prior to start of work on site)

iv. Activity Hazardous Analysis (Submitted & accepted prior to start of work on site)

v. Safety Data Sheets (SDS) Requirements

vi. Weekly Safety Meetings (Documented on NED Form 251)

vii. Accident Reporting (ENG Form 3394)

viii. Contractor’s Quality Control Plan.

ix. Contractor’s Equipment (including a current written safety inspection)

x. Correspondence Procedure.

xi. Communications.

xii. Administrative Procedures.

xiii. Invoice and payment.

xiv. First Aid / CPR Requirements

xv. COVID-19 procedures

9. Damage to Government and Private Property:

The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of the Contractor’s actions. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the firm’s operations. The Contractor shall notify the Technical Point of Contact (TPOC) or Project Manager (PM) immediately of damage to Government and private property and injury to any person resulting from the Contractors’ operation. Also, the Contractor shall notify the TPOC or PM of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also repair or restore infrastructure (buildings, gates, signs, etc) and landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the firm’s operation. Damaged or destroyed grass areas shall be re-planted as directed by the TPOC, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

10. Permits:

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

11. Environmental Protection:

The contractor shall prevent pollution or damage to the environment resulting from this contract. The contractor will receive no additional payment for environmental protection work. Prevention of pollution and environmental damage is a contractor obligation under current State and federal Laws and regulations. Assurance of compliance with this section by subcontractors shall be the responsibility of the contractor. Storage, fueling and lubrication of equipment and motor vehicles shall be conducted in a manner that affords the maximum protection against spills and evaporation. Storage and usage of lubricants and daily fueling of machinery and equipment shall occur at least 50 feet from any drainage inlets, water bodies (rivers, streams, and lakes), environmentally sensitive areas (wetlands, vernal pools). Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met.

12. Security:

The contractor will comply with all established security policies at Otter Brook & Surry Mountain Lakes. Due to periods of heightened security that may affect the access to the areas covered under this contract, areas may be subject to periodic closures, which in turn may reduce or inhibit the Contractor’s ability to access certain areas. During periods of heightened security, the Government reserves the right, at any time, to close any property or portion of property and reschedule and/or cancel any subsequent service in an area.

13. Contractor Conduct:

The Contractor and Employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations under this contract or giving the public the appearance of same. Contractor and employees must comply with CFR 36 Rules and Regulations.

14. Submittals:

Although the Government technically reviews submissions required by this scope of work, it is emphasized that the Contractor’s work must be prosecuted using proper internal controls and review procedures. The documents identified below must be prepared in accordance with the applicable standards, submitted to the Technical Point of Contact for review and accepted by the government prior to the commencement of any work. Initial submittals must be combined into a single document.

Abbreviated Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA)

(prior to start of work) CPR/First Aid Certification (prior to start of work) Number of hours worked on site by month reported on Monthly Record of Work

Related Injuries/Illnesses & Exposure

15. Payment:

The Contractor will furnish the Technical Point of Contact, Christie Baker, with a monthly invoice, stating the services performed and the amount to be paid. Payment shall be made monthly for the actual services performed at the applicable contract unit price. The invoice must include the contract number. Invoice may be mailed to Otter Brook Lake, 480 Branch Road, Keene, NH 03431 or emailed to Christie.l.baker@usace.army.mil. Along with the invoice, the contractor must provide the number of hours spent on-site for the month.

B. TECHNICAL

General

1. Contractor’s Personnel:

a. Minimum Personnel Requirements – The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

b. Employee Conduct – The Contractor shall be responsible for seeing that the firm’s employees strictly comply with all Federal, State, and Municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees and/or termination of the contract.

c. Removal of Contractor’s Employees – The Technical Point of Contact or Project Manager may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the Technical Point of Contact (TPOC) or Project Manager (PM), is incompetent, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

2. Preferred Sequence for Work Schedules:

The Technical Point of Contact shall provide the Contractor with a preferred sequence, or order, of work. (Note: The Contractor must provide sufficient personnel and equipment to accomplish services stated in the contract). The Contractor will then be required to submit a work schedule for each service, and approximate times for beginning and ending of each required service listed. Any proposed change to an approved schedule must be submitted in writing, coordinated and approved by the Technical Point of Contact in advance of actual schedule changes.

3. Inspections:

a. Contractor Quality Control - The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein.

b. General Inspection - Upon the completion of each mowing/service cycle, the Contractor will perform an inspection of all areas under this contract to ensure compliance with the scope of work. The Contractor or their representative must be able to commit personnel, equipment, and resources to correct deficiencies.

The Services Inspection Form (form to be provided to the Contractor at the pre-work conference) will be submitted to the Technical Point of Contact (TPOC) to allow verification of results for payment. A Government representative may accompany the contractor on an inspection of completed work and will identify any contract deficiencies. Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

c. Equipment/Supplies Inspections - The Project Manager (PM) or Technical Point of Contact (TPOC) may inspect required equipment and, supplies at any time when in use on Government property. Any individual, crew, or equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the PM or TPOC. No such removal will reduce the Contractor’s obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections - The Government will monitor the Contractor’s service performance and make deductions accordingly.

Equipment

1. Condition of Equipment– All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Army Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards as required by the State of New Hampshire.

2. Type of Equipment

a. Mowers shall be rotary type and equipped with suitable protective devices to prevent flying objects from injuring people or damaging property. Mowers must have slides or wheels, which will prevent tearing or plowing into the turf. The contractor will be held accountable for re-turfing if equipment causes gouging or plowing. In areas where it is not possible to use a tractor-mounted mower the contractor shall use small mowing equipment such as lawn and garden tractors;

push mowers, weed eaters and other small power-mowing equipment, and/or manual mowing tools.

b. String trimmers may be gasoline or electrically-operated. The use of steel or other type of cord that will cause damage to trees, shrubs, etc., will not be allowed in string trimmers. Powered string trimmers will not be used to trim around saplings that are less than three (3) inches diameter at 4-1/2 feet above ground level.

Trimming around said saplings shall be accomplished using hand-operated trimmers. Contractor will be required to replace any saplings/trees/shrubs, as well as sign posts and other structures or property damaged by the firm’s operation.

3. Equipment Storage – No Government space or facilities shall be provided under this contract.

Service Requirements

Mowing and trimming will not be permitted before 7:00 am or after 5:00 pm unless approved in advance by the Technical Point of Contact (TPOC) or Project Manager (PM). No mowing or trimming will be done on Saturdays, Sundays, and holidays unless approved in advance by the TPOC or PM.

1. Mowing Requirements: Cut and power mow grass to a height of not more than three and one-half (3 ½) inches or less than two and one-half (2 ½) inches in each area around each facility. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc. Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, fences, or trees. Mowing shall not take place close enough to facilities to cause damage.

Mowing with heavy tractors will not be permitted when the ground is so wet that the mowing operations will cause wheel rutting. Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above. The Contractor shall survey the park or area and report all damage or vandalism to the TPOC or PM prior to commencement of mowing in each area. Any damage found thereafter by the Government’s inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contract’s operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the Technical Point of Contact, at no cost to the Government.

2. Trimming Requirements: Trim grass to a height of not more than three and one-half (3½”) inches or less than two and one-half (2½”) inches in the area around each facility. Trimming, edging shall be conducted in such a manner so there is no damage to the turf or any damage to concrete edges, signs, fences, or trees. The Contractor shall survey the park or area and report all damage or vandalism to the TPOC or PM prior to commencement of trimming in each area. Any damage found thereafter by the Government’s inspector that has not been previously reported the Contractor, shall be assumed to be damage caused by the Contract’s operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the Technical Point of Contact, at no cost to the Government. Trimming shall be accomplished around all vertical objects such as against buildings, guard posts, fences, tables, electrical pedestals, water fountains, grills, etc. Trimming shall be done at a minimum each time mowing is performed. The Technical Point of Contact may determine that area/facility trimming is required in conjunction with maintenance work and that mowing services are not required.

3. Grounds Cleaning: Grounds cleaning will be performed in conjunction with scheduled mowing services, in order to leave the mowing area with an overall neat and clean appearance. Before and during mowing, the grounds shall be cleared of all obvious and noticeable litter and debris from the mowing limits. All litter shall be picked up and properly disposed of in government supplied dumpster. After mowing is completed, all roads, walkways, buildings, picnic tables, picnic table pads, and shelter floors shall be free of grass and debris.

4. Picnic Table Placement: The Contractor shall move picnic tables to and from the designated areas. There are approximately 38 tables at Otter Brook to move, and approximately 55 tables at Surry Mountain to move. In the spring, prior to park opening, picnic tables shall be moved from their winter storage site to the pads and shelters in the park. Tables along the beaches shall be secured to pads using existing cables. At Otter Brook there are approximately 18 tables that need to be secured, and approximately 20 tables at Surry Mountain that need to be secured. After the recreation area closes, picnic tables shall be un-cabled along the beaches and all tables designated to move, shall be moved back to the winter storage site. Picnic tables negligently damaged during transportation and placement shall be repaired or boards shall be replaced at the Contractor’s expense.

5. Beach Maintenance: The Contractor shall rake the beach (filling in all holes) with a York Rake or equivalent. All litter and debris shall be picked up from the beach prior to raking, and properly disposed of in government supplied dumpster. Raking shall result in a flat uniform surface and not create a rippled or washboard appearance. Otter Brook Beach is approximately 1.5 acres in size, and Surry Mountain Beach is approximately 2 acres in size.

6. Clean Grills: The Contractor shall clean ashes and other residue from all grills. There are approximately 30 grills at Otter Brook and 20 grills at Surry Mountain. The cooking surface shall be scraped or wire-brushed. Materials removed from grills shall be placed in a government approved disposal area, on-site. Any hot ashes shall be thoroughly extinguished prior to placing in disposal area. This service shall be done on Fridays during the park season, by 11am.

7. Fall Clean Up: The Contractor shall remove all leaves, debris, litter, etc from all fine-mowed lawn areas and roadways, at the dams and office areas. The contractor shall dispose of Fall Clean Up on-site at the location identified by the Technical Point of Contact. Note: Leaves and compostable material from Surry Dam, shall be transported from the office area, across the dam approximately 2000 feet to a designated location.

Leaves and compostable material from Otter Brook Dam shall be disposed of at the site, no transportation of leaves needed. This service shall be done up to three times at Otter Brook Dam, and up to four times at Surry Mountain Dam, during the months of October and November.

8. Restrictions – All mowing and trimming required in a park or area shall be completed and inspected by the Contractor’s Quality Control Inspector prior to beginning work in another park or area. The contractor shall notify Technical Point of Contact immediately upon completion of services, so that the Army Corps of Engineers may inspect the work. The Contractor shall be responsible for correction of any and all deficiencies discovered by the Quality Assurance inspection within twenty-four (24) hours at no additional cost to the Government.

9. Changes To Frequency And/Or Quantities - The Government reserves the option, should it become necessary, to decrease service frequencies and/or facility quantities in any or all project areas. The Government may also, at any time during the duration of this contract, close any property or portion of the property and delete any subsequent service in the closed property or area. The Contractor shall be given adequate notification to prepare for either contingency. This decrease will be deducted from in accordance with the bidding schedule or a negotiated cost. In addition, the Technical

Point of Contact may, on special occasions decide to reschedule a service frequency in order to avoid conflict with visitation or unnecessary expense. A minimum of twenty-four (24) hours notification shall be given to the Contractor in such cases.

Service Locations

The services for this contract are located at four locations and are identified as follows:

A. Otter Brook Office and Dam Area are located at 480 Branch Road, Keene, NH.

B. Otter Brook Beach and Recreation Area (Park) are located at 66 Route 9, Keene, NH.

C. Surry Mountain Office and Dam Area are located at 108 Surry Dam Road, Surry, NH.

D. Surry Mountain Beach and Recreation Area (Park) are located at 273 Route 12A, Surry, NH.

The Contractor shall furnish all labor, materials and equipment necessary to perform the following tasks:

1. Otter Brook Lake Beach and Recreation Area – Picnic Table Placement

a. Service Requirement: Picnic Table Placement

b. Service Area: Approximately 38 picnic tables shall be moved and approximately

18 cabled/un-cabled

c. Service Schedule: Twice

i. Once in May (prior to park opening) - move from Winter Storage Area (located near the office) to Recreation Area

ii. Second time: September (after park closes) - move from Recreation Area to Winter Storage Area

iii. Specific dates to be coordinated with the Technical Point of Contact

2. Otter Brook Lake Office and Dam Area – Fine Lawns

a. Service Requirement:

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area: 5 acres (approximate total) Fine Lawn shown on “OBL Dam Mowing Map Figure 1”. The fine lawn area includes the area surrounding the office building and house, the downstream toe of the dam, the area along the entrance road, up the entrance road to the flagpole area, the lawn by the annex, the lawn below the office surrounding the garages, and the strip up Davis Road from the office entrance road to the parking area, and including the lawn by the parking area on Davis Road and the back access road gate.

c. Service Schedule:

i. Weekly

ii. Start the first or second week of May – mid October (approximately/not to exceed 24 fine lawn mowings)

iii. Specific start date to be coordinated with the Technical Point of Contact

3. Otter Brook Lake Office and Dam Area – Rough Lawns

a. Service Requirement:

i. Mowing

b. Service Area: 2 acres (approximate total)

Rough Lawn (Approximately 2 acres) shown on “OBL Dam Mowing Map Figure 1”. The area includes the field located between the office and the annex building

c. Service Schedule:

i. Once Every Two Weeks

ii. Start the first or second week of May through mid-October (approximately/not to exceed 12 rough mowings) Specific start date to be coordinated with the Technical Point of Contact

4. Otter Brook Lake Beach and Recreation Area – Fine Lawns

a. Service Requirement:

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area: 10 acres (approximate total)

Fine Lawn shown on “OBL Rec Mowing Map Figure 2”. The area includes the fine lawns in and around the beach, parking lots, shelters and boat ramp

c. Service Schedule:

i. Weekly

ii. Start in the first or second week of May – mid October (approximately/not to exceed 24 fine lawn mowings)

iii. Specific start date to be coordinated with the Technical Point of Contact

5. Otter Brook Lake Beach and Recreation Area – Rough Lawns

a. Service Requirement:

i. Mowing

b. Service Area: 3 acres (approximate total) Rough Lawn (Approximately 3 acres) shown on “OBL Rec Mowing Map Figure 2”. The area includes the field north of the lake

c. Service Schedule:

i. Once Every Two Weeks

ii. Start the first or second week of May through mid-October (approximately/not to exceed 12 rough mowings)

iii. Specific start date to be coordinated with the Technical Point of Contact

6. Otter Brook Lake Beach and Recreation Area – Beach Raking / Maintenance

a. Service Requirement: Beach Raking / Maintenance

b. Service Area: 1.5 acres (approximate total)

c. Service Schedule:

i. Weekly

ii. Each Friday prior to 9:00 am

iii. Start on the Friday of Memorial Day Weekend through Friday of Labor Day weekend. Start date to be confirmed with the Technical Point of Contact. (approximately/not to exceed 15 rakings)

7. Otter Brook Lake Beach and Recreation Area – Clean Grills

a. Service Requirement: Clean Grills

b. Service Area: Approximately 30 Grills throughout the park and at each Shelter

Service Schedule: Fridays, before 11:00 am during Park Season (approximately/not to exceed 15 grill cleanings)

8. Otter Brook Lake Office and Dam Area– Fall Clean-Up

a. Service Requirement: Fall Clean Up

b. Service Area: Approximately 5 acres

Fine Lawn shown on “OBL Dam Mowing Map Figure 1” and the associated roadways.

c. Service Schedule:

i. Up to three times between October and November

ii. The first clean-up shall be completed during leaf drop and the second clean-up (if needed) will occur again during leaf drop and the final clean-up shall occur after all leaves have fallen

iii. The specific date to be coordinated with the Technical Point of Contact

9. Surry Mountain Lake Beach and Recreation Area – Picnic Table Placement

a. Service Requirement: Picnic Table Placement

b. Service Area: Approximately 55 picnic tables shall be moved and approximately

20 cabled/un-cabled

c. Service Schedule: Twice

i. Once in May (prior to park opening) - move from Winter Storage Area (located at Aspen Shelter) to designated areas throughout Recreation Area

ii. Second time: September (after park closes) move from Recreation Area to Winter Storage Area Specific dates to be coordinated with the Technical Point of Contact

10. Surry Mountain Lake Office and Dam Area – Fine Lawns

a. Service Requirement:

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area: 3 acres (approximate total)

Fine Lawn shown on “SML Dam Mowing Map Figure 3”. The area includes the area surrounding the office building, the east side of the access road from East Surry Rd/ Surry Dam Rd intersection to the area across from the office building, and the small area at the east end of the dam

c. Service Schedule:

i. Weekly

ii. Start in the first or second week of May – mid October (approximately/not to exceed 24 fine lawn mowings)

iii. Specific start date to be coordinated with the Technical Point of Contact

11. Surry Mountain Lake Office and Dam Area – Rough Lawns

a. Service Requirement:

i. Mowing

b. Service Area: 2 acres (approximate total) Rough Lawn (Approximately 2 acres) shown on “SML Dam Mowing Map Figure 3”. The area includes the toe of the dam and the east side of the outlet channel.

c. Service Schedule:

i. Once Every Two Weeks

ii. Start in the first or second week of May - mid October (approximately/not to exceed 12 rough mowings)

iii. Specific start date to be coordinated with the Technical Point of Contact

12. Surry Mountain Lake Beach and Recreation Area – Fine Lawns

a. Service Requirement:

i. Mowing

ii. Trimming

iii. Grounds Cleaning

b. Service Area: 11 acres (approximate total)

Fine Lawn shown on “SML Rec Mowing Map Figure 4”. The area includes the fine lawns in and around the beach, parking lots, shelters and boat ramp.

c. Service Schedule:

i. Weekly

ii. Start in the first or second week of May – mid October (approximately/not to exceed 24 fine lawn mowings)

iii. Specific start date to be coordinated with the Technical Point of Contact

13. Surry Mountain Lake Beach and Recreation Area – Beach Raking / Maintenance

a. Service Requirement: Beach Raking / Maintenance

b. Service Area: 2 acres (approximate total)

c. Service Schedule:

i. Weekly

ii. Each Friday prior to 9:00 am

iii. Start on the Friday of Memorial Day Weekend through Friday of Labor Day weekend. Start date to be confirmed with the Technical Point of Contact. (approximately/not to exceed 15 rakings)

14. Surry Mountain Lake Beach and Recreation Area – Clean Grills

a. Service Requirement: Clean Grills

b. Service Area: Approximately 20 Grills throughout the park and at each Shelter

c. Service Schedule: Fridays, before 11:00 am during Park Season

(approximately/not to exceed 15 grill cleanings)

15. Surry Mountain Lake Office and Dam Area– Fall Clean-Up

a. Service Requirement: Fall Clean Up

b. Service Area: Approximately 3 acres

Fine Lawn shown on “SML Dam Mowing Map Figure 3”. The area includes the area surrounding the office building, the east side of the access road from East Surry Rd/ Surry Dam Rd intersection to the area across from the office building, and the small area at the east end of the dam. Leaves shall be transported approximately 2,000 feet across the dam to a designated area.

c. Service Schedule:

i. Up to four times between October and November

ii. The first three (1-3) clean-ups shall be completed during leaf drop and the final (4) clean-up shall occur after all leaves have fallen.

iii. The specific date to be coordinated with the Technical Point of Contact

ADDITIONAL INFORMATION

PLEASE REFER TO THE ATTACHMENTS INCLUDED AT THE END OF THIS SOLICITATION FOR

ADDITIONAL INFORMATION.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment.

AUG 2020

52.208-9 Contractor Use of Mandatory Sources of Supply or Services MAY 2014 52.212-1 (Dev) Instructions to Offerors - Commercial Items. (DEVIATION

2018-O0018)

JUN 2020

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.217-5 Evaluation Of Options JUL 1990 52.219-6 (Dev) Notice of Total Small Business Set-Aside (DEVIATION

2020-O0008).

MAR 2020

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.242-15 Stop-Work Order AUG 1989 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements NOV 2020 252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2020 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items OCT 2020

CLAUSES INCORPORATED BY FULL TEXT

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (DEC

2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications…