Solicitation W911XK24Q0012.pdf

SEE ADDENDUM

(No Collect Calls)

W911XK24Q0012 08-Jul-2024

b. TELEPHONE NUMBER

313-226-6412

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 08 Aug 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911XK9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARNA N ROCKWELL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S.ARMY ENGINEER DISTRICT, DETROIT

477 MICHIGAN AVENUE, 7TH FLOOR

DETROIT MI 48226-4523

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: (313) 319-0617 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF78

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911XK24Q0012

Section SF 1449 - CONTINUATION SHEET

PRICE SCHEDULE

ITEM 0001: BASE CONTRACT, CONTRACT YEAR 1 15 September 2024 – 15 December 2024

Sub Item No.

Work Item Quantity Unit Unit Price Amount

0001AA

Lawns 15 September 2024 – 15 November 2024

3 Months

0001AB

Plant Beds 15 September 2024 – 15 November 2024 3 Months

0001AC

Overlook Platform 15 September 2024

– 15 November 2024 3 Months

0001AD

Hanging Flower Baskets 15 September 2024 – 15 November 2024 3 Months

0001AE

Park Sprinkler System 15 September 2024 – 15 November 2024 3 Months

0001AF

Picnic Tables and Benches 15 September 2024 – 15 November 2024

3 Months

0001AG

Landscape Maintenance Outside Growing Season 16 November – 15 December 2024

4 Weeks

TOTAL-BASE CONTRACT

ITEM 0002: OPTION 1-CONTRACT YEAR 2 15 March 2025 – 15 December 2025

No.

Work Item Quantity Unit Unit Price Amount

0002AA

Lawns 15 April 2025 – 15 November

7 Months

0002AB

Plant Beds 15 April 2025 – 15 November 2025 7 Months

0002AC

Overlook Platform 15 April 2025 – 15 November 2025 7 Months

0002AD

Hanging Flower Baskets 15 April 2025 – 15 November 2025 7 Months

0002AE

Park Sprinkler System 15 April 2025 – 15 November 2025 7 Months

0002AF

Picnic Tables and Benches 15 April 2025 – 15 November 2025

7 Months

0002AG

Landscape Maintenance Outside Growing Season 15 March 2025 – 14 April 2025 and 16 November 2025 – 15 December 2025

8 Weeks

TOTAL- OPTION 1 CONTRACT YEAR 2

ITEM 0003: OPTION 2-CONTRACT YEAR 3 15 March 2026 – 15 December 2026

No.

Work Item Quantity Unit Unit Price Amount

0003AA

Lawns 15 April 2026 – 15 November

7 Months

0003AB

Plant Beds 15 April 2026 – 15 November 2026 7 Months

0003AC

Overlook Platform 15 April 2026 – 15 November 2026 7 Months

0003AD

Hanging Flower Baskets 15 April 2026 – 15 November 2026 7 Months

0003AE

Park Sprinkler System 15 April 2026 – 15 November 2026 7 Months

0003AF

Picnic Tables and Benches 15 April 2026 – 15 November 2026

7 Months

0003AG

Landscape Maintenance Outside Growing Season 15 March 2026 – 14 April 2026 and 16 November 2026 – 15 December 2026

TOTAL- OPTION 2 CONTRACT YEAR 3

ITEM 0004: OPTION 3-CONTRACT YEAR 4 15 March 2027 – 15 December 2027

No.

Work Item Quantity Unit Unit Price Amount

0004AA

Lawns 15 April 2027 – 15 November

7 Months

0004AB

Plant Beds 15 April 2027 – 15 November 2027 7 Months

0004AC

Overlook Platform 15 April 2027 – 15 November 2027 7 Months

0004AD

Hanging Flower Baskets 15 April 2027 – 15 November 2027 7 Months

0004AE

Park Sprinkler System 15 April 2027 – 15 November 2027 7 Months

0004AF

Picnic Tables and Benches 15 April 2027 – 15 November 2027

7 Months

0004AG

Landscape Maintenance Outside Growing Season 15 March 2027 – 14 April 2027 and 16 November 2027 – 15 December 2027

TOTAL- OPTION 3 CONTRACT YEAR 4

ITEM 0005: OPTION 4-CONTRACT YEAR 5 15 March 2028 – 15 December 2028

No.

Work Item Quantity Unit Unit Price Amount

0005AA

Lawns 15 April 2028 – 15 November

7 Months

0005AB

Plant Beds 15 April 2028 – 15 November 2028 7 Months

0005AC

Overlook Platform 15 April 2028 – 15 November 2028 7 Months

0005AD

Hanging Flower Baskets 15 April 2028 – 15 November 2028 7 Months

0005AE

Park Sprinkler System 15 April 2028 – 15 November 2028 7 Months

0005AF

Picnic Tables and Benches 15 April 2028 – 15 November 2028

7 Months

0005AG

Landscape Maintenance Outside Growing Season 15 March 2028 – 14 April 2028 and 16 November 2028 – 15 December 2028

TOTAL- OPTION 4 CONTRACT YEAR 5

INSTRUCTIONS TO OFFERORS

1. INTENT

The intent of this Request for Quotation (RFQ) is to award one (1) Firm-Fixed Price contract with requirement CLINS for grounds keeping services at the St. Mary’s Fall Canal Facility in Sault Ste. Marie, Michigan.

2. BASIS of AWARD

Award shall be made to the Lowest Priced Offeror that meets the requirements as laid out in the RFQ and is determined to be responsible by the Contracting Officer. The Government may also choose to negotiate if only one offer is received.

3. SITE VISIT

As indicated in FAR Provision 52.237-1 SITE VISIT (APR 1984), individual site visits are available for this project. Note: Prospective contractors are strongly encouraged to visit the project site prior to preparing and submitting any quote. To schedule a site visit, please contact:

POC: Stacey Swanson U.S. Army Corps of Engineers Sault Saint Marie Project Office Telephone (906) 632-2595

4. GENERAL

a. This procurement is 100% set-aside for Small Disadvantage Business Concern. It is being procured as Firm-Fixed Price (FFP) under Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Products and Commercial Services and FAR Part 13, Simplified Acquisition Procedures.

b. The association North American Industry Classification System (NAICS) Code 561730 – Landscaping Services with a small business size standard of $9,500,000.00 in average annual receipts. Please note: the business size in SAM is determined by the NAICS code. If the vendor size is not listed correctly for a particular NAICS code in SAM, the business will be considered other than a small business.

c. All offerors are reminded to complete all FAR and DFARS provisions related to Representations and Certifications. An offeror may complete the certifications at https://www.sam.gov in lieu of completing and submitting the representations and certifications contained in the solicitation provided that all FAR and DFARS certification contained in the solicitation has been completed online.

d. Remember to fill in and sign the Standard Form (SF) 1449 from the front of the Solicitation, before submission.

e. Customary commercial practices for warranty requirements are applicable for this acquisition.

f. Offerors are advised that this requirement may be delayed, cancelled, or revised at any time during the solicitation, selection, evaluation, negotiation and/or final award process.

5. REGISTRATION IN SAM

a. The System for Award Management (SAM) is the Government’s online database of federal contractors. Contractors self-register in SAM at the website www.sam.gov. Registration is free to all users.

b. Effective September 26, 2018, and in accordance with FAR Provision 52.204-7 SYSTEM FOR AWARD MANAGEMENT, “An Offeror is required to be registered in SAM.gov when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic performance, basic ordering agreement, or blanket purchasing agreement resulting from this Solicitation.” Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting a quote.

c. Please note: SAM requires new and updated accounts to be accompanied by a notarized letter appointing the authorized Entity Administrator for their SAM account(s). Acceptance of the letter and subsequent approval of SAM registration can take up to two months. Offerors who are not currently registered in SAM are encouraged to start the registration process as soon as possible to ensure it is complete prior to any proposal submission. In addition, ensure your SAM account indicates your firm is eligible for “All Awards”.

d. See FAR Provision 52.204-7 for information.

6. REQUESTS FOR INFORMATION/OFFEROR INQUIRY

Questions/Inquiries. All questions pertaining to this requirement shall be submitted in writing no later than fifteen (15) calendar days prior to proposal due date and time indicated for receipt of offers in Block 8 of the SF 1449. The offeror shall put the solicitation number located in Block 5 of the SF 1449 followed by QUESTIONS in the subject line of the email. All questions received after the above date and time may not be answered.

Questions shall be submitted to Seokho Cho, Contract Specialist at seokho.cho@usace.army.mil, Michelle Barr, Contracting Officer michelle.barr@usace.army.mil, and LRE-proposal@usace.army.mil.

Once all inquiries are compiled and addressed, the questions and answers will be posted as an update to the solicitation. Questions and answers changing the requirement will be generated as an amendment and posted as an update to the solicitation for all interested parties to view/acknowledge to be sent in with their submission prior to the closing date. If additional time is needed for submission, an extension will be executed via an amendment.

7. SUBMISSION OF QUOTES:

a. GENERAL QUOTE SUBMISSION REQUIREMENTS. ELECTRONIC QUOTES. In an effort to reduce paperwork and costs, ALL RESPONSES TO THIS ANNOUNCEMENT SHALL BE SUBMITTED ELECTRONICALLY. Hand carried delivery or USPS/UPS/FedEx delivery of hard copies and/or CDROMs are not authorized. Facsimile submission is not authorized. Submit all documents to the following via email:

Contracting Officer: Michelle Barr at michelle.barr@usace.army.mil Contract Specialist: Seokho Cho at seokho.cho@usace.army.mil LRE Contracting Mailbox at LRE-Proposal@usace.army.mil

b. It is the Offeror’s responsibility to obtain written confirmation of receipt of all electronic files by the Contracting office. Include the Solicitation No. W911XK24Q0012 in the email subject line.

Please note: Attachments over 25MB may not transmit through email and larger attachments may take additional time to transmit.

c. At a minimum, the quote shall include a completely signed SF 1449, complete Pricing Schedule, and a completed company information sheet (detailed in section 7.g). Each Contract Line-Item number (CLIN) included in the Pricing Schedule shall include all costs associated with the requirement under each CLIN. Failure to submit a complete package as outlined in this paragraph will determine the quote to be nonresponsive.

d. Quotes shall be received by the date and time as indicated in the RFQ.

e. Failure to include all required information may cause the quote to be considered non-responsive and not considered further for award.

f. Failure to comply with the included instructions may result in an offeror being ineligible for award.

g. COMPANY INFORMATION SHEET: The Offeror shall submit a completed Company Information Sheet to include percentage planned for self-performance. Please note, FAR clause 52.219-14 Dev Limitations on Subcontracting applies to this requirement. Also note, the contractor assumes all responsibility to perform the requirements as laid out in the scope of work.

If subcontracting any or part of the work, offerors shall indicate the planned subcontracting entities, list UEI/Cage Codes, and percentage planned for each subcontracted firm (not applicable if self-performing at 100%).

h. RECEIPT OF SUBMISSIONS: For the purposes of establishing whether a quote submission is considered timely, the government considers the date and time the submission is received by the Government. Do not assume that electronic communication is instantaneous. Submissions after the deadline will be considered “late” and will be processed in accordance with FAR 15.208.

i. In accordance with DFARS 204.7302, Contractors and subcontractors are required to provide adequate security on all covered contractor information systems. Offerors are required, at time of award, to have at least basic NIST SP 800-171 DoD Assessment that is current (not more than 3-years old) to be in compliance with DFARS 252.204-7012 (Dev), Safeguarding Covered Defense Information and Cyber Incident Reporting (Deviation 2024-O0013 Revision 1).

8. AMENDMENTS

Acknowledgement of each amendment must be made by returning a signed copy of the amendment by the time set for receipt of quotes to the personnel identified in 6 and 7 above. Oral explanations or instructions given in a form other than an amendment to the solicitation shall not be binding. For security reasons; all potential Offerors, plan rooms and printing companies are required to register in SAM at www.sam.gov.

PERFORMANCE WORK STATEMENT

Performance Work Statement St. Marys Falls Canal Grounds Keeping

SECTION I – DESCRIPTION OF SERVICES – GROUNDS MAINTENANCE

1. GROUNDS MAINTENANCE SERVICES

a. The Contractor shall provide all management, labor, tools, equipment and supplies necessary to perform grounds maintenance services at the St Marys Falls Canal and Rock Cut in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance.

b. The Contractor shall develop and submit to the Government within 30 calendar days of the start of the Contract date and prior to any subsequent change for approval, a Grounds Management Plan that provides for scheduled and unscheduled grounds maintenance activities for all areas designated on the drawings in this paragraph. CDRL A010

c. The Contractor shall perform landscape maintenance during the growing season to maintain the outside areas in a neat and clean manner. Items included in Landscape Maintenance are lawn mowing, edging, trimming, raking, vegetation control, collecting and disposing of fallen limb and leaf debris, mulched bed maintenance, and policing to keep the area clean and free of debris and trash. The Contractor is responsible for removal of weeds, debris, trash, etc. from the site and for disposal at no additional contractual cost.

d. The growing season is defined as the period between April 15 and November 15. For payment purposes this totals seven periods one month in length. The landscape maintenance areas are identified in Drawings G-1 and G-3.

e. The Contractor shall perform landscape maintenance outside the growing season to maintain the assigned areas in a neat and clean manner, as required by the Government. If required, the Government shall utilize the weekly requirement CLIN, and in no case shall this CLIN be issued prior to March 15, nor later than December 15.

f. The Contractor shall submit to the government prior to starting work an Activity Hazard Analysis

(AHA) for each piece of equipment to be utilized for grounds maintenance and for each activity to be performed under this performance work statement. Prior to the beginning of work the Contractor shall also submit to the government a schedule showing times and locations of work for Contractor personnel.

g. On an annual basis and no less than three weeks prior to the beginning of work the Contractor shall submit to the government a Grounds Maintenance Annual Training Outline for approval for all types of grounds maintenance (e.g. lawns, trees, plant beds, fertilizer application leaf removal, etc.). Before grounds maintenance work begins the Contractor shall submit to the government a signature sheet showing individuals that were trained. CDRL A027, A029, A031, A032

2. LAWNS

a. All areas on drawings identified with green outlines are to be mowed. The grass shall be cut to a height of not more than three (3) nor less than two (2) inches above the ground in Canal Park Areas, and not more than four (4) nor less than two (2) inches above the ground in remaining areas. Vegetation shall be cut to a uniform height and each pass of the mower shall overlap the previous pass so that no strips of uncut vegetation will result. If for any reason, strips of uncut vegetation remain in the mowed area, the strips will be re-mowed, even though it may be several days before the strips are visible. Mower clippings shall not be allowed to pile up or windrow and shall be evenly or uniformly distributed throughout the mowing area. If the contractor chooses to bag or otherwise collect grass clippings the Contractor shall remove them from the facility and dispose of them. All areas that cannot be cut with mowers shall be hand cut, pulled or trimmed.

Mowing and trimming shall be done at the same time or immediately after one or another.

b. Lawns are to be well maintained and free of weeds, debris, and trash, including all fallen limbs up to 4 inches in diameter. Walkways, landings, and steps shall be free of weeds, debris, and trash.

Shrubbery, trees and other landscaping shall be kept free of weeds, debris, and trash. The Contractor shall collect all weeds, debris, and trash, and shall remove and dispose of them off site.

i. Lawn Trimming: The contractor shall trim all edges of vertical structures after mowing.

No line type trimmer shall be used to trim around unprotected small or young plants or trees.

ii. Mowing Cleanup: Clippings and trimmings shall be cleaned off roadways, parking lots, sidewalks, entryways, exhibits, stairs, benches and picnic tables, out of mulched beds, off fences, etc., after each mowing.

iii. Parks: Grounds maintenance activities within Canal Park that require use of rotating blades or cutting equipment (mowers and string trimmer) must be performed outside of Canal Park open hours. An allowance for partial park closure may be permitted at the discretion of the COR for areas East of the Osborne Street Park Entrance and West of the Viewing Platform.

iv. Mowing in Employee Parking Areas: Mowing, edging, trimming, etc. in USACE employee parking areas must be done between the hours of 1800-0630 (Eastern).

v. Mowing around Boathouse: Mowing, edging, trimming, etc. around Boathouse must be done between the hours of 1800-0645 (Eastern).

vi. Mowing the Rock Cut: To be done every two weeks, keep grass to less than 8”, weed trim and spray as needed.

vii. Mowing Hours: If the Contractor chooses to do lawn mowing outside of the SSHO’s work hours then the Contractor will need to either reschedule the SSHO or his or her DR, so that there is always an SSHO or a DR present when mowing takes place.

c. Fertilization The contractor shall fertilize and apply pesticide to all lawn areas when applicable, up to 4 times per year. The contractor shall target seasonal weed growth and pests causing damage to the lawn to best enhance the lawn. The contractor shall submit their Lawn Fertilizer/Pesticide License from the Michigan Department of Agriculture. After each application, the contractor shall give the USACE representative the delivery ticket of what was applied to the lawns. The contractor shall place and remove flags on all park areas in accordance to with Michigan Department of Agriculture. The contractor shall apply the fertilizer/pesticide between the hours of 5:00AM to 8:00AM local time on either Tuesday or Wednesday. The contractor shall submit in writing 7 calendar days prior to spraying, on what date and time that the treatment will take place.

All fertilizer and pesticide applications shall follow the Michigan Department of Agriculture for their Lawn Service Fertilizer/Pesticide License and the City of Sault Ste. Marie’s regulations. The Contractor shall be held liable for any damage to grounds, vegetation, or landscaping due to his/her negligence.

d. Lawn dethatching will be done annually or as needed to maintain the grounds in a healthy state.

e. Spring and Fall Cleanup: Prior to the first mowing of the season the Contractor shall remove all leaves, trash, and debris from all federal grounds identified on the mowing map. This shall include but not be limited to lawns, flower beds, shrub areas, rock gardens, sidewalks, parking areas, entryways, etc. The spring cleanup shall include raking of the grounds to remove any sand, gravel, stone, etc. that may have accumulated over the winter in the lawn areas. All leaves, trash, and debris shall be disposed of by the Contractor offsite at no additional cost to the contract. Once mowing is complete, typically in October, the contractor shall continue to remove all leaves, trash, and debris from all federal grounds identified on the drawings through November 15, and additionally as required by the Government. Exposed dirt will be reseeded and properly nurtured to promote growth as needed through the season.

f. Damage: Any damage to trees, lawns, flower, shrubbery, and artifacts caused by the Contractor’s operations shall be restored at the Contractors expense to prior conditions. The Contractor will not be held liable in the event diseases and/or fungal infections to occur on the lawn as a result of cutting wet or damp grass.

3. PLANT BEDS:

a. Shrubbery and Hedges shall be maintained to ensure a neat and orderly appearance. New growth shall not be allowed to exceed eight (8) inches.

b. Perennials and Annuals shall be pruned annually or as required to maintain clearances of minimum of three (3) inches from buildings, sidewalks and other obstructions.

c. Weeding: The Contractor shall remove lawn waste from the plant bed areas and shall keep the plant beds free of weeds at all times.

d. Weed Control and Mulching: Provide the following services in areas identified on drawing G-1 “Required Weeding and Mulching”. In the identified plant beds, the Contractor shall remove weeds as often as necessary to keep weed growth under control. The Contractor shall mulch the plant beds one time per year prior to June 15. Deteriorated mulch buildup shall be removed.

Remaining, non-deteriorated, previously installed mulch may be stained or painted with a product approved per CDRL A035. Additional mulch shall be added at adequate depth and to the extent of the defined bed edges, as required to eliminate visible voids in coverage of the underlayment.

e. The contractor shall fertilize and apply pesticide to all mulched bed areas when applicable, up to 4 times per year. The contractor shall target best enhancement to the mulched bed areas. The contractor shall submit their Fertilizer/Pesticide License from the Michigan Department of Agriculture. After each application, the contractor shall give the USACE representative the delivery ticket of what was applied to the mulched beds. The contractor shall place and remove flags on all areas in accordance to with Michigan Department of Agriculture. The contractor shall apply the fertilizer/pesticide between the hours of 5:00AM to 8:00AM local time on either Tuesday or Wednesday. The contractor shall submit in writing 7 calendar days prior to spraying, on what date and time that the treatment will take place. All fertilizer and pesticide applications shall follow the Michigan Department of Agriculture for their Fertilizer/Pesticide License and the City of Sault Ste. Marie’s regulations. The Contractor shall be held liable for any damage to grounds, vegetation, or landscaping due to his/her negligence.

4. SIDEWALKS, STEPS, PARKING LOTS: shall be kept clean of grass, dirt, leaves, sticks, and other debris and trash. All debris and litter shall be removed from the site and disposed of by the Contractor.

5. OVERLOOK PLATFORM:

a. Window Washing:

i. Interior Windows: The overlook platform interior windows shall be cleaned of streaks, prints, and debris three times per week so as to provide a clear view. This must be done prior to park opening at 0900 (Eastern) or after park closes at 2100 or 2200 (Eastern) seasonally.

ii. Window Washing: The overlook platform windows shall be washed inside and out three times per year. The first time between May 7 and May 21, the second time between June 14 and prior to the last Friday in June, and the third time between August 7 and August

21. Coordinate each window washing date and time with the COR.

b. Sweeping: The overlook platform will be swept three times per week. This will include sweeping the floors and stairs on both platforms, the underside of the upper platform, the underside of the canopy, and the undersides of stairways and ramps that are visible to park visitors. Sweeping shall remove spider webs, dirt, and other debris.

c. Power Washing: The overlook platform shall be power washed once per month, including floors and stairs on both platform. No grime or stains shall remain. The contractor shall select methods and equipment that does not damage the concrete or adjacent surfaces.

6. HANGING FLOWER BASKETS:

a. Main Gate: The Contractor shall provide two hanging flower baskets at the main gate and maintain watering and appearance. This includes watering them sufficiently to keep the plant moist, fertilizing as needed, and dead heading the old, faded flowers.

b. Visitor’s Center: The Contractor provide three hanging flower baskets in front of the visitor’s center (South side) and two hanging flower baskets behind the visitor’s center (North side) and maintain watering and appearance. This includes watering them sufficiently to keep the plant moist, fertilizing as needed, and dead heading the old, faded flowers.

7. VEGETATION CONTROL:

a. The Contractor shall suppress the growth of vegetation by application of herbicide along the fence lines and the areas indicated on Drawings G-2. The Contractor shall obtain the services of an experienced herbicide specialist and submit his qualifications to the Government for approval.

These qualifications must include at least three years of experience applying herbicides. The herbicide specialist must be licensed and otherwise qualified in a manner appropriate to the approved herbicides. Herbicide must be approved by the Contracting Officer prior to their use.

Submittals of the herbicide specialist and the herbicide SDS shall be submitted annually. A non-selective herbicide (“Cornerstone Plus” or equivalent) will be sprayed along the base of the designated fence lines and a specialty herbicide (“Tordon” or equivalent) will be used to prevent further growth of trees as directed by the COR. The technician applying herbicides must meet all qualifications required by federal, state and local authorities for the application of the product.

CDRLs A012, A013

b. The Contractor shall make two applications of herbicide each year. The Contractor shall mobilize all materials, equipment and personnel necessary to complete the work. When small trees and woody plants are encountered, the Contractor shall cut them off and apply a herbicide capable of preventing further growth. The Contractor shall carefully follow all manufacturers’ instructions in the application of the herbicide.

c. The Contractor shall schedule all work in advance and after coordination with the COR. The Government may require schedule adjustments to avoid work during peak holidays, periods of elevated security awareness, and special events. The Government may place reasonable restrictions on equipment, means of access and safety.

d. The Contractor’s Vegetation Control personnel shall comply with all instructions that may be issued by the Soo Project Office security officer and the uniformed security personnel on-site.

The Contractor’s Vegetation Removal personnel shall work on the lock-side of the perimeter fences where feasible.

8. PARK SPRINKLER SYSTEM. Operation and maintenance of the water supply lines and the sprinkler heads for the upper and lower park sprinklers shall be the responsibility of the Government. The Government will turn on the water supply to the park sprinklers in the spring and shall drain the water supply to the park sprinklers in the fall. The Government will notify the Contractor when the water supply to the park sprinklers is turned on and off. When sprinkler heads are damaged by the Contractor, the Contractor shall provide to the Contracting Officers Representative a replacement sprinkler of the same type and connection as the damaged head. The Government will be responsible for the installation of the sprinkler head.

9. PICNIC TABLES AND BENCHES. The Contractor may make minor movements of picnic tables and benches to allow proper lawn maintenance under and around them. The Contractor shall move picnic tables and benches back into place once work in that area is complete. In the event benches or picnic tables are found against a fence the Contractor shall move them at least twenty feet from the fence.

SECTION II – ADMINISTRATION

1. TIME REFERENCES: Unless otherwise indicated, all references to time and date refer to the local time for

Sault Sainte Marie, Michigan which is in the Eastern Time zone.

2. DRAWING INDEX: The Government shall furnish the contract one electronic (.pdf) copy of the contract drawings at award and at the start of each option year. The Contractor’s work shall conform to this Performance Work Statement and the contract drawings identified on the following index of drawings:

Sheet No.

Drawing Title Sheet

ID

1 Cover Sheet C-1

2 Locks Facility Grounds Maintenance Plan G-1

3 Locks Facility Weeds Spraying Plan G-2

4 Rock Cut Warehouse Grounds Maintenance G-3

3. SAFETY:

a. References: The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only. References at time of contract award will be current versions of documents at that time.

AMERICAN SOCIETY OF SAFETY ENGINEERS (ASSE/SAFE)

ASSE/SAFE A10.34 Protection of the Public on or Adjacent to Construction Sites

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 70E Standard for Electrical Safety in the Workplace

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 Safety and Health Requirements Manual

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

29 CFR 1926.16 Rules of Construction

SOO AREA OFFICE DIG PERMIT

SAO DIG Permit Process and Checklist (v.1)28may20

b. Definitions:

i. High Visibility Accident. Any mishap which may generate publicity or high visibility.

ii. Medical Treatment. Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by physician or registered personnel.

iii. Recordable Injuries or Illnesses. Any work-related injury or illness that results in:

1. Death, regardless of the time between the injury and death, or the length of the illness;

2. Days away from work (any time lost after day of injury/illness onset);

3. Restricted work;

4. Transfer to another job;

5. Medical treatment beyond first aid;

6. Loss of consciousness; or

7. A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (6) above.

iv. "USACE" property and equipment specified in USACE EM 385-1-1 should be interpreted as Government property and equipment.

c. Regulatory Requirements: In addition to the detailed requirements included in the provisions of this contract, comply with the most recent edition of USACE EM 385-1-1, and all applicable federal, state, and local laws, ordinances, criteria, rules and regulations. Submit matters of interpretation of standards to the appropriate administrative agency for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern.

d. Site Qualifications, Duties and Meetings:

i. Site Safety and Health Officer (SSHO): The SSHO must meet the requirements of EM 385-1- 1 Section 1 and ensure that the requirements of 29 CFR 1910 are met for the project. Provide a Safety oversight team that includes a minimum of one (1) person at the project site to function as the Site Safety and Health Officer (SSHO). The SSHO may be a part time position, working primarily on site to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan for all requirements and services provided. The SSHO is intended to serve at the contract level supporting each task versus a SSHO dedicated to each task. The SSHO's training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled CONTRACTOR SITE SAFETY AND HEALTH OFFICER (SSHO), and all associated sub-paragraphs.. A 30-Hour OSHA General Industry safety class shall be substituted for the 30-Hour Construction safety class. A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan. The Competent Person shall be onsite at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of the Competent Persons(s) to the Contracting Officer for acceptance in consultation with the Safety Office. The Competent Person may be the supervisor of the work being performed.

ii. The SSHO shall have a minimum of five (5) years of safety experience in the work being performed. The contractor shall identify one person to serve as SSHO on this project. The contractor shall schedule the SSHO, or, in the SSHO’s absence, a qualified Designated Representative (DR) as defined in EM-385-3-3, at any time in which work is being performed under this contract. The DR will have experience and any required competent person certification required to ensure compliance with the APP and applicable AHAs. DRs shall perform safety program tasks as directed by the SSHO and report safety findings to the SSHO. DRs are collateral duty safety personnel, with safety duties in addition to their full-time occupation. Supervisors and Quality Control Personnel may be Designated Representatives.

iii. Personnel Duties

1. The SSHO shall:

a. Conduct daily safety and health inspections which include identification of hazards and recommended corrective actions. A report will be made to the COR at the weekly coordination meeting of all hazards identified, corrections made or estimated and actual dates of corrections.

b. Conduct mishap investigations and complete required reports. Maintain the OSHA Form 300 and Daily Production reports for prime and sub-contractors.

c. Maintain applicable safety reference material on the job site.

d. Attend the pre-work meetings including preparatory meetings, and periodic in-progress meetings.

e. Implement and enforce accepted APPs and AHAs.

f. Maintain a safety and health deficiency tracking system that monitors outstanding deficiencies until resolution. Post a list of unresolved safety and health deficiencies on the Contractor’s safety bulletin board.

g. Ensure sub-contractor compliance with safety and health requirements.

h. Maintain a list of hazardous chemicals on site and their safety data sheets.

2. Failure to perform the above duties will result in dismissal and replacement of the

SSHO.

iv. Postaward Conference

1. Contractor representatives who have a responsibility or significant role in accident prevention on the project shall attend the postaward conference. This includes the site safety and health officer, quality control supervisor, Designated Representatives, Competent Persons, and any other assigned safety and health professionals who participated in the development of the APP (including the Activity Hazard Analyses (AHAs) and special plans, program and procedures associated with it).

2. Discuss the details of the submitted APP to include incorporated plans, programs, procedures and a listing of anticipated AHAs that will be developed and implemented during the performance of the contract. This list of proposed AHAs will be reviewed at the conference and an agreement will be reached between the Contractor and the Contracting Officer's representative as to which phases will require an analysis. In addition, establish a schedule for the preparation, submittal, review, and acceptance of AHAs to preclude project delays.

3. Deficiencies in the submitted APP will be brought to the attention of the Contractor at the postaward conference, and the Contractor shall revise the plan to correct deficiencies and re-submit it for acceptance. Do not begin work until there is an accepted APP.

v. Safety Meetings: Conduct and document meetings as required by EM 385-1-1. Attach minutes showing contract title, signatures of attendees and a list of topics discussed to the Contractors' daily quality control report.

e. Accident Prevention Plan (APP)

i. Use a qualified person to prepare the written site-specific APP. Prepare the APP in accordance with the format and requirements of USACE EM 385-1-1 and as supplemented herein. Cover all paragraph and subparagraph elements in USACE EM 385-1-1, Appendix A, "Minimum Basic Outline for Accident Prevention Plan”. Specific requirements for some of the APP elements are described below. The APP shall be job-specific and address any unusual or unique aspects of the project or activity for which it is written. The APP shall interface with the Contractor's overall safety and health program. Include any portions of the Contractor's overall safety and health program referenced in the APP in the applicable APP element and made site-specific. The Government considers the Prime Contractor to be the "controlling authority" for all work site safety and health of the subcontractors. The Prime Contractor is responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, Government personnel, and the visiting public, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out. The APP shall be signed by the person and firm (senior person) preparing the APP, the Contractor, the on-site designated Site Safety and Health Officer, and the Contractor Quality Control Manager.

ii. Submit the APP to the Contracting Officer 15 calendar days after NTP. CDRL A001.

iii. Once accepted by the Contracting Officer, the APP and attachments will be enforced as part of the contract.

iv. Once work begins, changes to the accepted APP shall be made with the knowledge and concurrence of the Contracting Officer, Contracting Officer’s Representative, SSHO and

QCSM.

v. Should any severe hazard exposure, i.e. imminent danger, become evident, stop work in the area, secure the area, and develop a plan to remove the exposure and control the hazard.

Notify appropriate on-site Government Personnel immediately. Notify the Contracting Officer within 24 hours of discovery. Eliminate/remove the hazard. In the interim, take all necessary action to restore and maintain safe working conditions and safeguard Contractor and Government personnel, and the public (as defined by ASSE/SAFE A10.34,) and the environment.

vi. The Contractor shall maintain copies of the accepted APP on the job site while performing work.

vii. Continuously review and amend the APP, as necessary, throughout the life of the contract.

The plan will be reviewed at least annually, and updates made with concurrence of the Contracting Officer and Contracting Officer’s Representative. Incorporate unusual or high-hazard activities not identified in the original APP as they are discovered.

f. Activity Hazard Analysis (AHA)

i. The Activity Hazard Analysis (AHA) format shall be in accordance with USACE EM 385-1-

1, Section 1. Submit the AHA for review at least 15 calendar days prior to the start of each activity. Format subsequent AHAs as amendments to the APP. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity's safety and health controls. CDRL A002.

ii. The AHA list will be reviewed periodically (at least monthly) during coordination meetings between the Contracting Officer’s Representative and the Contractor, and shall be updated as necessary when procedures, scheduling, or hazards change. AHAs will be updated at least annually.

iii. Develop the AHA using the project schedule as the basis for the activities performed. Any activities listed on the project schedule will require an AHA. The AHAs will be developed by the Contractor, supplier or subcontractor and provided to the prime contractor for submittal to the Contracting Officer.

g. Lead Awareness Training for Contractor Employees. Training in Lead Awareness for all

Contractor employees will be provided by the Contractor in accordance with EM 385-1-1.

h. First –Aid and Cardiopulmonary Resuscitation (CPR) Training. The Contractor shall conduct First-Aid/CPR training for two employees per shift. This training shall comply with Section 3 of the U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM38503.A.02 subparagraph A)-, Version 2024 The Contractor shall submit written certification, for acceptance by the Contracting Officers Representative (COR), that each employee as required has been trained, within 30 (thirty) calendar days of the start of the Contract. The Contractor shall ensure that employees who have received First-Aid/CPR training prior to the start of the Contract present a certificate/card of completion card indicating receipt of said training. CDRL A003.

i. Site Safety Reference Materials: Maintain safety-related references applicable to the project, including those listed in the article "References." Maintain applicable equipment manufacturer's manuals.

j. Emergency Medical Treatment: Contractors will arrange for their own emergency medical treatment. Government has no responsibility to provide emergency medical treatment.

k. Accident Notification: Notify the Contracting Officer as soon as practical, but no more than four hours after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than $5,000, or any weight handling equipment accident. Within notification include Contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured;

extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of construction equipment used, PPE used, etc.). Preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted.

4. QUALITY CONTROL (QC) REQUIREMENTS

a. CONTRACTOR QUALITY CONTROL: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract and shall include the below minimum topics. The Contractor Quality Control Plan is to be submitted for Government Approval no later than 15 calendar days after contract award IAW CDRL A000. Approval of the Contractor's Quality Control (CQC) program will by the COR after all applicable areas of concern are addressed.

b. Personnel Requirements: The requirements for the CQC program are a CQC System Manager and sufficient number of additional qualified personnel, a plan, and additional resources needed to ensure contract compliance. Personnel identified in the technical provisions as requiring specialized skills to assure the required work is being performed properly will also be included as part of the CQC program. At least one member of the CQC staff must be on site during all work performed under this contract and have complete authority and responsibility to take any action necessary to ensure contract compliance. Supervisors may serve as CQC Staff. The CQC staff will be subject to acceptance by the Contracting Officer. The Contractor shall provide adequate offsite office space, filing systems and other resources as necessary to maintain an effective and fully functional CQC program. The Contractor shall promptly complete and furnish all letters, material CDRLs, schedules and all other project documentation required for an effective CQC program. The Contractor shall be responsible to maintain these documents and records for reference on site at all times work is being conducted, except as otherwise determined acceptable to the Contracting Officer.

i. CQC System Manager: CQC System Manager is a part time position working primarily on site to implement and administer the CQC program for the contract as a whole. The CQCSM is intended to serve at the contract level supporting each task versus a CQCSM dedicated to each task. The CQCSM is responsible for overall management of CQC and shall have the authority to act in all CQC matters for the Contractor. The CQC System Manager must have a minimum of 5 years experience in quality management of a grounds keeping contract. This CQC System Manager shall be employed by the Prime Contractor. Identify in the plan at least one alternate able to serve in the event of the CQC System Manager's absence. The requirements for any alternates are equal to those of the QCM.

ii. The Contractor’s Quality Control System Manager shall be available by cellular telephone whenever work is being performed under this contract. The Contractor’s cellular contact information for the Quality Control System Manager and alternates shall be provided to the

Contracting Officers Representative. The Contractor will immediately notify the Contracting Officers Representative (COR) of any changes in the aforementioned Contractor contact information.

iii. Organizational Changes: Maintain the CQC staff at full strength at all times. When it is necessary to make changes to the CQC staff, revise the CQC Program and Plan to reflect the changes and submit the changes to the Contracting Officer for acceptance.

c. Quality Control Plan: Submit no later than 15 calendar days after award, the Contractor Quality

Control (CQC) Plan proposed to implement the requirements of the Contract. Include, as a minimum, the following to cover all operations, both onsite and offsite, including work by subcontractors, suppliers, and purchasing agents:

i. A description of the quality control program and staff, including a chart showing lines of authority and acknowledgment that the CQC staff will implement the control system for all aspects of the work specified.

ii. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

iii. A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to start, complete, perform again, and/or stop work which is not in compliance with the contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the CQC System Manager. Copies of these letters must be furnished to the Government.

iv. Procedures for scheduling, reviewing, certifying, and managing CDRLs, including those of subcontractors, suppliers, and purchasing…