solicitation_summary.pdf
PDF 31 KB Posted
- Solicitation number
- RFPC30034901600489
- Issued by
- Pettis County, Missouri
About this file
This document is a Request for Proposal (RFP) issued by the State of Missouri for Sound/Paging Equipment Rental and Support for the Missouri State Fair. The contract period is from the date of award through December 31, 2016. The RFP requests bids for renting sound and paging equipment for various locations at the Missouri State Fair, including the Grandstand Main Stage, Budweiser Stage, Agriculture Building, Cattle Barns, Coliseum, and numerous other areas. The RFP specifies rental periods ranging from 1 to 25 days, and vendors can propose on either Option One (sound system rental) or Option Two (paging system rental), or both. The RFP has a closing date of March 18, 2016 at 3:00 PM CDT.
The RFP provides detailed specifications for each rental item, including quantities, required rental periods, and requests for firm fixed rental prices for the initial contract period as well as three renewal option periods. Vendors are required to identify the brand and model of the equipment they are proposing. Payment terms are Net 45 Days, and delivery is FOB Destination to the Missouri State Fairgrounds in Sedalia, Missouri.
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Text version
Solicitation Number: RFPC30034901600489
Sound/Paging Equipment Rental and Support for the Missouri
State Fair
Request for Proposal - Commodity (RFPC)
State of Missouri
February 18, 2016 - March 18, 2016
Page:2
General Header Information
RFPC30034901600489
No. RFPC30034901600489 Title: Sound/Paging Equipment Rental and Support for the Missouri State Fair Start Date: February 18, 2016 at 10:30:00 AM CST End Date: March 18, 2016 at 3:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Contract Period: Date of Award through December 31, 2016 Delivery Terms: Free On Board Destination Delivery Notes: Deliver To:
Missouri State Fair 2503 W. 16th Street Sedalia, Missouri 65301
Payment Terms: Net 45 Days Contact Information: State of Missouri
Liz Palazzolo 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-751-4885 Fax:
Liz.Palazzolo@oa.mo.gov
Contact Details: If you have any questions, please contact:
Liz Palazzolo 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-751-4885 Fax:
Liz.Palazzolo@oa.mo.gov
Selected Categories:
Page:3
Solicitation Requirements:
This bid has no questions defined.
RFPC30034901600489
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to the Division of Purchasing, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
Instructions for Offerors Offerors responding on MissouriBUYS are advised to upload all completed RFP exhibits and submit line item responses as indicated in MissouriBUYS.
Offerors have the option of proposing Option One and/or option Two. All identified line items for
Option One must be completed with pricing if the offeror is proposing Option One. All identified line items for Option Two must be completed with pricing if the offeror is proposing Option Two.
Page:4
Documents:
RFPC30034901600489 Sound Paging System Rentals Fair.doc
RFPC30034901600489 Addendum 01 Sound Paging System Rentals Fair.doc
Page:5
Item Specifications
Option One: Sound System - Grandstand Main Stage/Budweiser Stage
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Main Stage each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Main Stage
Description: House/Monitors Rental Period: Total price for eleven days inclusive for entirety of the Missouri State Fair: 8/11/16-8/21/16
Specification Number: 1
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Budweiser Stage each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Budweiser Stage
Description: Rental Period: Total price for eleven days inclusive for entirety of the Missouri State Fair, 8/11/16-8/21/16
Specification Number: 2
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
Page:6
Option Two: Sound System - Paging
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
3 Agriculture Building each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Agriculture Building
Description: Rental Period: Thirteen days inclusive: 8/9/16-8/21/16
Specification Number: 3
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
4 Cattle Barns/Dairy Office each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Cattle Barns/Dairy Office
Description: Rental Period: Fourteen days inclusive: 8/8/16-8/21/16
Specification Number: 4
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
5 Coliseum each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Coliseum
Description: Rental Period: Twenty-five days inclusive: 7/28/16-8/21/16
Specification Number: 5
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
6 Director's Tent each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Director's Tent
Description: Rental Period: Eleven days inclusive: 8/11/16-8/21/16
Specification Number: 6
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
7 State Fair Arena each 1.00
Additional Item Fields
1. Second Renewal Contract Period(required):Firm, Fixed Rental Price
2. Third Renewal Contract Period(required):Firm, Fixed Rental Price
3. Identify Brand and Model:: Rental Equipment
Item Specification for State Fair Arena
Description: Rental Period: Eleven days inclusive: 8/11/16-8/21/16
Specification Number: 7
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
8 Donnelly Arena each 1.00
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Donnelly Arena
Description: Rental Period: Twenty-five days inclusive: 7/28/16-8/21/16
Specification Number: 8
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
9 MFA Arena each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for MFA Arena
Description: Rental Period: Twenty-five days inclusive: 7/28/16-8/21/16
Specification Number: 9
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
10 4-H Building each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for 4-H Building
Description: Rental Period: Eleven days inclusive: 8/11/16-8/21/16
Specification Number: 10
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
11 Firefighter Exhibit each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Firefighter Exhibit
Description: Rental Period: Eleven days inclusive: 8/11/16-8/21/16
Specification Number: 11
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
12 Free Entertainment Area each 1.00
Additional Item Fields
1. Second Renewal Contract Period(required):Firm, Fixed Rental Price
2. Third Renewal Contract Period(required):Firm, Fixed Rental Price
3. Identify Brand and Model:: Rental Equipment
Item Specification for Free Entertainment Area
Description: Rental Period: Eleven days inclusive: 8/11/16-8/21/16
Specification Number: 12
Buyer allows alternatives to be submitted for this item
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
13 Grandstand Car
Races/Tractor Pull each 1.00
Page:8
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Grandstand Car Races/Tractor Pull
Description: Rental Period: Eleven days inclusive: 8/11/16-8/21/16
Specification Number: 13
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
14 Grounds Paging each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Grounds Paging
Description: Rental Period: Twelve days inclusive: 8/10/16-8/21/16
Specification Number: 14
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
15 Home Economics Building each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Home Economics Building
Description: Rental Period: Thirteen days inclusive: 8/9/16-8/21/16
Specification Number: 15
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
16 Horse Show Barns each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Horse Show Barns
Description: Rental Period: Twenty-five days inclusive: 7/28/16-8/21/16
Specification Number: 16
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
17 Infield Pit System each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Infield Pit System
Description: Rental Period: Eleven days inclusive: 8/11/16-8/21/16
Specification Number: 17
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
18 Mathewson Exhibition
Center each 1.00
Page:9
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Mathewson Exhibition Center
Description: Rental Period: Twenty-five days inclusive: 7/28/16-8/21/16
Specification Number: 18
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
19 Mo-Ag Theatre each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Mo-Ag Theatre
Description: Rental Period: Eleven days inclusive: 8/11/16-8/21/16
Specification Number: 19
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
20 Poultry and Rabbit Building each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Poultry and Rabbit Building
Description: Rental Period: Eleven days inclusive: 8/11/16-8/21/16
Specification Number: 20
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
21 Portable Sound System each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Portable Sound System
Description: Rental Period: Eleven days inclusive: 8/11/16-8/21/16
Specification Number: 21
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
22 Queen Contest each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Queen Contest
Description: Rental Period: Two days inclusive: 8/11/16-8/12/16
Specification Number: 22
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
23 Sale of Champions each 1.00
Page:10
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Sale of Champions
Description: Rental Period: One day: 8/20/16
Specification Number: 23
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
24 Sheep Pavilion each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Sheep Pavilion
Description: Rental Period: Thirteen days inclusive: 8/9/16-8/21/16
Specification Number: 24
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
25 Swine Pavilion each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Swine Pavilion
Description: Rental Period: Thirteen days inclusive: 8/9/16-8/21/16
Specification Number: 25
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
26 Touchstone Energy Stage each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Touchstone Energy Stage
Description: Rental Period: Eleven days inclusive: 8/11/16-8/21/16
Specification Number: 26
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
27 Youth Building each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Youth Building
Description: Rental Period: Eleven days inclusive: 8/11/16-8/21/16
Specification Number: 27
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
28 Waltz Contest each 1.00
Page:11
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Waltz Contest
Description: Rental Period: One day during Missouri State Fair, date TBD TBD = To Be Determined
Specification Number: 28
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
29 Military Appreciation Day each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Military Appreciation Day
Description: Rental Period: One Day During the Missouri State Fair, date TBD
Specification Number: 29
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
30 Kids' Entertainment Area each 1.00
Additional Item Fields
1. First Renewal Option Contract Period(required):Firm Fixed Rental Price
2. Second Renewal Option Contract Period(required):Firm Fixed Rental Price
3. Third Renewal Option Contract Price(required):Firm Fixed Rental Price
4. Identify Brand and Model: Rental Equipment
Item Specification for Kids' Entertainment Area
Description: Rental period: Eleven days inclusive: 8/11/16-8/21/16
Specification Number: 30
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
31 Ditzfield Free
Entertainment Area each 1.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Ditzfield Free Entertainment Area
Description: Rental Period: Eleven days inclusive: 8/11/16-8/21/16
Specification Number: 31
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
32 Wireless Mic, Per Day Per
Mic each 22.00
Additional Item Fields
1. First Renewal Contract Period(required):Firm, Fixed Total Rental Price
2. Second Renewal Contract Period(required):Firm, Fixed Rental Price
3. Third Renewal Contract Period(required):Firm, Fixed Rental Price
4. Identify Brand and Model:: Rental Equipment
Item Specification for Wireless Mic, Per Day Per Mic
Description: Rented per day per mic
Specification Number: 32
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
Page:12
File details come from the government source that posted it. Updated .