solicitation_summary.pdf
PDF 32 KB Posted
- Solicitation number
- RFPT30034901700038
- Issued by
- Cole County, Missouri
About this file
This document is a Request for Proposal (RFP) issued by the State of Missouri for a Timekeeping and Employee Scheduling System for the Missouri Veterans Commission. The RFP covers the procurement of a Badge/Card Time Collection Terminal and/or Biometric Time Collection Terminal, along with associated implementation, software licensing, maintenance, training, and interfaces to the State's SAM II system. The RFP requests pricing for 21 specific line items across the two hardware options. The solicitation period runs from July 14, 2016 through August 19, 2016, with a pre-proposal conference scheduled for July 27, 2016. The contract term is for one year from the date of award.
The RFP provides detailed item specifications and requirements for the timekeeping and scheduling system. Pricing is requested for perpetual software licenses, annual maintenance/support, on-site and web-based training, and implementation of the timekeeping system and SAM II interfaces. The state will only pay the implementation fee for the SAM II interfaces once, regardless of timing. The RFP also requires a Project Assessment Quotation (PAQ) consulting rate to be provided. No set-asides or incumbent information is included in the RFP documentation provided.
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| File | Type | Posted |
|---|---|---|
| RFPT30034901700038_Aug_30_24_solicitation_doc.pdf | ||
| RFPT30034901700038_Sep_2_24_solicitation_doc.pdf |
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Text version
Solicitation Number: RFPT30034901700038
Timekeeping and Employee Scheduling System- MO Veterans
Commission
Request for Proposal - IT (RFPT)
State of Missouri
July 14, 2016 - August 19, 2016
Page:2
General Header Information
RFPT30034901700038
No. RFPT30034901700038 Title: Timekeeping and Employee Scheduling System- MO Veterans
Commission Start Date: July 14, 2016 at 6:00:00 PM CDT End Date: August 19, 2016 at 3:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Contract Period: Date of Award through One Year.
A pre-proposal conference regarding this RFP will be held on Wednesday, July 27th at 9:30 a.m. Central Standard Time in Conference Room 850 at the Harry S. Truman Building located at 301 West High Street, 8th Floor in Jefferson City, Missouri. Vendors may dial into the conference by using the number 1-573-526-6500; meeting number: 805- 141-682. The line will be open beginning 9:25 a.m. Central Standard Time. --- Pre-proposal conference record is attached as a separate document.
Delivery Terms: Free On Board Destination Payment Terms: Net 45 Days Contact Information: State of Missouri
Nicolle Backes 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-751-5341 Fax:
Nicolle.Backes@oa.mo.gov
Contact Details: If you have any questions, please contact:
Nicolle Backes 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-751-5341 Fax:
Nicolle.Backes@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFPT30034901700038
NOTICE
NOTICE
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
RFPT30034901700038
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to the Division of Purchasing, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
Page:5
Documents:
RFPT30034901700038 Timekeeping and Employee Scheduling.doc
RFPT30034901700038 Attachment 6.pdf
RFPT30034901700038 Attachment 1.doc
RFPT30034901700038 Attachment 2.doc
RFPT30034901700038 Attachment 3.doc
RFPT30034901700038 Attachment 4.doc
RFPT30034901700038 Attachment 5.doc
PRE-PROPOSAL CONFERENCE ATTENDANCE RECORD.doc
RFPT30034901700038 Timekeeping and Employee Scheduling Addendum 01.docx
Page:6
Item Specifications
Option A: Badge/Card Time Collection Terminal - Vendor must submit pricing for all items in either Option A and/or Option B.
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Badge/Card Time
Collection Terminal and
Implementation of
Hardware each 21.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Badge/Card Time Collection Terminal and Implementation of Hardware
Description: Badge/Card Time Collection Terminal and Implementation of Hardware Vendor should identify the model and brand proposed. See RFPT30034901700038 for further deatils
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Maintenance for
Badge/Card Time
Collection Terminal each 21.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Maintenance for Badge/Card Time Collection Terminal
Description: Maintenance for Badge/Card Time Collection Terminal **PER TERMINAL PER YEAR PRICING** See RFPT30034901700038 for further deatils
3 Perpetual Software
License (Employee) each 2,500.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Perpetual Software License (Employee)
Description: Perpetual Software License (Employee) **PER LICENSE PRICING** See RFPT30034901700038 for further deatils
4 Annual
Maintenance/Support Fee for Perpetual Software
License each 2,500.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Page:7
Option A: Badge/Card Time Collection Terminal - Vendor must submit pricing for all items in either Option A and/or Option B.
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Annual Maintenance/Support Fee for Perpetual Software License
Description: Annual Maintenance/Support Fee for (Employee License) Perpetual Software License **PER LICENSE PER YEAR PRICING** See RFPT30034901700038 for further deatils
5 Perpetual Software
License
(Supervisor/Timekeeper/M anager) each 150.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Perpetual Software License (Supervisor/Timekeeper/Manager)
Description: Perpetual Software License (Supervisor/Timekeeper/Manager) **PER LICENSE PRICING** See RFPT30034901700038 for further deatils
6 Annual
Maintenance/Support Fee for Perpetual License each 150.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Annual Maintenance/Support Fee for Perpetual License
Description: Annual Maintenance/Support Fee (Supervisor/Timekeeper/Manager license) for Perpetual License oftware License **PER LICENSE PER YEAR PRICING** See RFPT30034901700038 for further deatils
7 On-site Training hour 28.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for On-site Training
Description: On-site Training for Badge/Card Time Collection Terminal **PER HOUR PRICING** See RFPT30034901700038 for further deatils
8 Web-based Training hour 10.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Web-based Training
Description: Web-based Training for Badge/Card Time Collection Terminal **PER HOUR PRICING** See RFPT30034901700038 for further deatils
Page:8
Option A: Badge/Card Time Collection Terminal - Vendor must submit pricing for all items in either Option A and/or Option B.
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
9 Implementation of Time
Keeping System Software each 1.00
Item Specification for Implementation of Time Keeping System Software
Description: Implementation of Time Keeping System Software **PER SITE PER TERMINAL PRICING** See RFPT30034901700038 for further deatils
10 Implementation of SAM II
Interfaces each 1.00
Item Specification for Implementation of SAM II Interfaces
Description: Implementation of SAM II Interfaces * (The vendors total price must include all costs for implementation of both SAM II interfaces) Note: The state agency shall only pay the
Implementation of the SAM II Interfaces fee one time, regardless when the implementation is performed. **PER TOTAL PRICING** See RFPT30034901700038 for further deatils
11 Maintenance for SAM II
Interfaces year 1.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Maintenance for SAM II Interfaces
Description: Maintenance for SAM II Interfaces (The vendors annual price must include all costs for maintenance of both SAM II interfaces) **PER YEAR PRICING** See RFPT30034901700038 for further deatils
Page:9
Option B: Biometric Time Collection Terminal - Vendor must submit pricing for all items in either
Option A and/or Option B
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
12 Biometric Collection
Terminal and
Implementation of
Hardware each 21.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Biometric Collection Terminal and Implementation of Hardware
Description: Biometric Collection Terminal and Implementation of Hardware Vendor should identify the model and brand proposed. See RFPT30034901700038 for further deatils
13 Maintenance for Biometric
Time Collection Terminal each 21.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Maintenance for Biometric Time Collection Terminal
Description: Maintenance for Biometric Time Collection Terminal **PER TERMINAL PER YEAR PRICING** See RFPT30034901700038 for further deatils
14 Perpetual Software
License (Employee) each 2,500.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Perpetual Software License (Employee)
Description: Perpetual Software License (Employee) **PER LICENSE PRICING** See RFPT30034901700038 for further deatils
15 Annual
Maintenance/Support Fee for Perpetual Software
License each 2,500.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Annual Maintenance/Support Fee for Perpetual Software License
Description: Annual Maintenance/Support Fee for (Employee License) Perpetual Software License **PER LICENSE PER YEAR PRICING** See RFPT30034901700038 for further deatils
Page:10
Option A and/or Option B
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
16 Perpetual Software
License
(Supervisor/Timekeeper/M anager) each 150.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Perpetual Software License (Supervisor/Timekeeper/Manager)
Description: Perpetual Software License (Supervisor/Timekeeper/Manager) **PER LICENSE PRICING** See RFPT30034901700038 for further deatils
17 Annual
Maintenance/Support Fee for Perpetual License each 150.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Annual Maintenance/Support Fee for Perpetual License
Description: Annual Maintenance/Support Fee (Supervisor/Timekeeper/Manager license) for Perpetual License oftware License **PER LICENSE PER YEAR PRICING** See RFPT30034901700038 for further deatils
18 On-site Training hour 28.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for On-site Training
Description: On-site Training for Biometric Time Collection Terminal **PER HOUR PRICING** See RFPT30034901700038 for further deatils
19 Web-based Training hour 10.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Web-based Training
Description: Web-based Training for Biometric Time Collection Terminal **PER HOUR PRICING** See RFPT30034901700038 for further deatils
20 Implementation of Time
Keeping System Software each 1.00
Page:11
Option A and/or Option B
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Implementation of Time Keeping System Software
Description: Implementation of Time Keeping System Software **PER SITE PER TERMINAL PRICING** See RFPT30034901700038 for further deatils
21 Implementation of SAM II
Interfaces each 1.00
Item Specification for Implementation of SAM II Interfaces
Description: Implementation of SAM II Interfaces * (The vendors total price must include all costs for implementation of both SAM II interfaces) Note: The state agency shall only pay the
Implementation of the SAM II Interfaces fee one time, regardless when the implementation is performed. **PER TOTAL PRICING** See RFPT30034901700038 for further deatils
22 Maintenance for SAM II
Interfaces year 1.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option.
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Maintenance for SAM II Interfaces
Description: Maintenance for SAM II Interfaces (The vendors annual price must include all costs for maintenance of both SAM II interfaces) **PER YEAR PRICING** See RFPT30034901700038 for further deatils
Page:12
Required Project Assessment Quotation (PAQ) consulting rate
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
23 Project Assessment
Quotation (PAQ) consulting rates hour 1.00
Additional Item Fields
1. 1st Renewal Option(required):Please list the firm, fixed price for the 1st renewal option
2. 2nd Renewal Option(required):Please list the firm, fixed price for the 2nd renewal option.
3. 3rd Renewal Option(required):Please list the firm, fixed price for the 3rd renewal option.
4. 4th Renewal Option(required):Please list the firm, fixed price for the 4th renewal option.
Item Specification for Project Assessment Quotation (PAQ) consulting rates
Description: Required Project Assessment Quotation (PAQ) consulting rates. This line item is required for both Option A and Option B. The vendor shall provide firm, fixed hourly rate price for performing PAQ word as described in RFPT30034901700038. If the vendor has more than one job classification, the vendor should complete the pricing table found in A.3 and upload the document as an attachment for the line item.
Page:13
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