SOLICITATION W52P1J-20-R-GRND - RFP.pdf

UNCLASSIFIED

REPLY TO

ATTENTION OF:

DEPARTMENT OF THE ARMY

ARMY CONTRACTING COMMAND – ROCK ISLAND

3055 RODMAN AVENUE

ROCK ISLAND, IL 61299-8000

July 22, 2020

SUBJECT: W52P1J-20-R-GRND, Solicitation for Grounds Maintenance Services at Pine Bluff Arsenal, Pine Bluff, Arkansas

The U.S. Army Contracting Command – Rock Island (ACC-RI) is contemplating award of a Firm-Fixed-Price (FFP) contract for the purchase of scheduled routine grounds maintenance services and special services to be performed at Pine Bluff Arsenal (PBA) in Pine Bluff, Arkansas.

1. This is a combined synopsis and solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12 Acquisition of Commercial Items, and Part 13.5 – Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is requested, and a written solicitation will not be issued. This solicitation allows for full and open competition.

2. Solicitation W52P1J-20-R-GRND is hereby issued as a Request for Proposal (RFP) for preventive maintenance visits at PBA. The contemplated contract will have one base year, and four one-year option periods.

3. This solicitation document, and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-07, effective 02JUL2020, and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 2020605, effective 05JUN2020. The complete text of any of the provisions and clauses may be accessed in full text at https://www.acquisition.gov

4. The corresponding NAICS code is 561730; the small business size standard is

$8,000,000.00; and the Service Code is S208. This procurement is a 100% small business set-aside in accordance with FAR Part 19.5, Set-Asides for Small Business.

The services being solicited via this RFQ are summarized below and correspond to each Contract Line Item Number (CLIN) as listed.

Following is a List of Acronyms Used in the Table Below by Alphabetical Order:

CDRLs – Contract Data Requirements List FFP – Firm-Fixed Price NSP – Not Separately Priced NTE – Not to Exceed https://www.acquisition.gov/

The services shall be performed in accordance with all requirements included in the Performance Work Statement (PWS), i.e. Attachment 0001.

5. Period of performance: 01SEP2020-31AUG2025. The period of performance consists of one base year and four (4) one-year options (See FAR 52.217-9).

The POP is as follows:

6. Phase-in/out Period: 10 August 2020 – 31 August 2020

Base Period: 01 September 2020 – 31 August 2021 Option Period I: 01 September 2021 – 31 August 2022 Option Period II: 01 September 2022 – 31 August 2023 Option Period III: 01 September 2023 – 31 August 2024 Option Period IV: 01 September 2024 – 31 August 2025

7. Inspection and Acceptance will occur at Destination.

8. PINE BLUFF ARSENAL ACCESS INSTRUCTIONS:

While the official address for Pine Bluff Arsenal is 10020 Kabrich Circle in Pine Bluff, AR 71602, the grounds maintenance and will occur in

CLIN

Number

CLIN

Type

CLIN Description Quantity Per Year

ROUTINE GROUNDS MAINTENANCE SERVICES

0001 NTE Improved Mow – PBA 1 Lot (29 times) 0002 NTE Semi-Improved Mow - PBA 1 Lot (15 times) 0003 NTE Unimproved Mow - PBA 1 Lot (8 times)

0004 FFP Other Areas 1 Lot (2 times) 0005 FFP CAT I Flower Beds – PBA 1 Lot (1 time) 0006 FFP CAT II Shrub Beds - PBA 1 Lot (1 time) 0007 NTE Improved Mow – MEDDAC 1 Lot (29 times) 0008 NTE Semi-Improved Mow - RCMD 1 Lot (15 times) 0009 NTE Improved Mow – RCMD 1 Lot (8 times) 0010 NTE Semi-Improved Mow – ECBC 1 Lot (15 times) 0011 NTE Improved Mow – QMUN 1 Lot (29 times)

SPECIAL SERVICES

0012 NTE Remove Shrub 10 Each 0013 NTE Replace Shrub 10 Each 0014 NTE Fertilizing 1 Lot (1 time) 0015 NTE Turf Repairs 1 Lot (1 time) 0016 NTE Trees Pruned 100 Each 0017 NTE Trees Replaced 8 Each 0018 NTE Remove Tree 6” dia 2 Each 0019 NTE Remove Tree 6”-12” 2 Each 0020 NTE Remove Tree 12”-24” 2 Each 0021 NTE Remove Tree 24”-36” 2 Each 0022 NTE Special Events 2 Each 0023 NTE Service Call Work 100 Each

CDRLs 0024 FFP CDRL 001 – Safety Data Sheet 1 Lot 0025 NSP Contractor Manpower Reporting (CMR) NSP multiple locations on the installation.

PBA is a closed post. All visitors must be cleared by security prior to being allowed entry. Prior to being escorted by a PBA representative to the location on the installation where the grounds maintenance services will occur, each service provider will be required to complete a background check at the Pass & ID office (i.e., building 17-130), which is located just outside of the Plainview Gate entrance to PBA. The Plainview gate entrance is open Monday through Friday 5:00 a.m. – 7:00 p.m. central time. Additional instructions will be provided to contract awardee during post-award conference.

9. FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (OCT

2018), applies to this acquisition, and is incorporated by reference. Addendum to FAR Provision 52.212-1, i.e. Attachment 0004, also applies.

10. FAR Provision 52.212-2, Evaluation – Commercial Items (OCT 2014) applies to this acquisition, and is incorporated by full text immediately below.

FAR PROVISION 52.212-2, EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical and Price.

The Technical factor is equal in importance to the Price factor. Refer to Attachment 0005 – Addendum to FAR Provision 52.212-2 for additional details.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the base year requirement.

The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

11. FAR Provision 52.212-3, Offeror Representations and Certifications – Commercial Items (DEC 2019), Alternate I (OCT 2014), applies to this acquisition, and is included in this solicitation as Attachment 0006. Offeror shall submit a completed copy of Attachment 0006 with its quote, unless representations and certifications have been completed in the System for Award Management (SAM). In the event current representations and certifications are in SAM, Offeror can submit a copy of the SAM representations and certifications in lieu of Attachment 0006.

12. FAR Provision 52.212-4, Contract Terms and Conditions, - Commercial Items

(OCT2018), applies to this acquisition and is incorporated by reference.

Addendum to FAR 52.212-4, included as Attachment 0007, also applies to this acquisition.

13. FAR Provision 52.212-5, Contract Terms and Conditions Required to Implement

Statutes or Executive Orders – Commercial Items (OCT 2019), applies to this acquisition and is incorporated by reference. The following clauses listed with FAR clause 52.212-5 also apply.

• FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

• FAR 52.204-23, Prohibition on Contracting for Hardware, Software, and

Services Developed by Kapersky Lab and Other Covered Entities (JUL 2018)

• FAR 52.204-25, Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or Equipment

(AUG 2019)

• FAR 52.209-10, Prohibition on Contracting with Inverted Domestic

Corporations (NOV 2015)

• FAR 52.233-3, Protest After Award (AUG 1996)

• FAR 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)

• FAR 52.204-10, Reporting Executive Compensation and First-Tier

Subcontract Awards (JUN 2020)

• FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

• FAR 52.209-9, Updates of Publicly Available Information Regarding

Responsibility Matters (OCT 2108)

• FAR 52.219-6, Notice of Total Small Business Set-Aside (Deviation 2020-O0008)

• FAR 52.219-8, Utilization of Small Business Concerns (OCT 2018)

(Deviation 2020-O0008)

• FAR 52.219-14, Limitations on Subcontracting (Deviation 2020-O0008)

• FAR 52.219-28, Post-Award Small Business Program Rerepresentation

(MAY 2020)

• FAR 52.222-3, Convict Labor (JUN 2003)

• FAR 52.222-19, Child Labor – Cooperation with Authorities and Remedies (JAN 2018)

• FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015)

• FAR 52.222-26, Equal Opportunity (SEP 2016)

• FAR 52.222-35, Equal Opportunity for Veterans (JUN 2020)

• FAR 52.222-37, Employment Reports on Veterans (JUN 2020)

• FAR 52.222-40, Notification of Employee Rights Under the National

Labor Relations Act (DEC 2010)

• FAR 52.222-50, Combating Trafficking in Persons (JAN 2019)

• FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

• FAR 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008)

• FAR 52.232-33, Payment by Electronic Funds Transfer - System for

Award Management (OCT 2018)

• FAR 52.222-41, Service Contract Labor Standards (AUG 2018)

• FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY2014) (Note: Clause is provided in full-text in Attachment 0006)

• FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor

Standards – Price Adjustment (Multiple Year and Option Contracts)

(AUG 2018)

• FAR 52.222-55, Minimum Wages Under Executive Order 13658 (DEC

2015)

• FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017)

14. This acquisition is not rated in the Defense Priorities and Allocations System (DPAS).

15. The following ten attachments are associated with this solicitation.

Attachment 0001: Performance Work Statement (PWS) 21APR2020.pdf

Attachment 0002: Annex A to Grounds Maintenance PWS 21APR2020.pdf

Attachment 0003: W52P1J-20-R-GRND Price Matrix 14JUL2020.xlsx

Attachment 0004: Addendum to FAR Clause 52.212-1.pdf

Attachment 0005: Addendum to FAR Provision 52.212-2.pdf

Attachment 0006: FAR Provision 52.212-3, Offeror Representations and Certifications – Commercial Items.pdf

Attachment 0007: Addendum to FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items.pdf

Attachment 0008: CDRL 001

Attachment 0009: Technical Exhibits A-C

Attachment 0010: Wage Determination

16. SPECIAL INSTRUCTIONS TO ACCESS ATTACHMENT 0009

The data included in Attachment 0009 is critical for vendors to view prior to putting together the final proposal. The data is considered “covered”. As such, vendors, must have a JCP Certified Data Custodian appointed. The data custodian shall request access on Beta.Sam. Every request for access shall include the following information:

Full Name of JCP Data custodian CAGE Code Email Address Phone number of JCP Data Custodian

For more information, please visit:

https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/DD2345Instructions/

And https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/SpecificDD2345Instructi ons.aspx

Only the JCP Certified Data Custodian will receive access to Attachment 0009.

17. The final date for receipt of questions is 4:00 p.m. central time on Tuesday, July 28, 2020. Phone calls will not be accepted. Additionally, since we are in a 100% telework status, please do not leave voice mails. All correspondence shall be in writing.

18. Proposals shall be received no later than Thursday, August 6, 2020 at 12:00 p.m.

central time. Any proposal received after this time will not be considered for award.

Proposal shall be submitted electronically to both points of contact listed below. All correspondence shall be in writing.

https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/DD2345Instructions/ https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/SpecificDD2345Instructions.aspx https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/SpecificDD2345Instructions.aspx

19. This is not a firm commitment on the part of the Government and does not constitute an order.

20. The points of contact for this action are Ms. Megan Kirby at megan.m.kirby.civ@mail.mil, and Ms. Elizabeth Zaharopoulos at Elizabeth.w.zaharopoulos.civ@mail.mil

Sincerely, Elizabeth W. Zaharopoulos Procuring Contracting Officer mailto:megan.m.kirby.civ@mail.mil mailto:Elizabeth.w.zaharopoulos.civ@mail.mil