Solicitation W912P623Q0023 J. Edward Roush Lake Security Updates.pdf

SEE ADDENDUM

(No Collect Calls)

W912P623Q0023 30-Aug-2023

b. TELEPHONE NUMBER

312.846.5378

8. OFFER DUE DATE/LOCAL TIME

03:30 PM 08 Sep 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912P69. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ERICKA D HILLARD

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81G6632264465

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY ENGINEER DISTRICT, CHICAGO

231 SOUTH LASALLE STREET SUITE 1500

CHICAGO IL 60604-1437

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 312.846.5371 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$25,000,000

NAICS:

561621

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF101

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912P623Q0023

Section A - Solicitation/Contract Form

PROCUREMENT PARTICULARS

THIS ACQUISITION IS BEING PROCURED PURSUANT TO AUTHORITY OF FAR PART 12 –

“ACQUISITION OF COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES”

1. COMPETITION METHOD: COMPETITION IS 100% SET ASIDE FOR SMALL BUSINESSES

2. NATIONAL AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE: The NAICS Code for this acquisition is 561621, with size standard of $25M.

3. REQUIREMENT: The government’s requirements are described in Section C of this Solicitation (See

“Performance Work Statement”).

4. PRICE QUOTE: The Contractor shall provide it’s pricing in accordance with Section B of this Solicitation.

5. REQUIRED SUBMITTALS AND DUE DATE:

(a) Fully completed copy of Section B (Supplies or Services and Prices), which encloses the vendor’s prices.

(b) Fully completed copy of Section K (Representations and Certifications). However, if the vendor has its representations and certifications on line at the System for Award Management (www.sam.gov), please indicate so by checking the designated block at Section K and returning that particular page with your quote.

(c) DUE DATE: Vendor quotes shall be furnished NO LATER THAN 3:30P.M. CENTRAL TIME ON

SEPTEMBER 8, 2023. All submittals shall be provided via email to Ericka Hillard at email address: ericka.d.hillard@usace.army.mil with a copy furnished to Miriaha Sigmon at miriaha.d.sigmon@usace.army.mil. Any electronic files (EMAIL) of the quotes CANNOT EXCEED this Agency's size limit of 20MB (includes email and its attachment). Files exceeding this size will be not be able to be received by the email server.

6. AWARD: Award will be made to the responsive, responsible contractor providing the overall lowest aggregate price for all items in Section B (Supplies or Services and Prices).

7. SYSTEM FOR AWARD MANAGEMENT (SAM): To be eligible for the award of the resultant Purchase

Order, the Contractor must be registered in SAM Registration database WITH an active registration.

Registration can be completed, free of charge, on-line at https://www.sam.gov.

8. The Service Contract Act applies to this acquisition. The wage rates are enclosed at Section J of this

Solicitation.

9. Questions pertaining to this acquisition may be addressed by contacting Ericka Hillard at erickad.hillard@usace.army.mil or telephone 312-846-5378.

Contracting Point of Contact:

Ericka Hillard U.S. Army Corps of Engineers, Chicago District 231 S. LaSalle Street, Suite 1500 Chicago, IL 60604 Telephone: 312-846-5378

Technical Point of Contact:

Wesley Millar U.S. Army Corps of Engineers J. Edward Roush Lake 735 North Warren Road Huntington, IN 46750 Telephone: 260-356-8648

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Roush Office Vestibule and Camera System

FFP

PURCHASE REQUEST NUMBER: W81G6632264465

PSC CD: 6350

NET AMT

0002 1 Job OPTION Tower Camera System

FFP

0003 1 Job OPTION Markle Camera System

FFP

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

J. EDWARD ROUSH LAKE

SECURITY UPDATES

TABLE OF CONTENTS

PROJECT SPECIFICATIONS/DESCRIPTION/EXIBITS

1. Special Instructions

2. Point of Contact

3. Index of Exhibits

GENERAL INFORMATION SPECIFICATIONS/REQUIREMENTS

1. Project Information

2. Technical Point of Contact (TPOC)

3. Pre-Work Conference

4. Working Hours

5. Contract Start and Completion Dates

6. Contractor Submittals

7. Permits and Licenses

8. Identification of Contract Employees and Vehicles

9. Safety Requirements

10. Required Security Training and Planning

11. Accident Reporting

12. Damage Reports

13. Contractor Employees’ Conduct and Competency

14. Damage or Loss of Contractor’s Supplies and Property

15. Supervision

16. Environmental Program

17. Contract Discrepancy Report (CDR)

18. Meetings

19. Quality Control

20. Quality Assurance

21. Deficiencies

22. Interruptions to Systems

23. Government Furnished Materials and Equipment

24. Contractor Furnished Items

25. Safeguarding Government Property

26. Minimum Manpower Requirements

27. Minimum Personnel Qualifications

28. Cooperation with other Contractors, Lessees, and Volunteers

29. Reports

30. Applicable Publications

31. Warranty

32. Wage Rates

33. Definitions

PERFORMANCE WORK STATEMENT

1) SPECIAL INSTRUCTIONS

Special Instructions

The contractor will provide construction services and furnish all personnel, equipment, supplies and materials necessary to install security updates at various buildings at the J. Edward Roush Lake Project area located at 735 N.

Warren Road, Huntington, Indiana 46750. The contractor’s work and responsibility will include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations. All work will be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein. Work will begin within 45 calendar days after award and will conclude 365 calendar days after award. All work at the Control Tower and Markle must be approved through Wesley Millar, Lake Manager (260-356-8648).

One award will be made from this Solicitation.

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor. Quotes will not be accepted for quantities less than the quantities specified in the Quote.

Failure to submit a unit price for all items listed will be considered as a material deviation from the requirements and the Quote will be rejected.

Bonding is required for this procurement action.

The contract award will be based on Low Price.

Contractors are required to attend a site visit for their quote to be considered. This will allow offerors to review the complexities of the work sites, verify existing conditions, and exact measurements. Site Visit will be available Monday thru Friday, 8:00am to 2:00pm Eastern Time by appointment only. Contact Wesley Millar, Project Lake Manager, 260-356-8648, Huntington, Indiana 46750.

Quotes will not be accepted for quantities less than the quantities specified in Section B of this solicitation. Failure to submit a unit price for all items listed (base and option) will be considered as a material deviation from the requirements of the RFQ and the quote will be rejected. Offerors shall enter both its unit price and extended price price for each base and option items.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

Please begin the registration process immediately, in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) with 30 days of activation or the vendor risks no longer being active in SAM.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

2) Point of Contact

J. Edward Roush Lake Security Updates J. Edward Roush Lake 735 North Warren Road Huntington, Indiana 46750

The contractor will provide construction services and furnish all labor, materials, supplies, tools and equipment necessary to supply and install security updates in accordance with these specifications and requirements.

LINE ITEM 0001: Roush Office Vestibule and Camera System Contractor will provide services to install security updates. Contractor is responsible for using 811 to locate all public utilities if needed. Contractor is responsible to locate all private utilities which can include electric, water lines, and existing sewer lines. Contractor is responsible for all work necessary to complete required work.

1) Camera System

a) Cameras shall be hardwired and not wireless or battery operated.

b) Minimum number of cameras to be installed shall be two.

i) Camera locations and directions they are aimed will be approved my Project Lake Manager.

c) Gear shall be located and stored in a location agreed upon by Project Lake Manger.

d) Camera recording system shall be stand alone and not required to be hooked to the internet to operate.

(1) System shall be capable of recording a minimum of two (2) weeks’ worth of digital data.

(2) System shall have some type of monitor to view the data.

(3) System must have ability to download video clips to external media by USB 3.0.

2) Outside Entryway - Vestibule

a) Doors

i) Interior Access Door

(1) Install new door with locks

(2) Door shall have remote buzz-in system with electric strike to allow visitor access.

(3) New locks shall be compatible with existing ASSA key system lake already utilizes.

(4) Building will remain secured even after hours to ensure building entry cannot take place outside of working hours.

(5) New door shall be ADA compliant.

(6) New door shall be crash bar type to exit.

ii) Exterior Access Door

(1) Install new door with locks

(2) New locks shall be compatible with existing ASSA key system lake already utilizes.

(3) Building will remain secured even after hours to ensure building entry cannot take place outside of working hours.

(4) New door shall be ADA compliant.

(5) New door shall be crash bar type to exit.

iii) Current exterior door and frame shall be removed and trimmed out with similar matching color trim of existing building.

b) Security door sensor shall be reinstalled on new door and frame.

c) Electrical

i) New exit sign lighting shall be installed per safety requirements.

ii) Ceiling light in office will need relocated, additional light will need installed into outside vestibule area.

(1) Lighting in enclosed area will turn off and off with main office lighting.

(a) Light fixture(s) needed for vestibule area will be LED.

iii) Light switches

(1) Existing light switches shall be relocated to location suggested by Project Lake Manager

(a) Final location shall be approved by Project Lake Manager

(b) Interior office light switching shall be modified to a 3-way light system, to allow be switched from 2 locations.

iv) Outside door lighting. Existing wallpack will be removed/relocated to accommodate government building entry lighting standards.

d) HVAC

i) Supply register shall be relocated from main office area to new enclosed vestibule area.

ii) Return air grill shall be install low in the wall back into the main office area.

e) Outside Area

i) Existing outside entry area will need at a minimum sofit removed along with metal support post covers to allow area to be enclosed.

(1) Proper building practices shall be followed to enclose area.

(a) Walls to be constructed of 2x6s with proper moisture barrier between lumber and concrete to prevent moisture penetration.

(b) Wall exteriors shall be covered with minimum 1/2” OSB sheeting and covered with Tyvek Weather Barrier Wrap.

(c) Exterior will be finished to have matching siding installed and trimmed out. Color shall be approved by Project Lake Manager.

(2) Insulation

(a) Newly enclosed outside entry will have minimum of 0.5 inches of spray foam installed.

(b) Minimum of R-19 batt insulation will be installed in remaining wall & ceiling cavity.

(3) Wall covering

(a) Shall have vapor barrier installed over insulation.

(b) Shall have ½” drywall installed and finished.

(c) Shall be primered and painted to match existing interior office color.

(4) Ceiling

(a) Shall have vapor barrier installed over insulation.

(b) Shall have 5/8” drywall installed and finished.

(c) Shall be painted to match existing interior office ceiling color.

f) Inside Area

i) Contractor shall supply new sliding viewing window 36x36 inch. Different size window may be installed upon approval by Project Lake Manager.

(1) Install at manufacture recommended height, which will need discussed with Project Lake Manager for finally placement and installation height.

(2) Window Material - Shall be high-visibility and constructed to meet at a minimum Level 1 bullet-resistant standard.

(3) Direction of slider shall be approved by Project Lake Manager.

(4) Window assembly shall include a deal tray with flip lid.

ii) Wall covering

(1) Shall have drywall installed and finished.

(2) Shall be primered and painted to match existing interior office color.

g) Flooring

i) Contractor shall remove existing tile and carpet and install new tile throughout Vestibule that is approved by Project Lake Manager.

h) Trim - Interior

i) Contractor shall install similar trim in material, size and color match to flow with existing office layout.

LINE ITEM 0002 – Tower Camera System

3) Camera System

a) Cameras shall be hardwired and not wireless or battery operated.

b) Minimum number of cameras to be installed shall be two.

i) Camera locations and directions they are aimed will be approved my Project Lake Manager.

c) Gear shall be located and stored in a location agreed upon by Project Lake Manger.

i) Gear will have to able to work in temperature range area from 32 degrees to 100 degree with potential for high humidity.

(1) Cannot guarantee any gear placement location that will be dry.

d) Camera recording system shall be stand alone and not required to be hooked to the internet to operate.

(1) System shall be capable of recording a minimum of two (2) weeks’ worth of digital data.

(2) System shall have some type of monitor to view the data.

(3) System must have ability to download video clips to external media by USB 3.0.

LINE ITEM 003 – Markle Camera System

3) Camera System

a) Cameras shall be hardwired and not wireless or battery operated.

b) Minimum number of cameras to be installed shall be two.

i) Camera locations and directions they are aimed will be approved my Project Lake Manager.

c) Gear shall be located and stored in a location agreed upon by Project Lake Manger.

i) Gear will have to be able to work in an extreme temperature swing area.

(1) Temperature range from 20 degrees to exceeding 100 degrees.

(2) Humidity level can range as well.

(3) Cannot guarantee any gear placement that could be fully dry.

d) Camera recording system shall be stand alone and not required to be hooked to the internet to operate.

(1) System shall be capable of recording a minimum of two (2) weeks’ worth of digital data.

(2) System shall have some type of monitor to view the data.

(3) System must have ability to download video clips to external media by USB 3.0.

WORKING AROUND THE PUBLIC

a) When planned work day(s) is established, coordination can be made with Lake Project to have gate entrance(s) closed to keep the public out while work is taking place for the safety of the public if possible.

Contractor is still responsible for marking and barricading open holes if left overnight to protect the public.

Even though the entrance gates will be closed, there is the possibility of the public walking through the recreation area in the evening(s).

3) INDEX OF EXHIBITS

Exhibits Description

Exhibit A Site Map J Edward Roush Dam

Exhibit B Miscellaneous Sample Forms

Exhibit C Quality Control Plan Sample

Exhibit D Accident Prevention Plan Outline

Exhibit E Project Photos

Exhibit F Security Camera Specifications

Exhibit G Contract Cybersecurity Submittal Checklist

- EXHIBIT PHOTOS ATTACHED -

Exhibit C: Quality Control Plan

Quality Control Plan

Prior to beginning work, each employee will be trained to perform the task he or she has been hired to perform.

This training will consist of a review and thorough explanation of the contract specifications and requirements, followed by ‘on-the-job’ training to ensure that the contract requirements are understood. All members of a crew will be cross-trained, so that they understand all aspects of a particular type of work. Following training, each employee will be provided with a checklist of work that they are required to perform, which will serve to ensure that all aspects of a particular job are completed on time. The employee will mark each item as it is completed (with completion time) and will sign and date each sheet to ensure accountability for completed work.

Prior to start of the contract, the Contractor will designate a Quality Control Inspector (QCI) in writing. The designated QCI will perform inspections of completed work as soon as possible to ensure that the work meets contract specifications. The inspection schedule will depend on the type of work being completed; items of a routine nature will be inspected based on a random or planned sampling schedule. 100% of unusual items, items which are more important, or highly visible items will be inspected.

Allowable reject levels for all items of work will be zero.

Upon discovery of any deficiency, corrective action will be initiated immediately. The QCI will immediately either correct the deficiency personally, direct another employee to correct the deficiency, or direct the employee who marked the item as ‘complete’ to correct the deficiency. The QCI will meet with the employee who was responsible for initial completion of the work and review contract specifications for the work which was inadequately performed.

The QCI will determine what actions caused the inadequate work and take immediate steps to ensure that the work is correctly performed the next time it is scheduled.

A Quality Control Inspection Report will be completed by the QCI for each day’s work. This report will document what work was completed, what facilities were inspected, the time the inspections were performed, and the results of these inspections. This report will also document any deficiencies noted during inspections and corrective actions taken on deficiencies. This report will be provided to the Corps of Engineers the same day the work is scheduled, or the next morning prior to 9:00 a.m. by e-mail, fax, or in person.

If a Contract Discrepancy Report (CDR) is issued by the government, the Contractor will review the CDR with the QCI within one day of receipt of the CDR, and will meet with the Corps of Engineers representative as soon as possible. Prior to meeting with the Corps representative, the Contractor will meet with the QCI and the individual/crew responsible for completing the work to determine the cause of the contract discrepancy and what actions will be required to prevent any reoccurrence. The Contractor will document these actions on the CDR for submittal to the government.

The contractor will modify these procedures as required to ensure that contract specifications are met.

Exhibit D: Accident Prevention Plan Outline

Accident Prevention Plan Outline Per EM 385-1-1

APPENDIX A

MINIMUM BASIC OUTLINE FOR ACCIDENT PREVENTION

PLANS

An Accident Prevention Plan (APP) is a safety and health policy and program document. The following areas are typically addressed in an APP, but an APP shall be job-specific and shall also address any unusual or unique aspects of the project or activity for which it is written.

The APP shall interface with the employer’s overall safety and health program, and a copy shall be available on the work site. Any portions of the overall safety and health program that are referenced in the APP shall be included as appropriate. ANSI/ASSE A10.38 should be referenced for Programmatic Issues.

> For LIMITED-SCOPE SERVICE, SUPPLY AND R&D CONTRACTS, for example, mowing (only), park attendant, rest room cleaning, the Contracting Officer and SOHO may allow an ABBREVIATED APP (customized AP P requirements and waive the more stringent elements of this section). > See 01.A.11, and Appendix A, paragraph 11.

1. SIGNATURE SHEET. Title, signature, and phone number of the following:

a. Plan preparer (Qualified Person, Competent Person, such as corporate safety staff person, QC);

b. Plan must be approved, by company/corporate officers authorized to obligate the company;

c. Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial

Hygienist, project manager or superintendent, project safety professional, project QC). Provide concurrence of other applicable corporate and project personnel (Contractor).

A-1 EM 385-1-1 15 Sep 08

2. BACKGROUND INFORMATION. List the following:

a. Contractor;

b. Contract number;

c. Project name;

d. Brief project description, description of work to be performed, and location; phases of work anticipated (these will require an AHA).

3. STATEMENT OF SAFETY AND HEALTH POLICY.

Provide a copy of current corporate/company Safety and Health Policy Statement, detailing commitment to providing a safe and healthful workplace for all employees. The Contractor’s written safety program goals, objectives, and accident experience goals for this contract should be provided.

4. RESPONSIBILITIES AND LINES OF AUTHORITIES. Provide the following:

a. A statement of the employer’s ultimate responsibility for the implementation of his SOH program;

b. Identification and accountability of personnel responsible for safety at both corporate and project level. Contracts specifically requiring safety or industrial hygiene personnel shall include a copy of their resumes. Qualifications shall include the OSHA 30-hour course or equivalent course areas as listed here:

(1) OSH Act/General Duty Clause;

(2) 29 CFR 1904, Recordkeeping;

(3) Subpart C: General Safety and Health Provisions, Competent Person;

A-2 EM 385-1-1 15 Sep 08

(4) Subpart D: Occupational Health and Environmental Controls, Citations and Safety Programs;

(5) Subpart E: PPE, types and requirements for use;

(6) Subpart F: understanding fire protection in the workplace;

(7) Subpart K: Electrical;

(8 Subpart M: Fall Protection;

(9) Rigging, welding and cutting, scaffolding, excavations, concrete and masonry, demolition; health hazards in construction, materials handling, storage and disposal, hand and power tools, motor vehicles, mechanized equipment, marine operations, steel erection, stairways and ladders, confined spaces or any others that are applicable to the work being performed.

c. The names of Competent and/or Qualified Person(s) and proof of competency/qualification to meet specific OSHA Competent/Qualified Person(s) requirements must be attached. The District SOHO will review the qualifications for acceptance;

d. Requirements that no work shall be performed unless a designated competent person is present on the job site;

e. Requirements for pre-task safety and health analysis;

f. Lines of authority;

g. Policies and procedures regarding noncompliance with safety requirements (to include disciplinary actions for violation of safety requirements) should be identified;

h. Provide written company procedures for holding managers and supervisors accountable for safety. A-3 EM 385-1-1 15 Sep 08

5. SUBCONTRACTORS AND SUPPLIERS. If applicable, provide procedures for coordination SOH activities with other employers on the job site:

a. Identification of subcontractors and suppliers (if known);

b. Safety responsibilities of subcontractors and suppliers.

6. TRAINING.

a. Requirements for new hire SOH orientation training at the time of initial hire of each new employee.

b. Requirements for mandatory training and certifications that are applicable to this project (e.g., explosive actuated tools, confined space entry, crane operator, diver, vehicle operator, HAZWOPER training and certification, PPE) and any requirements for periodic retraining/recertification.

c. Procedures for periodic safety and health training for supervisors and employees.

d. Requirements for emergency response training. > See paragraph 9.b. below for a list of requirements that may require emergency response training.

7. SAFETY AND HEALTH INSPECTIONS.

a. Specific assignment of responsibilities for a minimum daily job site safety and health inspection during periods of work activity: Who will conduct (e.g., SSHO, PM, safety professional, QC, supervisors, employees – depends on level of technical proficiency needed to perform said inspections), proof of inspector’s training/qualifications, when inspections will be conducted, procedures for documentation, deficiency tracking system, and follow-up procedures;

A-4 EM 385-1-1 15 Sep 08

b. Any external inspections/certifications that may be required (e.g., USCG).

8. ACCIDENT REPORTING. The Contractor shall identify person(s) responsible to provide the following:

a. Exposure data (man-hours worked);

b. Accident investigations, reports, and logs: Report all accidents as soon as possible but not more than 24 hours afterwards to the Contracting Officer/Representative (CO/COR). The contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the CO/COR in the prescribed format as soon as possible but no later than five (5) working days following the accident. Implement corrective actions as soon as reasonably possible;

c. The following require immediate accident notification:

(1) A fatal injury;

(2) A permanent total disability;

(3) A permanent partial disability;

(4) The hospitalization of three or more people resulting from a single occurrence;

(5) Property damage of $200,000 or more.

9. PLANS (PROGRAMS, PROCEDURES) REQUIRED BY THE SAFETY MANUAL. Based on a risk assessment of contracted activities and on mandatory OSHA compliance programs, the Contractor shall address all applicable occupational risks and compliance plans. Using the EM 385-1-1 as a guide, plans may include but not be limited to:

A-5 EM 385-1-1 15 Sep 08

a. Layout plans (04.A.01);

b. Emergency response plans:

(1) Procedures and tests (01.E.01);

(2) Spill plans (01.E.01, 06.A.02);

(3) Firefighting plan (01.E.01, Section 19);

(4) Posting of emergency telephone numbers (01.E.05);

(5) Man overboard/abandon ship (Section19.A.04);

(6) Medical Support. Outline on-site medical support and off-site medical arrangements including rescue and medical duties for those employees who are to perform them, and the name(s) of on-site Contractor personnel trained in first aid and CPR. A minimum of two employees shall be certified in CPR and first-aid per shift/site (Section 03.A.02; 03.D);

c. Plan for prevention of alcohol and drug abuse (01.C.02);

d. Site sanitation plan (Section 02);

e. Access and haul road plan (4.B);

f. Respiratory protection plan (05.G);

g. Health hazard control program (06.A);

h. Hazard communication program (06.B.01);

i. Process Safety Management Plan (06.B.04);

j. Lead abatement plan (06.B.05 & specifications);

k. Asbestos abatement plan (06.B.05 & specifications);

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l. Radiation Safety Program (06.E.03.a);

m. Abrasive blasting (06.H.01);

n. Heat/Cold Stress Monitoring Plan (06.I.02)

o. Crystalline Silica Monitoring Plan (Assessment) (06.M);

p. Night operations lighting plan (07.A.08);

q. Fire Prevention Plan (09.A);

r. Wild Land Fire Management Plan (09.K);

s. Hazardous energy control plan (12.A.01);

t. Critical lift Plan (16.H);

u. Contingency plan for severe weather (19.A.03);

v. Float Plan (19.F.04);

w. Site-Specific Fall Protection & Prevention Plan (21.C);

x. Demolition plan (to include engineering survey) (23.A.01);

y. Excavation/trenching plan (25.A.01);

z. Emergency rescue (tunneling) (26.A.);

aa. Underground construction fire prevention and protection plan (26.D.01);

bb. Compressed air plan (26.I.01);

cc. Formwork and shoring erection and removal plans (27.C);

dd. Precast Concrete Plan (27.D);

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ee. Lift slab plans (27.E);

ff. Steel erection plan (27.F.01);

gg. Site Safety and Health Plan for HTRW work (28.B);

hh. Blasting Safety Plan (29.A.01);

ii. Diving plan (30.A.13);

jj. Confined space Program (34.A).

10. RISH MANAGEMENT PROCESSES. Detailed project-specific hazards and controls shall be provided by an Activity Hazard Analysis (0I.A.13) for each major phase/activity of work.

11. ABBREVIATED APP for LIMITED-SCOPE SERVICE, SUPPLY AND R&D CONTRACTS. If service, supply and R&D contracts with limited scopes are awarded, the contractor may submit an abbreviated Accident Prevention Plan. This APP shall address the following areas at a minimum. If other areas of the EM 385-1-1 are pertinent to the contract, the contractor must assure these areas are addressed as well.

a. Title, signature, and phone number of the plan preparer.

b. Background Information to include: Contractor; Contract number; Project name; Brief project description, description of work to be performed, and location (map); The project description shall provide a means to evaluate the work being done (see AHA requirements in 01.A.13) and associated hazards involved. Contractor’s APP shall address the identified hazards involved and the control measures to be taken.

c. Statement of Safety and Health Policy detailing their commitment to providing a safe and healthful workplace for all employees.

A-8 EM 385-1-1 15 Sep 08

d. Responsibilities and Lines of Authorities – to include a statement of the employer’s ultimate responsibility for the implementation of his SOH program; Identification and accountability of personnel responsible for safety at all levels to include designated site safety and health officer (SSHO) and associated qualifications. The District SOHO will review the qualifications for acceptance.

e. Training - new hire SOH orientation training at the time of initial hire of each new employee and any periodic retraining/recertification requirements.

f. Procedures for job site inspections - assignment of responsibilities and frequency.

g. Procedures for reporting man-hours worked and reporting and investigating any accidents as soon as possible but not more than 24 hours afterwards to the Contracting Officer/Representative (CO/COR). An accident that results in a fatal injury, permanent partial or permanent total disability shall be immediately reported to the Contracting Officer.

h. Emergency Planning. Employees working alone shall be provided an effective means of emergency communication. This may be cellular phone, two-way radio or other acceptable means. The selected means of communication must be readily available and must be in working condition.

i. Drinking Water provisions, toilet and washing facilities.

j. First Aid and CPR training (at least two employees on each shift shall be qualified/certified to administer first aid and CPR) and provision of first aid kit (types/size).

k. Personal Protective Equipment.

(1) WORK CLOTHING - Minimum Requirements. Employees shall wear clothing suitable for the weather however minimum requirements for work shall be short-sleeve shirt, long pants (excessively long or baggy pants are prohibited) and leather work shoes. If analysis determines that safety-toed (or other protective) footwear is necessary (i.e., mowing, weed eating, chain saw use, etc.), they shall be worn.

(2) Eye and Face Protection. Eye and face protection shall be worn as determined by an analysis of the operations being performed HOWEVER, all involved in chain saw use, chipping, stump grinding, pruning operations, grass mowing, weed eating and blowing operations shall be provided safety eyewear (Z87.1) as a minimum.

(3) Hearing Protection. Hearing protection must be worn by all those exposed to high noise activities (to include grass mowing and trimming, chainsaw operations, tree chipping, stump grinding and pruning).

(4)Head Protection. Hard hats shall comply with ANSI Z89.1 and shall be worn by all workers when a head hazard exists. At a minimum, hard hats shall be worn when performing activities identified in (2) above.

(5)High Visibility Apparel shall comply with ANSI/ISEA 107, Class 2 requirements at a minimum and shall be worn by all workers exposed to vehicular or equipment traffic.

(6) Protective Leg chaps shall be worn by all chainsaw operators.

(7) Gloves of the proper type shall be worn by persons involved in activities that expose the hands to cuts, abrasions, punctures, burns and chemical irritants.

(8) If work is being performed around water and drowning is a hazard, PFDs must be provided and worn as appropriate.

l. Machine Guards and safety devices. Lawn maintenance equipment must have appropriate guards and safety devices in place and operational.

A-10 EM 385-1-1 15 Sep 08

m. Hazardous Substances. When any hazardous substances are procured, used, stored or disposed, a hazard communication program must be in effect and MSDSs shall be available at the worksite.

Employees shall have received training in hazardous substances being used. When the eyes or body of any person may be exposed to corrosives, irritants or toxic chemicals, suitable facilities for quick drenching or flushing of the eyes and body shall be provided within 10 seconds of the worksite.

n. Traffic control shall be accomplished in accordance with DOT’s MUTCD.

o. Control of Hazardous Energy (Lockout/Tagout). Before an employee performs any servicing or maintenance on any equipment where the unexpected energizing or startup of the equipment could occur, procedures must be in place to ensure adequate control of this energy.

p. Driving, working on (i.e., working with equipment/mowers) while on slopes, working from/in boats/skiffs, etc. shall also be considered and dealt with accordingly.

A-11 EM 385-1-1 15 Sep 08

Exhibit F: Security Camera Specifications Part 1: General

1. General Information. This specification covers the cybersecurity requirements for Operational Technology

(OT) in order to verify and deliver components to the Project in an Interim Secure State (ISS). ISS is achieved when the cybersecurity risk for the OT is known, and the system has been verified to be technically and physically secure to an acceptable risk tolerance during the installation phase.

2. Submittals. Government approval is required for submittals with a "G" designation; USACE Critical Infrastructure Cybersecurity Mandatory Center of Expertise (UCIC-MCX) review is required for submittals with a "CS" designation; submittals having an "I" designation are for information only. Designation following the "G", "CS", or "I" designation identifies the office that will review the submittal for the Government.

SD-01 Preconstruction Submittals

Account Level Permissions List (Encrypted); G, CS OT / Control Systems Acceptable Use Policy (AUP); G, CS Software and Licenses (Software and hardware Licenses MUST be hand to the Government and registered with the software OEM as belonging to the government.); G, CS

SD-02 Shop Drawings

Network Diagram (Encrypted); G, CS System Data Flow Diagram (Encrypted); G, CS

SD-03 Product Data Pre-Construction Software List (Encrypted); G, CS Pre-Construction Hardware List (Encrypted); G, CS Complete Software List (Encrypted); G, CS Complete Hardware List (Encrypted); G, CS Ports, Protocols, and Services List (Encrypted); G, CS Certificate Protection Status (Encrypted); G, CS Backup Software (Encrypted); I, CS

SD-05 Design Data Network Configuration Files (Encrypted); G, CS Deviations List (Encrypted); G, CS

SD-06 Test Reports SCAP Tool Scan (Encrypted); G, CS STIG Viewer Checklists (Encrypted); G, CS Antivirus/Antimalware Scan (Encrypted); G, CS

SD-07 Certificates Contractor Personnel Qualifications; G, CS

SD-11 Closeout Submittals Vulnerability Resolution Report (Encrypted); G, CS Comprehensive Password/Passphrase List (Encrypted); G, CS Comprehensive Account List (Encrypted); G, CS Initial Backups (Encrypted); G, CS BIOS/UEFI Protection Password/Passphrase List (Encrypted); G, CS

a. Encrypted Submittal Requirements. Provide the submission process and authorized recipients for submittals specified as "Encrypted" at the Pre-Work meeting. Send encrypted submittals via DoD SAFE https://safe.apps.mil/. Only disclose sensitive information to those who need to know. Do not store sensitive information on shared storage systems.

b. Submittal of Lists. Submit the following using a Government-provided template. Templates will be provided to the Contractor upon request after award.

i. Pre-Construction Software List.

ii. Pre-Construction Hardware List.

iii. Complete Software List.

iv. Complete Hardware List.

v. Ports, Protocols, and Services List.

vi. Comprehensive Password/Passphrase List.

vii. Comprehensive Account List.

viii. BIOS/UEFI Protection Password/Passphrase List.

ix. Certificate Protection Status List.

x. Deviation List.

xi. OT / Control System Acceptable Use Policy

3. Definitions.

Architecture Type: The level of interconnectivity of an Operational Technology (OT) is a foundational criterion used when determining the priority of a system. The more connectivity capability, the higher the likelihood that the system can be compromised through a cyber-attack. There are three main types of interconnection: no interconnection (OT Product, OT Subsystem), closed restricted network connection (OT Close Restricted System), and interconnected (OT Restricted Interconnected System and OT Connected System.

Boundary Defense: When OT information travels outside the physical boundary, boundary defenses protect the information flow against outside threats. Firewalls isolate networks and protect data flow by restricting unnecessary traffic, both inbound and outbound. VPNs can encrypt traffic flows. Intrusion Detection is used used to alert on malicious or unauthorized traffic. For OT that requires information flow between the control network to an external boundary, e.g. hydrology reports, the connection can be protected using a data diode or unidirectional gateway instead of a firewall for additional protection.

BIOS: Basic Input/Output System. Fundamental system firmware used to boot and initialize system.

CCI: Control Correlation Identifier. The CCI provides a standard identifier and description for each of the singular, actionable statements that comprise an IA control or IA best practice. CCI bridges the gap between high-level policy expressions and low-level technical implementations. CCI allows a security requirement that is expressed in a high-level policy framework to be decomposed and explicitly associated with the low-level security setting(s) that must be assessed to determine compliance with the objectives of that specific security control. This ability to trace security requirements from their origin (e.g., regulations, information assurance frameworks) to their low-level implementation allows organizations to readily demonstrate compliance to multiple Information Assurance compliance frameworks. CCI also provides a means to objectively rollup and compare related compliance assessment results across disparate technologies.

CI: Critical Infrastructure. CI is defined as "systems & assets, whether physical or virtual, so vital to the United States that the incapacity or destruction of such systems and assets would have a debilitating impact on security, national economic security, national public health or safety, or any combination of those matters (Critical Infrastructures Protection Act of 2001)."

Critical Components: Also known as auxiliary subsystems for hydropower would be digital governors, exciters, vibration sensors, sump pumps and turbine bearing oiler subsystems. These types of systems are usually physically isolated network segments.

Cybersecurity Function: A cybersecurity function is further defined as a user that is authorized (and therefore, trusted) to perform security-relevant functions that ordinary users are not authorized to perform. Examples of these activities include, but not limited to, creating/modifying user accounts, configuring auditing levels, configuring functionality of a device that is restricted from general users, network architecture design, and applying secure configuration to an operating system or device.

Field Bus System: An example of field bus systems for hydropower would be the PLC for a power generation unit, penstock PLC, sequence of event recorder, PLC for cooling water flow meters, temp monitoring and flow monitoring.

IAVAs: Information Assurance Vulnerability Alerts. The Department of Defense (DoD) information system vulnerabilities are alerted with messages called IAVAs. Vulnerabilities are evaluated to see what impact (if any) they might have and sent out by to all branches and units within the organization.

Interconnection Capability: Architecture's interconnection capability is determined via the communications that exist between Operational Technology line items, whether they share an information type or not. Interconnection capability also includes any type of connection between line items and an external network. Interconnection capability is considered a primary risk factor that affects all aspects of the cybersecurity program. Reviewing network device information from the inventory provides an understanding of the basic networking structure and communication capabilities between the various listed line items and builds a clearer picture of the scope of the potential system. The UCIC developed five OT architecture types based on regularly occurring interconnection capability: the OT product, OT subsystem, OT closed restricted system, OT restricted interconnected system, and OT connected system.

ISO: Information System Owner. Official responsible for the overall procurement, development, integration, modification, or operation and maintenance of an information system, such as the District Chief of Operations.

ISS: Interim Secure State. Interim Secure State is achieved when a USACE control system's risk is known and the system has been verified as being technically and physically secured to an acceptable risk tolerance, but it does not have all documentation and/or administrative requirements met for obtaining an Authority To Operate (ATO). ISS is used to verify that a new control system installation, or a system going through a major upgrade, is implementing critical security controls during the installation phase and meets a specific cybersecurity standard (defined in this document) prior to the government taking ownership. ISS is also used to verify that an existing control system is operating at an acceptable state of cybersecurity.

IT: Information Technology. Any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency. Network Segmentation: Segmenting or segregating networks either by logical or physical methods. Examples of logical methods include firewall zones, VLANs, or VPNs. Physical separation is done by deploying additional hardware. Network segmentation is used for isolation of discrete functions or processes. Each network segment will have its own IP address space or subnet.

OT: Operational Technology. The hardware and software dedicated to detecting and/or causing changes in physical processes through direct monitoring and control of physical devices to accomplish a specific mission in real time.

OT Closed Restricted: An OT Closed Restricted System is a subsystem that is networked to another government-owned and government-operated subsystem for remote control or monitoring capabilities over encrypted communication channels. The communication over encrypted channels is controlled and maintained on both ends by the same ISO. This system is not connected to any external network, nor does it have an external network connection capability.

OT Connected System: An OT Connected System is an OT Subsystem or OT System that has a bi-directional path between the OT and an external network.

OT Product: An OT Product (either individual or aggregate) is a PLC with a non-routable IP or serial connection to a touch panel with an embedded operating system, no connection to a computer or server, no communications using a routable protocol, and no connection to any component outside the physical boundary of the project. This is the foundational building block for the more complex OT systems. It is important to note that the connection between the touch panel and the PLC must be a one-to-one physical connection. Any connection with routable communications will elevate the OT Product to an OT Subsystem. There are circumstances, particularly in hydropower facilities, when there are multiple OT Products all accomplishing similar missions but are not interconnected in any way. The UCIC determines if aggregating those OT Products into one administrative grouping is beneficial for RMF reporting. If so, this becomes the OT Product aggregate. It is important to note that the aggregate does not indicate any type of routable communications being used, and therefore does not raise this to the “system” level; it is purely an administrative designation.

OT Restricted Interconnected System: An OT Restricted Interconnected System is an OT subsystem or an OT system that has the capability to connect to an external system only through a single-directional push of data (e.g., alarms, trends, and alerts) via a data diode or equivalent technology.

OT Subsystem: An OT Subsystem (either individual or aggregate) adds workstations or servers to the PLCs for operation from a control room utilizing a routable protocol (Ethernet). It is important to note that there is no connection to any component that resides outside the logical or physical boundary of the project.