solicitation_summary.pdf

Solicitation Number: 20PSX0096

Postmortem Bags

Invitation to Bid (ITB)

State of CT - DAS Procurement

October 01, 2020 - October 29, 2020

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General Header Information

20PSX0096

No. 20PSX0096 Title: Postmortem Bags Start Date: October 01, 2020 at 7:00:00 AM EDT End Date: October 29, 2020 at 3:00:00 PM EDT Vendor Q&A Start Date:

Vendor Q&A End Date:

Estimated Total Value:

Who can respond to this bid? : All Vendors Description:

Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: State of CT - DAS Procurement

Jill Belisle 450 Columbus Blvd Hartford CT, 06103 United States Tel: 860-713-5149 Fax:

Jill.Belisle@ct.gov

Contact Details: If you have any questions, please contact:

Jill Belisle 450 Columbus Blvd Hartford CT, 06103 United States Tel: 860-713-5149 Fax:

Jill.Belisle@ct.gov

Selected Categories:

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Header Custom Fields:

20PSX0096

ELECTRONIC SIGNATURE

Instructions Instructions IMPORTANT: The following electronic signature requires supplier agreement in order to respond to an Invitation to Bid (ITB). Suppliers responding to any other solicitation type are not required to agree. The individual submitting this electronic signature must be authorized to sign contracts on behalf of the company and must be listed as such in the company's corporate resolution/vendor authorization documents. Please keep in mind that the person listed as "authorized" must be the same person submitting their electronic signature when completing their company's submittal.

ELECTRONIC SIGNATURE OF PERSON AUTHORIZED TO SIGN SOLICITATIONS ON

BEHALF OF THE COMPANY:

I am duly authorized to sign documents on behalf of this company.

By selecting “I Agree” in the drop down box below, I confirm and understand that an electronic signature is taking place and I intend to be bound by and authenticate this electronic record, and attest to the statements contained within. I hereby certify that all information supplied is true to the best of my knowledge and belief, subject to the penalties of false statement.

I agree,I disagree

In addition, the above named respondent fully acknowledges and agrees with all of the terms and conditions contained in this Solicitation/Contract. Further, if the above named respondent is awarded a contract for the goods and/or services called for in the solicitation, the respondent’s electronic signature shall mean that the respondent shall be bound by and perform fully in accordance with all of the terms and conditions set forth in the solicitation and Contract.

I agree,I disagree

The bidder/proposer hereby certifies under penalty of false statement that all the information supplied is complete and true.

I agree,I disagree

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Solicitation Requirements:

20PSX0096

SOLICITATION OVERVIEW

Backgound The State of Connecticut Department of Administrative Services (“DAS”) is issuing this Solicitation pursuant to its authority under CGS 4a-2, 4a-52 and 4d-2 for Postmortem Bags for Office of

Chief Medical Examiner (“OCME”) as per the specifications listed in Exhibit A, Description of Goods and Services.

As this is a bid, there are no negotiations. Terms and conditions cannot be changed, and pricing shall be listed as specified only – no additional charges are permitted.

This contract replaces the following contract award(s) in part or in total 15PSX0277

SOLICITATION OBJECTIVES

Description of Objectives Bidder will submit pricing for Postmortem Bag(s).

Heavy duty (8 mil) – to be constructed of PVC with heavy duty nylon centered zipper and dielectrically sealed seams. The bag must have a 200 pound capacity – be leak and tear resistant – impervious to blood and other bodily fluids – envelope zip style – white and minimum size 34” X

93”. Individually packaged.

Bidder shall submit samples within 24 hours of request.

Bags will be shipped to Office of the Chief Medical Examiner (OCME), 11 Shuttle Road, Farmington, CT 06032-1939.

Pricing will include all transportation and delivery charges FOB to OCME.

Estimated yearly usage: 2,520

SOLICITATION INSTRUCTIONS

Questions and Communication

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1. Questions for the purpose of clarifying this Solicitation must be received no later than October 8th, 2020 by noon and must be directed to Jill Belisle , via email at.jill.belisle@ct.gov

2. Answer to questions received by the due date and time will be posted as an Addendum on October 13th, 2020.

3. During the period from your organization’s receipt of this Solicitation, and until a contract is awarded, your organization shall not contact any employee of the State of Connecticut concerning this procurement except in writing directed to Contract Specialist, Jill Belisle, via email jill.belisle@ct.gov.

Public Opening This Solicitation is subject to a Public Opening that will be conducted online. Pricing submitted will be available for public view within thirty (30) minutes after the solicitation due date and time.

SOLICITATION PROVISIONS

Brand Name Specifications or References The use of the name of a manufacturer or of any particular make, model or brand in describing an item does not restrict proposers to that manufacturer or specific article unless limited by the term "no substitute".

However, the article being offered must be of such character and quality so that will serve the purpose for which it is to be used equally as well as that specified, and the proposer shall warrant to the State that it is fit for that purpose. RFPs on comparable items must clearly state the exact article being offered including any and all applicable options and the proposer shall furnish such other information concerning the article being offered as will be helpful in evaluating its acceptability for the purpose intended. If the proposer does not indicate that the article offered is other than as specified, it will be understood that the proposer is offering the article exactly as specified. Proposers must submit complete documentation on the specifications and quality levels of the proposed products. RFPs submitted that do not contain this documentation are subject to rejection.

Quantities and/or Usage Quantities and/or Usages Any quantities set forth in this RFP are estimated quantities and/or usages only and in no way represent a commitment and/or intent to purchase any particular amount. Actual quantities may vary and will be identified on individual purchase orders issued by the requesting entity

Security and/or Property Entrance Policies and Procedures Contractor shall adhere to established security and/or property entrance policies and procedures for each requesting Client Agency. It is the responsibility of each Contractor to understand and adhere to those policies and procedures prior to any attempt to enter any Client Agency premises for the purpose of carrying out the scope of work described in this Contract.

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SOLICITATION SELECTION CRITERIA

Solicitation Award Methodology DAS may award by individual item, group of items, or the entirety of all items. DAS may also reject any and all bids in whole or in part, and waive minor irregularities and omissions if, in the judgment of DAS, the best interest of the state will be served.

Lowest, Responsible Qualified Respondent Pursuant to CGS 4a-59 and DAS Procurement Regulations 4a-52-8 and 4a-52-18, the award shall be made to the lowest, responsible qualified Respondent. The following factors, in descending order of relative importance, will be considered in the evaluation to determine the lowest, responsible qualified bidder:

a. Pricing

b. The conformity of the supplies, materials, equipment or contractual services to the specifications

c. Bidder’s past performance

d. Bidder’s financial responsibility

e. Delivery Terms

Micro Business Preference

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The contract resulting from this solicitation will be awarded to the lowest responsible qualified Respondent.

The qualities of articles to be supplied, their conformity with the needed specifications, their suitability to the requirements of the State government and the delivery terms will be taken into consideration, and the life-cycle costs and trade-in or resale value of the articles may be considered where it appears to be in the best interest of the State. In determining the lowest responsible qualified Respondent, a price preference of up to ten per cent (10%) may be given for the purchase of the goods or services from micro businesses, or up to fifteen per cent (15%) in the case of "veteran-owned" (as described below) micro businesses. Micro business means a business with gross revenues not exceeding three million dollars ($3,000,000) in the most recently completed fiscal year. To be considered for the ten percent (10%) price preference, Respondents must submit prior to the solicitation due date a copy of their Internal Revenue Service tax return form for the most recently completed fiscal year, confirming the amount of their gross revenues for that fiscal year.

Failure to provide such tax return prior to the solicitation due date will deny Respondent consideration for the ten per cent (10%) price preference. For Respondents who have not yet filed their tax return for the most recently completed fiscal year, in lieu of a tax return, a letter from a Certified Public Accountant attesting to the Respondent’s gross estimated revenues for the most recently completed fiscal year will be accepted. To be considered for the fifteen per cent (15%) price preference, Respondents must submit prior to the solicitation due date a copy of their current certification from the Connecticut State Department of Veteran

Affairs as to both "veteran-owned" and "micro business" status. "Veteran-owned" micro business means a micro business of which at least fifty-one per cent (51%) of the ownership is held by one or more "veterans" of the "armed forces." In accordance with Section 27-103(a) of the Connecticut General Statutes, "veterans" means any person honorably discharged, or released under honorable conditions, from active service in the armed forces and "armed forces" means the United States Army, Navy, Marine Corps, Coast Guard and Air

Force and any reserve component thereof, including the Connecticut National Guard. Interested

Respondents may obtain the Certification Application by visiting: www.ct.gov/ctva and selecting “Veteran

Owned Micro Business” option. Failure to provide such certification prior to the solicitation due date will deny

Respondent consideration for this price preference.

Community Rehabilitation Products and Services Preference Connecticut General Statutes (“CGS”) Section 17b-656 allows for a preference for products made or manufactured by or services provided by persons with disabilities through community rehabilitation programs, and CGS Section 10-298c requires that the Department of Administrative Services fix a fair market price for all articles and services offered for sale by disabled persons. This solicitation is subject to this preference in accordance with the requirements of CGS Section 17b-656 and CGS Section 10-298c

Product Specifications

Upload product specifications with your bid response Include shelf life

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Questionnaire:

20PSX0096

Company Information Description: Please provide responses to the following questions.

Detail full name and title of the individual legally authorized to sign solicitations on behalf of the company.

Type TEXT Is Required Y

Is your company a micro-business or Veteran's owned micro-business?

Type DROP DOWN Is Required Y

If you are a state employee, what is your position, agency, agency address. If you are not a State Employee, enter N/A

Type TEXT Is Required Y

Contractor Debarment and/or Suspension Description: Please provide responses to the following questions.

Is the Contractor, any company official, or any subcontractor to the Contractor, currently debared, disqualified or suspended from proposing or contracting with the State of Connecticut, the Federal Government or any other governmental entity?

Type YES/NO Is Required Y

Does the Contractor, any company official, or any subcontractor to the Contractor, have a debarment, disqualification or suspension proceeding pending with the State of Connecticut, the Federal Government or any other governmental entity?

Type YES/NO Is Required Y

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Has the Contractor, any company official or any subcontractor to the Contractor received notices of debarment and/or suspension from contracting with the State of Connecticut, the Federal Government or any governmental entity. If yes, said notices must be attached when submitting this solicitation response.

Type YES/NO Is Required N

Disclosure Statement of Criminal Convictions and/or Disciplinary Action Description: Please provide responses to the following questions.

Is the Contractor, any company official, or any subcontractor to the Contractor, subject to any criminal convictions, guilty pleas or nolo contenderes against your company and any of your company’s officers, principal shareholders, directors, partners, LLC members and LLC managers. Any criminal convictions must be disclosed in a attachment when submitting this solicitation response.

Type YES/NO Is Required Y

Has your company or any of your company’s officers, principal shareholders, directors, partners, LLC members or LLC managers been subject to administrative actions either pending review by the state or determinations that the state has made against your company or any of your company’s officers, principal shareholders, directors, partners, LLC members or LLC managers? This would include court judgements, actions, suits, claims, demands, investigations and legal, administrative or arbitration proceedings pending in any forum. Include a listing of any actions or orders pending or resolved with any state agency such as the Department of Consumer Protection, the Department of Energy and Environmental Protection, etc. Such information should be for the last three (3) years. The listing must be attached when submitting this solicitation response.

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OSHA

Description: Please provide responses to the following questions.

In accordance with C.G.S. § 31-57b, the contractor certifies that all of the statements herein contained below have been examined and are true and correct to the best of their knowledge and belief. Has your company been cited for three (3) or more willful or serious violations of any Occupational Safety and Health (OSHA) Act or of any standard, order or regulation promulgated pursuant to such act, during the three year period preceding the solicitation, provided such violations were cited in accordance with the provisions of any State Occupational Safety and Health Act of 1970, and not abated within the time fixed by the citation and such citation has not been set aside following appeal to the appropriate agency of court having jurisdiction.

Type YES/NO Is Required Y

Has your company received one or more criminal convictions related to the injury or death of any employee in the three-year period preceding this solicitation? A list of violations must be attached when submitting this solicitation response.

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Documents:

ITB Solication Standard Terms and Conditions.pdf

Statement of Qualifications.pdf

ITB CONTRACT AND EXHIBITS.pdf

Addendum 1.pdf

Addendum 2.pdf

Addendum 3.pdf

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Item Specifications

No. Item Alternative Supplier Part No Mfr.

Name

Mfr. No Del

Date

Unit Unit Bid Qty. Total

1 Postmortem Bag each 1.00

Item Specification for Postmortem Bag

Description: DP-2E (Envelope Zip Style)

Manufacturer Name: California Professional Manufacturer (CPM) Manufacturer Part Number: DP-2E Specification Number: 1

Buyer allows alternatives to be submitted for this item

Allow Vendor to Enter Negative Value : No

Exclude Line Item from Bid Total : No

2 Postmortem Bag case 1.00

Item Specification for Postmortem Bag

Description: DP-2E (Envelope Zip Style) (12/Case)

Manufacturer Name: California Professional Manufacturer (CPM) Manufacturer Part Number: DP-2E Specification Number: 2

Buyer allows alternatives to be submitted for this item

Allow Vendor to Enter Negative Value : No

Exclude Line Item from Bid Total : No

3 Postmortem Bag pallet/unit load

1.00

Item Specification for Postmortem Bag

Description: DP-2E (Envelope Zip Style)

Manufacturer Name: California Professional Manufacturer (CPM) Manufacturer Part Number: DP-2E Specification Number: 3

Buyer allows alternatives to be submitted for this item

Allow Vendor to Enter Negative Value : No

Exclude Line Item from Bid Total : No

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