SOLICITATION w Attachments - 22Q0014 - CAN-MOWING.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV22Q0014 06-Jan-2022

b. TELEPHONE NUMBER

918.669.0000

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 04 Feb 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARY B DUKE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF103

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV22Q0014

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS). The NIST score is a responsibility item. Those without a NIST score in SPRS will be deemed NON-RESPONSIBLE and will not be eligible for award.

The SPRS NIST Special Publication 800-171 website provides a comprehensive set of reference materials to assist you in this effort. This website is found at:

https://www.sprs.csd.disa.mil/nistsp.htm and includes guides, frequently asked questions, and tutorials.

If you have further questions, please contact your local Procurement Technical Assistance Center (PTAC). You may find your PTAC here: https://www.aptac-us.org/contracting-assistance/.

Potential offerors are encouraged to allow ample time to complete this responsibility item.

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, such as audio-visual materials, electronic media, CD’s, thumb drives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross-outs or strike-through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format.

These formats are the only acceptable methods of submitting a quote electronically.

Cloud storage providers, google docs, web-based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to e-mail address CESWT‐CT‐SS‐Quotes@usace.army.mil and a copy to Mary.B.Duke@usace.army.mil. Ensure your quote is received before the due date and time. For your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received, your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Mary B. Duke and the solicitation number, W912BV22Q0014. Fax number is (918) 669-7436. When submitting through mail, ensure you clearly address the envelope to:

U.S. Army Corps of Engineers, Tulsa District Mary B. Duke, CESWT-CT-E 2488 E. 81st Street Tulsa, OK 74137-4290

Clearly mark the envelope in the lower left-hand corner with the solicitation number, W912BV22Q0014. All pages should be numbered. Use only 8 ½” x 11” paper for fax or mail submissions. Do not use foldouts (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Times New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist, at least one working day in advance, by calling (918) 669-7027 or e-mailing Mary.B.Duke@usace.army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider that upon arrival, visitors must go through security check points on the 16th floor of the 20-story Building. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office.

The Tulsa District Office is in the 20-story building of the CityPlex towers, address below:

U.S. Army Corps of Engineers, Tulsa District 2488 E. 81st Street Tulsa, OK 74137-4290

Please submit the following documents:

1) Complete a signed copy of the first page of the solicitation and all amendments, including CAGE code

2) Complete the pricing schedule, provided in the solicitation

3) Complete the past experience references page, provided in the solicitation

4) Complete the sub-contractor data, provided in the solicitation - your quote must identify the business size and percentage of work to be completed by the prime contractor; and the business name, address, the percentage of work to be completed by the sub-contractor and business size of any sub-contractors, if applicable, based on the NAICS code identified. Offerors must clearly identify whether a sub-contractor(s) will be performing work, the percentage of work to be performed by each sub-contractor, and the socio-economic category into which each identified sub-contractor falls. (FAR 52.219-14 LIMITATIONS ON

SUBCONTRACTING FOR SMALL BUSINESS (DEVIATION 2021-O0008) (SEP

2021).

5) Complete all FAR Clauses, with applicable blanks filled in from SECTIONS I, K, and L.

6) Complete the Representations and Certifications in Section K, unless already completed in the System for Awards Management at https://sam.gov/.

7) Contractor must respond to the most recent version of FAR 52.204-26 and, if applicable FAR 52.204-24. Failure to respond to the required provisions will deem your offer non-responsive and unawardable.

8) Contractor must provide a current, valid copy of Herbicide Applicator’s license, issued by the State of Oklahoma.

9) Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS). The NIST score is a responsibility item. Those without a NIST score in SPRS will be deemed NON-RESPONSIBLE and will not be eligible for award.

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

Quotes should be valid through 31-MAR-2022.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

For information related to amendments, and the dates set for receipt of proposals, please check https://sam.gov/.

Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐register into the system. To self‐register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page, you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

The Solicitation Number is: W912BV22Q0014

The Bidder Inquiry Key is: 2RT382-IZYS42

The Bidder Inquiry System will be unavailable for new inquiries 2:00 PM CST, Wednesday, 26 January 2022, in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

4. Offerors are requested to review the specification in its entirety and review the

Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

5. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone

(Chicago). The telephone number for the Call Center is 800‐428‐HELP.

6. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

7. The point of contact for this solicitation is:

Contract Specialist: Mary B. Duke Telephone: 918‐669‐7027 E‐mail: Mary.B.Duke@usace.army.mil

PRE-PROPOSAL/SITE VISIT CONFERENCE

A Pre-Proposal/Site Visit Conference is scheduled for:

Site Visit Date/Time: Wednesday, January 19, 2022

1:00 PM CST

Site Visit Location: U.S. ARMY CORPS OF ENGINEERS Canton Lake Project Office 64600 North 2466 Road Canton, OK 73724

NOTE: Attendees are required to provide their own face covering to comply with mask mandates for any activities related to this Site Visit.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

In accordance with AFARS 5132.702(a)(ii)(B): “Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”

Section B - Supplies or Services and Prices

PRICING SCHEDULE

Please see Section J.

SUB-CONTRACTOR INFORMATION

PAST EXPERIENCE INFORMATION

Section C - Descriptions and Specifications

PWS

PERFORMANCE WORK STATEMENT

FOR

MOWING SERVICES

SOLICITATION NUMBER

CANTON LAKE

BLAINE COUNTY

OKLAHOMA

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. PARAGRAPH TITLE Page

1 Scope of Work……………………………………………………………….…...4 2 Definitions…………………………………………………………………….…...4 3 References…………………………………………………………………….….5 4 Initiation, Execution, & Acceptance of Work………….…………………… 5 Personnel……………………………………………………………………… 6 Equipment………………………………………………………………………...7 7 Materials and Supplies………………………………………………………….11 8 Performance Requirements…………………………………………………….12 9 Contractor Quality Control……………………………………………………. 12 10 Deductions for Deficient Work………………………………………………… 13 11 Safety……………………………………………………………………………. 13 12 Reporting Defective Facilities…………………………………………………. 16 13 Prework Conference…………………………………………………………… 16 14 Contractor Submittals…………………………………………………………. 16 15 Required Insurance and Insurance Certificate…………...…….……………16 16 Billing……………………………………………………………………………...18 17 Antiterrorism & Operations Security Requirements………………...……….18 18 Changes in Number of Facilities Serviced…………………………...……….19

EXHIBITS

No. TITLE

1 Performance Requirements Table…………………………………………. 22 2 Quality Control Inspection Log………………………………………………. 24 3 Quality Assurance Report……………………………………………………. 26 4 Invoice Format…………………………………………………………………. 29 5 Activity Hazard Analysis………………………………………………………. 31

APPENDICES

Appendix TITLE

A Mowing Facilities Inventory & Mowing Maps……………………………….…

1. SCOPE OF WORK. The work required under this specification provides for the mowing, trimming, and edging of public use areas, the dam embankment, and other project lands at Canton Lake.

2. DEFINITIONS.

2.1. Contracting Officer Representative (COR). A Government employee designated by the Contracting Officer as their representative in administering this contract.

2.2. Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.3. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Performance Requirements Table, Exhibit 1.

2.4. Government. The term "Government," as used herein, means the United

States of America.

2.5. Performance Requirement (PR). The Government's requirement for each service provided under the contract. The requirements are stated as Performance Standards and specify the minimum standard (quality) for each service provided under the contract.

2.6. Project. The term "project" as used herein means all Government property and easements at Canton Lake.

2.7. Public Use Area (PUA). Parks as well as overlooks, access points, and other areas used by the public for recreation.

2.8. Quality. Conformance with the contract specification.

2.9. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.10. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.11. Workday. Any day, Monday through Friday, exclusive of Federal holidays.

This definition should not be interpreted to mean work is not required by this specification on other days.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual (EM 385-

1-1, current version) is hereby incorporated into this specification. A copy of the manual may be found on-line at http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Performance-Based Mowing.

4.1.1. Initiation and execution of work. This contract is for mowing services for the period 1 April – 30 November. Work shall be performed as required to comply with the Performance Standards (Performance Requirements Table, Exhibit 1). It is the contractor’s responsibility to determine mowing frequency and perform the mowing without work orders from the Contracting Officer or the Contracting Officer’s Representative (COR).

Work will be accepted based on compliance with performance requirements. Refer to Paragraph 8 for inspection criteria and contractor performance evaluation. The Government estimates the contractor will require, on average, 10 mowings (or less) per performance year to meet specifications; however, mowings shall not exceed 10 mowings during the performance year. The Contractor shall coordinate with the Contracting Officer’s Representative (COR) prior to initiating any mowing operations.

4.1.2. Acceptance of work. The Government shall accept work unless the Contracting Officer Representative (COR) notifies the contractor of deficient services. Work will be accepted based on compliance with performance requirements. Refer to Paragraph 8 for inspection criteria and contractor performance evaluation.

4.1.2.1 Initial notification of deficiencies may be written or oral;

however, all oral notification shall be confirmed in writing by the COR within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (Exhibit 5, Quality Assurance Report).

4.1.2.2 If the COR notifies the contractor of deficient work, the contractor shall initiate action to accomplish corrective work.

Work performed on a daily schedule shall be re-performed the same day. Work performed on less than a daily schedule shall be re-performed not later than the following day. Refer to Paragraph 9 regarding deficient work not re-performed.

4.1.2.3 The contractor shall notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report, provided it has been furnished to the contractor.

If not, notification shall be made orally. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within specified time limits.

5.1. Experience and Skills. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required for performing the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide one on—site supervisor on the project who shall have full authority to direct any work required. This supervisor and alternates, who shall have full authority to execute work during his absence, shall be designated in writing.

5.2.2. The on-site supervisor shall contact the COR each day work is being performed, between 8:00 a.m. and 8:30 a.m.

5.2.3. The contractor shall provide the COR a local or toll-free telephone number at, or through, which the supervisor can be reached between 8:00 a.m.

and 4:30 p.m. on all days in which work is being performed. Use of a cellular-type phone is acceptable.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish work required performing the various types of work specified.

6.1. Equipment Inspections. Upon request, the contractor shall present equipment to the COR for inspection. Equipment brought to the project shall not be used until it has passed inspection by the COR. The COR shall establish the time and location for these inspections.

6.2. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385–1–1, in effect on the date of the solicitation

6.2.1. Tractors shall be equipped and operated in accordance with the following:

6.2.1.1. Power take offs on tractors shall operate at a minimum of 540 rpm. during mowing operations.

6.2.1.2. Seat belts shall be worn at all times by tractor operators per EM 385-1-1.

6.2.1.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than ¼-inch woven wire mesh or expanded metal with openings no greater than one inch (refer EM 385-1-1).

6.2.1.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate, from a registered, professional engineer, stating that the rollover protection is structurally safe for its intended purpose (refer EM 385-1-1).

6.2.2. Mowers shall be rotary-type or flail-type and shall meet the following requirements:

6.2.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2.2. Mowers shall be equipped with slides and wheels.

6.2.2.3. Mowers shall not weigh more than 600 lbs. and not have more than a 36” cutting width when used within 6 feet of campsite utilities and at the restrooms located in the Canadian A Campground. Campsites in this area are close together, have utilities that are close together, and some campsites have sloping sides. Restrooms have utilities and septic laterals in the immediate lawn area.

6.2.2.4. Brush hogs shall not be used on the slopes of dikes around oxidation ponds.

6.2.2.5. Mulching mowers shall not be used.

6.2.2.6. Brush hogs shall not be used when mowing within 10 feet of facilities in improved areas or as specified above in Paragraph 5.2.2.3.

6.2.2.7. All safety devices provided by the manufacturers of push and riding mowers shall function as designed.

6.2.3. Edging Equipment shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be provided.

6.3. Equipment Operation.

6.3.1. Mowing equipment shall be operated in a manner that will allow for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf.

6.3.2. Power operated trimming equipment shall not be used around any shrubs or trees with a diameter less than 3 inches at 4 feet high.

6.4. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas.

6.5. Vehicles. The contractor shall furnish suitable vehicle(s) for personnel transportation, work area use, pickup and delivery of supplies, and transport of refuse to bulk storage dumpsters.

6.5.1. Vehicle and Equipment Recovery. In the event that vehicles or equipment become immobilized, stuck, or inundated the contractor shall be responsible for the recovery or removal of vehicles and equipment. Any subsequent damage to government property during the immobilization, inundation, and/or recovery of vehicles/equipment shall be repaired at the contractor’s expense.

6.5.2. Signs located on each side of the vehicles shall mark all sedans and trucks used by the contractor to perform work under this specification.

Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

CANTON LAKE

MOWING SERVICES

PROVIDED BY

(Contractor’s Name)

6.6. Equipment Storage. The area south of the Project Office will be available for storage of mowing equipment on an interim basis while mowing work is being performed.

6.6.1. The government is not responsible for any theft or damage to unattended equipment, vehicles, and/or materials.

7. MATERIALS AND SUPPLIES.

7.1. Government Furnished.

7.1.1. Potable water.

7.1.2. All forms for submitting required reports.

7.1.3. Gate keys

7.2. Contractor Furnished. The contractor shall furnish all equipment, materials, and supplies necessary to perform the duties and services of this contract, except where otherwise stated as Government furnished.

7.2.1. Sustainability Compliance. The contractor furnished materials and supplies shall be in compliance and meet the minimum standards for the Bio-Preferred Program requirements set forth by the EPA and USDA.

Information for EPA and USDA designated product categories can be found at:

https://www3.epa.gov/epawaste/conserve/tools/cpg/products/index.htm https://www.biopreferred.gov/BioPreferred/

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 1. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with Performance Standards. Services not meeting Performance Standards shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the COR.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

9. CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a

CQC Program in accordance with clause 52.212-4(a) "Inspection/Acceptance" to assure that all work required by this specification is completed on schedule and in accordance with the PRs in Exhibit 1.

9.1. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 3).

A copy of completed inspection logs shall be furnished to the COR daily or when an area is completed, whichever is later.

9.2. The COR may waive the requirements in subparagraph 9.1. if the COR determines that proper CQC can be achieved without the required submissions. The COR will normally make this determination based on the actual performance by the contractor.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the Performance Standards in

Exhibit 1. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and reperformed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid to the other contractor to perform the work.

10.4. Each service found deficient and not reperformed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY.

11.1. Accident Prevention Plan. The contractor shall furnish the COR with an

Accident Prevention Plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385- 1-1. The Accident Prevention Plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in the responsibilities for the safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention and response plans.

11.1.6. Activity hazard analysis shall include an evaluation of hazards that might be encountered during an operation and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with an activity hazard analysis. Initially, the Accident Prevention Plan shall include, but not be limited to, activity hazard analysis for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. An activity hazard analysis form, as seen in EM 385 -1-1, will be given to the contractor and discussed thoroughly and shall be submitted for approval within one (1) week after the pre-work conference.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.2. Safety Meetings. A safety meeting shall be conducted prior to the initiation of mowing. Employees of the contractor and subcontractor, if applicable, shall attend safety meetings. A report of safety meetings shall be furnished to the COR each time a meeting is held. The report shall include the following information: Date, location, and names of persons attending, safety items discussed, and persons who conducted the meeting.

11.3. Safety Violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the COR.

11.4. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum clothing shall be short-sleeve shirt, long trousers, and closed-toe shoes (no sleeveless shirts, tank tops, shorts, or sandals). Clothing shall be in good repair. Personnel will wear additional protective apparel when required by Section 5, EM 385-1-1.

11.5. Accident Reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies, and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately, and in writing on ENG Form 3394, Accident Investigation Report, within five (5) workdays.

11.6. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing after each mowing has been completed.

12. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR each workday.

13. PREWORK CONFERENCE. The COR shall conduct a Prework Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 14 below. As a minimum, the officer of the company that signed the contract and the on-site supervisor shall represent the contractor. The COR shall establish the location, date, and time of the Prework Conference after consultation with the contractor.

14. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the COR prior to starting work. All submittals, other than copies of contracts, shall be typed and the original and one copy shall be furnished to the COR. If the COR determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

14.1. Names of on-site supervisor and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

14.2. Accident Prevention Plan (subparagraph 11.1.).

14.3. Activity Hazard Analysis (subparagraph 11.1.6.).

14.4. Exposure reports (submit after completion of each mowing) (subparagraph 11.6.).

15. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR

28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

15.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

15.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

15.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

16. BILLING.

16.1. The contractor shall submit an invoice at the end of each mowing no later than five (5) days after the date of service.

16.2. An example invoice is shown at Exhibit 5.

16.3. All exposure reports shall be submitted before an invoice will be accepted.

16.4. Invoices and supporting documents shall be emailed, delivered, or mailed to the COR at:

Will Denton William.R.Denton@usace.army.mil Canton Project Office 64600 N 2466 Rd Canton, OK 73724

17. Antiterrorism and Operations Security Requirements: The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training, submission of training verification, and pre-screening via E-Verify Program.

17.1. Training materials and verification forms will be provided to the contractor within two business days of Contract Award.

17.2. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 10 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

18. CHANGES IN NUMBER OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party, only if either or both of the following conditions occur.

18.1. Services required are deleted for a period of one (1) month or longer in an entire park.

18.2. Services would cease to be required during natural emergencies or disasters (such as a major flood event or tornado) which would render the PUA’s inaccessible or cause public safety to be a concern, or during a period of prolonged disruption of utility services requiring closure of either partial or entire PUA’s, or in the event of a Temporary Government Shutdown which would close entire PUA’s. In any event, the Contracting Officer or the COR will contact the prime contractor and provide detailed guidance as to how the contractor shall proceed or not proceed with mowing services, depending upon the specific circumstances at the time. Services not able to be performed or not required will not be charged.

EXHIBIT 1

PERFORMANCE REQUIREMENTS

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR

NO.

PERFORMANCE

STANDARDS

APPENDIX A – MOWING

Improved & Lawn areas A 1 Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. No uncut vegetation.

Semi-Improved areas A 2 Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. No uncut strips of vegetation.

Embankment area A 3 Smooth cut. 1Height of cut grass does not exceed ±1 inch from that specified. No uncut vegetation.

Dike Areas A 4 Smooth cut. 1Height of cut grass does not exceed ±1 inch from that specified. No uncut vegetation.

Edging A 5 Vertical removal of any and all plant material which encroaches over or onto sidewalks, curbs, steps, driveways and pavements. Edges shall be vertical, minimum depth of one inch (1") and a minimum width of 1/4 inch.

Trimming A 6 Uniform cut with no scalping of grass. No damage to trees or shrubs.

Clean designated areas after mowing A 7 No vegetation or debris left on paved surfaces.

1. Conformance with height requirement shall be determined by measuring the height of cut grass on smooth ground.

EXHIBIT 2

QUALITY CONTROL INSPECTION LOG

EXHIBIT 3

QUALITY ASSURANCE REPORT

EXHIBIT 4

INVOICE FORMAT

INVOICE FORMAT

BILLING FOR MAINTENANCE CONTRACT

PROJECT: SHEET: ___ OF ___

CONTRACTOR: DATE:

ADDRESS:

BILLING PERIOD: ____ / ____ / ____ THROUGH ____ / ____ / ____

CONTRACT #: W912BV INVOICE #:

PAYMENT TERMS (Payment Discount or N/A):

BID ITEM: DESCRIPTION: UNIT: AMOUNT:

TOTAL PAYMENT REQUESTED: $

CONTRACTOR SIGNATURE: DATE:

EXHIBIT 5

ACTIVITY HAZARD ANALYSIS

APPENDIX A

PERFORMANCE-BASED MOWING

1. FACILITIES TO BE SERVICED. Public use areas, project office complex, Auxiliary

Spillway channel, saddle dikes, and other project lands. An inventory of mowing areas is given in Table A. Maps are located at the end of this appendix.

2. DESCRIPTION OF WORK. The contractor shall perform the following work as directed in the contract. See maps.

2.1. Mowing shall be performed in the following areas:

2.1.1. Improved areas are highly developed areas, normally located in PUAs.

These areas shall be maintained at a minimum height of 2 inches and shall not exceed 4 inches. The limits of most of these areas are shown on the attached maps. In addition, mow the areas described below and around facilities shown on the drawings.

2.1.1.1. Areas adjacent to all roads and parking areas shall be mowed to the top of the back slope of ditches. If ditches do not exist, mowing shall be accomplished for a distance of 15 feet from each edge of the road or parking area or to the tree line, whichever is closer. The limits of mowing at intersections shall be determined by the COR to provide a safe viewing distance for vehicles approaching the intersections.

2.1.1.2. Areas around park and lake entrance signs. Park entrance signs are located beside roads shown on the attached maps. A triangular shaped area shall be mowed around these signs.

This area shall extend from the edge of the roadway to a point 10 feet on the other side of the sign at its widest point. It shall extend 10 feet behind the sign and shall provide a clear view of the front of the sign from vehicles using the adjacent roadway.

The COR will determine the length of the area to be mowed in front of these signs.

2.1.1.3. Areas around toilets and the change house located outside the limits of improved areas shown on the attached maps shall be mowed for 10 feet from the back and sides of toilet facilities.

The area between the nearby road or parking area and the toilet facility shall be mowed. In addition, the area between pairs of toilet facilities shall be mowed.

2.1.2. Lawn areas shall be maintained to a minimum height of 1 ½ inches and shall not exceed a maximum height of 3 1/2 inches. These areas are located around the project office, amphitheater, and overlook complex.

The limits of these areas are shown on the attached maps.

2.1.3. Semi-improved areas are undeveloped areas within or adjacent to improved mowing areas and shall be maintained to a height not to exceed 4 inches. The limits of these areas are shown on the attached maps.

2.1.4. Auxiliary Spillway Channel, Spur Dike Berm, Dam Embankment Berm, and Embankment Toe Road shall be maintained between a minimum height of 2 inches and a maximum height of 6 inches. The limits of these areas are shown on the attached maps. These areas shall be mowed no greater than once every 4 weeks.

2.1.4.1. Fishing Area limits are shown on the map and will be mowed as a part of the Blaine Park mowing. Sidewalk and step areas will be mowed a minimum of 5 feet from the edge on the slope and rip-rapped areas. Due to the steep slope in the areas adjacent to the spillway, including fishing areas, trimming may be required in lieu of mowing. Jetty areas will be trimmed along the parking perimeter.

2.1.4.2. The area around the oxidation pond shall be mowed from the edge of the water to a point 10 feet outside the fence.

2.1.5. Saddle Dike areas shall be mowed to a height of 4 inches. A 15-foot strip adjacent to the downstream toe of dikes shall be mowed. The area adjacent to the upstream toe of these structures shall be mowed for a distance of 15 feet, or to the tree line, whichever is less. Areas adjacent to access roads shall be mowed to the top of the back slope of ditches. If ditches do not exist, mowing shall be accomplished for a distance of 10 feet from the edge of the road or to the tree line, whichever is closer. The locations of dikes are shown on the attached maps, but the limits of mowing are not shown.

2.1.6. Embankment Toe Road is the inspection road located at the base of the downstream embankment of the dam. Areas adjacent to the roadway shall be mowed to the base of the riprap slope on the west side and to the edge of the fencing on the east side where possible for the complete distance of the toe road.

2.1.7. Thunder Road shoulder shall be mowed to width of no less than 15 feet on each side of the road. The shoulder is defined as the area from the visible edge of the road surface to a distance of 15 feet.

2.1.8. Nature Trail shall be mowed to a minimum width of 6 feet and no greater than 8 feet, to preserve an unimpeded walking path width of no less than 6 feet. Trimming shall be accomplished around all interpretive markers, benches, stairs bridges within the trail.

2.1.9. In all areas prior to mowing, all litter, trash, limbs, and other debris shall be removed and placed in refuse containers or removed to an area designated by the COR.

2.1.10. When PUAs are occupied by a guest, exhibit caution when mowing near guests’ personal property.

2.2. Trimming.

2.2.1. Every time improved areas are mowed, trimming shall be accomplished around all vertical objects protruding from the ground, including but not limited to guardrails, split rail fence, railroad ties, signs, trees, landscape rocks, camping pads, picnic tables, utility tables, fire rings, grills, retaining walls and shoreline riprap behind campsites and along roadways located within the limits of these areas.

2.2.2. Every time semi-improved areas are mowed, trimming shall be accomplished around all facilities and signs within the limits of these areas.

2.2.3. Every time the Sandy Cove Recreation Area is mowed, trimming shall be accomplished around guardrail and signposts on both sides of the embankment road located above the Sandy Cove Recreation Area.

2.2.4. Every time lawn areas are mowed, trimming shall be accomplished around all vertical objects protruding from the ground, including walkways, signs, and curbs within the limits of these areas.

2.2.5. The contractor may apply approved herbicides in lieu of trimming. The

Project Manager and the COR must approve use of any herbicides. The contractor shall submit a list of proposed products with safety data sheets (SDS) for review. All herbicides shall be applied by an Oklahoma state certified applicator. Proof of certification shall be provided before application of any herbicides. The contractor shall submit an application report each time herbicides are applied. The COR shall furnish the forms.

2.3. Edging shall be accomplished in accordance with the performance requirement along all concrete walkways and curbs each time improved and lawn areas are mowed.

2.4. Cleanup. Prior to mowing, the contractor shall remove rocks and debris that are likely to damage equipment or be thrown by the mower. After mowing is accomplished at each location, the contractor shall remove vegetation and debris from parking lots, paved walkways, camper pads, and table and picnic shelter slabs. Mowing should not continue to the next location without having accomplished the cleanup of the current location.

3. RESTRICTIONS.

3.1. Work in parks shall be performed between 8 am and 6 pm.

3.2. Mowing of PUAs shall not be accomplished on Saturdays, Sundays, Federal holidays, during the Walleye Rodeo event, or one workday before Federal holidays. Mowing at other locations is permitted on these days.

3.3. Mowing of all areas at each of the locations listed in Table A shall be completed before work at another location is started.

3.4. The contractor shall not start work unless the grass and ground are dry enough for smooth cutting and equipment will not cause rutting of the ground.

The contractor shall use good judgment in determining whether conditions are suitable for mowing operations. In cases where the contractor and the COR disagree about the suitability of conditions for mowing operations, the COR will determine whether work shall progress or stop. When work is stopped, the negotiated finish date for the mowing cycle will be extended by the number of days lost due to wet conditions.

3.4.1. When all or part of these areas are flooded, or covered by debris deposited during a flood, they will be excluded from the mowing requirements. Payment will be reduced by the price bid per each area excluded or pro rata portion thereof.

3.5. Mowers shall not weigh more than 600 lbs. and not be more than a 36” cutting width when used within 6 feet of campsite utilities and at the restrooms located in the Canadian A Campground. Campsites in Canadian A Campground are close together, have utilities that are close together, and some campsites have sloping sides. Restrooms have utilities and septic laterals in their immediate lawn area.

4. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the Performance Requirements given in Exhibit 1.

TABLE A

INVENTORY OF MOWING AREAS

LOCATION

IMPROVED

AREAS

(AC)

SEMI-

IMPROVED

AREAS

LAWN

AREAS

CAMP

SITES

(NO)

PLAY-

GROUNDS

TOILETS

(NO)

SHELTERS

(NO)

Big Bend Park 52 127 2 6 1

Canadian Park 60 138 1 6 3

Blaine Park 13 13 1 2

Fairview Group Site 1 4 1 1

Longdale Park 12 40 1 4 1

Project Office 10

Riverside Access Road 6

Sandy Cove Park 15 52 1 3 1

Disk Golf Course 7

Thunder Road 3

LAWN - Overlook 1.6 1

LAWN - Project Office 1

LAWN - Upstream 2.4

Amphitheater 1.5

Big Bend Park 10

Canadian Park 39

Project Office 10

Oxidation Lagoon 1

Fishing Areas 1

Saddle Dikes (2) 2

Nature Trail 3.2

Auxiliary Spillway Channel 13

Embankment Toe Road 40

Spur Dike Berm 5.2

Dam Embankment Berm 52

AC = Acres 179 176.4 6.5 374 6 23 7

NO = Number ** Number includes Day Use picnic sites.

Section E - Inspection and Acceptance

CLAUSES INCORPORATED BY REFERENCE

52.246-2 Inspection Of Supplies--Fixed Price AUG 1996 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.246-16 Responsibility For Supplies APR 1984

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

CLAUSES INCORPORATED BY FULL TEXT

52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree.