Solicitation W912BV22Q0023 Council Grove Vegetation Management.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV22Q0023 11-Jan-2022

b. TELEPHONE NUMBER

918.669.7277

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 07 Feb 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHRISTOPHER T WRIGHT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF137

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

B-3

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS). The NIST score is a responsibility item. Those without a NIST score in SPRS will be deemed NON-RESPONSIBLE and will not be eligible for award.

The SPRS NIST Special Publication 800-171 website provides a comprehensive set of reference materials to assist you in this effort. This website is found at:

https://www.sprs.csd.disa.mil/nistsp.htm and includes guides, frequently asked questions, and tutorials.

If you have further questions, please contact your local Procurement Technical Assistance Center (PTAC). You may find your PTAC here: https://www.aptac-us.org/contracting-assistance/.

***Potential offerors are encouraged to allow ample time to complete this responsibility item.***

EMAIL, FAX, MAIL, or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, such as audio-visual materials, electronic media, CD’s, thumb drives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross-outs or strike-through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format.

These formats are the only acceptable methods of submitting a quote electronically.

Cloud storage providers, google docs, web-based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to e-mail address Christopher.T.Wright@usace.army.mil and a copy to CESWT‐CT‐SS‐ Quotes@usace.army.mil. Ensure your quote is received before the due date and time.

For your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received, your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Christopher T. Wright and the solicitation number, W912BV22Q0023. Fax number is (918) 669-7436. When submitting through mail, ensure you clearly address the envelope to:

U.S. Army Corps of Engineers, Tulsa District Christopher T. Wright, CESWT-CT-E 2488 E. 81st Street

B-4

Tulsa, OK 74137-4290

Clearly mark the envelope in the lower left-hand corner with the solicitation number, W912BV22Q0023. All pages should be numbered. Use only 8 ½” x 11” paper for fax or mail submissions. Do not use foldouts (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Times New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist, at least one working day in advance, by calling (918) 669-7277 or e-mailing Christopher.T.Wright@usace.army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider that upon arrival, visitors must go through security check points on the 16th floor of the 20-story Building. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The Tulsa District Office is in the 20-story building of the CityPlex towers, address below:

U.S. Army Corps of Engineers, Tulsa District 2488 E. 81st Street Tulsa, OK 74137-4290

Please submit the following documents:

1) Complete a signed copy of the first page of the solicitation and all amendments, including CAGE code

2) Complete the pricing schedule located in the solicitation. Ensure all calculations are rounded to two decimal places to avoid rounding errors.

3) Complete the past experience references page, provided in the solicitation

4) Complete the sub-contractor data page provided in the solicitation - your quote must identify the business size and percentage of work to be completed by the prime contractor; and the business name, address, the percentage of work to be completed by the sub-contractor and business size of any sub-contractors, if applicable, based on the NAICS code identified. Offerors must clearly identify whether a sub-contractor(s) will be performing work, the percentage of work to be performed by each sub-contractor, and the socio-economic category into which each identified sub-contractor falls. (FAR 52.219-14 LIMITATIONS ON

SUBCONTRACTING (DEVIATION 2020-O0008) (MAR 2020).

B-5

5) Complete all FAR Clauses, with applicable blanks filled in from SECTIONS I, K, and L.

6) Complete the Representations and Certifications in Section K, unless already completed in the System for Awards Management at https://sam.gov/.

7) Contractor must respond to the most recent version of FAR 52.204-26 and, if applicable FAR 52.204-24. Failure to respond to the required provisions will deem your offer non-responsive and unawardable.

8) Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS). The NIST score is a responsibility item. Those without a NIST score in SPRS will be deemed NON-RESPONSIBLE and will not be eligible for award.

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

Quotes should be valid through 30-April-2022.

B-6

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

For information related to amendments, and the dates set for receipt of proposals, please check https://sam.gov/.

Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐register into the system. To self‐register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page, you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

The Solicitation Number is: W912BV22Q0023

The Bidder Inquiry Key is: A7KQ3D-YNM3WJ

The Bidder Inquiry System will be unavailable for new inquiries five days before Quotes are due in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

4. Offerors are requested to review the specification in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

5. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone

(Chicago). The telephone number for the Call Center is 800‐428‐HELP.

6. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

7. The point of contact for this solicitation is:

B-7

Contract Specialist: Christopher T. Wright Telephone: 918‐669‐7277 E‐mail: Christopher.T.Wright@usace.army.mil

PRE-PROPOSAL/SITE VISIT CONFERENCE

A Pre-Proposal/Site Visit Conference is scheduled for:

Site Visit Date/Time: January 18, 2022

10:00 AM CST

Site Visit Location: U.S. Army Corps of Engineers Council Grove Lake Project Office 945 Lake Road Council Grove, KS 66846-8546

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

In accordance with AFARS 5132.702(a)(ii)(B): “Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”

B-8

Section B - Supplies or Services and Prices

PAST EXPERIENCE REFERENCE PAGE

Past Experience Information:

Contra ct Number

Location

POC

Information (Name/Phone

Amount of Contract

SUBCONTRACTING WORKSHEET

SUB-CONTRACTING INFORMATION:

Self-Performing:

Name of Prime Contractor

Business Size of Prime Contractor

Percentage of Work to be Completed by Prime Contractor

Sub-Contractor (if applicable):

Name of Sub-Contractor Address

Business Size and Socio-economic

Category

Percentage of Work to be Completed by Sub-Contractor

B-9

BID SCHEDULE

BID SCHEDULE -- BASE YEAR - 1APR2022 - 31MAR2023 PROJECT: COUNCIL GROVE LAKE

CONTRACTOR: Contract No.: TOTAL BY

APPENDIX ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

APPENDIX A - MOWING

*LAWN AREAS

TOTAL: MOWING-LAWN AREAS

*IMPROVED AREAS

Canning Creek Cove Santa Fe Trail Neosho Park Overlook Project Office Outlet Area Kanza View Kit Carson Cove Richey Cove North Richey Cove

TOTAL: MOWING-IMPROVED AREAS

*NATURE/HIKING TRAILS

Canning Creek Cove Trail Old Neosho Trail Pioneer Nature Trail Richey Cove Trail

TOTAL: MOWING-NATURE/HIKING TRAILS

*DAM EMBANKMENT

TOTAL: MOWING-DAM EMBANKMENT

0001 A 7 MO

0002 A 7 MO

0003 A 7 MO

0004 A 7 MO

0005 A 7 MO

0006 A 7 MO

0007 A 7 MO

0008 A 7 MO

0009 A 7 MO

0010 A 7 MO

0011 A 7 MO

0012 A 7 MO

0013 A 7 MO

0014 A 7 MO

0015 A 7 MO

B-

*SEMI-IMPROVED AREAS

Pioneer Nature Trail Kanza View

TOTAL: SEMI-IMPROVED AREAS

TOTAL: MOWING-SEMI-IMPROVED AREAS

TOTAL APPENDIX A - MOWING

APPENDIX D - HERBICIDE

*SOIL STERILANT

Canning Creek Cove Santa Fe Trail Park Neosho Park Project Office Embankment Kanza View

0016 A 5 MO

A

0017 A 0.5 AC

0018 A 1.5 AC

0019 A 0.5 AC

0020 A 0.5 AC

0021 D 6 MO

0022 D 6 MO

0023 D 6 MO

0024 D 6 MO

0025 D 6 MO

0026 D 6 MO

BID SCHEDULE -- BASE YEAR - 1APR2022 - 31MAR2023 PROJECT: COUNCIL GROVE LAKE

CONTRACTOR: Contract No.: TOTAL BY

APPENDIX ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0027 D Kit Carson Cove Richey Cove

*RIPRAP AREAS

Conservation Corps Rock Wall Canning Creek Cove Diversion Channel Embankment Kit Carson Cove Outlet Channel Richey Cove Santa Fe Trail Spillway

*GUARDRAIL AREAS

Outlet Channel

*PAVED SURFACES

Canning Creek Cove Park Santa Fe Trail Park

6 MO

0028 D 6 MO

0029 D 6 MO

0030 D 6 MO

0031 D 6 MO

0032 D 6 MO

0033 D 6 MO

0034 D 6 MO

0035 D 6 MO

0036 D 6 MO

0037 D 6 MO

0038 D 6 MO

0039 D 6 MO

0040 D 6 MO

0041 D 6 MO

B-

Neosho Park & Overlook Park Project Office Outlet Channel Park Embankment Kanza View Park

Kit Carson Cove Park Richey Cove Park

Noxious Weed/Wood Control

TOTAL APPENDIX D - HERBICIDE

APPENDIX E - TREE MAINTENANCE

Tree Pruning (<15' from ground) Tree Pruning (>15' from ground) Tree Removal (<15" DBH) Tree Removal (15"-25" DBH) Tree Removal (>25" DBH) Stump Removal (<15" diameter) Stump Removal (15"-25" diameter) Stump Removal (>25" diameter)

TOTAL APPENDIX E - TREE MAINTENANCE

6 MO

0042 D 6 MO

0043 D 6 MO

0044 D 6 MO

0045 D 6 MO

0046 D 6 MO

0047 D 6 MO

0048 D 6 MO

0049 D 6 MO

0050 D 6 MO

0051 D 6 MO

0052 D 50 AC

0053 E 10 EA

0054 E 10 EA

0055 E 30 EA

0056 E 50 EA

0057 E 30 EA

0058 E 10 EA

0059 E 10 EA

0060 E 10 EA

BID SCHEDULE -- BASE YEAR - 1APR2022 - 31MAR2023 PROJECT: COUNCIL GROVE LAKE

CONTRACTOR: Contract No.: TOTAL BY

APPENDIX ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

**Option**

0061 A Opt. MOWING-SEMI-IMPROVED AREAS 25 AC

0062 D Opt. HERB.-Noxious/Wood Control 75 AC

0063 E Opt. Tree Pruning (<15' from ground) 20 EA

0064 E Opt. Tree Pruning (>15' from ground) 50 EA

0065 E Opt. Tree Removal (<15" DBH) 20 EA

0066 E Opt. Tree Removal (15"-25" DBH) 30 EA

0067 E Opt. Tree Removal (>25" DBH) 20 EA

0068 E Opt. Stump Removal (<15" diameter) 20 EA

0069 E Opt. Stump Removal (15"-25" diameter) 20 EA

0070 E Opt. Stump Removal (>25" diameter) 10 EA

0071 E Emergency Work Tree Work 40 HR

BASE YEAR TOTAL (ALL APPENDIX)

ACRONYMS: AC - Acre EA - Each MO - Month MW - Mowing

B-2

BID SCHEDULE -- OPTION YEAR 1 - 1APR2023 - 31MAR2024 PROJECT: COUNCIL GROVE LAKE

CONTRACTOR: Contract No.: TOTAL BY

APPENDIX ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

APPENDIX A - MOWING

Santa Fe Trail Neosho Park Overlook Project Office Outlet Area Kanza View Kit Carson Cove Richey Cove

Old Neosho Trail Pioneer Nature Trail

Pioneer Nature Trail Kanza View

Canning Creek Cove Santa Fe Trail Park Neosho Park Project Office

1001 A 7 MO

1002 A 7 MO

1003 A 7 MO

1004 A 7 MO

1005 A 7 MO

1006 A 7 MO

1007 A 7 MO

1008 A 7 MO

1009 A 7 MO

1010 A 7 MO

1011 A 7 MO

1012 A 7 MO

1013 A 7 MO

1014 A 7 MO

1015 A 7 MO

1016 A 5 MO

1017 A 0.5 AC

1018 A 1.5 AC

1019 A 0.5 AC

1020 A 0.5 AC

1021 D 6 MO

1022 D 6 MO

1023 D 6 MO

1024 D 6 MO

1025 D 6 MO

1026 D 6 MO

BID SCHEDULE -- OPTION YEAR 1 - 1APR2023 - 31MAR2024 PROJECT: COUNCIL GROVE LAKE

CONTRACTOR: Contract No.: TOTAL BY

APPENDIX ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1027 D Kit Carson Cove

Canning Creek Cove Diversion Channel Embankment Kit Carson Cove Outlet Channel Richey Cove

Santa Fe Trail Park Neosho Park & Overlook Park Project Office Outlet Channel Park Embankment Kanza View Park

Kit Carson Cove Park

APPENDIX E - TREE MAINTENANCE

Tree Pruning (<15' from ground) Tree Pruning (>15' from ground) Tree Removal (<15" DBH) Tree Removal (15"-25" DBH) Tree Removal (>25" DBH) Stump Removal (<15" diameter)

1028 D 6 MO

1029 D 6 MO

1030 D 6 MO

1031 D 6 MO

1032 D 6 MO

1033 D 6 MO

1034 D 6 MO

1035 D 6 MO

1036 D 6 MO

1037 D 6 MO

1038 D 6 MO

1039 D 6 MO

1040 D 6 MO

1041 D 6 MO

1042 D 6 MO

1043 D 6 MO

1044 D 6 MO

1045 D 6 MO

1046 D 6 MO

1047 D 6 MO

1048 D 6 MO

1049 D 6 MO

1050 D 6 MO

1051 D 6 MO

1052 D 50 AC

1053 E 10 EA

1054 E 10 EA

1055 E 30 EA

1056 E 50 EA

1057 E 30 EA

1058 E 10 EA

1059 E 10 EA

1060 E 10 EA

BID SCHEDULE -- OPTION YEAR 1 - 1APR2023 - 31MAR2024 PROJECT: COUNCIL GROVE LAKE

APPENDIX ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

**Option**

1061 A Opt. MOWING-SEMI-IMPROVED AREAS 25 AC

1062 D Opt. HERB.-Noxious/Wood Control 75 AC

1063 E Opt. Tree Pruning (<15' from ground) 20 EA

1064 E Opt. Tree Pruning (>15' from ground) 50 EA

1065 E Opt. Tree Removal (<15" DBH) 20 EA

1066 E Opt. Tree Removal (15"-25" DBH) 30 EA

1067 E Opt. Tree Removal (>25" DBH) 20 EA

1068 E Opt. Stump Removal (<15" diameter) 20 EA

1069 E Opt. Stump Removal (15"-25" diameter) 20 EA

1070 E Opt. Stump Removal (>25" diameter) 10 EA

1071 E Emergency Work Tree Work 40 HR

OPTION YEAR 1 TOTAL (ALL APPENDIX)

BID SCHEDULE -- OPTION YEAR 2 - 1APR2024 - 31MAR2025 PROJECT: COUNCIL GROVE LAKE

CONTRACTOR: Contract No.: TOTAL BY

APPENDIX ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

APPENDIX A - MOWING

Santa Fe Trail Neosho Park Overlook Project Office Outlet Area Kanza View Kit Carson Cove Richey Cove

Old Neosho Trail Pioneer Nature Trail

Pioneer Nature Trail Kanza View

Canning Creek Cove Santa Fe Trail Park Neosho Park Project Office

2001 A 7 MO

2002 A 7 MO

2003 A 7 MO

2004 A 7 MO

2005 A 7 MO

2006 A 7 MO

2007 A 7 MO

2008 A 7 MO

2009 A 7 MO

2010 A 7 MO

2011 A 7 MO

2012 A 7 MO

2013 A 7 MO

2014 A 7 MO

2015 A 7 MO

2016 A 5 MO

2017 A 0.5 AC

2018 A 1.5 AC

2019 A 0.5 AC

2020 A 0.5 AC

2021 D 6 MO

2022 D 6 MO

2023 D 6 MO

2024 D 6 MO

2025 D 6 MO

2026 D 6 MO

BID SCHEDULE -- OPTION YEAR 2 - 1APR2024 - 31MAR2025 PROJECT: COUNCIL GROVE LAKE

CONTRACTOR: Contract No.: TOTAL BY

APPENDIX ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2027 D Kit Carson Cove

Canning Creek Cove Diversion Channel Embankment Kit Carson Cove Outlet Channel Richey Cove

Santa Fe Trail Park Neosho Park & Overlook Park Project Office Outlet Channel Park Embankment Kanza View Park

Kit Carson Cove Park

APPENDIX E - TREE MAINTENANCE

Tree Pruning (<15' from ground) Tree Pruning (>15' from ground) Tree Removal (<15" DBH) Tree Removal (15"-25" DBH) Tree Removal (>25" DBH) Stump Removal (<15" diameter)

2028 D 6 MO

2029 D 6 MO

2030 D 6 MO

2031 D 6 MO

2032 D 6 MO

2033 D 6 MO

2034 D 6 MO

2035 D 6 MO

2036 D 6 MO

2037 D 6 MO

2038 D 6 MO

2039 D 6 MO

2040 D 6 MO

2041 D 6 MO

2042 D 6 MO

2043 D 6 MO

2044 D 6 MO

2045 D 6 MO

2046 D 6 MO

2047 D 6 MO

2048 D 6 MO

2049 D 6 MO

2050 D 6 MO

2051 D 6 MO

2052 D 50 AC

2053 E 10 EA

2054 E 10 EA

2055 E 30 EA

2056 E 50 EA

2057 E 30 EA

2058 E 10 EA

2059 E 10 EA

2060 E 10 EA

BID SCHEDULE -- OPTION YEAR 2 - 1APR2024 - 31MAR2025 PROJECT: COUNCIL GROVE LAKE

APPENDIX ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

**Option**

2061 A Opt. MOWING-SEMI-IMPROVED AREAS 25 AC

2062 D Opt. HERB.-Noxious/Wood Control 75 AC

2063 E Opt. Tree Pruning (<15' from ground) 20 EA

2064 E Opt. Tree Pruning (>15' from ground) 50 EA

2065 E Opt. Tree Removal (<15" DBH) 20 EA

2066 E Opt. Tree Removal (15"-25" DBH) 30 EA

2067 E Opt. Tree Removal (>25" DBH) 20 EA

2068 E Opt. Stump Removal (<15" diameter) 20 EA

2069 E Opt. Stump Removal (15"-25" diameter) 20 EA

2070 E Opt. Stump Removal (>25" diameter) 10 EA

2071 E Emergency Work Tree Work 40 HR

OPTION YEAR 2 TOTAL (ALL APPENDIX)

BID SCHEDULE -- OPTION YEAR 3 - 1APR2025 - 31MAR2026 PROJECT: COUNCIL GROVE LAKE

CONTRACTOR: Contract No.: TOTAL BY

APPENDIX ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

APPENDIX A - MOWING

Santa Fe Trail Neosho Park Overlook Project Office Outlet Area Kanza View Kit Carson Cove Richey Cove

Old Neosho Trail Pioneer Nature Trail

Pioneer Nature Trail Kanza View

Canning Creek Cove Santa Fe Trail Park Neosho Park Project Office

3001 A 7 MO

3002 A 7 MO

3003 A 7 MO

3004 A 7 MO

3005 A 7 MO

3006 A 7 MO

3007 A 7 MO

3008 A 7 MO

3009 A 7 MO

3010 A 7 MO

3011 A 7 MO

3012 A 7 MO

3013 A 7 MO

3014 A 7 MO

3015 A 7 MO

3016 A 5 MO

3017 A 0.5 AC

3018 A 1.5 AC

3019 A 0.5 AC

3020 A 0.5 AC

3021 D 6 MO

3022 D 6 MO

3023 D 6 MO

3024 D 6 MO

3025 D 6 MO

3026 D 6 MO

BID SCHEDULE -- OPTION YEAR 3 - 1APR2025 - 31MAR2026 PROJECT: COUNCIL GROVE LAKE

CONTRACTOR: Contract No.: TOTAL BY

APPENDIX ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3027 D Kit Carson Cove

Canning Creek Cove Diversion Channel Embankment Kit Carson Cove Outlet Channel Richey Cove

Santa Fe Trail Park Neosho Park & Overlook Park Project Office Outlet Channel Park Embankment Kanza View Park

Kit Carson Cove Park

APPENDIX E - TREE MAINTENANCE

Tree Pruning (<15' from ground) Tree Pruning (>15' from ground) Tree Removal (<15" DBH) Tree Removal (15"-25" DBH) Tree Removal (>25" DBH) Stump Removal (<15" diameter)

3028 D 6 MO

3029 D 6 MO

3030 D 6 MO

3031 D 6 MO

3032 D 6 MO

3033 D 6 MO

3034 D 6 MO

3035 D 6 MO

3036 D 6 MO

3037 D 6 MO

3038 D 6 MO

3039 D 6 MO

3040 D 6 MO

3041 D 6 MO

3042 D 6 MO

3043 D 6 MO

3044 D 6 MO

3045 D 6 MO

3046 D 6 MO

3047 D 6 MO

3048 D 6 MO

3049 D 6 MO

3050 D 6 MO

3051 D 6 MO

3052 D 50 AC

3053 E 10 EA

3054 E 10 EA

3055 E 30 EA

3056 E 50 EA

3057 E 30 EA

3058 E 10 EA

3059 E 10 EA

3060 E 10 EA

BID SCHEDULE -- OPTION YEAR 3 - 1APR2025 - 31MAR2026 PROJECT: COUNCIL GROVE LAKE

APPENDIX ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

**Option**

3061 A Opt. MOWING-SEMI-IMPROVED AREAS 25 AC

3062 D Opt. HERB.-Noxious/Wood Control 75 AC

3063 E Opt. Tree Pruning (<15' from ground) 20 EA

3064 E Opt. Tree Pruning (>15' from ground) 50 EA

3065 E Opt. Tree Removal (<15" DBH) 20 EA

3066 E Opt. Tree Removal (15"-25" DBH) 30 EA

3067 E Opt. Tree Removal (>25" DBH) 20 EA

3068 E Opt. Stump Removal (<15" diameter) 20 EA

3069 E Opt. Stump Removal (15"-25" diameter) 20 EA

3070 E Opt. Stump Removal (>25" diameter) 10 EA

3071 E Emergency Work Tree Work 40 HR

OPTION YEAR 3 TOTAL (ALL APPENDIX)

BID SCHEDULE -- OPTION YEAR 4 - 1APR2026 - 31MAR2027 PROJECT: COUNCIL GROVE LAKE

CONTRACTOR: Contract No.: TOTAL BY

APPENDIX ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

APPENDIX A - MOWING

Santa Fe Trail Neosho Park Overlook Project Office Outlet Area Kanza View Kit Carson Cove Richey Cove

Old Neosho Trail Pioneer Nature Trail

Pioneer Nature Trail Kanza View

Canning Creek Cove Santa Fe Trail Park Neosho Park Project Office

4001 A 7 MO

4002 A 7 MO

4003 A 7 MO

4004 A 7 MO

4005 A 7 MO

4006 A 7 MO

4007 A 7 MO

4008 A 7 MO

4009 A 7 MO

4010 A 7 MO

4011 A 7 MO

4012 A 7 MO

4013 A 7 MO

4014 A 7 MO

4015 A 7 MO

4016 A 5 MO

4017 A 0.5 AC

4018 A 1.5 AC

4019 A 0.5 AC

4020 A 0.5 AC

4021 D 6 MO

4022 D 6 MO

4023 D 6 MO

4024 D 6 MO

4025 D 6 MO

4026 D 6 MO

BID SCHEDULE -- OPTION YEAR 4 - 1APR2026 - 31MAR2027 PROJECT: COUNCIL GROVE LAKE

CONTRACTOR: Contract No.: TOTAL BY

APPENDIX ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4027 D Kit Carson Cove

Canning Creek Cove Diversion Channel Embankment Kit Carson Cove Outlet Channel Richey Cove

Santa Fe Trail Park Neosho Park & Overlook Park Project Office Outlet Channel Park Embankment Kanza View Park

Kit Carson Cove Park

APPENDIX E - TREE MAINTENANCE

Tree Pruning (<15' from ground) Tree Pruning (>15' from ground) Tree Removal (<15" DBH) Tree Removal (15"-25" DBH) Tree Removal (>25" DBH) Stump Removal (<15" diameter)

4028 D 6 MO

4029 D 6 MO

4030 D 6 MO

4031 D 6 MO

4032 D 6 MO

4033 D 6 MO

4034 D 6 MO

4035 D 6 MO

4036 D 6 MO

4037 D 6 MO

4038 D 6 MO

4039 D 6 MO

4040 D 6 MO

4041 D 6 MO

4042 D 6 MO

4043 D 6 MO

4044 D 6 MO

4045 D 6 MO

4046 D 6 MO

4047 D 6 MO

4048 D 6 MO

4049 D 6 MO

4050 D 6 MO

4051 D 6 MO

4052 D 50 AC

4053 E 10 EA

4054 E 10 EA

4055 E 30 EA

4056 E 50 EA

4057 E 30 EA

4058 E 10 EA

4059 E 10 EA

4060 E 10 EA

W912BV22Q0023

BID SCHEDULE -- OPTION YEAR 4 - 1APR2026 - 31MAR2027 PROJECT: COUNCIL GROVE LAKE

APPENDIX ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

**Option**

4061 A Opt. MOWING-SEMI-IMPROVED AREAS 25 AC

4062 D Opt. HERB.-Noxious/Wood Control 75 AC

4063 E Opt. Tree Pruning (<15' from ground) 20 EA

4064 E Opt. Tree Pruning (>15' from ground) 50 EA

4065 E Opt. Tree Removal (<15" DBH) 20 EA

4066 E Opt. Tree Removal (15"-25" DBH) 30 EA

4067 E Opt. Tree Removal (>25" DBH) 20 EA

4068 E Opt. Stump Removal (<15" diameter) 20 EA

4069 E Opt. Stump Removal (15"-25" diameter) 20 EA

4070 E Opt. Stump Removal (>25" diameter) 10 EA

4071 E Emergency Work Tree Work 40 HR

OPTION YEAR 4 TOTAL (ALL APPENDIX)

TOTAL, BASE PLUS ALL OPTION YEARS (ALL

APPENDIX)

ACRONYMS: AC - Acre EA - Each MO - Month MW - Mowing

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

COUNCIL GROVE LAKE

KANSAS

MAINTENANCE CONTRACT

FOR

VEGETATION MANAGEMENT:

MOWING, HERBICIDE, AND TREE MAINTENANCE

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section, reference publications, and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any references to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title 1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Contractor Quality Control 10 Deductions for Deficient Work 11 Safety 12 Work Schedules 13 Contractor's Facilities 14 Reporting Defective Facilities 15 Security 16 Prework Conference 17 Contractor Submittals 18 Billing 19 Changes in Amount of Facilities Serviced

EXHIBITS

No. Title 1 Quality Assurance Report 2 Performance Requirements 3 Quality Control Inspection Log 4 Example of Activity Hazard Analysis 5 Invoice Format

APPENDICES

Appendix Title A Mowing B Blank C Blank D Application of Herbicides E Tree Maintenance

1. SCOPE OF WORK. The work required under this specification provides for the performance-based services of:

Mowing, herbicide, and tree maintenance.

1.1. Mowing of public use areas, campgrounds, trails, dam embankment, project office complex, and other areas on project lands.

1.2. Herbicide application within public use areas, campgrounds, dam embankment, project office complex and other areas on project lands.

1.3. Tree maintenance within public use areas, campgrounds, project office complex, trails, and other areas on project lands.

2. DEFINITIONS.

2.1. Bimonthly work is required to be performed every other month.

2.2. Biweekly work is required to be performed every other week.

2.3. Contracting Officer (KO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.4. Contracting Officer Representative (COR). A Government employee, designated in writing, responsible for administering the contract for the Contracting Officer.

2.5. Contractor quality control (CQC) is the contractor's system of controlling the quality of services provided under the provisions of the contract.

2.6. Critical weight is a means of subjectively designating the importance of, or weighting, Performance Requirements (PRs). Three critical weights shall be used with A being used to designate the more important PRs and C the least important. Critical weights are based on the importance of each service to the integrity of the facilities being serviced, to the visiting public, to Government employees directly affected by the service, and the environment.

2.7. Deficient service is any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements (PRs) given in Exhibit 2.

2.8. Emergency work is work the contractor is required to perform immediately, normally within a few hours after a verbal request or direction is received from the Contracting Officer.

2.9. Government means the United States of America.

2.10. Performance Requirement (PR) is the Government's minimum requirement for each service provided under the contract. These requirements are stated as Performance Standards and Acceptable Performance Levels.

2.11. Performance Standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.12. Acceptable Performance Level (APL) is the maximum number of deficient services at which the Government will consider a service satisfactory.

2.13. Project means all Government property and easements at Council Grove Lake.

2.14. Public use area (PUA) includes parks, campgrounds, overlooks, nature and hiking trails, access points, etc.

2.15. Quality is conformance with the contract specification.

2.16. Quality assurance (QA) is the procedure by which the Government determines that CQC is functioning effectively.

2.17. Regulations refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.18. Semi-monthly work is required to be performed two times per month.

2.19. Semi-weekly work is required to be performed two times per week.

3. REFERENCES.

3.1. Corps of Engineers Safety & Health Requirements Manual, EM 385-1-1 (current edition) is hereby incorporated into this specification. EM 385-1-1 is available on-line at:

https://www.publications.usace.army.mil/portals/76/publications/engineermanuals/em_385-1-1.pdf

3.2. Tree Pruning guidelines: ANSI A 300 Part I (2008), available at http://www.treecareindustry.org/index.aspx .

USDA Forest Service Brochure, “How to Prune Trees”, available at https://www.fs.usda.gov/Internet/FSE_DOCUMENTS/fsbdev7_016046.pdf

3.3. Tree safety standards: ANSI Z133.1 – 6.5 “Stump Cutters”, – 9.2 “Pruning and Trimming”, - 9.5. “Tree Removal”, - 9.7 “Limbing and Bucking”

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of work. Contractor is responsible to maintain services throughout the period of performance and in accordance with specifications, PR’s and PStd’s.

4.2. Acceptance of work. The Government shall accept work unless the COR notifies the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the Contracting Officer or the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.2.2. If the Contracting Officer or the COR notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be reperformed the same day. Work performed on less than a daily schedule shall be reperformed not later than the following day. Refer to paragraph 10 for deficient work not reperformed.

4.2.3. The contractor shall notify the Contracting Officer and the COR when corrective work is completed.

Notification shall be made by completing Part IV of the QA Report, provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the Contracting Officer or the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. Provide personnel necessary to accomplish all work required by this specification within the time limits specified.

5.1. Experience and skills.

5.1.1. Provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.1.2. Quality control personnel shall be knowledgeable of the work they inspect, inspection procedures, and all portions of this specification that apply to the work they inspect.

5.1.3. It is highly recommended that tree Maintenance personnel shall include at least one individual that is a certified arborist through the Kansas Arborist Association.

5.1.4. Pesticide applicator personnel shall include at least one individual that is a certified pesticide applicator thru the Kansas Department of Agriculture or a State with a reciprocal agreement.

5.2. Supervision.

5.2.1. The contractor shall provide one on-site supervisor on the project who shall have full authority to direct any work required. This on-site supervisor, and alternates who shall have full authority to execute work during the supervisor’s absence, shall be designated in writing.

5.2.2. The contractor shall provide the Contracting Officer and the COR a local or toll free telephone number at or through which the on-site supervisor can be reached between 8:00 a.m. and 4:30 p.m. CST on all days work is being performed. Use of a cellular-type phone is acceptable.

5.2.3. The on-site supervisor shall contact the COR each Monday between 8:00 a.m. and 8:30 a.m. CST. If this contact is made by telephone, the COR may require the on-site supervisor to meet on-site and discuss problems. The COR shall establish the time and location for such meetings after consultation with the on-site supervisor. The COR will not require such meetings within two (2) hours after the time of requests.

6. EQUIPMENT. Contractor shall furnish equipment necessary to accomplish all work required by this specification within the specified time limits. Equipment breakdown does not relieve the contractor of the responsibility to complete work in accordance with the specification requirements or within specified time limits.

6.1. Equipment Inspections. Upon request, the contractor shall make any piece of equipment available to the COR for inspection. The COR shall establish the time and location for these inspections.

6.2. Equipment requirements. All equipment used to perform work under this specification shall be in good operating and mechanical condition and comply with EM 385-1-1.

6.2.1. Tractors shall be equipped and operated in accordance with the following:

6.2.1.1. Power take offs on tractors shall operate at a minimum of 540 rpm during mowing operations.

6.2.1.2. Equipped with seat belts. Seat belts shall be worn at all times by personnel operating tractors.

6.2.1.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than ¼-inch woven wire mesh or expanded metal with openings no greater than one inch.

6.2.1.4. Rollover protection shall be provided. If the rollover protection structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose.

6.2.2. Mowers shall be rotary-type or flail-type and shall meet the following requirements:

6.2.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2.2. Mowers shall be equipped with slides and wheels.

6.2.2.3. Only zero-turn mowers shall be used when mowing improved and lawn areas.

6.2.2.4. Brush hogs shall not be used on the slopes of dikes around oxidation ponds.

6.2.2.5. Tractors used for mowing operations (sloped mowing) on the Embankment shall be required rear-dual wheels for reduced compaction (decreased rutting). Mowing equipment used on the dam embankment shall have a minimum cutting width of 15 feet. Other wide-area mowing equipment designed and recommended for similar slope type mowing conditions may be used on the dam embankment as approved by the COR.

6.2.2.6. Mulching mowers may be used as per the COR.

6.2.2.7. Brush hogs shall not be used in improved areas; the use of brush hogs shall be limited to mowing dike areas, and semi-improved areas.

6.2.2.8. All safety devices provided by the manufacturers of push and riding mowers shall function as designed.

6.2.3. Edging Equipment shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be provided.

6.2.4. Chainsaws and hand tools used for tree maintenance shall be properly sharpened for clean cuts in accordance with ANSI Z133.1 – 9.2 “Pruning and Trimming.”

6.2.5. Machines powering heavy duty grinders must have high pressure hydraulic systems and impact resistant windows for the protection of the operator. Equipment must be equipped and maintained continuously with deflection plates, safety chains or other manufacturer approved devices on the discharge ports.

6.2.6. All vehicles used by the contractor shall be identified with signs located on each side of the vehicle; signs may be painted, or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

COUNCIL GROVE LAKE

VEGETATION MANAGEMENT SERVICES

PROVIDED BY

(Contractor's Name)

6.3. Equipment operation.

6.3.1. Mowing equipment shall be operated in a manner that allows for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf and property or injury to others.

6.3.2. Power operated trimming equipment (utilizing monofilament line) shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height.

6.4. Vehicle operation and parking. While performing work under this contract, vehicles shall be operated and parked in compliance of all federal, state, and local regulations and only on roads, parking areas, or pullouts unless the COR approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor furnished. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification and subsequent notifications within specified time limits.

7.2. Government furnished.

7.2.1 The Government will furnish potable water. The contractor shall be responsible for transporting Government furnished materials and supplies to work sites.

8. PERFORMANCE REQUIREMENTS (PRs): PRs for work performed under this specification are provided in Exhibit 2. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with the identified Performance Standards(PStds). Services not meeting the PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer's Representative.

8.2. Acceptable Performance Levels (APLs) establish the acceptable limits for deficient services. The existence of some deficient services does not necessarily deem the contractor's performance unsatisfactory. However, this does not mean the contractor may knowingly offer deficient services. It only implies the Government recognizes defective performance occasionally happens even when QC is working satisfactorily.

8.3. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC are functioning. The results of inspections are not changed as a result of satisfactory re-performance.

Deficient services determined in this manner will be used to compute defect rates. These defect rates will be compared to APLs to determine whether the contractor’s performance is acceptable.

8.4. When QA inspections indicate the contractor's performance is marginal or unsatisfactory, the contractor shall furnish the COR a written plan for correcting his/her CQC program within two (2) workdays. In addition, the contractor shall also furnish weekly written status reports on the implementation of this plan until such time the COR determines that performance is satisfactory; the contractor shall continue weekly status reports until the COR ceases the requirement.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PRs provided in Exhibit 2.

9.1. Results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 3) or as supplied by the COR. Furnish a copy of completed inspection logs to the COR weekly.

9.2. Requirements in subparagraph 9.1. may be waived by the COR if it is determined proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor and shall be made in writing by the COR.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings will be made for services that do not meet the PStds in Exhibit 2. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

11. SAFETY.

11.1. Accident Prevention Plan (APP). Submit to the COR for review and approval, a comprehensive APP to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The contractor's APP shall be given to all employees and posted at a prominent location in the contractor's office throughout the contract period. For a limited-scope service contracts such as this, an abbreviated APP can be submitted in lieu of a full APP. Instructions and specific requirements for the Abbreviated APP can be found in EM 385-1-1, Appendix A, paragraph 3 k on printed page A-10 or .pdf pg. 798. The APP shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Activity Hazard Analyses (AHAs): AHAs shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with activity hazard analyses, especially at the start of a major job.

Initially, the safety plan shall include, but not be limited to, activity hazard analyses for the activities listed below.

However, the contractor shall prepare additional analyses as the need arises and/or the COR requests. An activity hazard analysis requested by the COR shall be submitted for approval within one (1) week. An example of an activity hazard analysis is given in Exhibit 4.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.1.6.4. Mowing operations.

11.1.6.5. Tool usage.

11.2. Safety meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. In addition, a safety meeting shall be conducted prior to initiation of each mowing. Employees of subcontractors shall attend safety meetings. Provide at least a one-day advance notice of safety meetings to the COR to allow Corps of Engineers personnel to attend. A quarterly report of the meetings shall be furnished in writing to the COR by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and name(s) of person(s) who conducted the meeting.

11.3. Safety violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the KO. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

11.4. Personal clothing and safety apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt, long trousers and shoes. Clothing shall be in good repair, i.e., no torn shirts or trousers. Personnel performing mowing/trimming work shall wear eye and ear protection, hardhats, and safety-toe shoes. Personnel shall wear additional protective apparel when required by section 5, EM 385-1-1.

11.5. Accident reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project.

11.5.2. Investigate all accidents involving contractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this contract or any subsequent task. Investigation results shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing with monthly invoice, but no later than the 5th day of the following month.

12. WORK SCHEDULES. The contractor is responsible for managing all work performed under this specification in accordance with Appendix A, D and E.

13. CONTRACTOR'S FACILITIES. The following space is available at Government facilities for storage of the contractor’s materials, supplies, and equipment. The Government assumes no liability for contractor’s property stored on-site and the contractor assumes all liability.

13.1. The area behind and south of the Lake Office is available for storage of mowing equipment on an interim basis while mowing is being performed. This is a non-secure area. Storage of equipment, tools and supplies is at the contractor’s risk.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Any damaged, defective, and/or inoperative facilities noticed shall be reported to the COR each workday.

15. SECURITY.

15.1. Whenever Government personnel are not present; security gates to compounds shall remain locked except for ingress and egress of the contractor’s vehicles.

15.2. The contractor shall maintain a key register (SWT Form 894) to record the assignment of all keys provided by the Government. Extra keys shall be returned to the COR. Discharged employees shall be required to return all keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately. If keys are lost the contractor shall reimburse the Government for the cost of new keys and tumblers; and shall also install the tumblers at no expense to the Government. Upon termination of the contract, all keys shall be returned to the Government.

16. PREWORK CONFERENCE. The COR shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 17 below. As a minimum, the officer of the company that signed the contract, the on-site project manager who shall represent the contractor, and the person that will directly supervise the administrative work associated with the contract. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

17. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit…