Solicitation W912BV22Q0088.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV22Q0088 09-Aug-2022

b. TELEPHONE NUMBER

918.669.7657

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 07 Sep 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

C C THAYER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF86

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV22Q0088

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Read the solicitation in its entirety and all amendments before submitting documents.

Payments will be made after receipt of a proper invoice and receipt of acceptable supplies or services. Regular office hours: Monday to Friday, 8:00 a.m. to 4:30 p.m.

CST

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format.

These formats are the only acceptable methods of submitting a quote electronically. Zip Files, Cloud storage providers, google docs, web-based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line.

Send quotes to E-mail address CESWT-CT-SS-Quotes@USACE.Army.mil and copy Colleen.Thayer@USACE.Army.mil. Ensure your quote is received before the due date and time. For your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received, your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Colleen Thayer and the solicitation number. When submitting through mail ensure you clearly mark the envelope to:

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

Colleen Thayer, CECT-SWT-E 2488 East 81st Street

TULSA, OK 74137

FAX: (918) 669-7436

Clearly mark the envelope in the lower left-hand corner with the solicitation number. All pages should be numbered. Use only 8 ½ by 11-inch paper for fax or mail submissions.

Do not use foldouts (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand‐carried, please provide notification to the Contract Specialist at least two working days in advance, (918‐669‐7657) or Colleen.Thayer@USACE.Army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points located on the 16th floor of the small tower. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 East 81st Street

TULSA, OK 74137-4290

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Submit the following documents:

1) Complete a signed copy of the first page of the solicitation and all amendments, including CAGE code

2) Complete the pricing schedule, provided with the solicitation

3) Complete the past experience references page, provided with the solicitation

4) Complete the sub-contractor data, provided with the solicitation - your quote must identify the business size and percentage of work to be completed by the prime contractor; and the business name, address, the percentage of work to be completed by the sub-contractor and business size of any sub-contractors, if applicable, based on the NAICS code identified. Offerors must clearly identify whether a sub-contractor(s) will be performing work, the percentage of work to be performed by each sub-contractor, and the socio-economic category into which each identified sub-contractor falls. (FAR 52.219-14 LIMITATIONS ON

SUBCONTRACTING FOR SMALL BUSINESS (DEVIATION 2021-O0008) (SEP

2021).

5) Complete all FAR Clauses, with applicable blanks filled in from SECTIONS I, K, and L.

6) Complete the Representations and Certifications in Section K, unless already completed in the System for Awards Management at https://sam.gov/.

7) Contractor must respond to the most recent version of FAR 52.204-26 and, if applicable FAR 52.204-24. Failure to respond to the required provisions will deem your offer non-responsive and unawardable.

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

For information related to amendments, and the dates set for receipt of proposals, please check https://beta.sam.gov.

Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐register into the system. To self‐register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page, you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

The Solicitation Number is: W912BV22Q0088

The Bidder Inquiry Key is: XZITNM-Y543M2

The Bidder Inquiry System will be unavailable for new inquiries 2:00 PM CST Thursday, 25 August 2022 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

4. Offerors are requested to review the specification in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

5. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone

(Chicago). The telephone number for the Call Center is 800‐428‐HELP.

6. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

7. The point of contact for this solicitation is:

Contract Specialist: Colleen Thayer Telephone: 918‐669‐7657 E‐mail: Colleen.Thayer@usace.army.mil

PRE-PROPOSAL/SITE VISIT CONFERENCE

A Pre-Proposal/Site Visit Conference is scheduled for:

Site Visit Date/Time: Tuesday, August 23, 2022

09:30 AM CST

Site Visit Location: U.S. Army Corps of Engineers

R.S. Kerr Powerhouse 29759 Powerhouse Road

Keota, OK 74941

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

In accordance with AFARS 5132.702(a)(ii)(B): “Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”

Section B - Supplies or Services and Prices

PRICING SCHEDULE

PRICING SCHEDULE

JANITORIAL – R.S. Kerr Powerhouse

Unit Total Description Quantity Unit Price Amount

BASE YEAR: 1 September 2022 – 31 August 2023

0001 JANITORIAL SERVICES 12 Months $__________ $__________

1st OPTION YEAR: 1 September 2023 – 31 August 2024

1001 JANITORIAL SERVICES 12 Months $__________$__________

2nd OPTION YEAR: 1 September 2024 – 31 August 2025

2001 JANITORIAL SERVICES 12 Months $__________ $__________

3RD OPTION YEAR: 1 September 2025 – 31 August 2026

3001 JANITORIAL SERVICES 12 Months $__________ $__________

4TH OPTION YEAR: 1 September 2026 – 31 August 2027

4001 JANITORIAL SERVICES 12 Months $__________ $__________

TOTAL FOR BASE AND ALL OPTION YEARS $ ____________

Contractor Name (printed) Signature

SUB-CONTRACTING

SUBCONTRACTING INFORMATION:

Self-Performing:

Percentage of Work to be performed by the Offeror/Prime Contractor’s own forces:

Subcontractor(s) *** - if no subcontractor(s), write NONE:

Name of Subcontractor Address

Business Size based on NAICS Provided in the Solicitation (Small or Large)

Socio-economic Category ***

Percentage of Work to be

Completed by Sub-

Contractor

***Socio-economic categories for some small businesses include:

Women-Owned Small Business (WOSB) Economically Disabled Women-Owned Small Business (EDWOSB) HUBZone 8(a) Service-Disabled Veteran-Owned Small Business (SDVOSB)

***Offerors using a subcontractor(s) shall provide a signed and dated Letter of Commitment from each subcontractor. Offerors who fail to provide a signed and dated Letter of Commitment from each subcontractor will not be considered for award.

Section C - Descriptions and Specifications

SCOPE OF WORK

Scope Of Work

Janitorial Contract Robert S. Kerr Powerhouse

Sallisaw, OK

ORGANIZATIONS OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title 1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Deductions for Deficient Work 10 Safety 11 Contractor's Facilities 12 Work Schedules 13 Reporting Defective Facilities 14 Building Security 15 Prework Conference 16 Contractor Submittals 17 Billing 18 Contractor Quality Control 19 Antiterrorism and Operations Security Requirements 20 DIACAP Security Language

EXHIBITS

No. TITLE 1 Quality Assurance Report 2 Specifications for Contractor‐Furnished Materials and Supplies 3 Performance Requirements Table 4 Invoice Format 5 Quality Control Inspection Log

APPENDICES

Appendix Title A Janitorial Work ‐ Powerhouse

1. SCOPE OF WORK.

2. DEFINITIONS.

2.1. Bimonthly. Work required to be performed every other month.

2.2. Biweekly. Work required to be performed every other week.

2.3. Contractor Quality Control (CQC). Work required to be performed every other week.

2.4. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.5. Government. The term “Government” as used herein means the United States of America.

2.6. Performance Requirement (PR). Performance Requirement (PR). The Government's requirement for each service provided under the contract. Performance Standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.7. Project. The term “Project” as used herein mean all Government property and easements at Robert S. Kerr Lake.

2.8. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.9. Quality. Conformance with the contract specification.

2.10. Quality Assurance (QA). The procedure by which the Government determines CQC is funding effectively.

2.11. Regulations. The term “regulations” refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.12. Semimonthly. Work required to be performed two times per month.

2.13. Semiweekly. Work required to be performed two times per week.

2.14. Workday. Any day, Monday through Thursday, exclusive of Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other day.

2.15. Clean. Free of dirt, dust, rocks, debris, trash, garbage, fecal matter, urine, soap scum, biological formations and resultant stains, insects, insect nests and webs, and free from foreign matter, and residue from cleaning agents are removed.

2.16. Sanitary. Free of conditions that affect hygiene and health.

3. REFERENCES. REFERENCES. Corps of Engineers Safety and Health Requirements Manual (EM 385‐1‐1, current issue) is hereby incorporated into this specification. EM385‐1‐1 is available on‐line at:

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK

4.1. Initiation and execution of janitorial work shall be in accordance with this specification.

4.2. Acceptance of janitorial work. The Government shall accept work unless the Contracting Officer or the Contracting Officer’s Representative (COR) notifies the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the Contracting Officer or the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance Report (SWT Form 982, Exhibit 1).

4.2.2. If the Contracting Officer or the COR notifies the contractor of deficient work, the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be reperformed the same day. Work performed on less than a daily schedule shall be reperformed not later than the following day. Refer to paragraph 9 for deficient work not reperformed.

4.2.3. The contractor shall notify the Contracting Officer and the COR when deficiencies have been corrected by completing Part IV of the QA Report, provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the Contracting Officer or the COR shall complete Part V of the QA Report and furnish the contractor a copy. A copy will also be provided the Contracting Officer at the Tulsa District Office for inclusion in the electronic files.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within specified time limits.

5.1. Experience and Skills. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide the Contracting Officer and the COR a local or toll‐free telephone number at or through which the supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days’ work is being performed. Use of a cellular‐type phone is acceptable.

5.2.2. The contractor shall provide the Contracting Officer and the COR a local or toll‐free telephone number at or through which the supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days’ work is being performed. Use of a cellular‐type phone is acceptable.

6. EQUIPMENT.

6.1. All motorized equipment shall be powered by 115 Volts AC. All floor and shop-type vacuums shall utilize HEPA filters to minimize airborne dust resulting from cleaning activities.

6.2. All equipment must be in good operating and mechanical condition and shall comply with

EM 385-1-1.

6.3. Upon request from the Contracting Officer or the COR, the contractor shall present equipment to the Contracting Officer or the COR for inspection. Equipment brought to the project shall not be used until it has passed inspection. The Contracting Officer or the COR shall establish the time and location for these inspections.

6.4. While performing work under this contract, vehicles shall be operated only by legally licensed drivers and parked only on roads, parking areas, or pullouts unless the Contracting Officer or the Site/Lake Manager approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

7.1.1. All materials and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the Contracting Officer to determine compliance with this specification.

7.1.2. Specifications for selected contractor-furnished materials and supplies are given in Exhibit 2. In addition to materials and supplies listed in Exhibit 2, the contractor shall furnish the following:

Carpet Shampoo Cleaning Compounds White paper towel napkins for tables Deodorant Cakes Disinfectants Pressure Washer, Glass Cleaner Mops, brooms, etc. Ladders needed to clean 10ft and below.

Paper Towels Soap/Anti-Bacterial Soap Vacuum Cleaner with HEPA Filter

Heavy duty plastic lines for trash receptacles, minimum 6 mil Spot Remover for carpets & upholstered chairs Wax and stripping agents for tile floors

7.2. Government Furnished. The Government will furnish potable water.

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 3. The contractor’s performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer's Representative.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory reperformance.

9. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

9.1. Each service found deficient and reperformed by the contractor: No deduction.

9.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government’s cost for performing the work.

9.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

9.4. Each service found deficient and not reperformed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

10. SAFETY.

10.1. Safety Plan. The contractor shall furnish the Contracting Officer and the COR with a safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385‐1‐1. The safety plan shall include, but not be limited to the following:

10.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

10.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

10.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

10.1.4. Procedures for treating and transporting injured persons to medical facilities.

10.2. Safety Violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the Contracting Officer.

10.3. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short‐sleeve shirt and long trousers (no sleeveless shirts or tank tops, or shorts). Clothing shall be in good repair. Personnel will wear additional protective apparel when required by Section 5, EM 385‐1‐1.

10.4. Accident Reports.

10.4.1. The contractor shall immediately notify the Contracting Officer and the COR of all known accidents that occur at the project and result in death or serious injury.

10.4.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer and the COR immediately, and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

10.5. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

11. CONTRACTOR’S FACILITIES. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

12. WORK SCHEDULES. At the beginning of each quarter, the contractor shall furnish the COR a schedule for performing all janitorial work that is required at a semiannual frequency or less. A revised schedule shall be furnished the COR prior to the contractor changing his mode of operation.

13. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR or Site Manager each workday.

14. BUILDING SECURITY. The names of contractor personnel authorized to perform work under this contract shall be furnished the Contracting Officer and the COR. Only those persons whose name appears on this list shall be allowed access to buildings. When Government personnel are not present while work is being performed, contractor personnel shall keep buildings locked and refuse entrance to anyone who does not have a key to the buildings. Contractor personnel will be instructed by the COR in the operation of intruder alarm systems and will be responsible for correct operation of these devices when work is performed, and Government personnel are not present.

15. PREWORK CONFERENCE. The Contracting Officer or their designated representative shall conduct a Prework Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 16 below. As a minimum, the officer of the company that signed the contract and the on‐site supervisor shall represent the contractor. The Contracting Officer or their designated representative shall establish the location, date, and time of the Prework Conference after consultation with the contractor.

16. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer and/or the COR prior to starting work. All submittals, other than copies of contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer. If the Contracting Officer determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

16.1. Names of supervisor and alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

16.2. Safety Plan (submit prior to initiation of work) (subparagraph 10.1.).

16.3. Exposure reports (submit by 2nd workday of each month) (subparagraph 10.5.).

16.4. Work schedules (submit prior to initiation of work and prior to changing schedules) (paragraph 12).

16.5. Personnel authorized to perform work under this contract (paragraph 14).

16.6. Insurance Certification submitted prior to initiating work

16.7. AT/OPSEC Training form provided prior to initiation of work and prior to any employee entering the facility (paragraph 19)

16.8. Background check initiated with the Tulsa District Security Officer prior to initiation of work and prior to any employee entering the facility (subparagraph 19.2.)

16.9. Joint Personnel Adjudication System (JPAS) background check (paragraph 20)

17. BILLING.

17.1. The contractor shall submit the original and two copies of invoices at the end of each month for all completed work.

17.2. Invoices shall be prepared in the format shown at Exhibit 4.

17.3. All exposure reports shall be submitted before an invoice will be accepted.

17.4. Invoices and supporting documents shall be delivered or mailed to Robert S. Kerr Powerhouse, 29759 Powerhouse Road, Keota, OK 74941-8815.

18. CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a CQC Program in accordance with clause 52.246‐1 "Inspection of Services" to assure that all work required by this specification is completed on schedule and in accordance with the PRs in Exhibit 3.

18.1. Results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 5). Furnish a copy of completed inspection logs to the Contract Officer’s Representative weekly.

18.2. Requirements in 18.1. may be waived by the COR if it is determined proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor and shall be made in writing by the COR. If submissions are again required after being waived this reinstatement shall not be considered as grounds for a price increase.

19. Antiterrorism And Operations Security Requirements: The Contractor shall be responsible for ensuring all personnel, to include sub‐contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub‐contractor personnel be onsite prior to completion of any applicable training, submission of training verification, and initiation of background check.

19.1. Training materials and verification forms will be provided within two business days of Contract Award.

19.2. Per the ANTITERRORISM/OPERATIONS SECURITY REQUIREMENTS, Jun 2015, incorporated in SECTION H, Item 2b:

19.2.1. For contractors who do not require CAC, but require access to a DoD facility or installation. Proposed language: Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (Army Directive 2014‐05 / AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

19.2.2. Contractor personnel who are intended to access Government Facilities unescorted

MUST provide the following to the Tulsa Security Officer prior to attempting to access Government Facilities:

1. PSIP Form completed (Form will be provided upon request)

2. OF 0306 completed

3. Two copies of FD 258 (finger-print cards) completed

4. Copy of birth certificate, passport, or Certificate of Naturalization

5. Copy of State issued drivers license or state ID

6. Resume’ covering seven years

7. Employees will need to complete the SF 86 and retain this copy. Employees should retain copies of all the above forms.

19.2.3. Once the above forms are turned over the background check will be initiated. The Employees will receive notification/email from the Office of Personnel Management providing them information to fill out an SF 85 on‐line.

20. DIACAP Security Language for Powerhouse Contracts SITE SECURITY MEASURES: In accordance with the DoD Information Assurance Certification and Accreditation Process (DIACAP), all contractors and their employees, and all subcontractors and subcontractor’s employees requiring unescorted admittance to SWT Power Houses shall have a current Joint Personnel Adjudication System (JPAS) background check verified through the Tulsa District (SWT) Security office before they are allowed to enter the power plant building or structures. The JPAS background check will be performed at no additional cost to the contractor/subcontractor.

All contractors and their employees, and all subcontractors and subcontractor’s employees requiring escorted admittance to SWT Power Houses shall have a current (within 90 days of submission) completed local law enforcement background check submitted to the Contracting Officer and Powerhouse Superintendent/Lake Manager no less than 5 working days prior to the needed day of entry and approved by the Government before they are allowed to enter the power plant building or structures.

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, that the Contractor remove from the powerhouse any employee the Contracting Officer deems, incompetent, careless, disruptive, or otherwise objectionable.

All no‐escort‐required background checks must be conducted through the Personnel Security Investigation Portal (PSIP) submitted through the SWT Security office when required.

The JPAS and PSIP checks will be performed at no additional cost to the contractor/subcontractor.

All escort‐required background checks must be conducted by a law enforcement agency* (i.e., Sheriff’s Office, etc) within the state in which the person resides. Any costs associated to obtain the law enforcement background checks shall be the responsibility of the contractor/subcontractor/individual. Individuals will be allowed to enter any SWT Powerhouse buildings or structures if they do not have any disqualifying factors. Background check disqualifying factors include: Any felony conviction; a misdemeanor conviction within the previous five years for a crime of violence, drug use / possession, or theft. If an individual does not have a disqualifying factor but has a misdemeanor conviction, then those individuals will be evaluated or considered on a case by case basis. The contractor or subcontractor of the individual who has been approved to enter the Powerhouses shall coordinate all access with either the Lake Manager, Power Plant Superintendent, or on‐site COE representatives.

*Background checks for Oklahoma can be obtained through the following URL:

http://www.ok.gov/osbi/Criminal_History/index.html

Other States:

www.gallantbackgro undchecks.com

EXHIBIT 1

QUALITY ASSURANCE REPORT

The Quality Assurance Report SWT Form 982 is provided at SECTION J as Attachment 1.

EXHIBIT 2

SPECIFICATIONS FOR CONTRACTOR‐FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

HAND SOAP/ANTI-BACTERIAL

SOAP

A LIQUID, HIGH LATHERING

& SUDSING

CHARACTERISTICS, MILDLY

PERFUMED

(All Restrooms).

HAND SOAP A BAR, LAVA OR EQUIPMENT (MENS)

REFUSE CONTAINER LINER A PLASTIC, 8 TO 64 GALLON.

Heavy Duty for trash barrels.

TISSUE PAPER A 2-PLY BATH TISSUE, NON-

BLEACHED, NATURAL,

SEPTIC TANK SAFE,

MINIMUM OF 500 SHEETS

PER ROLL, 100% POST

CONSUMER WASTE RECYCLED

MATERIALS, #100, FORT

HOWARD CO. OR EQUAL.

TOWELS A SINGLE PLY, SINGLE-FOLD,

white, 40% POST CONSUMER

WASTE RECYCLED MATERIALS

TO MEET EPA GUIDELINES

AS SPECIFIED IN THE

FEDERAL REGISTER #150,

FORT HOWARD CO. OR

EQUAL.

Scrubber Sponges A Cookware scrubber Sponge equal to Skilcraft MR556

URINAL DEODORANT CAKE A PERFUMED, COMMERCIAL

QUALITY, SEPTIC TANK

SAFE.

SERVICE REQUIREMENTS PR NO. PERFORMANCE STANDARD

APPENDIX A

Dust furniture, etc. 1 All furniture surfaces free of dust, litter, lint, and soil.

Clean floors 2 Clean. No litter, mop strands, streaks, swirl marks, or detergent residue left on floors. No standing water on floors. No splash marks on furniture, walls, baseboards, etc. No remaining insect carcasses on floors.

Finishing floors 3 Entire floor has a uniform, glossy appearance. No scuffmarks or visible wax buildup. Baseboards, furniture, etc., shall be free of cleaning and waxing solutions.

Vacuum Carpets & floor mats

4 Clean. Free of soil, litter, & debris visible at a distance of 10 feet.

Clean carpets & floor mats

5 Clean. Free of soil spots unless special cleaning agents prove unsuccessful. No evidence of fuzzing caused by harsh rubbing or brushing.

Cleaned soil spot areas blend with adjacent areas of carpeting.

Clean light fixtures 6 Clean. Free of insects, insect nests, dirt, grease, and other foreign matter all fixtures at or below ten feet in height.

Clean mirrors & glass (other than windows)

7 Clean. Free of dirt, smudges, streaks, and other foreign matter.

SERVICE REQUIREMENTS PR NO. PERFORMANCE STANDARD

Clean restrooms 8 Clean and odor-free. All fixtures, walls, & floors clean. Lavatories, urinals, commodes, & floors sanitary.

Soap, towels, & toilet tissue adequate until next cleaning day.

Clean drinking fountains

9 Clean, sanitary.

Clean walls, pictures, and windowsills

10 Clean and free of dust, grime, marks removed as possible, insects and nests removed.

Clean/dust shelves & elevated surfaces, stationary & portable equipment

11 All surfaces clear of dust, grime, lint, insects, insect nests, and soil.

Windows 12 Clean interior surfaces reachable with no more than a two step stool and entry exterior windows and glass doors, clean/dust blinds, remove dust, dirt, grime, insects, and insect nests.

Grounds keeping 13 Grounds, parking areas, & building sidewalks free of refuse & debris.

Refuse collection 14 Containers empty. Heavy duty liners clean and not torn.

Refuse disposal 15 Refuse deposited in barrels. No refuse left outside or in parking areas.

Contractor to supply a six (6) yard dumpster.

Light fixtures 16 Light fixtures -Clean, sanitary. Free of insects, insect nests, dirt, grease, and other foreign matter.

Kitchen facilities 17 Kitchen facilities -Clean, sanitary all sinks, dining tables, appliances, and counter tops. Clean -inside and outside of Microwaves

Glass enclosures 18 Glass enclosures, Clean inside window frames & doors, no streaks. Free of dirt, smudges, and other foreign matter.

Hand and mid railing on stairs

19 Hand and mid railing on stairs -Clean, sanitary. Free of insects, insect nests, dirt, grease, and other foreign matter.

Elevator walls 20 Elevator Walls -Clean, sanitary. Free of insects, insect nests, smudges, dirt, grease, and other foreign matter.

Dust removal 21 Remove dust/grime from all flat and dust collecting surfaces at or below ten feet in height including duct work which does not obtain abestos cabinets, lights, vents, piping, governor tanks, regulators, piping, plant equipment,and tanks. Dust removal shall be accomplished by either vacuum with a HEPA Filter equipped vacuum or wet wiping surfaces. Any cleaning solutions to be used on painted surfaces shall be tested in an inconspicuous area prior to use to ensure they do not negatively impact the surface finish. Cleaning solutions shall not contact any operating equipment (i.e. touch panel screens) during cleaning activities.

EXHIBIT 4

INVOICE FORMAT

BILLING FOR

MAINTENANCE CONTRACT

PROJECT: ___________________________ SHEET ______ OF _____

CONTRACTOR: _______________________ DATE: ________________

ADDRESS: ____________________________________ CONTRACT NO: W912BV-________-

BILLING PERIOD: _______________ THRU ___________ INVOICE NO: ________________

PAYMENT TERMS: _____________________________

(Payment Discount or N/A)

BID ITEM NO. AMOUNT

PAYMENT REQUESTED:

CONTRACTOR (Signature/Date)

EXHIBIT 5

QUALITY Control Inspection Log

The Quality Control Log SWT Form 990 is provided as SECTION J as Attachment 2.

APPENDIX A

JANITORIAL WORK – POWERHOUSE

1. FACILITIES TO BE SERVICED.

2. FREQUENCIES AND TIMES OF SERVICES.

3. DESCRIPTION OF WORK.

3.1. Offices, Lobbies, Elevator, Control Room, Electronic Equipment Room, Break/Conference room, Kitchens, First Aid Room, Hallways, and Stairway (Excluding Restrooms).

3.1.1. Each cleaning day. Empty trash receptacles (clean cans if necessary). Clean sinks and counter tops; clean all microwaves (Inside & out) ; clean and disinfect drinking fountain;

and clean tile floors including elevator. Damp mop wood laminate flooring and vinyl plank flooring. Sweep stairway. Dust desktops. Control switchboards, electronic equipment, computers, typewriters, radio, videocassette recorder and copy machine shall NOT be cleaned.

3.1.2. Weekly. Vacuum carpeted floors & floor mats. Spot remover shall be used to remove new spills from carpeted floors & floor mats. Clean exterior surfaces of refrigerators, stoves, and cabinets. The glass on entry doors and other glass enclosures shall be cleaned. Clean windowsills, cabinets, pictures, handrails, and office furnishings. Vinyl tile floors shall be high speed buffed with no visible scratches or scuff marks left. Mop stairway, Clean out insects, insect nests and webs from corners, lights, windows, and ceilings.

3.1.3. Monthly. Clean chairs, including removal of spots from upholstered chairs. Clean walls, doors, ceilings, and HVAC vent covers. Stains or marks that cannot be removed without damaging wall surfaces or paint are exempt from this cleaning.

3.1.4. Quarterly. Remove dust/grime from all flat and dust collecting surfaces & walls (By vacuuming or wetwiping) to include cabinets, shelves, lights, vents, and pipes at a height of ten feet or lower. Do NOT clean, service, or touch any surface which is designated to contain asbestos or contain high voltage.

3.1.5. Semiannually. Wax vinyl tile floors to include the elevator. Tile floors shall be stripped prior to being waxed. Steam clean carpeted floors, spot remover shall be used to remove stains. This work shall be scheduled with Plant Management and shall be completed from start to finish in a two‐week time frame.

3.2. Restrooms/Showers, Locker Rooms, and Janitorial Closets

3.2.1. Each cleaning day. Wet mop floors. Clean and sanitize mirrors, sinks, toilets, urinals, showers, and plumbing fixtures. A disinfectant shall be used to eliminate odor and minimize health hazards. Deodorant shall be maintained in restrooms. Deodorant cakes shall be maintained in urinals. Trash receptacles shall be emptied. Soap, anti‐bacterial soaps, paper towels, and toilet tissue dispensers shall be checked and filled if necessary. Do not mix liquid soap colors. Clean janitorial sinks. Supply a clean scrubber sponge to each sink in the restrooms. Wash with germicidal solution entrance doorways, doors, and handles/knobs.

3.2.2. Weekly. Clean walls, partitions, and shower stalls to include dusting the top of the partitions and stalls. A disinfectant shall be used to eliminate odor and minimize health hazards.

3.2.3. Monthly. Thoroughly clean, scrub by agitation (with hand brush or mechanical machine) and disinfect the grouting, corners of floors, baseboards.

3.2.4. Quarterly. Clean ceilings, vent covers, and light

fixtures. Remove dust/ grime from all flat and dust collecting surfaces at a height of ten feet or less.

3.2.5. Semiannually. Wax ceramic tile floors. Tile floors shall be stripped prior to being waxed and buffed after waxing.

3.3. Erection Bay, Generator Bay, Generator Tops, Shop Areas, Switchgear Rooms, Pump Station Area, Cable Spread Room, Water Treatment Room, Gate Repair Room, Air Compressor Room, Oil

Storage Rooms, Oil Transfer Room, Sewage Room, Paint and Grease Room, Bottom Gallery, adjacent Hallways, and Stairways, Battery Room, Charger Room, Diesel and Fuel Room, Air Handling Room, and Air Conditioning Room.

3.3.1. Each cleaning day. Empty trash receptacles. Sweep or dust mop shop areas. Dust mop all quarry-tile floors (wet mopping shall be accomplished if necessary to remove dirt).

3.3.2. Weekly. Wet mop shop areas. Grease and oil stains will be removed from the floors Clean all handrails. Dust mop the tops of all generators; no water allowed. Dust mop Water Treatment Room.

Clean from insects and webs.

3.3.3. Monthly. Sweep and mop all floors and stairways: Wet mop the tops of all generators; no mop buckets allowed on generator top; grease and oil stains will be removed as required. Clean all floor drainage gutters.

3.3.4. Quarterly. Buff all quarry-tile floors including stairways and vertical quarry tile including equipment pads. Remove dust/grime from all flat and dust collecting surfaces & walls (By vacuuming or wetwiping) to include cabinets, shelves, lights, vents, and pipes at a height of ten feet or lower. Do NOT clean, service, or touch any surface which is designated to contain asbestos or contain high voltage.

3.3.5. Semiannually. Clean light fixtures and vent covers. Remove insect nests/webs. Sweep/power wash floors in air handling rooms and power wash air intake louvers inside and out.

3.3.6. Annually. Wax all quarry-tile floors including stairways and vertical quarry tile including equipment pads. Floors shall be stripped prior to waxing and buffed after waxing.

3.4. Exterior Surfaced Areas, Intake Deck, Draft Tube Deck, Entrance Area, and Lawn Area.

3.4.1. Each cleaning day. Pick up litter, trash, and debris. Concrete entrance pad shall be swept clean. Mayflies will be cleaned up daily or as needed during season.

3.4.2. Weekly. Concrete entrance pad and bench shall be scrubbed and hosed off, Cobwebs and wasp nest shall be removed from windows and lights. Remove vegetation from intake and draft tube decks.

3.4.3. Monthly. Power wash front entrance windows and clean Removing all debris, insects, and webs.

3.4.4. Semiannually. Sweep intake and draft tube decks, power wash air intake screen.

3.5. Refuse Disposal. Contractor shall supply a six (6) yard dumpster to be emptied weekly. Dumpster may not be utilized to dispose of household refuse, refuse shall be disposed of off government land in accordance with applicable local, state, and federal laws and regulations.

4. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs in Exhibit 3. The terms clean, sanitary, and odor-free facilities are used in Exhibit 3 and are defined as follows.

4.1. Clean. The contractor shall vacuum, sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, debris, trash, garbage, fecal matter, urine, soap scum, biological formations and resultant stains, insects, insect nests and webs, and residue from cleaning agents are removed.

4.2. Sanitary. The contractor shall disinfect facilities each time they are cleaned.

4.3. Odor‐free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

TABLE A

INVETORY OF FACILITIES

AREA SIZE

Interior Heated Areas w/ Carpeted floors 500 SF Interior Heated Areas w/ Vinyl Tile Floors 6,135 SF Interior Heated Areas w/ Wood laminate floors 1,440 SF Interior Areas w/ Quarry-Tile floors 24,504 SF Interior Work & Storage Areas w/ concrete floors 34,949 SF Area of Concrete Entrance Pad 200 SF Interior Heated Areas w/ Vinyl Plank flooring 500 SF

Section E - Inspection and Acceptance

CLAUSES INCORPORATED BY REFERENCE

52.246-1 Contractor Inspection Requirements APR 1984

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

52.242-15 Stop-Work Order AUG 1989

Section G - Contract Administration Data

252.201-7000 Contracting Officer's Representative DEC 1991 252.204-7006 Billing Instructions OCT 2005 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

Section H - Special Contract Requirements

WAGE DETERMINATIONS

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5143 Daniel W. Simms Division of | Revision No.: 20 Director Wage Determinations| Date Of Last Revision: 07/13/2022

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658.

|If the contract is entered into on or |With certain exceptions Executive Order | |after January 30 2022 or the |14026 applies to the contract. | |contract is renewed or extended (e.g. |The contractor must pay all covered workers | |an option is exercised) on or after |at least $15.00 per hour (or the applicable | |January 30 2022: |wage rate listed on this wage determination| | |if it is higher) for all hours spent | | |performing on the contract in 2022. | |If the contract was awarded on or |With certain exceptions Executive Order | |between January 1 2015 and January 29|13658 applies to the contract.