Solicitation W912BV24Q0005 Pat Mayse.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV24Q0005 04-Dec-2023

b. TELEPHONE NUMBER

918.669.7657

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 08 Jan 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

C C THAYER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF90

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV24Q0005

Section A - Solicitation/Contract Form

INSTRUCTION TO OFFERORS

Instructions to Offerors

PREPARING YOUR QUOTE:

Your Quote shall consist of ONLY the following list of required items:

1) Submit a signed copy of the first page of the solicitation.

a. Complete block 17a with your name and Unique Entity ID (UEI)

b. Sign block 30a (digital signatures are accepted)

c. DO NOT SUBMIT A COPY OF THE SOLICITATION IN ITS ENTIRETY

2) Submit a signed copy of all amendments issued, if any. It is your responsibility to monitor SAM.gov for amendments. DO NOT SUBMIT A COPY OF THE AMENDMENT IN ITS ENTIRETY. Only pages that require a vendor response shall be submitted.

3) Submit a completed copy of the Contractor Information Sheet in Section B of the Solicitation.

4) Complete the pricing schedule provided with the solicitation. All items in the pricing schedule must be completed, including optional items. All items must include a dollar value.

5) Complete the subcontractor data worksheet provided with the solicitation. Your quote must identify the business size and percentage of work to be completed by the prime contractor; and the business name, address, the percentage of work to be completed by the subcontractor. Offerors shall identify the business size of any subcontractors based on the NAICS code identified. Offerors must clearly identify whether a subcontractor(s) will be performing work, the percentage of work to be performed by each subcontractor, and the socio-economic category into which each identified subcontractor falls. (FAR 52.219-14

LIMITATIONS ON SUBCONTRACTING FOR SMALL BUSINESS (DEVIATION 2021-O0008) (OCT

2022). Offerors shall also provide a signed and dated Letter of Commitment from each subcontractor. The Subcontractor Letter of Commitment shall be signed by the subcontractor on the subcontractor’s own letterhead.

Complete the Representations and Certifications (Reps and Certs) in Section K, unless already completed and current in the System for Awards Management at https://sam.gov/. Notice: Failure to respond to provision 52.204- 26 and, if applicable 52.204-24, will deem your offer non-responsive and un-awardable.

NEED HELP:

If you need assistance with SAM, NIST or preparing your quote, please contact your local Procurement Technical Assistance Center (PTAC). You may find your PTAC here: https://www.aptac-us.org/contracting-assistance/.

Offerors must have an active registration in SAM to be eligible for award.

In accordance with AFARS 5132.702(a)(ii)(B): Funds are not presently available for this acquisition. No contract will be awarded until appropriated funds are made available.

Quotes shall be valid through 30 April 2024.

SUBMITTING YOUR QUOTE

Offerors shall limit their offer to include ONLY the required items listed in the Instructions to Offerors. Do not include excess information such as audio-visual materials, electronic media, CD’s, thumb drives, etc., or pages of the solicitation that do not contain information provided by the prospective offeror. As previously stated, ADDITIONAL INFORMATION WILL NOT BE EVALUATED. NO cross-outs or strike-through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes are the preferred method for submission.

Quotes must be received in a supported Adobe or Microsoft Office file format. Adobe or Microsoft Office file formats are the only acceptable methods of submitting a quote electronically.

a. Submit all required documents in one file. It may be helpful to reduce file sizes.

b. Zip files are not recommended.

c. DO NOT USE Cloud storage providers, google docs, web-based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory services are NOT acceptable methods of submitting a quote.

d. Reference the solicitation number in the subject line

e. Send quotes to both of the following e-mail addresses:

Colleen.Thayer@usace.army.mil CESWT‐CT‐SS‐Quotes@usace.army.mil

f. Ensure your quote is received before the due date and time. For your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received, your quote will not be considered. Do not assume that quotes sent by email will be delivered or received immediately after the offeror pushes “send.” Late emails will be analyzed in accordance with FAR 52.212-1(f)(2)(i) to determine if they can be accepted for evaluation. For the purpose of this solicitation, as it relates to email submissions, the term initial point of entry to the Government infrastructure is defined as the Army Server. For the purpose of this solicitation, as it relates to email submissions, the term Government Installation designated for the receipt of offers is defined as the USACE server.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

For information related to amendments, and the dates set for receipt of proposals, please check https://sam.gov/.

Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐ register into the system. To self‐register go to the aforementioned web page and click on the BID tab.

Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page, you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

The Solicitation Number is: W912BV24Q0005

The Bidder Inquiry Key is: 674ZNK-UG5J6Y

The Bidder Inquiry System will be unavailable for new inquiries 2:00 PM Central Time, Thursday, 28 December 2023 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

4. Offerors are requested to review the specification in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

5. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800‐428‐HELP.

6. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

PRE-PROPOSAL/SITE VISIT CONFERENCE

A Pre-Proposal/Site Visit Conference is scheduled for:

Site Visit Date/Time: Wednesday, December 20, 2023 10:00 A.M. Central Time

Site Visit Location: U.S. Army Corps of Engineers Pat Mayse Lake Project Office 1679 F.M. Road Powderly, TX 75473

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

Section B - Supplies or Services and Prices

PRICING SCHEDULE

PAT MAYSE LAKE, TEXAS

JANITORIAL

Unit Total Description Quantity Unit Price Amount

BASE YEAR: 1 MARCH 2024 – 29 FEBRUARY 2025

0001 PROJECT OFFICE 101 DAY $__________ $__________

1st OPTION YEAR: 1 MARCH 2025 – 28 FEBRUARY 2026

1001 PROJECT OFFICE 102 DAY $__________ $__________

2nd OPTION YEAR: 1 MARCH 2026 – 28 FEBRUARY 2027

2001 PROJECT OFFICE 101 DAY $__________ $__________

3RD OPTION YEAR: 1 MARCH 2027 – 29 FEBRUARY 2028

3001 PROJECT OFFICE 105 DAY $__________ $__________

4TH OPTION YEAR: 1 MARCH 2028 – 28 FEBRUARY 2029

4001 PROJECT OFFICE 102 DAY $__________ $__________

TOTAL FOR BASE AND ALL OPTION YEARS $ _________________

SUB-CONTRACTING INFORMATION

SUBCONTRACTING INFORMATION:

Self-Performing:

Percentage of Work to be performed by the Offeror/Prime Contractor’s own forces:

Subcontractor(s) *** - if no subcontractor(s), write NONE:

Name of Subcontractor Address

Business Size based on NAICS Provided in the Solicitation (Small or Large)

Socio-economic Category ***

Percentage of Work to be

Completed by Sub-

Contractor

***Socio-economic categories for some small businesses include:

Women-Owned Small Business (WOSB) Economically Disabled Women-Owned Small Business (EDWOSB) HUBZone 8(a) Service-Disabled Veteran-Owned Small Business (SDVOSB)

***Offerors using a subcontractor(s) shall provide a signed and dated Letter of Commitment from each subcontractor. Offerors who fail to provide a signed and dated Letter of Commitment from each subcontractor will not be considered for award.

CONTRACTOR INFORMATION SHEET

6) Complete the following information and return it with your quote.

The following information is required with quote submission.

General Contact Information

Offeror’s Name:_____________________________

Offeror’s Mailing Address:___________________________

Offeror’s Phone Number:____________________________

Offeror’s Email Address:____________________________

Name of authorized signers for your company:______________________

Commercial and Government Entity (CAGE) Code:______________________

Unique Entity Identifier (UEI) (12-character):___________________________

Are your Reps and Certs completed in SAM? YES ________ NO ________

Section C - Descriptions and Specifications

SCOPE OF WORK

PERFORMANCE WORK STATEMENT

PAT MAYSE LAKE

TEXAS

MAINTENANCE CONTRACT

FOR

JANITORIAL WORK

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title 1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Deductions for Deficient Work 11 Safety 12 Contractor's Facilities 13 Work Schedules 14 Reporting Defective Facilities 15 Building Security 16 Prework Conference 17 Contractor Submittals 18 Billing 19 Antiterrorism and Operations Security Requirements

EXHIBITS

No. Title 1 Quality Assurance Report 2 Specifications for Contractor-Furnished

Materials and Supplies 3 Performance Requirements Table 4 Invoice Format 5 Quality Control Inspection Log 6 Job Hazard Analysis

APPENDICES

Appendix Title A Janitorial Work - Project Office

1. SCOPE OF WORK. The work required under this specification provides for the janitorial work at the Pat Mayse project office, and contiguous exterior areas.

2. DEFINITIONS.

2.1. Bimonthly. Work required to be performed every other month.

2.2. Biweekly. Work required to be performed every other week.

2.3. Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.4. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.5. Government. The term "Government" as used herein means the United States of America.

2.6. Performance Requirement (PR). The Government's requirement for each service provided under the contract.

Performance Standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.7. Project. The term "project" as used herein means all Government property and easements at Sardis Lake.

2.8. Quality. Conformance with the contract specification. Government determines CQC is functioning effectively.

2.9. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.10. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.11. Semi-Annually. Work required to be performed 2 times per year.

2.12. Workday. Any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other days.

3. REFERENCES. Corps of Engineers Safety & Health Requirements Manual (EM 385-1-1, current version) is hereby incorporated into this specification. EM 385-1-1 is available on-line at https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of janitorial work shall be in accordance with this specification.

4.2. Acceptance of janitorial work. The Government shall accept Work unless the Contracting Officer or the Contracting Officer’s Representative (COR) notifies the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the Contracting Officer or COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance Report (SWT Form 982, Exhibit 1).

4.2.2. If the Contracting Officer or COR notifies the contractor of deficient work, the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be reperformed the same day. Work performed on less than a daily schedule shall be reperformed not later than the following day. Refer to paragraph 10 for deficient work not reperformed.

4.2.3. The contractor shall notify the Contracting Officer and COR when deficiencies have been corrected by completing Part IV of the QA Report, provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the Contracting Officer or COR shall complete Part V of the QA Report and furnish the contractor a copy. A copy will also be provided the Contracting Officer at the Tulsa District Office.

5. PERSONNEL REQUIREMENTS.

5.1. The contractor shall provide all labor and supervision necessary to perform all work described in these specifications. All contract services shall be performed by the contractor or sub-contractors except as provided in his or her contingency plan required in paragraph 5.3.

5.2. The contractor or sub-contractors shall be physically qualified to perform all work as specified in this contract.

Such work includes but is not limited to providing services outdoors under varied and sometimes severe weather conditions, repeated bending and stooping, heavy lifting, standing and walking for long periods, reaching, pulling and climbing on step ladder. The work shall also include providing information and interacting with the public in a calm and courteous manner even under trying circumstances.

5.3. The contractor shall provide a contingency plan for how work will be accomplished in the event of illness and/or emergencies.

5.4. The contractor shall provide the Contracting Officer and the COR a local or toll-free telephone number at or through which they can be reached between 6:00 a.m. and 4:30 p.m. on all days’ work is being performed. Use of a cell phone is acceptable.

5.4.1. The contractor shall provide one on-site supervisor and alternates on the project who shall-have full authority to direct any work required. This supervisor, and alternates who shall have full authority to execute work during their absence, shall be designated in writing to the Contracting Officer and the COR.

5.4.2. The contractor shall provide the Contracting Officer and the COR a local or toll-free telephone number at or through which the supervisor can be reached between 7:00 a.m. and 5:00 p.m. on all days’ work is being performed. Use of a cellular-type phone is acceptable.

5.5. The contractor/sub-contractor shall, always, promote a positive, professional image of themselves and the Corps of Engineers; cooperate fully and maintain a polite and respectful manner with all members of the public, other contractors, volunteers, and Government employees. At no time shall the contractor, through their personal appearance, actions, or demeanor, discredit the Government.

5.6. The contractor/sub-contractor shall be appropriately dressed and well-groomed at all times when performing contract duties and/or within public view (reference subparagraph 12.4).

5.7. Surveillance of recreation areas and assisting visitors who encounter problems at any time of the day or night are in important part of the Park Custodian’s job. However, enforcement of Federal Regulations is the responsibility of the Corps of Engineers personnel and NOT PART OF THE DUTIES OR RESPONSIBILITIES OF THIS

CONTRACT.

5.8. Prohibited Conduct and Activities.

5.8.1. Under no circumstance shall the contractor/sub-contractor carry or possess firearms anywhere on Government property.

5.8.2. The contractor/sub-contractor shall not consume nor be under the influence of alcohol, drugs, or medications (except doctor prescribed) during on-duty hours; nor conduct themselves at any time in a manner unbecoming their position.

5.8.3. The contractor/sub-contractor shall not engage in any commercial activity on Government property.

This shall include childcare, outside employment, or other activities that conflict or interfere with the performance of required work.

5.8.4. The contractor/sub-contractor shall not attempt to apprehend violators or enforce regulations; nor argue with or directly accuse a member of the public of wrongdoing; nor commit Corps of Engineers employees or any Law Enforcement Officials to any type of action.

5.8.5 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical lo the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoO) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall Include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred lo as “RAMs1. And Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures -this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract. Should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any Site-specific requirements identified in local Policies or procedures.

5.8.6 Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training Is available at https:/ ko.jten.mil/ (website subject to change).

5.8.7 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as "NCIC-111") and Terrorist Screening Database (commonly referred to as "TSDB"). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access With the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

5.8.8 Suspicious Activity Reporting training (e.g. IWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general Information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification within specified time limits. Upon request, the contractor shall present equipment to the Contracting Officer or the COR for inspection.

6.1. All motorized equipment shall be powered by 115 Volts AC.

6.2. All equipment must be in good operating and mechanical condition.

6.3. While performing work under this contract, vehicles shall be operated only by legally licensed drivers and parked only on roads, parking areas, or pullouts unless the COR and the Site/Lake Manager approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished.

7.1.1. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

7.1.2. All materials and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the Contracting Officer or COR to determine compliance with this specification.

7.1.3. Specifications for selected contractor-furnished materials and supplies are given in Exhibit 2.

7.1.4. In addition to materials and supplies listed in Exhibit 2, the contractor shall furnish the following:

Glass Cleaner Cleaning compounds Disinfectants Mops, brooms, etc.

Spot Remover for carpets & upholstered chairs

7.2. Government Furnished. The Government will furnish potable water.

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 3.

The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the COR.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory reperformance.

9. CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a CQC Program in accordance with clause 52.246-4 "Inspection of Services" to assure that all work required by this specification is completed on schedule and in accordance with the PRs in Exhibit 3.

9.1. Results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 5). Furnish a copy of completed inspection logs to the Contract Officer’s Representative weekly.

9.2. Requirements in 9.1. may be waived by the COR if it is determined proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor and shall be made in writing by the COR. If submissions are again required after being waived this reinstatement shall not be considered as grounds for a price increase.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and reperformed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not reperformed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY.

11.1. Accident Prevention Plan (APP). The contractor shall furnish the Contracting Officer and COR a safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5 Fire prevention plans.

11.1.6. Job hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the Contracting Officer directs. Job hazard analysis directed by the Contracting Officer shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 6.

11.2. Safety Violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the written request of the Contracting Officer.

11.3. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts or tank tops, or shorts). Clothing shall be in good repair. Personnel will wear additional protective apparel when required by Section 5, EM 385-1-1.

11.4. Accident Reports.

11.4.1. The contractor shall immediately notify the Contracting Officer and COR of all known accidents that occur at the project and result in death or serious injury.

11.4.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer and COR immediately, and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.5. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 1st of the following month.

12. CONTRACTOR'S FACILITIES. A closet is available at the project office for storage of janitorial supplies and equipment.

13. WORK SCHEDULES. The contractor shall furnish the Contracting Officer and COR a schedule for performing all janitorial work that is required at a weekly frequency or less. A revised schedule shall be furnished the Contracting Officer and COR prior to the contractor changing their mode of operation.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR or Site Manager each workday.

15. BUILDING SECURITY. The names of contractor personnel authorized to perform work under this contract shall be furnished the Contracting Officer and COR. Only those persons whose name appears on this list shall be allowed access to buildings. When Government personnel are not present while work is being performed, contractor personnel shall keep buildings locked and refuse entrance to anyone who does not have a key to the buildings.

Contractor personnel will be instructed by the COR in the operation of intruder alarm systems and will be responsible for correct operation of these devices when work is performed, and Government personnel are not present.

16. PREWORK CONFERENCE. The Contracting Officer or COR shall conduct a Prework Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 17 below.

As a minimum, the officer of the company that signed the contract and the on-site supervisor shall represent the contractor. The Contracting Officer or COR shall establish the location, date, and time of the Prework Conference after consultation with the contractor.

17. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer and/or COR prior to starting work. All submittals, other than copies of contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer and COR. If the Contracting Officer and COR determine any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

17.1. Names of supervisor and alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

17.2. Accident Prevention Plan (APP) (subparagraph 11.1.). Site Safety and Health Officer. The SSHO, as a minimum, must produce a copy of their instructor-signed OSHA 30-hour training card, proof of employment, : and included in the Abbreviated Accident Prevention Plan

17.3. Exposure reports (submit by 1st of each month) (subparagraph 11.5.).

17.4. Work schedules (submit prior to initiation of work and prior to changing schedules) (paragraph 13.).

17.6. Background check initiated with the Tulsa District Security Officer (subparagraph 20.2.)

18. BILLING.

18.1. The contractor shall submit the original invoice at the end of each month for all completed work.

18.2. Invoices shall be prepared in the format shown at

Exhibit 4.

18.3. All exposure reports shall be submitted before an invoice will be accepted.

18.4. Invoices and supporting documents shall be delivered or mailed to the COR. Jimmy Rogers at jimmy.l.rogers@usace.army.mil or, Hugo Lake Office, P.O. Box 99, Sawyer, OK 74756.

19. ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS: The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training, submission of training verification, and initiation of background check.

19.1. Training materials and verification forms will be provided within two business days of Contract Award.

EXHIBIT 1

QUALITY ASSURANCE REPORT

DIRECTIVE 1130-2-550

PART 1 - NOTIFICATION

This report constitutes notification to the contractor of the deficiencies cited below.

This report confirms oral notification to the contractor on ______________ of the deficiencies cited below.

COR Signature Date

Type or Print name if not electronically signed ______________________________________

PART 2 - QA INSPECTION RESULTS

PR NO LOCATION DESCRIPTION OF DEFICIENCY

PRIMARY

INSPECTION

SECONDARY

INSPECTION

No. Inspec. No. Def. No. Inspec. No. Def.

SWT Form 23 Oct 2010

ALL PREVIOUS EDITIONS ARE OBSOLETE

PROPONENT:

CESWT-OD

Continued

PART 3 - CO DECISION ON DEFICIENCIES

The deficiencies in meeting PR No. (s) _____________________________ must be corrected before the work will be accepted.

______________ will be deducted from scheduled payments to the contractor for the deficiencies Meet PR No. (s) _____________________________. Calculations for this deduction are given under part

VI.

COR

Signature Date Type or Print name if not electronically signed ______________________________________

PART IV - NOTIFICATION

I certify that all deficiencies have been corrected in accordance with the contract specifications.

COR

Signature Date Type or Print name if not electronically signed ______________________________________

PART V - ACCEPTANCE

All work except that for which deductions will be made complies with the contract specifications and is hereby accepted.

COR Signature Date Type or Print name if not electronically signed ______________________________________

SWT Form 23 Oct 2010

ALL PREVIOUS EDITIONS ARE OBSOLETE PROPONENT: CESWT-OD

EXHIBIT 2

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

HAND SOAP A LIQUID, ANTIBACTERIAL, EQUAL TO DIAL

OR SOFTSOAP IN A STAND-UP BOTTLE.

REFUSE CONTAINER LINER A PLASTIC, 8 TO 32 GALLON.

TISSUE PAPER A 2-PLY BATH TISSUE, NON-BLEACHED,

NATURAL, SEPTIC TANK SAFE, MINIMUM

OF 500 SHEETS PER ROLL.

TOWELS A PAPER, ROLLS, EQUAL TO BOUNTY OR

BRAWNY.

URINAL DEODORANT CAKE A PERFUMED, SEPTIC TANK SAFE.

EXHIBIT 3

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENTS

PR

NO.

PERFORMANCE STANDARDS

APPENDIX A

Dust furniture, etc. 1 All surfaces free of dust.

Clean floors 2 Clean. No litter, mop strands, streaks, swirl marks, or detergent residue left on floors. No splash marks on furniture, walls, & baseboards.

Buff floors 3 Entire floor has a uniform, glossy appearance. No scuffmarks or visible wax buildup. Baseboards, furniture, etc., shall be free of cleaning and waxing solutions.

Vacuum carpets 4 Clean.

Clean mirrors & glass (other than windows)

5 Clean, no streaks.

Clean restrooms 6 Odor-free. All fixtures, walls, & floors clean. Lavatories, urinals, commodes, & floors sanitary. Soap, towels, & toilet tissue adequate until next cleaning day.

Clean drinking fountains 7 Clean, sanitary.

Grounds keeping 8 Grounds, parking areas, & sidewalks free of refuse & debris.

Refuse collection 9 Containers empty. Liners clean & not torn.

Refuse disposal 10 Refuse deposited in dumpsters. No refuse left outside dumpsters.

EXHIBIT 4

INVOICE FORMAT

BILLING FOR

MAINTENANCE CONTRACT

PROJECT: SHEET: ___________ OF ___________

CONTRACTOR: DATE:

ADDRESS:

BILLING PERIOD: THROUGH:

CONTRACT #: INVOICE #:

PAYMENT TERMS (Payment Discount or N/A):

BID ITEM: DESCRIPTION: UNIT: AMOUNT:

TOTAL PAYMENT REQUESTED:

CONTRACTOR SIGNATURE:

DATE:

EXHIBIT 5

QUALITY CONTROL INSPECTION LOG

QUALITY CONTROL INSPECTION LOG

(DIRECTIVE ER) 1130-2-203

REPORT NO. DATE:

PR NO. LOCATION DESCRIPTION OF DEFICIENCY

NO.

INSPECTED

NO.

DEFICIENT

(Signature of Inspector)

SWT FORM 990

REV SEP 91 All previous editions are obsolete. (PROPONENT: CESWT-OD-MS)

APPENDIX A

JANITORIAL WORK - PROJECT OFFICE

1. FACILITIES TO BE SERVICED. The facilities to be serviced under the provisions of this appendix consist of the Pat Mayse project office and contiguous exterior areas. An inventory of these areas is given in Table A.

2. FREQUENCIES AND TIMES OF SERVICES. Services required shall be performed on Tuesdays and Fridays, excluding Federal holidays. All work shall be accomplished between 8:00 A.M. and 4:30 P.M.

3. DESCRIPTION AND FREQUENCY OF WORK. The contractor shall perform the following work:

3.1. Interior Areas (Excluding Restrooms). Each cleaning day. Empty trash receptacles; clean sinks and counter tops; clean drinking fountains and clean tile floors. Wet mopping shall be performed if necessary to remove dirt.

Electronic equipment, computers, typewriters, radio, and copy machine shall not be cleaned. However, work areas around the specified equipment shall be cleaned. Remove all cobwebs.

3.1.2. Biweekly. Dust office furniture, windowsills, and pictures. Clean exterior surfaces of refrigerator.

The glass on entry doors shall be cleaned. Clean all interior windows. Windows should be free of any streaks and bug should be removed from window frames.

3.1.3. Monthly. Clean vent covers and light fixtures. Dust ceiling fans and venetian blinds.

3.2. Restrooms. Each cleaning day. Clean mirrors and plumbing fixtures, a disinfectant shall be used to eliminate odor and minimize health hazards. Deodorant cakes shall be maintained in urinals. Empty trash receptacles. Soap, paper towels, and toilet tissue dispensers shall be checked and filled if necessary. Wet mop floors. Excess water shall be removed from floors. Remove all cobwebs.

3.2.1. Biweekly. Dust windowsills.

3.2.2. Monthly. Clean vent covers. Dust venetian blinds. Clean light fixtures.

3.3. Interior Work and Storage Areas. Each cleaning day. Empty trash receptacles. Sweep or dust mop floors, wet mopping shall be performed if necessary to remove dirt. Remove all cobwebs.

3.4. Exterior Areas. Each cleaning day trash and debris shall be picked up. Sidewalks shall be swept clean. The contractor shall remove all refuse from refuse containers. Plastic liners shall be maintained in each refuse container.

3.4.1. Biweekly. Clean all interior windows. Windows should be free of any streaks and bug should be removed from window frames.

3.4.2. Bimonthly. Outside refuse containers shall be rinsed and sanitized. Pressure wash exterior doors, front entry way and walls to remove all cobwebs, dirt and insects.

4. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs in Exhibit 3. The terms clean, sanitary, and odor-free facilities are used in Exhibit 3 and are defined as follows.

4.1. Clean. The contractor shall vacuum, sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, debris, trash, garbage, fecal matter, urine, soap scum, biological formations and resultant stains, insects, insect nests and webs, and residue from cleaning agents are removed.

4.2. Sanitary. The contractor shall disinfect facilities each time they are cleaned.

4.3. Odor-free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

TABLE A

INVENTORY OF FACILITIES

LAKE OFFICE BUILDING SIZE

Interior Heated Areas with Tile/Laminate Floors 1650 SF Restrooms with Ceramic Tile Floors 160 SF Interior Storage Areas 200 SF Sidewalks 300 LF Exterior Areas (surfaced) 2 AC

Square footage is an estimate. It is strongly recommended that all bidders view the project office before bidding.

Section E - Inspection and Acceptance

CLAUSES INCORPORATED BY REFERENCE

52.246-4 Inspection Of Services--Fixed Price AUG 1996

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

52.242-15 Stop-Work Order AUG 1989

Section G - Contract Administration Data

252.201-7000 Contracting Officer's Representative DEC 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

Section H - Special Contract Requirements

WAGE RATES

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5843 Daniel W. Simms Division of | Revision No.: 21 Director Wage Determinations| Date Of Last Revision: 07/18/2023

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658.

|If the contract is entered into on or |Executive Order 14026 generally applies to | |after January 30, 2022, or the |the contract. | |contract is renewed or extended (e.g., |The contractor must pay all covered workers | |an option is exercised) on or after |at least $16.20 per hour (or the applicable | |January 30, 2022: |wage rate listed on this wage determination,| | |if it is higher) for all hours spent | | |performing on the contract in 2023. | |If the contract was awarded on or |Executive Order 13658 generally applies to | |between January 1, 2015 and January 29,|the contract. | |2022, and the contract is not renewed |The contractor must pay all covered workers | |or extended on or after January 30, |at least $12.15 per hour (or the applicable | |2022: |wage rate listed on this wage determination,| | |if it is higher) for all hours spent | | |performing on the contract in 2023. |

The applicable Executive Order minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the Executive Orders is available at www.dol.gov/whd/govcontracts.

State: Texas Area: Texas Counties of Henderson, Hopkins, Lamar, Rains, Van Zandt, Wood **Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations 01011 - Accounting Clerk I 16.60 01012 - Accounting Clerk II 18.65 01013 - Accounting Clerk III 20.86 01020 - Administrative Assistant 27.64 01035 - Court Reporter 25.88 01041 - Customer Service Representative I 15.00*** 01042 - Customer Service Representative II 16.37 01043 - Customer Service Representative III 18.38 01051 - Data Entry Operator I 15.48*** 01052 - Data Entry Operator II 16.89 01060 - Dispatcher, Motor Vehicle 21.36 01070 - Document Preparation Clerk 15.66*** 01090 - Duplicating Machine Operator 15.66*** 01111 - General Clerk I 14.29***

01112 - General Clerk II 15.59*** 01113 - General Clerk III 17.51 01120 - Housing Referral Assistant 21.60 01141 - Messenger Courier 14.36*** 01191 - Order Clerk I 17.69 01192 - Order Clerk II 19.30 01261 - Personnel Assistant (Employment) I 18.20 01262 - Personnel Assistant (Employment) II 20.35 01263 - Personnel Assistant (Employment) III 22.69 01270 - Production Control Clerk 22.23 01290 - Rental Clerk 15.30*** 01300 - Scheduler, Maintenance 17.32 01311 - Secretary I 17.32 01312 - Secretary II 19.38 01313 - Secretary III 21.60 01320 - Service Order Dispatcher 17.47 01410 - Supply Technician 27.64 01420 - Survey Worker 17.29 01460 - Switchboard Operator/Receptionist 13.65*** 01531 - Travel Clerk I 14.32*** 01532 - Travel Clerk II 15.29*** 01533 - Travel Clerk III 16.75 01611 - Word Processor I 14.30*** 01612 - Word Processor II 16.06*** 01613 - Word Processor III 17.96 05000 - Automotive Service Occupations 05005 - Automobile Body Repairer, Fiberglass 21.96 05010 - Automotive Electrician 23.04 05040 - Automotive Glass Installer 20.93 05070 - Automotive Worker 22.02 05110 - Mobile Equipment Servicer 18.52 05130 - Motor Equipment Metal Mechanic 22.68 05160 - Motor Equipment Metal Worker 20.93 05190 - Motor Vehicle Mechanic 22.99 05220 - Motor Vehicle Mechanic Helper 17.27 05250 - Motor Vehicle Upholstery Worker 19.82 05280 - Motor Vehicle Wrecker 20.93 05310 - Painter, Automotive 24.22 05340 - Radiator Repair Specialist 20.93 05370 - Tire Repairer 15.09*** 05400 - Transmission Repair Specialist 22.68 07000 - Food Preparation And Service Occupations 07010 - Baker 14.12*** 07041 - Cook I 11.83*** 07042 - Cook II 13.62*** 07070 - Dishwasher 10.12*** 07130 - Food Service Worker 11.15*** 07210 - Meat Cutter 14.20*** 07260 - Waiter/Waitress 9.26*** 09000 - Furniture Maintenance And Repair Occupations 09010 - Electrostatic Spray Painter 18.49 09040 - Furniture Handler 11.26*** 09080 - Furniture Refinisher 16.85 09090 - Furniture Refinisher Helper 13.22*** 09110 - Furniture Repairer, Minor 15.16*** 09130 - Upholsterer 18.18 11000 - General Services And Support Occupations 11030 - Cleaner, Vehicles 13.51*** 11060 - Elevator Operator 13.51*** 11090 - Gardener 18.74…