Solicitation W912BV23Q0035 - Broken Bow PH Janitorial.pdf

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Attached to: BROKEN BOW PH JANITORIAL SERVICES Federal contract opportunity
Solicitation number: W912BV23Q0035
Issued by: Department of the Army Corps of Engineers Engineering District Tulsa

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SEE ADDENDUM

(No Collect Calls)

W912BV23Q0035 23-Feb-2023

b. TELEPHONE NUMBER

918.669.4392

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 23 Mar 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JEREME A KEMP

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF82

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV23Q0035

Section A - Solicitation/Contract Form

INSTRUCTION TO OFFERORS

Instructions to Offerors

Preparing Your Quote:

Your Quote shall consist of ONLY the following list of required items.

ADDITIONAL INFORMATION WILL NOT BE EVALUATED:

1) Submit a signed copy of the first page of the solicitation

a. Complete block 17a with your name and telephone number

b. Enter your CAGE code in the box labeled “CODE”

c. Sign block 30a (digital signatures are accepted)

d. Complete block 30b

e. Complete block 30c

f. DO NOT SUBMIT A COPY OF THE SOLICITATION IN ITS ENTIRETY

2) Submit a signed copy of all amendments issued, if any. It is your responsibility to monitor SAM.gov for amendments.

a. Complete block 15A

b. Complete block 15B (digital signatures are accepted)

c. Complete block 15C

d. DO NOT SUBMIT A COPY OF THE AMENDMENT IN ITS ENTIRETY. Only pages that require a vendor response shall be submitted.

3) Complete the pricing schedule provided with the solicitation. All items in the pricing schedule must be completed, including optional items. All items must include a dollar value.

4) Complete the subcontractor data worksheet provided with the solicitation. Your quote must identify the business size and percentage of work to be completed by the prime contractor; and the business name, address, the percentage of work to be completed by the subcontractor. Offerors shall identify the business size of any subcontractors based on the NAICS code identified. Offerors must clearly identify whether a subcontractor(s) will be performing work, the percentage of work to be performed by each subcontractor, and the socio-economic category into which each identified subcontractor falls. (FAR 52.219-14

LIMITATIONS ON SUBCONTRACTING FOR SMALL BUSINESS (DEVIATION 2021-O0008) (OCT

2022). Offerors shall also provide a signed and dated Letter of Commitment from each subcontractor. The Subcontractor Letter of Commitment shall be signed by the subcontractor on the subcontractor’s own letterhead.

5) Complete the Representations and Certifications (Reps and Certs) in Section K, unless already completed and current in the System for Awards Management at https://sam.gov/. Notice: Failure to respond to provision 52.204-26 and, if applicable 52.204-24, will deem your offer non-responsive and un-awardable.

Offerors must have an active registration in SAM to be eligible for award.

In accordance with AFARS 5132.702(a)(ii)(B): Funds are not presently available for this acquisition. No contract will be awarded until appropriated funds are made available.

Quotes shall be valid through 24-MAY-2023.

Submitting Your Quote:

FAX or EMAIL YOUR DOCUMENTS

Offerors shall limit their offer to include ONLY the required items listed in the Instructions to Offerors. Do not include excess information such as audio-visual materials, electronic media, CD’s, thumb drives, etc., or pages of the solicitation that do not contain information provided by the prospective offeror. As previously stated, ADDITIONAL INFORMATION WILL NOT BE EVALUATED. NO cross-outs or strike-through marks.

Submit a legible quote with no correction marks.

Emailed quotes are the preferred method for submission and must be received in a supported Adobe or Microsoft Office file format. Adobe or Microsoft Office file formats are the only acceptable methods of submitting a quote electronically.

a. Submit all required documents in one file. It may be helpful to reduce file sizes

b. Zip files are not recommended

c. DO NOT USE Cloud storage providers, google docs, web-based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory services are NOT acceptable methods of submitting a quote

d. Reference the solicitation number in the subject line

e. Send quotes to both of the following e-mail addresses:

Jereme.a.kemp@usace.army.mil CESWT‐CT‐SS‐Quotes@usace.army.mil

f. Ensure your quote is received before the due date and time. For your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received, your quote will not be considered. Do not assume that quotes sent by email will be delivered or received immediately after the offeror pushes “send.” Late emails will be analyzed in accordance with FAR 52.212-1(f)(2)(i) to determine if they can be accepted for evaluation. For the purpose of this solicitation, as it relates to email submissions, the term initial point of entry to the Government infrastructure is defined as the Army Server. For the purpose of this solicitation, as it relates to email submissions, the term Government Installation designated for the receipt of offers is defined as the USACE server.

FAX

Include a cover sheet that references the Contract Specialist – Jereme Kemp and the solicitation number, W912BV23Q0035. Fax to Jereme.a.kemp@usace.army.mil or (918) 669-7436. After faxing document, please contact the contract specialist to confirm receipt.

NEED HELP:

If you need assistance with SAM, NIST or preparing your quote, please contact your local Procurement Technical Assistance Center (PTAC). You may find your PTAC here: https://www.aptac-us.org/contracting-assistance/.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

For information related to amendments, and the dates set for receipt of proposals, please check https://sam.gov/.

Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐ register into the system. To self‐register go to the aforementioned web page and click on the BID tab.

Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page, you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

The Solicitation Number is: W912BV23Q0035

The Bidder Inquiry Key is: 8S688T-CEYHJ3

The Bidder Inquiry System will be unavailable for new inquiries 0:00 PM Central Time, Friday, 17 March 2023 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

4. Offerors are requested to review the specification in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

5. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800‐428‐HELP.

6. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

PRE-PROPOSAL/SITE VISIT CONFERENCE

A Pre-Proposal/Site Visit Conference is scheduled for:

Site Visit Date/Time: Thursday, March 09, 2023

10:00 To 14:00 AM Central Time

Site Visit Location: US Army Corps of Engineers Broken Bow Powerhouse 4905 N. State Hwy 259-A Broken Bow, OK 74728-3334.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

Section B - Supplies or Services and Prices

PRICING SCHEDULE

Broken Bow Powerhouse, OKLAHOMA

JANITORIAL – BROKEN BOW LAKE POWERHOUSE

Unit Total Description Quantity Unit Price Amount

BASE YEAR: 15 APR 2023 – 14 APR 2024

0001 JANITORIAL SERVICES 208 Days $__________ $__________

1st OPTION YEAR: 15 APR 2024 – 14 APR 2025 1001 JANITORIAL SERVICES 208 Days $__________ $__________

2nd OPTION YEAR: 15 APR 2025 – 14 APR 2026

2001 JANITORIAL SERVICES 208 Days $__________ $__________

3RD OPTION YEAR: 15 APR 2026 – 14 APR 2027

3001 JANITORIAL SERVICES 208 Days $__________ $__________

4TH OPTION YEAR: 15 APR 2027 – 14 APR 2028

4001 JANITORIAL SERVICES 208 Days $__________ $__________

4 days per week Monday-Thursday (Excluding Holidays, Fridays & Saturdays)

TOTAL FOR BASE AND ALL OPTION YEARS $ ____________

Contractor Name (printed) Signature

Janitorial Services are to be performed at Broken Bow Lake Powerhouse, Broken Bow, Oklahoma, in accordance with attached Specifications.

SUBCONTRACTING

SUBCONTRACTING INFORMATION:

Self-Performing:

Percentage of Work to be performed by the Offeror/Prime Contractor’s own forces:

Subcontractor(s) *** - if no subcontractor(s), write NONE:

Name of Subcontractor

Address

Business Size based on NAICS Provided in the Solicitation (Small or Large)

Socio-economic Category ***

Percentage of Work to be

Completed by Sub-

Contractor

***Socio-economic categories for some small businesses include:

Women-Owned Small Business (WOSB) Economically Disabled Women-Owned Small Business (EDWOSB) HUBZone 8(a) Service-Disabled Veteran-Owned Small Business (SDVOSB)

***Offerors using a subcontractor(s) shall provide a signed and dated Letter of Commitment from each subcontractor. Offerors who fail to provide a signed and dated Letter of Commitment from each subcontractor will not be considered for award.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

S P E C I F I C A T I O N S

BROKEN BOW POWERHOUSE

OKLAHOMA

MAINTENANCE CONTRACT

FOR

JANITORIAL WORK

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.No. Paragraph Title

1 Scope of Work

2 Definitions

3 References

4 Initiation, Execution, & Acceptance of Work

5 Personnel

6 Equipment

7 Materials and Supplies

8 Performance Requirements

9. Contractor Quality Control (CQC)

10 Deductions for Deficient Work

11 Safety and Security

12 Contractor's Facilities

13 Work Schedules

14 Reporting Defective Facilities

15 Building Security

16 Prework Conference

17 Contractor Submittals

18 Billing

19 Changes in Amount of Facilities Serviced

20 Required Insurance and Insurance Certificate

21 Antiterrorism And Operations Security Requirements

EXHIBITS

No. TITLE

1 Quality Assurance Report

2 Performance Requirements Table

3 Invoice Format

APPENDICES

Appendix Title

A Janitorial Work

1. SCOPE OF WORK. The work required under this specification provides for the Janitorial work at the powerhouse and contiguous exterior areas.

2. DEFINITIONS.

2.1. Bimonthly. Work required to be performed every other month.

2.2. Biweekly. Work required to be performed every other week.

2.3. Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.4. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.5. Government. The term "Government" as used herein means the United States of America.

2.6. Performance Requirement (PR). The Government's requirement for each service provided under the contract. Performance Standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.7. Project. The term "project" as used herein means all Government property at Broken Bow Powerhouse.

2.8. Quality. Conformance with the contract specification.

2.9. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.10. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.11. Semimonthly. Work required to be performed two times per month.

2.12. Semiweekly. Work required to be performed two times per week.

2.13. Workday. Any day, Monday through Thursday, exclusive of Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other days.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, current issue) is hereby incorporated into this specification. The Contracting Officer or their designee will furnish EM 385-1-1 to the contractor after contract award.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of work shall be in accordance with this specification.

4.2. Acceptance of Work. The Government shall accept Work unless the Contracting Officer or Contracting Officer’s Representative (COR) notifies the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the Contracting Officer in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance Report (SWT Form 982, Exhibit 1).

4.2.2. If the Contracting Officer or the COR notifies the contractor of deficient work, the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be re-performed the same day. Work performed on less than a daily schedule shall be re-performed not later than the following day. Refer to paragraph 10 for deficient work not re-performed.

4.2.3. The contractor shall notify the Contracting Officer and the COR when deficiencies have been corrected by completing Part IV of the QA Report, provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the Contracting Officer or the COR shall complete Part V of the QA Report and furnish the contractor a copy. A copy will also be provided the Contracting Officer at the Tulsa District Office.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within specified time limits.

5.1. Experience and Skills. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide one supervisor on the project who shall have full authority to direct any work required. This supervisor and alternates, who shall have full authority to execute work during his absence, shall be designated in writing to the Contracting Officer.

5.2.2. The contractor shall provide the Contracting Officer and the COR a local or toll-free telephone number at or through which the supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular-type phone is acceptable.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification within specified time limits.

6.1. Upon request from the Contracting Officer or the COR, the contractor shall present equipment to the Contracting Officer or the COR for inspection. Equipment brought to the project shall not be used until it has passed inspection. The Contracting Officer or the COR shall establish the time and location for these inspections.

6.2. All motorized equipment shall be powered by 115 Volts AC.

6.3. All equipment must be in good operating and mechanical condition and shall comply with EM 385-1- 1.

6.4 While performing work under this contract, vehicles shall be operated only by legally licensed drivers and parked only on roads, parking areas, or pullouts unless the Contracting Officer approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished.

7.1.1. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

7.1.2. All materials and supplies shall be new/in good repair and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the Contracting Officer or the COR to determine compliance with this specification.

7.1.3. Specifications for selected contractor-furnished materials and supplies are given in Exhibit 2.

7.1.4. In addition to materials and supplies listed in Exhibit 2, the contractor shall furnish the following:

Carpet Shampoo Cleaning compounds Disinfectants Glass Cleaner Mops, brooms, etc.

Wax & stripping agents for tile floors Spot Remover for carpets & upholstered chairs

7.2. Government Furnished. The Government will furnish potable water.

8. PERFORMANCE REQUIREMENTS. Performance Requirements (PRs) for work performed under this specification are given in Exhibit 3. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer's Representative.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance. Deficient services determined in this manner will be used to compute defect rates. These defect rates will be compared to PSTDs to determine whether the contractor’s performance is acceptable.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PR’s provided in Exhibit 3.

9.1. Results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 5). Furnish a copy of completed inspection logs to the Contract Officer’s Representative weekly.

9.2. Requirements in 9.1. may be waived by the Contract Officer’s Representative if it is determined proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor and shall be made in writing by the Contract Officer’s Representative.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY AND SECURITY.

11.1. Safety Plan. The contractor shall furnish the Contracting Officer and the COR a safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.2. Safety Violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the written request of the Contracting Officer.

11.3. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts or tank tops, or shorts). Clothing shall be in good repair. Personnel will wear additional protective apparel when required by Section 5, EM 385-1-1.

11.4. The contractor shall maintain a key register (SWT Form 894) to record the assignment of all keys provided by the Government. Extra keys shall be returned to the COR. Discharged employees shall be required to return all keys.

Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately. If keys are lost the contractor shall reimburse the Government for the cost of new keys and tumblers/locks. The contractor shall also install the tumblers/locks at no expense to the Government. Upon termination of the contract, all keys shall be returned to the Government.

11.5. Accident Reports.

11.5.1. The contractor shall immediately notify the Contracting Officer and the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer and the COR immediately, and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

11.7. ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS. The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

12. CONTRACTOR'S FACILITIES. The contractor shall be responsible for storage of materials, supplies, and equipment to maintain the services required by this contract. A limited amount of storage space is available for storage of janitorial supplies in the powerhouse.

13. WORK SCHEDULES. The contractor shall furnish the Contracting Officer and the COR a schedule for performing all janitorial work that is required at a weekly frequency or less. A revised schedule shall be furnished the Contracting Officer and the COR prior to the contractor changing his mode of operation.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the Contracting Officer and the COR each workday.

15. BUILDING SECURITY. The names of contractor personnel authorized to perform work under this contract shall be furnished the Contracting Officer Representative. Only those persons whose name appears on this list shall be allowed access to buildings. When Government personnel are not present while work is being performed, contractor personnel shall keep buildings locked and refuse entrance to anyone who does not have a key to the buildings. Contractor personnel will be instructed in the operation of intruder alarm systems and will be responsible for correct operation of these devices when work is performed and Government personnel are not present.

16. PREWORK CONFERENCE. The Contracting Officer or their designated representative shall conduct a Prework Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 16 below. As a minimum, the officer of the company that signed the contract and the on-site supervisor shall represent the contractor. The Contracting Officer or their designated representative shall establish the location, date, and time of the Prework Conference after consultation with the contractor. The conference could be held telephonically if all parties are in agreement.

17. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer and the COR prior to starting work. All submittals, other than copies of contracts, shall be typed and the original shall be furnished the Contracting Officer, a copy provided to the COR. If the Contracting Officer or the COR determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

17.1. Names of supervisor and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

17.2. Safety Plan (subparagraph 10.1.).

17.3. Exposure reports (submit by 2nd workday of each month) (subparagraph 10.5.).

17.4. Work schedules (submit prior to initiation of work and prior to changing schedules) (paragraph 12.).

18. BILLING.

18.1. The contractor shall submit the original and two copies of invoices at the end of each month for all completed work.

18.2. Invoices shall be prepared in the format shown at Exhibit 4.

18.3. All exposure reports shall be submitted before an invoice will be accepted.

18.4. Invoices and supporting documents shall be delivered or mailed to the Hydro-Specialist, Broken Bow Powerhouse, 4905 North State Highway 259-A, Broken Bow, OK 74728-0730.

19. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party, only if a singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of work that exceeds $100. The cost of increases or decreases shall be based upon estimates of the contractor’s cost for performing the work.

20. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228- 5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

20.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

20.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

20.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

21. Antiterrorism And Operations Security Requirements: The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements.

When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

EXHIBIT 1

QUALITY ASSURANCE REPORT

SWT Form 982 Quality Assurance Report is provided in SECTION J as Attachment 1

EXHIBIT 2 PERFORMANCE REQUIREMENTS

EXHIBIT 2

SERVICE REQUIREMENTS PR NO. PERFORMANCE STANDARDS

APPENDIX A

Dust furniture, etc. A 1 All surfaces free of dust.

Clean floors A 2 Clean. No splash marks on furniture, walls, baseboards, etc.

Apply wood conditioning product A 3 Clean & apply wood conditioning product to specified wood surfaces.

Vacuum carpets A 4 Clean. No dirt or debris visible.

Clean mirrors & glass (other than windows)

A 5 Clean, no streaks.

Clean restrooms A 6 Odor-free. All fixtures, walls, & floors clean.

Lavatories, urinals, commodes, & floors sanitary. Soap, towels, & toilet tissue adequate until next cleaning day.

Clean drinking fountains A 7 Clean, sanitary.

Grounds keeping A 8 Grounds, parking areas, & sidewalks, free of refuse & debris.

Refuse collection A 9 Containers empty. Liners clean and not torn.

Clean carpets A 10 Clean unless spot cleaning proves unsuccessful. Areas that are spot cleaned show no evidence of fuzzing & blend with adjacent areas.

Clean windows A 11 Clean, no streaks.

EXHIBIT 3 INVOICE FORMAT

BILLING FOR MAINTENANCE CONTRACT

PROJECT: SHEET OF

CONTRACTOR: DATE:

ADDRESS:

CONTRACT NO:

BILLING PERIOD: THRU INVOICE NO:

PAYMENT TERMS: (Payment Discount or N/A)

BID ITEM NO. AMOUNT

PAYMENT REQUESTED:

CONTRACTOR (Signature/Date)

APPENDIX A

JANITORIAL WORK

1. FACILITIES TO BE SERVICED. The facilities to be serviced under the provisions of this Appendices consist of the powerhouse and contiguous exterior areas. An inventory of these areas is given in Table A.

2. FREQUENCIES AND TIMES OF SERVICES. Services required on each workday shall be performed Monday through Thursday, excluding Federal holidays. All work shall be accomplished between 6:00 a.m. and 4:30 p.m. Services required on a weekly, monthly, quarterly, or annual basis shall be performed on any of the workdays specified above.

3. DESCRIPTION OF WORK.

3.1. Offices, Lobby, Balcony, Entranceways, Control Room, Electronic Equipment Room, Kitchen, Hallways, and Stairways (Excluding Restrooms).

3.1.1. Each cleaning day. Empty trash receptacles. Clean sink and countertop;

clean drinking water receptacle with a disinfectant; sweep/dust mop vinyl tile floors (wet mopping shall be accomplished if necessary, to remove dirt). Clean and disinfect all powerhouse entrance doors, phones, & keypads. Control switchboards, electronic equipment, computers, radio, and copy machine shall not be cleaned.

3.1.2. Weekly. Wet mop all tile floors; dust office furniture and pictures, vacuum carpeted floors; and clean exterior surfaces of refrigerator, exterior surfaces of microwave, and exterior surfaces of stove. Clean glass on all doors and windows.

3.1.3. Monthly. Clean chairs, including removal of spots from upholstered chairs.

Clean interior of microwave, stove, and refrigerator. Clean interior & exterior windows and doors of lobby.

3.1.4. Quarterly. Shampoo carpeted floors; spot remover shall be used to remove difficult stains. Waxed floors shall be buffed.

3.1.5 Semiannually. Remove (by vacuuming or wet wiping) all dust/grime from all flat and dust collecting surfaces at or below ten feet in height including duct work, cabinets, lights, vents, piping, plant equipment; which does not contain asbestos (This is for all 3.1 areas).

3.1.6 Annually. Strip and Wax all types of tile floors. Tile floors shall be stripped prior to every time they are waxed and finished. This work shall be accomplished in May and shall be completed from start to finish in a two-week time frame.

3.2. Restrooms, Locker Room, and Showers.

3.2.1. Each cleaning day. Sweep and wet mop (disinfect) floors. Excess water shall be removed from floors after wet mopping. Clean mirrors and plumbing fixtures.

A disinfectant shall be used to eliminate odor and minimize health hazards. Deodorant cakes shall be maintained in urinals. Trash receptacles shall be emptied. Soap, paper towels, and toilet tissue dispensers shall be checked and filled if necessary.

3.2.2. Weekly. Clean walls, partitions and shower stalls. Biological formations and resultant stains shall be removed from shower stalls.

3.2.3. Monthly. Clean ventilation fan covers and light covers. Ceramic tile floors shall be scrubbed with buffer brush and cleaner or cleaned with appropriate cleanser for grout lines.

3.2.4 Semiannually. Remove (by vacuuming or wet wiping) all dust/grime from all flat and dust collecting surfaces at or below ten feet in height including duct work, cabinets, lights, vents, piping, plant equipment; which does not contain asbestos (This is for all 3.2 areas).

3.2.5 Annually. Strip and Wax all types of tile floors. Tile floors shall be stripped prior to every time they are waxed and finished. This work shall be accomplished in May and shall be completed from start to finish in a two-week time frame.

3.3. Erection Bay, Turbine Floor, Storerooms and Storage Areas, and all Stairways.

3.3.1. Each cleaning day. Empty trash receptacles. Clean drinking water receptacle with a disinfectant.

3.3.2. Weekly. Sweep or dust mop floors (wet mopping shall be accomplished if necessary to remove dirt). All grease and oil stains shall be removed from the floors.

3.3.3. Quarterly. Wet mop all types of tile floors. (All grease and oil stains shall be removed to the extent possible). All types of tile floors shall be buffed. Staircases to lower floor shall be swept or dust moped.

3.3.4 Semiannually. Remove (by vacuuming or wet wiping) all dust/grime from all flat and dust collecting surfaces at or below ten feet in height including duct work, cabinets, lights, vents, piping, plant equipment; which does not contain asbestos (This is for all 3.1 areas).

3.3.5. Annually. Strip and Wax all types of tile floors. Tile floors shall be stripped prior to every time they are waxed and finished. This work shall be accomplished in May and shall be completed from start to finish in a two-week time frame.

3.4. Exterior Surface Areas (inside secured parking lot).

3.4.1 Each cleaning day. Pick up any litter, trash, and debris.

3.5. Refuse Disposal. The contractor shall dispose of all refuse collected at the powerhouse in the dumpster provided by the Government located at the powerhouse entrance gate.

4. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs in Exhibit 3. The terms clean, sanitary, and odor-free facilities are used in Exhibit 3 and are defined as follows.

4.1. Clean. The contractor shall vacuum, sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, debris, trash, garbage, fecal matter, urine, soap scum, biological formations and resultant stains, insects, insect nests and webs, and residue from cleaning agents are removed.

4.2. Sanitary. The contractor shall disinfect facilities each time they are cleaned.

4.3. Odor-free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

TABLE A

INVENTORY OF POWERHOUSE FACILITIES AREA SIZE

Offices & Lobby areas with Carpeted Floors 390 SF

Control room, kitchen, electronics room, office & first aid room areas with Vinyl Tile Floors 3,350 SF

Restrooms & Showers 735 SF

Erection Bay, Balcony & Turbine Floor areas with ceramic tile floors 10,000 SF

Exterior concrete & asphalt surfaced areas .05 Acres

Section E - Inspection and Acceptance

CLAUSES INCORPORATED BY REFERENCE

52.246-1 Contractor Inspection Requirements APR 1984

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

52.242-15 Stop-Work Order AUG 1989

Section G - Contract Administration Data

252.201-7000 Contracting Officer's Representative DEC 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC** ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR

42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or

Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS

Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H - Special Contract Requirements

WAGE DETERMINATION

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5333 Daniel W. Simms Division of | Revision No.: 21 Director Wage Determinations| Date Of Last Revision: 12/27/2022

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658.

The applicable Executive Order minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the Executive Orders is available at www.dol.gov/whd/govcontracts.

State: Oklahoma

Area: Oklahoma Counties of Choctaw, Haskell, Latimer, McCurtain, Pittsburg, Pushmataha

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations 01011 - Accounting Clerk I 15.52*** 01012 - Accounting Clerk II 17.42 01013 - Accounting Clerk III 19.49 01020 - Administrative Assistant 19.47 01035 - Court Reporter 19.66 01041 - Customer Service Representative I 13.46*** 01042 - Customer Service Representative II 15.07*** 01043 - Customer Service Representative III 16.52 01051 - Data Entry Operator I 15.44***

01052 - Data Entry Operator II 16.85 01060 - Dispatcher, Motor Vehicle 21.55 01070 - Document Preparation Clerk 12.80*** 01090 - Duplicating Machine Operator 12.80*** 01111 - General Clerk I 13.73*** 01112 - General Clerk II 14.98*** 01113 - General Clerk III 17.04 01120 - Housing Referral Assistant 17.91 01141 - Messenger Courier 14.18*** 01191 - Order Clerk I 14.31*** 01192 - Order Clerk II 16.69 01261 - Personnel Assistant (Employment) I 17.83 01262 - Personnel Assistant (Employment) II 19.95 01263 - Personnel Assistant (Employment) III 22.24 01270 - Production Control Clerk 21.77 01290 - Rental Clerk 14.52*** 01300 - Scheduler, Maintenance 14.36*** 01311 - Secretary I 14.36*** 01312 - Secretary II 16.06*** 01313 - Secretary III 17.91 01320 - Service Order Dispatcher 19.26 01410 - Supply Technician 19.47 01420 - Survey Worker 15.08*** 01460 - Switchboard Operator/Receptionist 13.50*** 01531 - Travel Clerk I 13.84*** 01532 - Travel Clerk II 14.74*** 01533 - Travel Clerk III 15.40*** 01611 - Word Processor I 12.80*** 01612 - Word Processor II 14.36*** 01613 - Word Processor III 16.06*** 05000 - Automotive Service Occupations 05005 - Automobile Body Repairer, Fiberglass 22.04 05010 - Automotive Electrician 20.01 05040 - Automotive Glass Installer 18.96 05070 - Automotive Worker 18.96 05110 - Mobile Equipment Servicer 16.65 05130 - Motor Equipment Metal Mechanic 21.07 05160 - Motor Equipment…

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