Solicitation - W912P921R0025 - Fish cleaning station.pdf

PDF 4 MB Posted Feb 10, 2021

Attached to: Fish cleaning station service Lake Carlyle
Solicitation number: W912P921R0025
Issued by: Department of the Army Corps of Engineers Engineering District St Louis

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File	Type	Posted
Amendment 0001 W912P921R0025.pdf	PDF	Feb 10, 2021
Price Schedule.xlsx	XLSX spreadsheet	Feb 10, 2021
Attachment - Past Performance Questionnaire.pdf	PDF	Feb 10, 2021

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US Army Corps of Engineers St. Louis District

Fish Cleaning Station Services

Lake Carlyle Project Office 801 Lake Road Carlyle, IL, 62231

COMBINED SYNOPSIS &

SOLICITATION W912P921R0025

Section A - Solicitation/Contract Form

COMBINED SYNOPSIS AND SOLICITA

COMBINED SYNOPSIS/SOLICITATION

Combined Synopsis/Solicitation Number: W912P9-21-R-0025 – Request for Offers

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format FAR

12.603 – Streamlined Solicitation for Commercial Items, and FAR Part 13, Simplified Acquisition

Procedures. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-02, dated 11-23-2020.

The requirement is for a 100% small business set-aside under NAICS code 561730, Landscaping Services.

The size standard for this NAICS codes is $19.5M.

Description: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform fish cleaning services on Carlyle Lake as defined in this Performance Work Statement (PWS).

Contract Line Items: This requirement and associated contract line item numbers (CLINs) is provided below:

CLIN# Description Quantities

Units of

Measure

0001 Fish Cleaning Station Service 1074 EACH

1001 Fish Cleaning Station Service 1074 EACH

2001 Fish Cleaning Station Service 1074 EACH

Basis for award: The Government will award a contract resulting from this combined synopsis solicitation on the basis of the lowest evaluated price of responsible offers whose service meets the requirements as listed in the purchase description or performance work statement.

The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if later the Contracting Officer determines to be necessary. The

Government may reject any and all offers if such is in the public interest; accept other than the lowest offer;

and waive informalities and minor irregularities in received offers.

Offerors must submit the following documents for this solicitation:

1. The offerors shall submit a unit price for each CLIN and a total/NET price at the bottom of the CLIN structure. Additional Instruction is located in the addendum to 52.212-2 EVALUATION--

COMMERCIAL ITEMS (OCT 2014).

2. A technical description of the services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. Additional Instruction is located in the addendum to 52.212-2

EVALUATION--COMMERCIAL ITEMS (OCT 2014).

3. Past performance information, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information). Additional Instruction is located in the addendum to 52.212-2 EVALUATION-

- COMMERCIAL ITEMS (OCT 2014).

4. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. Please provide a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items with your offer.

Offerors are required to be actively registered with the System for Award Management (SAM) at https://beta.sam.gov/ prior to award. Offerors are highly encouraged to download and review all attachments to this solicitation prior to submitting an offer.

Period of Performance:

The period of performance shall be for one (1) Base Year and two (2) 12-month option period.

Performance shall take place at: The work to be performed under this contract will be performed at Carlyle Lake, IL.

Date, Time, and Place Offers are Due: The closing date for the delivery of any questions in regard to this combined synopsis/solicitation is on or before 3:00 pm Central Daylight Time (CDT), on 19 FEB 2021. Offers should be e-mailed to the Point of Contact (POC) shown below by the closing date and time. If an offer is e-mailed to the POC shown below, it is the offeror’s responsibility to ensure that the transmission is received by the Government prior to the closing date and time. Upon receipt of an electronic offer, the Government will acknowledge receipt of that offer via email to the offeror.

Please submit all proposals electronically to Contract Specialist, John Crawford, at the email address below by 12:00 PM (CST) on Friday, February 26th, 2021.

POC: John S. Crawford

Phone: 931-624-2372

Email: john.s.crawford@usace.army.mil

The Government reserves the right to cancel this solicitation. Please fill out information below:

Contractor's Name:___________________ Address: ____________________________________

Contractor's Phone #: ____________ Contractor's Email address: ______________________

Tax ID #: ____________________ Cage Code: _____________Dun's Number:______________

Contractor Signature:______________________________ https://beta.sam.gov/ mailto:john.s.crawford@usace.army.mil

The quote shall include full specifications of proposed product. Quotes may be submitted on company letterhead. The Offeror agrees to hold the prices in its quote firm for 90 calendar days.

Failure to submit the above requirements may be grounds for determining the quote to be technically unacceptable and not eligible to be considered for award.

(a) Company name, address, telephone number, e-mail address, and FAX number;

(b) Solicitation number;

(c) Unit Price and extended prices for all CLIN(S)/specifications. Offeror shall submit a unit price for each item number outlined in Attachment 01 (Price Schedule);

(d) USACE Past Performance Questionnaire (PPQ)

(e) Technical Approach and Quality Control Plan (see clause FAR 52.212-2, Evaluation – Commercial Items)

(f) Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation); and

(g) A completed copy of the provision at 52.212-3, Offeror Representations and Certifications --Commercial Items, or a statement that the offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. If the latter of the two options is selected, then the offeror verifies by submission of this quote that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this RFQ.

1. This acquisition will be solicited in accordance FAR subpart 13.106-1, and will include the applicable provisions/clauses for commercial acquisitions IAW FAR part 12 – Solicitation Provisions and Contract Clauses for the Acquisition of Commercial Items.

a. The quote should be emailed to the Point of Contact (POC) shown below by the closing date and time.

If an quote is e-mailed to the POC shown below, it is the offeror’s responsibility to ensure that the transmission is received by the Government prior to the closing date and time. Upon receipt of an electronic quote, the Government will acknowledge receipt of that quote.

2. Quote Submission Instructions –

Quote Submission Instructions –Quotes must include the following items. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award.

Addenda to 52.212-1, Instructions to Offerrors – Commercial

INSTRUCTIONS TO OFFERORS

http://www.acquisition.gov/ http://www.acquisition.gov/

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1,074 Each

Fish cleaning station service (Base Yr.)

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform fish cleaning services on Carlyle Lake as defined in this Performance Work Statement (PWS).

FOB: Destination

PSC CD: S205

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 1,074 Each OPTION Fish cleaning station service (OY1)

FFP

FOB: Destination

PSC CD: S205

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2001 1,074 Each OPTION Fish cleaning station service (OY2)

FFP

FOB: Destination

NET AMT

PERFORMANCE WORK STATEMENT (PWS)

Fish Cleaning

Carlyle Lake, Illinois

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide fish cleaning services at Carlyle Lake, located in Clinton County Illinois. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform fish cleaning services on Carlyle Lake as defined in this Performance Work Statement (PWS).

1.2 Background: The services were contracted before as a SAIDIQ (W912P9-19-D-0006). The previous requirement was solicited as a Request for Quote (RFQ) IAW FAR 13 Simplified Acquisition Procedures

(SAP) 100% small business set-aside.

1.3 Objectives: The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that fish cleaning is performed at

Carlyle Lake in a manner that shall be kept free from mold, mildew, odor, and other foreign material and shall be disinfected and deodorized each time it is cleaned. The evaluation of results will be based on

Contracting Officer Representative (COR) or Requiring Activity (RA) Representative surveillance, tenant satisfaction, and customer complaints. Results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.4 Scope: The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that fish cleaning is performed at Carlyle

Lake in a manner that shall be kept free from mold, mildew, odor, and other foreign material and shall be disinfected and deodorized each time it is cleaned. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.5 Period of Performance:

The period of performance shall be for one (1) Base Year and two (2) 12-month option period

1.6 General Information:

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall submit in writing a quality control plan prior to commencing work. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how he assures himself that his work complies with the requirement of the contract. The contractor shall appoint, in writing, a quality control inspector. The quality control inspector shall be on the job site during scheduled turf management to ensure that work performed is in accordance with the specifications. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. A daily activity report will be completed by the quality control inspector for each day work is being performed under a delivery order and submitted to the COR or quality assurance inspector daily.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor will have five working days to complete a cycle. If weather conditions delay the schedule, weekend and/or holiday work may be required to complete the cycle.

Columbus Day

Memorial Day

Independence Day

1.6.4 Hours of Operation: The required frequency of services is provided in Appendix B. If the contractor is unable to accomplish work in accordance with the requirement of this contract and/ or within the times specified, the Contractor shall immediately obtain additional equipment, materials, and supplies necessary to fulfill the requirements of this contract. Any variation or unforeseen change, such as being ahead or behind the approved schedule, must be reported immediately to the Government by phone or in person.

Any failure to report deviations to the contract schedule could result in the deduction of payment if work not performed by the times specified within Appendix B. Any proposed change to an approved schedule or change of Contractor Representative must be submitted in writing and approved by the Government a minimum of five (5) working days prior to implementation of the change. If work is deemed unsatisfactory by the Government, a Contract Discrepancy Report (Appendix C) will be filed. The Contractor at no additional cost to the Government, is required to take immediate corrective action. If the Contractor fails or refuses to comply promptly, deductions will be made to the Contractors monthly invoice.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Carlyle

Lake.

1.6.6 Type of Contract: The government will award a Firmed Fix Price contract.

1.6.7 Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.1 Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the

Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. Keys: In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative

(COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor

Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the government: Contracting Officer Representative (COR) Danny Kluemke, Civil Engineering Technician, Carlyle Lake/Kaskaskia

River Project Office. Alternate Contracting Officer Representative (ACOR) – Jody Harris, Park Ranger, Carlyle Lake/Kaskaskia River Project Office. Karla Babb, Contracting Officer and John Crawford, Contracting Specialist. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between the hours 7:30 a.m. to 4:30 p.m., Monday thru Friday including weekends or Federal holidays, if applicable.

1.6.11 Identification of Contractor Employees: All contract personnel required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. This shall include a designated work shirt identifying the contractor employees. All vehicles used in performance of this contract shall be clearly marked with an identification sign showing the Contractor’s name, address, and phone number.

1.6.12 Safety Requirements and Reports: The contractor shall perform all work and ensure all equipment used in performance of the contract shall conform with the safety requirements set forth in Corps of

Engineers Manual EM 385-1-1 entitled, “Safety and Health Requirements Manual” 30 November 2014, and supplements there to, copies of which are available online at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx.

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx

OSHA Safety and Health Requirements. Provide a verbal report to the COR and the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident

Investigation Reports to the CO within five calendar days of each occurrence.

1.6.12.1 Permits and Licenses: The Contractor shall, at his/her own expense, obtain any licenses or permits required to perform the contract. The contractor shall comply with all current Federal, State, and Local laws and regulations and shall comply with any subsequent changes.

1.6.1.12.2 Environmental Program: The Contractor shall comply with federal, state and local laws, regulations and standards, regarding environmental protection. All environmental protection matters shall be coordinated with the COR. The Contractor may be inspected by the COR or other federal, state, and local officials without notice. Access for inspection shall be granted by the Contractor upon request.

1.6.12.3 Eastern Massasauga Rattlesnake: The Eastern Massasauga rattlesnake is a Federal threatened species found at Carlyle Lake. Due to our obligation pursuant to the Endangered Species Act of 1973, a recent Biological Opinion with the US Fish and Wildlife Service, and implementation of the Carlyle Lake

Eastern Massasauga Rattlesnake Management Plan all contractors and contract employees will be given a training class conducted by a Corps personnel on the identification of the Eastern Massasauga rattlesnake

(EMR) and other snakes that are similar in appearance. Contractors and contract employees will be instructed on how to avoid encounters with the species, and to not harm or kill individual EMR's or similar snake species. All sightings and accidental fatalities must be reported immediately to the COR or Quality

Assurance Representative so a trained USACE employee can conduct the proper steps of the EMR sightings protocol.

1.6.13 Schedules: The contractor shall submit a schedule for all services described in this PWS and

Appendices to the COR and KO for review at the post-award conference and at each option year. The schedule shall identify acreages, or areas and days of the week service will occur. The schedule may be submitted electronically using a file format compatible with Government software programs such as

"Microsoft Office" software.

1.6.14 Schedule Changes: Occurrence based (non-permanent and no more than once a month) schedule changes due to customer requests or government need shall be supported by the contractor. The COR will request the changes to the contractor 10 days before the schedule change take place for improved grounds mowing only at no additional cost to the government.

1.7. Quantities: The quantity shown is an estimate that is not to be exceeded without prior approval in the form of a contract modification from the Contracting Officer. The Contracting Officer may modify the estimated quantity up to 15-20% above or below the quantity shown and still be considered within the scope of the contract. The exact quantity shown is not guaranteed; any unused quantities may be removed by contract modification at the end of the date range covered by the contract. The Government pays only for the actual quantities ordered by contract modification and received. The Government may also, at any time during the duration of this contract, close any park or portion of a park and delete any subsequent service in the closed park or area. The Contractor shall be given adequate notification to prepare for either contingency. This decrease will be deducted from payment in accordance with the price schedule/CLIN.

1.8. Invoicing and Payment: The government will make payment monthly or when services have been rendered, after the government has inspected and accepted the services, and the government has reviewed, approved, and processed the contractor’s invoice. The contractor shall submit the invoice to the

COR and/or any other person that has been designated in the contract to receive the invoice. The contractor shall submit the invoice by the fifth (5th) of the month for services completed the previous month or submit the invoice upon completion of all services, in accordance with the period of performance stated in the

CLIN.

Each invoice shall contain the following information:

Contractor’s name and address exactly as it appears on the contract, Contract number (and Delivery Order number, if applicable), Contract description of supplies or services as specified in Section B, Quantities, Unit, Unit Prices, Extended Totals.

In the event an area is opened/closed for any reason, the Government shall have the right to increase/decrease the amount of payment in accordance with the specified unit price of the area for the duration that the area is opened/closed.

All invoices shall be mailed or submitted in person to the Carlyle Lake Project Office, 801 Lake Road, Carlyle, IL 62231. An email address will also be provided by the COR.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 ALTERNATE CONTRACTING OFFICER’S REPRESENTATIVE (ACOR). An employee of the

U.S. Government appointed by the contracting officer to administer the contract in the absence of the COR or alongside the COR as directed by the KO. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Utilities: The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The

Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior KO review and approval. The contractor shall practice energy conservation in the Government provided facilities. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.2 Equipment: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all required equipment, materials, and supplies including, but not limited to detergents/soaps, disinfectants, deodorizers, garbage bags, odor control chemicals, stain and/or graffiti remover, brooms, shovels, cleaning rags, squeegees, wire brushes with scrapers, hoses, pressure washers, sponges, buckets, rakes, blowers, brushes, leak proof containter, safety equipment and any other materials required to clean, service and maintain sanitary conditions.

4.2 Materials: The Contractor shall provide all materials, supplies, and equipment necessary to meet the requirements IAW (In accordance with) this PWS.

4.3 Equipment: The Contractor shall provide any/all equipment required to meet the requirements IAW this PWS.

4.4 Communication: The contractor is responsible for providing a cell phone for communication between the designated supervisor and COR. The cell phone shall always be adequate to insure communications between the COR and the Quality Control Inspector during scheduled work hours. In addition, an email address should be provided for both the contractor and the contractor’s Quality Control Inspector.

4.5 MINIMUM MANPOWER REQUIREMENTS. The Contractor shall provide an adequate number of fully qualified personnel to perform the specified services properly and efficiently within the time limits specified. If the Contractor is unable to accomplish work in accordance with the requirements of this contact within the times specified, he shall immediately obtain additional personnel as necessary to fulfill the requirements of this contract.

4.6 All vehicles utilized under this contract shall be presentable, serviceable, and meet all the safety requirements set forth in EM 385-1-1, and shall comply with all applicable state and federal motor vehicle regulations. Any vehicle transporting fish matter must obtain the proper licenses and permits in accordance with the Illinois Dead Animal Disposal Act. Any vehicle utilized under this contract that is found to be deficient shall be removed in from the project.

4.7 All contractor vehicles shall be identified with the company name or logo, type of business, address, and phone number conspicuously displayed on both sides. Professionally done hand lettering, magnetic signs, or pressure sensitive decals with 1 ½” or larger lettering may be used to comply with this specification. The signs shall be subject to the approval of the Government.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor shall provide services for fish cleaning for Carlyle Lake.

5.1.1 Each time the fish cleaning station is serviced, the contractor shall depose fish remains into a closed, leak proof container. If the vehicle transporting the fish material to a designated disposal site is not a van type truck, the vehicle bed, as well as any properly identified tanks or barrels used for transportation, when loaded or partially loaded, shall be covered when traveling highways of the state of Illinois. Each time a fish cleaning station is serviced, all fixtures, working services, base slabs, holding tanks, refuse baskets and walls shall be cleaned using a pressure washers and then applied with appropriate soaps or non-phosphate detergents and disinfectant cleaning solution. The facility shall be kept free from mold, mildew, odor, and other foreign material and shall be disinfected and deodorized each time it is cleaned. The contractor shall assure that all plugs are replaced, and lids are securely locked. Each time a fish cleaning station is serviced, a quality control sheet located in the sign in box must be filled out, signed, and dated following the completion of services.

5.1.2 All collected refuse shall be transported by the Contractor to and deposited in a designated disposal site having current and valid State EPA permits. Vehicles used for transportation of fish material must follow the Illinois Dead Animal Disposal Act and have obtained any necessary licenses and permits in relation to this act.

5.1.4 Schedule Requirements: The Contractor must obtain enough employees and /or equipment necessary to complete all assignments within the time specified on each delivery order. Failure to meet these requirements may result in an order to suspend the work associated with this contract. If work is suspended, these services may be performed by others and the cost incurred will be deducted from payment per clauses.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. They include, but are not limited to:

MANUFACTURER’S RECOMMENDATIONS:

-For equipment and materials used by the contractor

INDUSTRIAL STANDARDS AND CODES (Latest Editions):

-American National Standards Institute

-EM 383-1-1, General Safety and Health Manual of the U.S. Corps of Engineers.

-OSHA Safety Standards

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 – Contractor Discrepancy Report

7.4. Attachment 4/Technical Exhibit 4 – MAPS

7.4. Attachment 5/Technical Exhibit 5 – Fish cleaning station service schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective Standard Performance Threshold Method of

Surveillance

PRS # 1.

Each time the fish cleaning station is serviced, the contractor shall depose fish remains into a closed, leak proof container. If the vehicle transporting the fish material is not a van type truck, the vehicle bed, as well as any properly identified tanks or barrels used for transportation, when loaded or partially loaded, shall be covered when traveling highways of the state of Illinois.

Each time a fish cleaning station is serviced, all fixtures, working services, base slabs, holding tanks, refuse baskets and walls shall be cleaned using a pressure washers and then applied with appropriate soaps or non-phosphate detergents and disinfectant cleaning solution. The facility shall be kept free from mold, mildew, odor, and other foreign material and shall be disinfected and deodorized each time it is cleaned. The contractor shall assure that all plugs are replaced, and lids are securely locked. Each time a fish cleaning station is serviced, a quality control sheet located in the sign in box must be filled out, signed, and dated following the completion of services.

PWS Para. 5.1.1 No more than five (5) valid defects per month.

Periodic validation and/or customer complaint.

PRS # 2

All collected refuse shall be transported by the Contractor to and deposited in a designated disposal site having current and valid State EPA permits. Vehicles used for transportation of fish material must follow the Illinois

Dead Animal Disposal Act and have obtained any necessary licenses and permits in relation to this act.

PWS. Para. 5.1.2 No more than five (5) valid defects per month.

Periodic validation and/or customer complaint.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan Prior to commencing work

2 Hard copy, MS

Word, PDF KO AND COR

Quality Control

Daily Report- Safety

Hours

Daily when work is being completed

1 Hard copy, MS

Word, PDF

COR or Quality

Assurance Inspector

Equipment list IAW

PWS para. 4.3.5

Prior to commencing work

2 Hard copy, MS

Word, PDF

COR

List of Employees Prior to commencing work

1 Hard copy, MS

Word, PDF

COR

TECHNICAL EXHIBIT 3

APP. C-7

CONTRACT DISCREPANCY REPORT

For use of this form, see DA PAM 715-15; the proponent agency is DCSLOG.

1. CONTRACT NUMBER

2. TO: (Contractor and Manager Name) 3. FROM (Name of QAE)

DATES

PREPARED ORAL NOTIFICATION RETURNED BY

CONTRACTOR

ACTION COMPLETE

4. DISCREPANCY OR PROBLEM (Describe in Detail; Include reference in PWS/Directive; Attach continuation sheet if necessary)

5. SIGNATURE OF CONTRACTING OFFICER'S REPRESENTATIVE

6. TO: (Contracting Officer's Representative) 7. FROM: (Contractor)

8. CONTRACTOR RESPONSE AS TO CAUSE, CORRECTIVE ACTION AND ACTIONS TO PREVENT RECURRENCE. ATTACH CONTINUATION SHEET IF NECESSARY. (cite applicable Q.A. program procedures or new A.W. procedures.)

9. SIGNATURE OF CONTRACTOR REPRESENTATIVE 10. DATE

11. GOVERNMENT EVALUATION (Acceptance, partial acceptance, rejection; attach continuation sheet if necessary.)

12. GOVERNMENT ACTIONS (Payment deduction, cure notice, show cause, other.)

CLOSE OUT

CONTRACTOR

NOTIFIED

NAME AND TITLE SIGNATURE DATE

QAE

CONTRACTING

OFFICER'S

REPRESENTATIVE

REGIONAL MAP

TECHNICAL EXHIBIT 4

Keyesport Recreation Area

FCS

Boat Ramp Parking Lot

Beach