Solicitation - W519TC26QA177.pdf
PDF 3 MB Posted
- Attached to
- Amendment 0002 - DES Fire Diving Equipment
- Solicitation number
- W519TC-26-Q-A177
About this file
This is a Request for Quote (RFQ) for the procurement of brand-new, integrated diving equipment for the Public Safety Dive Team at US Army Garrison, Rock Island Arsenal. The solicitation number is W519TC26QA177, issued by Army Contracting Command - Rock Island (ACC-RI) on August 19, 2026, with quotes due by August 26, 2026, at 10:00 AM Central Time.
The procurement is a 100% Small Business Set-Aside conducted under the Revolutionary FAR Overhaul (RFO) Part 12 procedures combining Commercial and Simplified Acquisition processes. The applicable NAICS code is 423910 (Sporting and Recreational Goods and Supplies Merchant Wholesalers) with a size standard of USD 76,293.00. The requirement consists of 31 core life-safety and operational CLINs (0001-0031) and three optional technology CLINs (0032-0034) for items including full-face mask systems, communication modules, dry suits, thermal undergarments, air cylinders, regulators, buoyancy compensators, fins, dive computers, lighting systems, safety and search equipment, storage containers, and optional hazardous-mitigation technologies such as an underwater ROV, drop camera system, and underwater digital cameras. All equipment must be brand-new and function as a seamless, integrated system with verified interoperability among breathing systems, protective dry suits, and underwater communication modules. Standard commercial off-the-shelf inventory items must be delivered within 30-60 days after receipt of order, while specialized or custom-sized items must be delivered within 120-180 days. All shipments are FOB Destination to Rock Island Arsenal, Illinois. Award will be made to the responsible offeror submitting the lowest overall priced quote that meets minimum technical requirements detailed in Attachment 0001 (Purchase Description), with pricing submitted strictly using Attachment 0002 (Pricing Matrix). The resulting contract will remain active for up to 12 months to allow the Government flexibility to exercise optional items based on mission needs and funding availability. Offerors must provide manufacturer specifications or cut sheets for any "or equal" items and submit quotes electronically to primary POC Detric Ross (detric.l.ross.civ@army.mil) or secondary POC Kathy Ward (kathleen.m.ward20.civ@army.mil).
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Solicitation Amendment W519TC26QA1770002 SF 30.pdf | ||
| Attachment 0003 - RFQ Questions_Answers RIA Dive.xlsx | XLSX spreadsheet | |
| Solicitation Amendment W519TC26QA1770001 SF 30.pdf | ||
| Attachment 0002 Pricing Matrix Diving Equipment.xlsx | XLSX spreadsheet | |
| Attachment 0001 Purchase Description.pdf |
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Text version
WOMEN-OWNED SMALL
BUSINESS (WOSB)
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
1. REQUISITION NUMBER PAGE 1 OF
2. CONTRACT NUMBER 3. AWARD/EFFECTIVE
DATE
4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE
DATE
7. FOR SOLICITATION
INFORMATION CALL:
a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/
LOCAL TIME
9. ISSUED BY
13b. RATING
14. METHOD OF SOLICITATION
CODE
15. DELIVER TO 16. ADMINISTERED BY CODE
18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/
OFFEROR
CODE
FACILITY
CODE
CODE
TELEPHONE NUMBER
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK
BELOW IS CHECKED
REQUEST
FOR QUOTE
(RFQ)
INVITATION
FOR BID
(IFB)
REQUEST
FOR
PROPOSAL
(RFP)
SEE ADDENDUM
19.
ITEM NUMBER
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH
AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND
ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS
SPECIFIED
29. AWARD OF CONTRACT: REFERENCE OFFER
DATED . . YOUR OFFER ON SOLICITATION
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR
30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
STANDARD FORM 1449 (REV. 11/2021)
Prescribed by GSA - FAR (48 CFR) 53.212
10. THIS ACQUISITION IS UNRESTRICTED OR
NORTH AMERICAN
INDUSTRY CLASSIFICATION
STANDARD (NAICS):
SIZE STANDARD:
13a. THIS CONTRACT IS A
RATED ORDER UNDER
THE DEFENSE PRIORITIES
AND ALLOCATIONS
SYSTEM - DPAS (15 CFR 700)
SET ASIDE: % FOR:
11. DELIVERY FOR FREE ON
BOARD (FOB) DESTINATION
UNLESS BLOCK IS MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
ARE ARE NOT ATTACHED
ARE ARE NOT ATTACHED
27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3
AND 52.212-5 ARE ATTACHED. ADDENDA
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
8(A)
ECONOMICALLY
DISADVANTAGED
WOMEN-OWNED SMALL
BUSINESS (EDWOSB)
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
(SDVOSB)
HUBZONE SMALL
BUSINESS
SMALL BUSINESS
NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.
calls)
Section A - Solicitation/Contract Form
DES Fire Diving EquipmentInstrument Name:
Procurement of Dive EquipmentContract Description:
Product Service Code : 4220
SECTION A: SOLICITATION NARRATIVE & EXECUTIVE SUMMARY
Project: Public Safety Dive Team Equipment Acquisition
Solicitation Number: W519TC26QA177
Contracting Agency: Army Contracting Command - Rock Island (ACC-RI)
Governing Regulation: Revolutionary FAR Overhaul (RFO) Part 12 (Commercial & SAP Combined)
Associated Files: Attachment 0001 (Purchase Description), Attachment 0002 (Pricing Matrix)
Executive Summary & Background
The Army Contracting Command - Rock Island (ACC-RI) is issuing this solicitation to acquire a complete, turnkey package of brand-new, integrated diving equipment for the Public Safety Dive Team at the US Army Garrison, Rock Island Arsenal. The team's missions--which include underwater search, rescue, evidence recovery, and security inspections--are critical to life-safety and are often conducted in hazardous conditions such as zero-visibility, high-current, and contaminated water environments.
This procurement is a 100% Small Business Set-Aside conducted under the new Revolutionary FAR Overhaul (RFO) Part 12 procedures (which combines Commercial and Simplified Acquisition Procedures). Standard FAR Part 12 and FAR Part 13 do not apply to this acquisition. The applicable North American Industry Classification System (NAICS) code is 423910 (Sporting and Recreational Goods and Supplies Merchant Wholesalers) with a size standard of USD 76,293.00.
W519TC26QA177
Award will be made to the responsible offeror submitting the lowest overall priced quote that meets the minimum technical requirements detailed in Attachment 0001 (Purchase Description). Offerors must submit their pricing proposals strictly utilizing Attachment 0002 - Pricing Matrix.
The overall equipment requirement consists of 31 core life-safety and operational CLINs (CLINs 0001 through 0031) and three critical optional technologies (Option CLINs 0032, 0033, and 0034) intended to mitigate diver hazard through remote sensing and documentation. Key categories include diver life support and airway systems, underwater communications, and environmental exposure protection. Due to the critical nature of the equipment, all items must function as a seamless, integrated system.
The Government reserves the right to exercise and order the optional items (CLINs 0032, 0033, and 0034) at a later date. To accommodate this, the resulting contract will remain active with an option validity period of up to 12 months from the date of award, allowing the Government the flexibility to procure these optional technologies as mission needs and funding dictate.
Quotes must be submitted electronically to the Points of Contact listed in the solicitation no later than August 26, 2026, at 10:00 AM Central Time.
Acquisition Requirements
Because this equipment is critical to life-safety, system-wide compatibility is strictly mandatory.
Prospective offerors must demonstrate that all proposed items operate seamlessly as an integrated system. Specifically, there must be absolute, verified interoperability between:
1. Breathing Systems & Full-Face Masks (FFM): Ensuring proper airway seal, low dead-space volume to prevent carbon dioxide build-up, and reliable air delivery.
2. Protective Dry Suits & Thermal Undergarments: Ensuring complete environmental isolation, thermal protection, and correct integration of inflation/deflation valves, hoods, and boots.
3. Underwater Communication Modules: Ensuring clear, continuous, noise-free communication between diver-to-diver and diver-to-surface stations, even when operating with thick neoprene/dry suit hoods and gloves.
1.
2.
3.
4.
Failure to demonstrate complete physical and operational compatibility among these primary life-support systems will result in a determination of technical unacceptability.
Product Quality & Condition
1. Brand-New Equipment: All items delivered under this contract must be brand new, unused, and in their original manufacturer packaging. Remanufactured, refurbished, or surrogate items will not be accepted.
2. Warranty: In accordance with standard commercial practices and the requirements of this solicitation, all provided items must carry a from minimum of a one-year commercial warranty the date of final Government acceptance.
Scope of Deliverables (Equipment Schedule Summary)
The contractor shall deliver a complete turnkey equipment package. The package is divided into core life-safety and operational items (Items 1-33) and three critical optional technologies (Items 34-36) intended to mitigate diver hazard through remote sensing and documentation.
The overall requirement consists of the following broad equipment categories:
Diver Life Support & Airway Systems: Full Face Mask (FFM) Systems, Primary Air Cylinders (80 cu. ft.), Redundant Emergency Egress Cylinders (19 cu. ft. pony bottles), and high-performance Cold-Water Regulator Assemblies.
Diver Communications: Diver-to-Diver/Surface Communication Modules, Surface Communication Control Stations, and integrated Communication Umbilicals/Tethers.
Exposure Protection: Heavy-Duty Dry Suits (various sizes including 3XL and 2XL), Specialized Cold-Water Thermal Undergarments, and 7mm Superior-Stretch Neoprene Dry Suit Hoods.
Buoyancy & Weight Control: Public Safety-Specific Buoyancy Compensator Device (BCD) Harness Systems and modular, quick-release weight systems.
5.
6.
7.
8.
9.
10.
Navigation & Mobility: Rugged Nitrox-Capable Dive Computers, Liquid-Filled Compasses, and Heavy-Duty Vented Propulsion Fins with Stainless Steel Spring Straps.
Safety & Entanglement Tools: Compact Line Cutters, Corrosion-Resistant Trauma Shears, and Locking Dive Knives.
Search, Recovery, & Signaling: Circular/Jackstay Main Search Reels, Compact Finger Reels, Marine-Grade Search Hardware, High-Visibility Surface Marker Buoys (SMB), Waterproof Writing Slates, and Heavy Lift Bag/Rigging Sets.
Illumination Systems: Rechargeable Primary Dive Lights, Compact Redundant Backup Lights, and Hands-Free Mask-Mounted Lighting.
Logistics, Storage, & Support: Ventilated Gear Bags, Heavy-Duty Water-Resistant Storage Totes, Boat-Mounted Cylinder Rack Systems, Portable Decontamination/Rinse Containers, and a comprehensive Spare Parts Package (O-rings, seals, connectors).
Optional Hazardous-Mitigation Technologies:
Underwater ROV: Portable remotely operated vehicle with camera, lighting, and grabber to perform inspections without putting a diver at risk.
Drop Camera System: Tethered underwater camera with surface monitor and reel.
Underwater Digital Cameras: Permanently sealed, shock-proof, glove-friendly cameras for training and evidence gathering.
Shipping, Delivery, & Performance
Prompt delivery is critical to establishing the team's operational readiness. Offerors must meet the following delivery timelines after receipt of order (ARO):
Standard COTS Inventory Items: Delivery is required within .30 to 60 days ARO Specialized or Custom-Sized Items: Items requiring custom sizing (such as Dry Suit systems) or specific tactical modifications must be delivered within a maximum of 120 to 180
.days ARO
All items shall be shipped to the Rock Island Arsenal, IL. All delicate electronics, FOB Destination life-safety breathing systems, and cameras must be shipped in moisture-barrier, shock-absorbing packaging to prevent transit damage.
Proposal Submission
Offerors must submit their quotes electronically to the primary and secondary Points of Contact (POCs) listed below no later than August 26 at 10:00 AM CST.
- Detric Ross, detric.l.ross.civ@army.mil
- Kathy Ward, Kathleen.m.ward20.civ@army.mil
Technical Volume: A detailed description of the proposed equipment proving compliance with the salient characteristics in Section 3 of the Purchase Description. If quoting an "or equal" item, the offeror must provide manufacturer spec sheets detailing how the product matches or exceeds the specified salient characteristics.
*** END OF NARRATIVE ***
Section B - Supplies or Services & Prices or Costs
Additional Information/Notes
Item Supplies/Service Quanti ty
Unit Unit Price Amount
0001 Full Face Mask Systems
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0002 Communication Modules
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0003 Surface Communication Station
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
1 Each
0004 Communication Umbilicals/Tether Lines
Equipment Type: 0
Product Service Code: 4220
4 Each
Pricing Arrangement: Firm Fixed Price
0005 Dry Suit Systems
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0006 Thermal Undergarments
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0007 Primary Air Cylinders
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
8 Each
0008 Emergency Egress Cylinders
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0009 Regulator Systems 8 Each
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
0010 Buoyancy Compensator Systems
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0011 Weight Systems
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0012 Fins
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0013 Dive Computers
Equipment Type: 0
Product Service Code: 4220
4 Each
0014 Compasses
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0015 Primary Dive Lights
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0016 Backup Dive Lights
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
8 Each
0017 Mask Mounted Lighting Systems
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0018 Line Cutters 4 Each
Pricing Arrangement: Firm Fixed Price
0019 Trauma Shears
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0020 Dive Knives
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0021 Search Reels
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0022 Finger Reels
Equipment Type: 0
Product Service Code: 4220
8 Each
0023 Search Hardware
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
1 Lot
0024 Surface Marker Buoys
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0025 Underwater Slates/Wet Notes
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0026 Lift Bag Set
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
1 Set
0027 Portable Rinse Containers 2 Each
Pricing Arrangement: Firm Fixed Price
0028 Equipment Gear Bags
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
0029 Storage Containers
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
1 Lot
0030 Boat Tank Rack Systems
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
2 Each
0031 Spare Parts Package
Equipment Type: 0
Product Service Code: 4220
1 Lot
0032 OPTIONAL - Underwater ROV
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
1 Each
0033 OPTIONAL - Drop Camera System
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
1 Each
0034 OPTIONAL - Underwater Camera Systems
Equipment Type: 0
Product Service Code: 4220
Pricing Arrangement: Firm Fixed Price
4 Each
Section C - Description/Specifications/Statement of Work
Requirements For the procurement of brand new, integrated dive equipment for the Public Safety Dive Team.
Section F - Deliveries or Performance
0001 4 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0002 4 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0003 1 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0004 4 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0005 4 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0006 4 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0007 8 EachQuantity
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0008 4 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0009 8 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0010 4 EachQuantity
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0011 4 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0012 4 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0013 4 EachQuantity
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0014 4 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0015 4 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0016 8 EachQuantity
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0017 4 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0018 4 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0019 4 EachQuantity
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0020 4 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0021 4 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0022 8 EachQuantity
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0023 1 LotQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0024 4 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0025 4 EachQuantity
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0026 1 SetQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0027 2 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0028 4 EachQuantity
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0029 1 LotQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0030 2 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0031 1 LotQuantity
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0032 1 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0033 1 EachQuantity
Address and POC
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
0034 4 EachQuantity
Special Handling/Notes FoB Details
Party to Pay Transportation Cost: Contractor
Point Type: FoB Point
Section G - Contract Administration Data
DFARS Clauses Incorporated by Reference
Number Title Effective Date
Alternate Deviation
Variation Effective Date
252.201-7000 Contracting Officer's Representative.
1991-12
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.
2018-12
DFARS Clauses Incorporated by Full Text
Number Title Effective Date
Alternate Deviation
Variation Effective Date
252.232-7006 Wide Area WorkFlow Payment Instructions.
2023-01
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)
(a) As used in this clause- Definitions.
"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.
"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.
"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(b) The WAWF system provides the method to electronically process Electronic invoicing.
vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) To access WAWF, the Contractor shall- WAWF access.
(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.
(d) The Contractor should follow the training instructions of the WAWF WAWF training.
Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/
(e) Document submissions may be via web WAWF methods of document submission.
entry, Electronic Data Interchange, or File Transfer Protocol.
(f) The Contractor shall use the following information when WAWF payment instructions.
submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:
(1) The Contractor shall submit payment requests using the following Document type.
document type(s):
(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.
(ii) For fixed price line items-
(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.
Invoice and Receiving Report (Combo)
(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.
2in1
(iii) For customary progress payments based on costs incurred, submit a progress payment request.
(iv) For performance based payments, submit a performance based payment request.
(v) For commercial financing, submit a commercial financing request.
(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.
(3) The Contractor shall use the information in the Routing Data Document routing.
Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.
Routing Data Table*
Field Name in WAWF Data to be entered in WAWF
Pay Official DoDAAC
HQ0490
Issue By DoDAAC
W519TC
Admin DoDAAC
W519TC
Inspect By DoDAAC
W91QFD
Ship To Code
W91QFD
Ship From Code
W91QFD
Mark For Code
NA
Service Approver (DoDAAC)
W91QFD
Service Acceptor (DoDAAC)
W91QFD
Accept at Other DoDAAC
NA
LPO DoDAAC
NA
DCAA Auditor DoDAAC
NA
Other DoDAAC(s)
NA
(4) The Contractor shall ensure a payment request includes Payment request.
documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.
(5) The Contractor shall ensure a receiving report meets the Receiving report.
requirements of DFARS Appendix F.
(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.
Primary POC: Detric Ross (detric.l.ross.civ@army.mil)
Secondary POC: Kathy Ward (kathleen.m.ward20.civ@army.mil)
(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.
(End of clause)
Section I - Contract Clauses
FAR Clauses Incorporated by Reference
Number Title Effective Date
Alternate Deviation
Variation Effective Date
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.
2017-01
52.204-13 System for Award Management- Maintenance. (Deviation 2026- O0038)
2026-02
52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026- O0038)
2026-02
52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.
(Deviation 2026-O0038)
2026-02
52.212-4 Terms and Conditions- Commercial Products and Commercial Services. (Deviation 2026-O0038)
2026-02
52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026- O0038)
2026-02
52.222-3 Convict Labor. (Deviation 2026- O0038)
2026-02
52.222-19 Child Labor-Cooperation with Authorities and Remedies.
(Deviation 2026-O0038)
2026-03
52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026- O0038)
2026-02
52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038)
2026-02
52.222-90 Addressing DEI Discrimination by Federal Contractors.
(Deviation 2026-O0040, Revision 1)
2026-04
52.223-23 Sustainable Products. (Deviation 2026-O0038)
2026-02
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.
2024-05
52.227-1 Authorization and Consent. 2020-06
52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement.
2020-06
52.232-33 Payment by Electronic Funds Transfer-System for Award Management.
2018-10
52.232-40 Providing Accelerated Payments to Small Business Subcontractors.
2023-03
52.233-3 Protest after Award. (Deviation 2026-O0038)
2026-02
52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026- O0038)
2026-02
52.240-91 Security Prohibitions and Exclusions. (Deviation 2026- O0038)
2026-02
52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)
2026-04
DFARS Clauses Incorporated by Reference
Date
Alternate Deviation
Variation Effective Date
252.203-7000 Requirements Relating to Compensation of Former DoD Officials.
2011-09
252.203-7002 Requirement to Inform Employees of Whistleblower Rights.
2022-12
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.
2024-05
252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.
2023-01
252.223-7008 Prohibition of Hexavalent Chromium.
2023-01
252.225-7001 Buy American and Balance of Payments Program.
2024-02
252.225-7002 Qualifying Country Sources as Subcontractors.
2022-03
252.225-7013 Duty-Free Entry. 2025-08
252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.
2023-01
252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.
2023-06
252.232-7010 Levies on Contract Payments. 2006-12
252.246-7003 Notification of Potential Safety Issues.
2023-01
252.246-7008 Sources of Electronic Parts. 2023-01
252.247-7023 Transportation of Supplies by Sea.
2024-10
FAR Clauses Incorporated by Full Text
Date
Alternate Deviation
Variation Effective Date
52.217-7 Option for Increased Quantity- Separately Priced Line Item.
1989-03
Option for Increased Quantity-Separately Priced Line Item (Mar 1989)
The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within days. Delivery of 365 added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.
(End of clause)
Section K - Representations, Certification, & Other Statements
FAR Provisions Incorporated by Reference
Number Title Effective Date
Alternate Deviation
Variation Effective Date
52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026- O0038)
2026-02
DFARS Provisions Incorporated by Reference
Date
Alternate Deviation
Variation Effective Date
252.203-7005 Representation Relating to Compensation of Former DoD Officials.
2022-09
252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.
2016-10
252.225-7055 Representation Regarding Business Operations with the Maduro Regime.
2022-05
252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region- Representation.
2023-06
Section L - Instructions, Conditions, & Notices to Offerors or Quoters
FAR Provisions Incorporated by Reference
Number Title Effective Date
Alternate Deviation
Variation Effective Date
52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation.
2017-01
52.204-7 System for Award Management- Registration. (Deviation 2026- O0038)
2026-02
DFARS Provisions Incorporated by Reference
Date
Alternate Deviation
Variation Effective Date
252.204-7024 Notice on the Use of the Supplier Performance Risk System.
2023-03
FAR Provisions Incorporated by Full Text
Date
Alternate Deviation
Variation Effective Date
52.212-1 Instructions to Offerors- Commercial Products and Commercial Services. (Deviation
2026-02
2026-O0038)
Instructions to Offerors-Commercial Products and Commercial Services (Feb 2026) (Deviation 2026-O0038)
(a) Submission of quotes. Submit quotes to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotes must be submitted electronically to the designated Points of Contact (POCs). At a minimum, quotes must show:
1. The solicitation number;
2. The name, address, telephone number, and Unique Entity Identifier (UEI) of the offeror;
3. A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation and Attachment 0001 (Purchase Description), including manufacturer specifications or cut sheets if quoting an "or equal" item;
4. A fully completed Attachment 0002 - Pricing Matrix. Offerors must enter unit prices and extended total prices for all line items (CLINs 0001 through 0034). Quotes submitted without a fully completed Attachment 0002 may be rejected without evaluation;
5. Any discount terms;
6. A "Remit to" address, if different than the mailing address; and
7. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.
(b) Period for acceptance of quotes. The offeror agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes.
(c) Product samples / Alternative quotes. Offerors are encouraged to submit quotes presenting alternative terms and conditions, including alternative line items, provided that they meet the minimum physical, functional, and performance requirements of the Purchase Description.
(d) Late submissions. Quotes or modifications of quotes received after the exact time specified for receipt will be considered "late" and will not be evaluated, unless the Contracting Officer determines that accepting a late quote is in the best interest of the Government and will not unduly delay the acquisition.
(End of provision)
Section M - Evaluation Factors for Award
FAR Provisions Incorporated by Full Text
Number Title Effective Date
Alternate Deviation
Variation Effective Date
52.212-2 Evaluation-Commercial Products and Commercial Services.
(Deviation 2026-O0038)
2026-02
Evaluation-Commercial Products and Commercial Services (Feb 2026) (Deviation 2026-O0038)
(a) Basis for Contract Award. The Government will award a firm-fixed-price contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, represents the lowest overall evaluated price while meeting or exceeding all minimum physical, functional, and performance requirements outlined in the Purchase Description (Attachment 0001).
The evaluation process will consist of the following:
1. Technical Acceptability: Quotes will be evaluated on a pass/fail basis to ensure that all proposed equipment meets the technical and compatibility specifications in Attachment 0001.
Failure to meet the minimum physical and operational requirements will result in a determination of technical unacceptability, and the quote will be excluded from further consideration.
2. Responsibility: The Contracting Officer will verify that the offeror is a responsible prospective contractor in accordance with RFO/FAR standards.
3. Price: The Government will evaluate pricing strictly through the submitted Attachment 0002- Pricing Matrix. The overall evaluated price will be calculated as the sum of all basic items (CLINs 0001 through 0031) and all optional items (CLINs 0032 through 0034). Award will be made to the responsible offeror submitting the lowest priced, technically acceptable quote. The Government intends to evaluate quotes and award a contract without holding discussions with offerors. Therefore, the offeror's initial quote should contain the most favorable terms from a price and technical standpoint.
(b) Evaluation of Options. The Government will evaluate quotes for award purposes by adding the total price for all optional items (CLINs 0032, 0033, and 0034) to the total price of the basic requirements (CLINs 0001 through 0031) as calculated in Attachment 0002. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced.
Evaluation of options shall not obligate the Government to exercise the option(s).
(c) Binding Contract. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.
(End of provision)
| Solicitation/Contract Form |
| Supplies or Services & Prices or Costs |
| Description/Specifications/Statement of Work |
| Deliveries or Performance |
| Contract Administration Data |
| Contract Clauses |
| Representations, Certification, & Other Statements |
| Instructions, Conditions, & Notices to Offerors or Quoters |
| Evaluation Factors for Award |
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| 20schedule: SEE SCHEDULE |
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| 25accountingdata: SEE SECTION G - CONTRACT ADMINISTRATION DATA |
| 26totalaward: |
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| 29exceptions: SEE SCHEDULE |
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| 17bremittanceisdifferentcheckbox: Off |
| 01reqnumber: |
| pagenumber: 42 |
| 02contractnumber: |
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| 04ordernumber: |
| 05solicitationnumber: W519TC26QA177 |
| 06solissuedate: 19 AUG 2026 |
| 07acontactname: DETRIC ROSS |
| 07bcontactphone: 520-715-1204 |
| 08offerduedate: 26 AUG 2026 |
| 08offerduedatelocaltime: 10:00 AM |
| 09issuedbycode: W519TC |
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| 10setasidecheckbox: Yes |
| 10setasidepercent: 100 |
| 09issuedby: W6QK ACC-RI |
ACC ROCK ISLAND BLDG 60, 3055 RODMAN AVE
ROCK ISLAND, IL 61299-0000
UNITED STATES
DETRIC ROSS, EMAIL: DETRIC.L.ROSS.CIV@ARMY.MIL TELEPHONE: 520-715-1204
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| 10naics: 423910 |
| 10_8acheckbox: Off |
| 10sizestandard: USD 76,293.00 |
| 11seeschedulecheckbox: Yes |
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| 14rfqcheckbox: Yes |
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| 15deliverto: SEE SCHEDULE |
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File details come from the government source that posted it. Updated .