Solicitation_W81XWH-20-R-0040.pdf

SEE ADDENDUM

(No Collect Calls)

W81XWH20R0040 31-Jul-2020

b. TELEPHONE NUMBER

301-619-2268

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 31 Aug 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W81XWH9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JENNIFER S. BASSETT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USA MED RESEARCH ACQ ACTIVITY

820 CHANDLER ST

FORT DETRICK MD 21702-5014

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W23MYC 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W4GP USA MD RES INST OF DISEAS

W4GP USA MD RES INST OF DISEAS

BLDG 1425 PORTER STREET

FORT DETRICK MD 21702-5711

TEL: 210-221-7877 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$41,500,000

NAICS:

562112

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF112

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W81XWH20R0040

Section A - Solicitation/Contract Form

CLAUSES INCORPORATED BY REFERENCE

52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements--

Representation

JAN 2017

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1,100,000 Pound

USAMRIID - RMW POUNDS FOR ALL YEARS

FFP

REGULATED MEDICAL WASTE (RMW) REMOVAL AND INCINERATION

USAMRIID

USAMRIID Locations inlcude, but are not limited to: Building 1301, 1408, 1412, and, 1425. All Locations are within Fort Detrick.

Building 1301 is located:

1301 Ditto Avenue

Fort Detrick, MD 21702

Buildings 1408, 1412, and 1425 are located at:

1408/1412/1425 Porter Street

Bags shall be in accordance with American Society for Testing and Materials

(ASTM) 1709 (Impact Resistant), and Maryland Department of Transportation

(DOT) 1999 (Tear Resistant) Standard.

The Contractor shall have all applicable, current, and valid licenses granted or issued by the appropriate regulatory authorities to receive and permanently dispose of waste prior to contract award.

FOB: Destination

PSC CD: S222

NET AMT

0002 1,100,000 Pound

WRAIR - RMW POUNDS FOR ALL YEARS

FFP

WRAIR

WRAIR Locations inlcude, but are not limited to: Building 568, and 503.

Building 568 is located at:

568 Doughten Drive

Building 503 is located at:

503 Robert Grant Avenue

Silver Spring, Maryland 20910 of waste prior to contract award.

0003 48,000 Pound

NMRC/BDRD - RMW POUNDS FOR ALL YEARS

FFP

NMRC / BDRD - FREDERICK

NMRC/BDRD Locations inlcude, but are not limited to: Building 8400. This location is within the Fort Detrick.

Building 8400 is located

8400 Research Plaza of waste prior to contract award.

0004 16,000 Pound

OTHER LOC'S - RMW POUNDS FOR ALL YEARS

FFP

"OTHER LOCATIONS"

All "Other" Locations may include, but, are not limited to: Barquist Clinic, Veterans Affairs, Additional Navy Locations, MRMC, or Garrison. The addresses for these locations will be provided upon the initiation of services, if necessary.

of waste prior to contract award.

0005 6,800 Bin

USAMRIID - BINS

FFP

The Contractor will provide personnel, vehicle, regulated medical waste bins and related equipment to haul Special Medical Waste (SMW) to an approved offsite

SMW incinerator facility. Carts or reusable bins must be cleaned using an EPA registered hospital grade detergent/disinfectant.

The Contractor will provide 200 gallon, 4 wheeled reusable bins. The Contractor shall maintain a minimum of 20 carts on site at USAMRIID.

0006 1,200 Bin

WRAIR - BINS

FFP

The Contractor will provide personnel, vehicle, regulated medical waste bins and related equipment to haul Special Medical Waste (SMW) to an approved offsite

The Contractor will provide 200 gallon, 4 wheeled reusable bins.

0007 2,100 Bin

NMRC/BDRD - BINS

FFP

The Contractor will provide personnel, vehicle, regulated medical waste bins and related equipment to haul Special Medical Waste (SMW) to an approved offsite

0008 1,100 Bin

OTHER LOCATIONS - BINS

FFP

The Contractor will provide personnel, vehicle, regulated medical waste bins and related equipment to haul Special Medical Waste (SMW) to an approved offsite

0009 800 Load

USAMRIID - LOADS

FFP

Transport regulated medical waste to the incinerator facility. Each Load (Pickup) of Incinerator Trash must be transported to an approved, secure landfill for disposal, thus rendering the waste unrecognizable.

0010 700 Load

WRAIR - LOADS

FFP

Transport regulated medical waste to the incinerator facility. Each Load (Pickup)

0011 550 Load

NMRC/BDRD - LOADS

FFP

Transport regulated medical waste to the incinerator facility. Each Load (Pickup)

0012 550 Load

OTHER LOCATIONS - LOADS

FFP

Transport regulated medical waste to the incinerator facility. Each Load (Pickup) for these locations will be provided upon the initiation of services, if necessary.

0013 250,000 Job

USAMRIID - OTHER DIRECT COSTS

FFP

ODCs will include the costs of Autoclave Bags, as necessary and needed by each location. Bags shall be in accordance with American Society for Testing and

Materials (ASTM) 1709 (Impact Resistant), and Maryland Department of

Transportation (DOT) 1999 (Tear Resistant) Standard.

ODC’s will also include additional costs associated with Regulated Medical Waste

Pickup, Incineration, and Disposal not covered elsewhere.

All ODCs shall be reported as stated in the Monthly Progress Report as required.

***The Value of this CLIN will be NOT TO EXCEED $250,000***

0014 25,000 Job

WRAIR - OTHER DIRECT COSTS

FFP

ODCs will include the costs of Autoclave Bags, as necessary and needed by each location. Bags shall be in accordance with American Society for Testing and

***The Value of this CLIN will be NOT TO EXCEED $25,000***

0015 11,400 Job

NMRC/BDRD- OTHER DIRECT COSTS

FFP

ODCs will include the costs of Autoclave Bags, as necessary and needed by each location. Bags shall be in accordance with American Society for Testing and

***The Value of this CLIN will be NOT TO EXCEED $11,400***

0016 5,000 Job

OTHER LOCATIONS - OTHER DIRECT COSTS

FFP

ODCs will include the costs of Autoclave Bags, as necessary and needed by each location. Bags shall be in accordance with American Society for Testing and

***The Value of this CLIN will be NOT TO EXCEED $5,000***

0017 5 Each

ALL LOCATIONS - CMRA REPORTING

FFP

Contract Manpower Reporting (Deliverable 3). This is a mandatory requirement

IAW Army Federal Acquisition Regulation Supplement (AFARS) 5137.91, Accounting for Contract Services.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil/Default.aspx

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through

September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020.

Contractors may direct questions to the help desk at:

***Reports are Entered One (1) Time Per Year for a Total of Five (5) Years***

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

REGULATED MEDICAL WASTE (RMW) DISPOSAL AND INCINERATION SERVICES

FOR THE

U.S. ARMY MEDICAL RESEARCH INSTITUTE OF INFECTIOUS DISEASE (USAMRIID)

WALTER REED ARMY INSTITUTE OF RESEARCH (WRAIR)

NAVAL MEDICAL RESEARCH CENTER (NMRC) - FREDERICK

SECTION 1: PURPOSE:

1.0. INTRODUCTION:

1.0.1. USAMRIID: Since 1969, the U.S. Army Medical Research Institute of Infectious Disease (USAMRIID) has served as the Department of Defense's (DoD) lead laboratory for medical biological defense research. While its core mission is to protect the warfighter from biological threats, USAMRIID also investigates disease outbreaks and threats to public health. Research conducted at USAMRIID leads to medical solutions - therapeutics, vaccines, diagnostics, and information that benefit both military personnel and civilians. USAMRIID is a subordinate laboratory of the U.S. Army Medical Research and Development Command (USAMRDC) at Fort Detrick, located in Frederick, MD.

1.0.2. WRAIR: Around the world, WRAIR works alongside civilian researchers, medical professionals, and military personnel to develop and test products that will ultimately reduce the impact of some of the most dangerous and debilitating diseases. WRAIR provides unique research capabilities and innovative medical solutions to a range of

Force Health Protection and Readiness challenges currently facing U.S. Service Members, along with threats anticipated during future operations.

1.0.2.1. Fort Detrick’s Building 568, formerly identified as the U.S. Army Center for Environmental Health

Research (USACEHR), develops surveillance capabilities to detect, assess, and prevent health effects from adverse environmental, physiological and psychological exposures. USACEHR’s operations, now under the direction of

WRAIR, continues to serve as an outgrowth of a robust and comprehensive toxicology program that existed as part of the US Army Biomedical Research and Development Laboratory (USABRDL) under the U.S. Army Medical

Research and Development Command (USAMRDC).

1.0.3. NMRC-Frederick: Since its creation in 1992, the Biological Research Defense Directorate (BDRD) of the

Naval Medical Research Center (NMRC) has researched ways to protect military personnel in the event of a biological attack. BDRD was relocated to Ft. Detrick, Frederick, MD under the 2005 Base Realignment and Closure

(BRAC). The relocation of BDRD and the Navy’s biological defense research effort to Ft. Detrick in 2011 established the Naval Medical Research Center- Frederick (NMRC- Frederick) located in Building 8400 on the

National Interagency Biodefense Campus (NIBC) at Fort Detrick, MD. NMRC-Frederick is a subordinate laboratory of the Naval Medical Research Center (NMRC) at Forest Glenn Annex, Fort Detrick, located in Silver Spring, MD.

1.1. MISSION:

1.1.1. USAMRIID: Has an extensive program focused on the development of therapeutic medical countermeasures against high priority bio-threat agents.

1.1.2. WRAIR: To prevent threats such as malaria, HIV/AIDS, dengue, diarrheal diseases, multidrug-resistant organisms, and emerging diseases such as Zika and Ebola.

1.1.3. NMRC-Frederick: The mission of NMRC-Frederick/BDRD is to provide laboratory based bio- surveillance support, to develop and produce detection reagents against infectious diseases, and to protect our Nation, military personnel, and international partners from biological threats- ensuring the success of military operations and the safety of our country. BDRD areas of focus include Clinical Research, Genomics & Bioinformatics, Immunodiagnostics, Molecular Diagnostics, and Operations and Microbiology.

1.2. BACKGROUND:

1.2.1. USAMRIID, WRAIR, and NMRC-Frederick are seeking regulated medical waste disposal and incineration services. The Fort Detrick, Maryland (on post) medical incinerator was closed by the Garrison Commander on 05

April 2018 due to deficiencies noted during an Environmental Compliance Inspection (EPA) and State of Maryland

Department of the Environment (MDE) inspection. A Certified Contractor is requested to incinerate the following groups of RMW: (1) Group 1 – Cultures, Stocks and Vaccines (2) Group 2 – Pathological Waste (3) Group 3 –

Blood and Blood Products (4) Group 4 and Group 7 – All Used (Group 4) and Unused (Group 7) Sharps; (5) Group

5 – Animal Waste and (6) Group 6 – Isolation Wastes (including bedding from animals with BSL Level 4 agents).

1.2.2. Contractor shall be regulated by the State of Maryland Department of the Environment (MDE) and the Code of Maryland Regulations (COMAR.) The facility shall be permitted to process Special Medical Waste (SMW) using a highly controlled combustion technology to safely and efficiently thermally oxidize all types of SMW.

1.2.3. For solid waste, the resulting ash is ejected from a machine into a water bath and conveyed to an ash holding area. The ash is then taken via truck to a secure landfill for disposal thus rendering the waste unrecognizable.

1.2.4. Contractor must comply with the disposal provisions of MEDCOM Regulation 40-35, Management of

Regulated Medical Waste (Exhibit #3). Due to security requirement for on-post visitor access, the Hazardous

Materials (HAZMAT) driver transporting the SMW must be a U.S. Citizen.

1.3. SCOPE:

1.3.1. The Contractor shall provide Regulated Medical Waste (RMW) disposal and incineration services to

USAMRIID, WRAIR, NMRC-Frederick, and other locations as necessary at Fort Detrick. Collection services are expected to be provided one (1) to five (5) times a week.

1.3.2. The Contractor must have a Certification by the State of Maryland Department of the Environment as a

Special Medical Waste (SMW) Hauler.

1.3.3. The Contractor must be permitted with the Maryland Department of the Environment for refuse disposal by means of incineration.

1.3.4. Bins. The Contractor will provide personnel, vehicles, and regulated medical waste bins. The Hazardous

Material (HAZMAT) driver must be a US citizen and able to obtain access to Fort Detrick, Maryland. Repetitive services provided by designated personnel will be issued on-going access for the duration of the designated service(s).

1.3.5. Laws and Standards. The contractor shall comply with all Federal, State, and local laws and standards pertaining to the Fort Detrick US Army Garrison and USAMRIID, WRAIR, and NMRC-Frederick security requirements. The contractor shall comply with all Federal, State, and local Environmental, Safety, and

Transportation laws. The contractor shall also comply with all US Army Medical Command (MEDCOM), U.S.

Army Medical Research and Development Command (USAMRDC, U.S. Army Medical Research Institute of

Infectious Diseases (USAMRIID), and U.S. Navy Bureau of Medicine and Surgery (BUMED) policies and procedures.

1.3.6. Vehicle Check Points. There are several vehicle check points to get to these various locations on Fort Detrick.

Of note, there is one to get through the Fort Detrick Garrison Visitor Gate and one to get into the USAMRIID entry control point (ECP). WRAIR will also have their own entry control points (ECP’s). Access to NMRC-Frederick also requires going through the NIBC Campus Truck Inspection Station (TIS). Therefore, the HAZMAT Vehicle is subject to search at any time.

1.3.7. Transport regulated medical waste to the incinerator facility. All incinerated ash must be transported to an approved, secure landfill for disposal, thus rendering the waste unrecognizable.

1.3.8. Solid Waste Removal. The Contractor will be notified in advance of increases in the projected volumes of regulated medical waste generated, the contractor then must have a truck big enough or modify the pickups to a mutually agreed upon schedule to accommodate the regulated medical waste bins for each pickup. Contractor shall place a stacker at USAMRIID, which will be maintained and operated only by Contractor personnel to provide the ability to transport the additional waste generated. If the contractor is unable to load all the bins, the Contractor shall return to remove the remaining portion of the bins left that day. No location fee will be authorized for the second pickup.

1.3.9. Contractor may be asked, on a Firm-Fixed-Price, Not-To-Exceed (FFP-NTE) basis, to provide Disposable

Transport Boxes and/or Autoclave Bags with, at least, the following specifications:

Item Size Estimated Quantity

Disposable Transport Boxes 24 x 12 x 12 100

Autoclave Bags 24 x 30 500

SECTION 2: GENERAL REQUIREMENT:

2.1. PERFORMANCE:

2.1.1. Place of Performance. All regulated medical waste will be picked up from several locations at Fort Detrick, and the Forest Glenn Annex in Silver Spring, Maryland. USAMRIID buildings are located within Fort Detrick and are as follows: BLDG 1301, BLDG 1408, BLDG 1412 and BLDG 1425. WRAIR buildings are located both within

Fort Detrick and at the Forest Glenn Annex in Silver Spring, Maryland. They are as follows: BLDG 568 (Fort

Detrick), and BLDG 503 (Silver Spring – Forest Glenn Annex). Lastly, BDRD/NMRC-Frederick buildings are located within Fort Detrick and are as follows: BLDG 8400.

2.1.2. Generator Information: The following information applies to each pick-up location:

2.1.2.1. USAMRIID Building Locations: Bldg. 1301, 1408, 1412, and 1425:

Building Generator Name Generator Number Address

1301 USAMRIID SMW000009235 1301 Ditto Ave., Fort Detrick, MD 21702

1408 USAMRIID SMW000009235 1408 Porter St., Fort Detrick, MD 21702

1412 USAMRIID SMW000009235 1412 Porter St., Fort Detrick, MD 21702

1425 USAMRIID SMW000009235 1425 Porter St., Fort Detrick, MD 21702

2.1.2.2. WRAIR Building Locations: Bldg. 503 and Bldg. 568:

503 WRAIR TBD 503 Robert Grant Avenue, Silver Spring, MD

568 WRAIR 013077-0001 568 Doughten Drive, Frederick, MD

2.1.2.3. NMRC - FREDERICK Building Location: Bldg. 8400:

8400 NMRC – Frederick SMW000009665 8400 Research Plaza, Frederick, MD

2.1.3. Time of Performance. Contractor personnel shall perform services during regular duty hours. Depending on the location as mentioned above, this can range from 0600 to 1800 hours, Monday through Friday. Federal holidays are an exception to the regular duty hours. Any of the holidays listed below falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. The following is a list of legal federal holidays that services shall not be performed:

HOLIDAY DATE OBSERVED

New Year’s Day 01 January

Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day 04 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

2.1.4. Post Closure. Contractor Personnel shall not perform services or report to work on days the Government or installation is closed due to local determinations relating to safety conditions, inclement weather conditions, national emergencies, or energy conservation. The Contractor may utilize the following to obtain information on the Fort

Detrick operating status: the Fort Detrick Website at: https://home.army.mil/detrick/index.php and/or the Weather

Hotline at: #1.800.256.7621.

2.1.4. Period of Performance. The Period of Performance for this contract is as follows:

OPTIONS BEGIN ENDS

5-Year Ordering Period 22 September 2020 21 September 2025

2.2. NON-PERSONAL SERVICES:

2.2.1. This PWS identifies services that are strictly non-personal in nature, as defined by Federal Acquisition

Regulation (FAR) Part 37, Service Contracting. To ensure there is no appearance of any personal services, the

Government shall neither supervise contractor personnel nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks or prepare work schedules for individual contractor personnel. It shall be the responsibility of the Contractor to manage its personnel and to guard against any actions that give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the

Contracting Officer (KO) immediately.

2.3. CONTRACT MANAGEMENT:

2.3.1. The Contracting Officer’s Representative’s (COR’s) and Alternate Contracting Officer’s Representative’s

(ACOR’s) for this contract will be appointed by the Contracting Officer (KO). Each COR will serve as the primary point of contact for all activities and issues that occur under this contract. In the event that the COR is not available, the ACOR will assume the COR’s responsibilities.

2.3.2. The contractor shall designate a single Program Manager (PM) to be the contractor’s authorized point of contact (POC) with the COR. The PM will be responsible for formulating and enforcing performance standards, assigning contractor schedules, reviewing performance quality, communicating policies, purposes, and goals to subordinates. This will include coordination with the KO and the COR to resolve any issues that may arise, trends relating to the contract, or proposed changes or modifications to the contract. The PM shall demonstrate capability in the overall management of complex tasks, and strong team building skills.

2.3.3. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor shall ensure that all contractor personnel are advised of their chain of command and who they should contact if they have questions.

https://home.army.mil/detrick/index.php

2.3.4. The Contractor shall be responsible for the management and performance of Subcontractors during this contract. Contractors may add Subcontractors to their team after notification and approval from the Procuring

Contracting Officer (PCO) and COR. Cross Teaming shall be permitted.

2.4. REPORTS:

2.4.1. Reports and documents delivered by the contractor in the performance of this contract shall be considered

Technical Data as defined in the applicable FAR clause 52.227-14, Rights in Data. All documentation shall reflect the latest version of the work product or activity, unless specifically directed otherwise by the Government. All documentation shall be prepared in accordance with (IAW) standard industry practices, ensuring electronically produced documents which reflect logical flow of material, tables of contents indexes and page numbering. Where applicable, the contractor’s attention is called to the availability of commercial, industry, federal, and military guides, instructions, and standards for many of the topics addressed in this PWS and under this contract.

2.4.2. Customer Information Sheet “Manifest” (Deliverable 1). The Contractor shall provide a signed copy of the manifest to the COR at the time of pick-up of Regulated Medical Waste.

2.4.3. Destruction Report (Deliverable 2). The contractor shall provide a destruction report along with the invoice for each pick up at each location as noted above. The destruction report shall contain Handler Name and Destination

Facility Name, Reporting Period, Generator Identification (ID) Number, Government Entity Name, Building

Number, Destruction and Disposal Methods, and a Certification Statement with Signature.

2.4.4. Contract Manpower Reporting (Deliverable 3). This is a mandatory requirement IAW Army Federal

Acquisition Regulation Supplement (AFARS) 5137.91, Accounting for Contract Services.

2.4.4.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

2.4.4.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the

FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2018. Contractors may direct questions to the help desk at: https://www.ecmra.mil/Default.aspx

2.4.5. Non-Disclosure Statement (NDS) and Organizational Conflict of Interest (OCI) (Deliverable 4, Exhibit 1).

The contractor shall ensure that all contractor personnel are advised of nondisclosure policies as well as restrictions from communicating official business to media outlets. The contractor personnel may be required to sign specific non- disclosure statements as required by the contract. The contractor shall provide signed non-disclosure statements from each personnel assigned to this effort within Fifteen (15) Days after Contract Award.

2.4.6. Contingency Plan (Deliverable 5). The Contractor shall provide a copy of the contingency plan to the on-site

COR within Fifteen (15) calendar days after contract award and within Seven (7) calendar days of any change. The contractor shall maintain a contingency plan for RMW transport and disposal when primary means of performing are unavailable. The contingency plan shall identify alternate treatment facilities, treatment methods and procedures to be used for management and transport of waste during an event requiring implementation of the contingency plan.

The contingency plan shall include procedures to accommodate an increase in RMW due to manmade or environmental disaster conditions.

2.4.7. Spill Response Plan (Deliverable 6). The Contractor shall submit a copy of its Spill Response Plan to the

Contracting Officer (KO), COR, and Program Manager (PM) within Fifteen (15) calendar days after contract award and will provide a Spill Response Plan Report upon all spills and leaks, regardless of their quantity, to the COR no later than Twenty-Four (24) hours after the incident.

2.4.7.1. The contractor shall be solely responsible for proper management of waste and responsible for any and all spills, leaks and clean up during pick-up and transit at the government facility. The contractor shall clean up spills or leaks due to the contractor's own activities in the performance of these services IAW applicable federal, state and local laws and regulations. The cleanup, transportation, and disposal of the associated wastes shall be at no additional cost to the government. As a minimum, the Spill Response Plan shall describe the corrective action procedures the contractor will implement should a spill occur while the RMW is in the offers’ possession.

2.5. PERSONNEL, DISCIPLINES, AND SPECIALTY TRAINING REQUIREMENTS:

2.5.1. The contractor shall be current on all training to include: State, Occupational Safety & Health Administration

(OSHA), U.S. Environmental Protection Agency (U.S. EPA), the Department of Transportation (DOT), and in accordance with the Medical Waste Tracking Act. The contractor shall accomplish the assigned tasks by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. All employees with a potential for occupational exposure must receive both initial and annual training.

2.5.2. Information can be obtained through OSHA's Office of Information and Consumer Affairs (OICA) who has developed brochures, factsheets, and a videotape on the standard. Single copies of the brochure and factsheets can be obtained by writing OSHA Publications, 200 Constitution Avenue, NW, Room N3101, Washington, DC 20210 or by calling (202) 219-8148 the videotape is available through the National Audio Visual Center, and the number is

(800)-553-6847. All information available through OICA should be used as a supplement to the employer's training program. Other sources of information include local Area and Regional OSHA Offices. In addition, each Regional

Office has a Bloodborne Pathogens Coordinator who answers compliance and related questions on the standard.

SECTION 3: PERFORMANCE REQUIREMENTS:

3.1. PERFORMANCE STANDARDS:

3.1.1. The contractor shall provide all necessary personnel required to perform services at Fort Detrick activities

(USAMRIID, WRAIR, and NMRC-Frederick). The Contractor/Subcontractor shall provide personnel, vehicle(s), regulated medical waste containers (i.e. bins), and related equipment to haul SMW to an approved offsite SMW incinerator facility. Reusable containers must be cleaned using an EPA registered hospital grade detergent/disinfectant. The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1.1.1. The Contractor shall provide at least Four (4) reusable bins to both Fort Detrick and the Forest

Glenn Annex to be utilized as a central point for all Regulated Medical Waste for that Building.

3.1.1.2. The Contractor shall designate a Hazardous Material (HAZMAT) driver whom must be a U.S.

citizen and able to obtain access to Fort Detrick, Maryland and Forest Glenn Annex, Silver Spring, Maryland. Repetitive services provided by designated personnel may be issued on-going access for the duration of the designated service(s).

3.1.1.3. Containers. Each transported container shall be identified by a unique tracking number, and, shall contain each container's identification/tracking number with the date of pickup, date of treatment, method of treatment (i.e., incineration, sterilization, etc.), the treatment facility, and the total weight. Recorded weights will be accurately reflected in billing invoices.

3.1.1.4.

3.1.2. PERFORMANCE REQUIREMENT SUMMARY MATRIX

PERFORMANCE

OBJECTIVE

PWS PAR.

REF.

PERFORMANCE STANDARD

ACCEPTABLE

QUALITY

LEVEL (AQL)

METHOD OF

SURVEILLANCE

(RMW) disposal and incineration

1.3.1. The Contractor shall provide Regulated Medical

Waste (RMW) disposal, and incineration services to

USAMRIID, WRAIR, NMRC-Frederick, and other locations as necessary at Fort Detrick approximately

1-5 times per week.

90% COMPLETE 90% Observation

Certification 1.3.2. The Contractor must have a Certification by the

State of Maryland Department of the Environment as a Special Medical Waste (SMW) Hauler.

100%

COMPLETE

100% Management

Information Systems

(Reports)

Permits 1.3.3. The Contractor must be permitted with the

Maryland Department of the Environment for

Refuse Disposal by means of incineration.

100%

COMPLETE

100% Management

Information Systems

(Reports)

All Personnel and

Equipment to haul

Specialized Medical

Waste (SMW)

1.3.4. The Contractor will provide personnel, vehicle, regulated medical waste bins and related equipment to haul Special Medical Waste (SMW) to an approved offsite SMW incinerator facility. Carts or reusable bins must be cleaned using an EPA

90% COMPLETE 90% Observation

Regulated Medical

Waste Bin

Specifications

1.3.4. The Contractor will provide a 200 gallon, 4 wheeled

reusable bin. The Contractor shall maintain a minimum of 20 carts on site.

90% COMPLETE 90% Observation

Hazardous Material

Driver Qualifications

1.3.4. The Hazardous Material (HAZMAT) driver must be

a US citizen in order to be able to obtain access to

Fort Detrick, Maryland.

90% COMPLETE

90% Management

Information Systems

(Reports)

Federal, State, Environmental, and

Local Transportation

Laws and Standards.

1.3.5. The contractor shall comply with all Federal, State, and local laws and standards pertaining to the Fort

Detrick US Army Garrison and USAMRIID, WRAIR, and NMRC-Frederick security requirements. The contractor shall comply with all

Federal, State, and local Environmental, Safety, and

Transportation laws. The contractor shall also comply with all US Army Medical Command

(MEDCOM), U.S. Army Medical Research and

Material Command (USAMRMC), U.S. Army

Medical Research Institute of Infectious Diseases

(USAMRIID), and U.S. Navy Bureau of Medicine and Surgery (BUMED) policies and procedures.

100%

COMPLETE

100% Management

Information Systems

(Reports)

Vehicle Searches /

Monitoring

1.3.6 There are several vehicle check points to get to

these various locations on Fort Detrick. Of note, there is one to get through the Fort Detrick Garrison

Visitor Gate and one to get into the USAMRIID entry control point (ECP). WRAIR also have their own entry control points (ECP’s). Access to

NMRC-Frederick also requires going through the

NIBC Campus Truck Inspection Station (TIS).

Therefore, the HAZMAT Vehicle is subject to search at any time.

90% COMPLETE

90% Observation and Inspection

Removal of RMW

/ SMW

1.3.7/1.3.8. The contractor is required to pick up 1- 5 times per week 90% COMPLETE 90% Observation

Transportation 1.3.8. Transport regulated medical waste to the incinerator facility. All incinerated ash must be transported to an approved, secure landfill for disposal, thus rendering the waste unrecognizable.

90% COMPLETE

90% Observation and Management

Information Systems

(Reports)

3.2. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP):

3.2.1. Quality Assurance Surveillance Plan. Every DoD contract awarded for services in excess of $2,500.00 shall contain a Quality Assurance Surveillance Plan (QASP) as discussed in the FAR 46, Government Contract Quality

Assurance. A QASP is a plan that specify the particular services the COR will inspect and the method(s) used to complete that surveillance. Each offeror shall digest the PWS in this RFP and offer a QASP associated therewith.

The QASP shall be submitted as part of the offeror’s technical proposal. It will not be subjectively evaluated and rated. However, it may be discussed during the pre-award period for finalization prior to its inclusion in the awarded contract.

SECTION 4: SPECIAL CONTRACT REQUIREMENTS:

4.1. SECURITY REQUIREMENTS:

4.1.1. The Contractor shall protect all data in the strictest confidence; prevent the unauthorized duplication, use and disclosure of information that is subject to the Privacy Act of 1974, Health Insurance Portability and Accountability

Act (HIPAA) IAW applicable statutory, regulations, local policies and procedures.

4.1.2. The Contractor is prohibited from appropriation, disclosure, or unauthorized use of proprietary information that is acquired in the execution of this contract.

4.1.3. The Contractor and all associated subcontractors’ personnel shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation, the Provost Marshal Office, the Director of Emergency Services, and/or the

Security Office. Should the Force Protection Condition (FPCON) level at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.1.4. Security Requirements. The Contractor shall not possess or store classified information at the contractor’s facility; therefore, level of safeguarding required is not applicable to this contract.

4.1.5. Unclassified Contract Security Requirements: The Contractor shall ensure all personnel performing under this contract have a favorable National Agency Check with written inquires (NACI), including a favorable completion of

Federal Bureau of Investigation (FBI) fingerprint check, which the ACOR will coordinate with the United States

Army Garrison (USAG) Fort Detrick Security office prior to performance start date. The security requirements shall be maintained for the life of the contract, and citizenship shall be verified by presenting an original birth certificate or a U.S. passport or the original Naturalization Certificate to the USAG Fort Detrick Security office at the time of in processing for all contract personnel assigned to the contract. In order to maintain the security requirements any derogatory information, to include law enforcement issues, mental health issues, or alcohol/drug related issues shall be reported to the COR, ACOR, and USAG Fort Detrick Security Office.

Solid Waste Removal 1.3.8. The Contractor will be notified in advance of increases in the projected volumes of regulated medical waste generated, the contractor then must have a truck big enough or modify the pickups to mutually agree upon schedule to accommodate the regulated medical waste bins for each pickup.

Contractor shall place a stacker at USMARIID, which will be maintained and operated only

Contractor personnel to provide the ability to transport the additional waste generated. If the contractor is unable to load all the bins, the contractor will return to remove the remaining portion of the bins left that day. NO location fee will be authorized for the second pick-up.

90% COMPLETE

90% Management

4.1.6. Visitor Group Security Agreement. The Contractor shall sign a Contractor Visitor Group Security Agreement to protect Government information involved in performance under this contract. The agreement shall outline responsibilities in the following areas: contractor security supervision; standard practice procedures; access, accountability, storage, and transmission of and other responsibilities, as required.

4.2. OTHER DIRECT COSTS:

4.2.1. ODCs will include the costs of Autoclave Bags, as necessary and needed by each location.

4.2.2. ODC’s will also include costs associated with Regulated Medical Waste Pickup, Incineration, and Disposal not covered elsewhere.

4.2.3. All ODCs shall be reported as stated in the Monthly Progress Report as required.

4.3. INVOICE SUBMISSION:

4.3.1. Invoices shall be submitted for regulated medical waste and incineration disposal, and all related equipment/supplies. These invoices will be sent monthly and will be received by the Contract Point of Contact

(POC), USAMRIID, Not Later Than (NLT) Five (5) business days into the next month.

SECTION 5: DELIVERABLES:

5.1. DELIVERABLES TABLE:

5.1.1. The contractor shall provide the following deliverable as listed.

Item PWS Ref Title Distribution Electronic

Copies

Frequency

1 2.4.2. Customer Information Sheet “Manifest”

(Deliverable 1)

CS, COR 1 Each At each pick-up

2 2.4.3. Destruction and Disposal Report (Deliverable 2) CS, COR 1 Each Monthly with Invoice

3 2.4.4. Contract Manpower Reporting (CMRA)

(Deliverable 3)

CS, COR 1 Each No later than October 31 of each calendar year

4 2.4.5. Non-Disclosure Statement (NDS) and

Organizational Conflict of Interest (OCI)

(Deliverable 4, Exhibit 1)

CS, COR 1 Each Within Fifteen (15) Days after Contract Award.

5 2.4.6. Contingency Plan (Deliverable 6) CS, COR 1 Each Within Fifteen (15) calendar days after contract award and within

Seven (7) calendar days of any change

6 2.4.7. Spill Response Plan CS, COR 1 Each Within Fifteen (15) calendar days after contract award and within

Twenty-Four (24) of the

Incident

SECTION 6: APPLICABLE DIRECTIVES, REGULATIONS, AND POLICIES:

6.1. ENVIRONMENTAL REQUIREMENTS:

6.1.1. Mandatory Compliance. Occupational Safety and Health Act and AR 200-1 Environmental Protection and

Enhancement.

6.1.2. Non Mandatory Documents. Additional DoD and Army environmental program and regulations are available on-line at http://aec.army.mil/. Additional DoD and Navy environmental program and regulations are available online at http://navysustainability.dodlive.mil/.

6.2. APPLICABLE DIRECTIVES:

6.2.1. The contractor shall comply with all documents listed below as mandatory and referenced under PWS paragraph 6.3. Related Documents.

6.3. MANDATORY COMPLIANCE:

6.3.1. Mandatory Compliance Table:

Regulations and Policies Title

MEDCOM Regulation 40-35 Medical Services – Management of Regulated Medical Waste

BUMED INSTRUCTION 6280. 1C Management of Regulated Medical Waste

Code Of Federal Regulations (CFR), Title 49 –

Transportation

Chapter 1 – Pipeline and Hazardous Materials Safety Administration, Department of Transportation

SECTION 7: SAFETY, SECURITY AND BIOSECURITY STANDARDS:

7.1 MAINTAIN SAFETY, SECURITY AND BIOSECURITY STANDARDS:

7.1.1. Established in 1969, USAMRIID has decades of experience operating containment laboratories and has provided extensive training and consultation to other agencies setting up their own facilities. USAMRIID considers the safety of its employees, neighbors, and the surrounding community its number one priority. USAMRIID’s

Biosecurity Program is governed by a broad set of Federal, DoD and US Army regulations and policies. The program, which enables USAMRIID to safeguard both the biological materials we use in our laboratories and the personnel who work here, consists of the four key areas of biological safety, physical security, personnel reliability, and agent accountability.

7.1.2. There are four levels of biological containment, ranging from BSL-1, the lowest, to BSL-4, the highest. BSL-1 would be comparable to an open bench laboratory found in a school classroom—no special precautions would be needed. At BSL-2, USAMRIID employees wear laboratory coats and observe other basic precautions. For BSL-3 work, personnel are required to wear approved PPE and comply with established biosafety standards. BSL-4 is the highest level of containment, and employees wear positive- pressure encapsulating suits and breathe filtered air as they work. Other personal protective equipment may be required, depending on the tasks to be performed and biosafety level.

7.1.3. In addition, a combination of rigorous training, meticulous procedures, tight security, carefully designed structures, and elaborate and redundant operating systems is in place to protect laboratory workers. These measures also ensure the safety of those outside the suites. Investigators working in USAMRIID laboratories are and must be highly trained to follow and comply with established safety, biosafety and biosecurity procedures. Personnel may be required to demonstrate initial and continuous task proficiency with strict adherence to biosafety principles in order to conduct work in BSL 2-4. Adherence to the USAMRIID Biosafety Program; Biosafety Plan, standard operating procedures, biocontainment suite specific manuals, biosafety training program and biosafety mentorship program will be ensured through a compliance program. As a part of this compliance program, all personnel are required to self-report any deviation to standard procedures and designated personnel may be required to observe work of others in the suites and document observations and adherence to the biosafety plan. Lack of adherence to any component of the Biosafety Program or lack of skill proficiency will be grounds for revocation of biocontainment access.

7.1.4. Investigators in the laboratories study amounts of infectious agents and the diseases they cause in order to develop vaccines, treatments and diagnostic tools. USAMRIID's research involving infectious agents is reviewed and approved by the Institutional Biosafety Committee, the Animal Care and Use Committee, the Portfolio Review http://aec.army.mil/ http://navysustainability.dodlive.mil/

Committee, and other internal and external reviewers as applicable. No studies can take place without careful examination of all protocols to assess risks.

7.1.5. Personnel with the appropriate, government-required training and certification to operate in biocontainment environments are not readily available in the commercial marketplace and are unique to the extremely small number of laboratories worldwide that perform research in BSL-3 and -4. As described above, approved work in biocontainment suites and using biological select agents and toxins requires stringent background checks, health screening, enrollment in specialized reliability programs, and mentored hands- on training. It takes an extensive amount of time and government effort for a new staff member to become fully trained and operational, and there is inherent risk that new personnel will not meet the stringent security and reliability program requirements.

7.2. SECURITY:

7.2.1. Security - USAMRIID considers the safety of its employees, neighbors, and the surrounding community its number one priority. USAMRIID’s Biosecurity Program is governed by a broad set of Federal, DoD and US Army regulations and policies, which enables USAMRIID to safeguard both the biological materials used in the laboratories as well as the personnel who work here. USAMRIID is frequently inspected by those regulating agencies, and successful completion of those inspections is required for USAMRIID to continue its operation. It is therefore critical that all employees, including contractor employees, meet standards and maintain compliance with all regulations, policies, and procedures that have been instituted for their protection and the protection of others.

Security, training, and other requirements may be subject to change based upon changes in regulations and policies, and the Contractor shall be immediately responsive to those changes.

7.2.2. Security Requirements - The Contractor shall protect all For Official Use Only (FOUO) and unclassified information involved in the performance under this contract.

7.3. INSTALLATION ACCESS REQUIREMENTS:

7.3.1. All visitors must enter through the Nallin Gate which is open Twenty-Four (24) hours per day, Seven (7) days per week. Contractors are to provide proof of identification to the Fort Detrick security staff at the Visitor Center located at the Nallin Gate. A Criminal History Check will be conducted on all Contractor and subcontractor employees requiring base access. Acceptable forms of Government issued identification include a passport or

Driver’s License that complies with the REAL ID ACT. Non-U.S. citizens visiting Fort Detrick will require a

Federal employee escort onto the Base. Non-U.S. Citizens visiting or working at USAMRIID will require MRDC approval. Vehicles entering the Base will be searched before being allowed to enter the Base. In addition to your vehicle, the trunk, boxes, bags, or other items located in the vehicle is subject to search. Federal law prohibits the following items on Federal property: firearms, explosives, archery equipment, dangerous weapons, knives and blades over Two and a Half (2 ½) inches, alcoholic beverages and open containers of alcohol. No photographs may be taken while on Fort Derick. Cell phones may be used while driving only if hands free.

7.3.2. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures provided by the Government representative. The Contractor shall return all issued U.S. Government Common Access Cards, installation badges, access badges to the COR when the Contract is completed or when a Contractor employee no longer requires access to the installation and facility as defined in the contract.

7.3.3. Force Protection Condition (FPCON) impact on work levels. The Force Protection Conditions system has been approved by the Department of Defense to standardize the identification and recommended preventive actions and responses to terrorist threats against United States personnel and facilities. Strict adherence to FPCON measures is required. A terrorist attack can take place at any time. The greater the perceived threat based on the intelligence received, the higher the awareness needs to be to prevent the loss of life. The Contractor employees must comply with all personal identity verification requirements as directed by DoD, and local policy. In addition to the changes otherwise authorized by the changes clauses of this contract, should the FPCON change, the Government may require changes in Contractor security matters or process. IAW DoDI 2000.16, the FPCON is defined as follows:

7.3.3.1. FPCON ALPHA. This condition applies when there is a general threat of possible terrorist activity against personnel and facilities, the nature and extent of which are unpredictable, and circumstances do not justify full implementation of FPCON BRAVO measures. However, it may be necessary to implement certain measures from higher THREATCONS resulting from intelligence received or as a deterrent. The measures in this THREATCON must be capable of being maintained indefinitely.

7.3.3.2. FPCON BRAVO. This condition applies when an increased and more…