Solicitation Shelving Storage and Movable Aisle.pdf

36C24W25Q0394 - Shelving, Storage, Movable Aisle - Tulsa

Combined Synopsis/Solicitation Notice

SUBJECT* Shelving, Storage, Movable Aisle - Tulsa

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W25Q0394

RESPONSE DATE/TIME/ZONE 08-26-2025 2:00 PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* 7125

NAICS CODE* 337127

CONTRACTING OFFICE ADDRESS Regional Procurement Office West (RPOW)

3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist Martin Torres martin.torres@va.gov None

PLACE OF PERFORMANCE

ADDRESS Tulsa VA Medical Center 440 S. Houston Ave

Tulsa OK

POSTAL CODE 74127

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS martin.torres@va.gov

EMAIL DESCRIPTION

DESCRIPTION

Shelving, Storage and Movable Aisle

This combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This commercial item is being conducted under FAR Part 13 Simplified Acquisition Procedures. VA will conduct the procurement according of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures.

**THIS IS A BRAND NAME OR EQUAL REQUIREMENT**

(ii) Solicitation Number 36C24W25Q0394. This solicitation is issued as a request for quotation (RFQ). The government requires that all contractors doing business with this office be registered with the System for Award Management (SAM). No award can be made to a company that is not registered in SAM. For additional information and to register in SAM, access the website at https://www.sam.gov/.

Please ensure representations and certifications are complete to allow Contracting Officers to determine your business size and any additional socio-economic categories, if applicable.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular: 2025-05, August 07, 2025.

(iv) This is a Small Business Set-Aside. NAICS Code 337127. Business size: 500

(v)

**THIS IS A BRAND NAME OR EQUAL REQUIREMENT**

Contractor must provide the following critical minimum requirements as part of the product and installation.

1) A1145 Shelving, Storage, Movable Aisle, Manual, KTW Group, Inc. TSS Top Trak Shelving, Custom. System composed of two shelving sections. QTY: 1

a. • Movable aisle, storage shelving units

b. • Design includes 2 sections of shelving with independent top tracks.

c. • Section 1 Dimensions: 21'-0"W x 10'-3"D with 8 rows of shelves

d. • Section 2 Dimensions: 11'-7" W x 5'-0"D with 4 rows of shelves

e. • Units are a manually operated, mobile aisle, high density, filing system.

f. • Load capacity is a minimum 700 pounds per linear foot.

g. • Shelving units to be open, wire shelving with chrome or stainless finish.

h. • SYSTEM TO BE DESIGNED WITH TOP TRACK ONLY, https://www.sam.gov/

2) INSTALLATION

(vi) Description of item: Shelving, Storage and Movable Aisle Please see attached for complete list of Specifications to all line items.

(vii) Date and Place of Delivery: Items needs to be delivered and or installed after receipt of purchase order and no later than October 15, 2025, to:

Tulsa VA Medical Center 440 S. Houston Ave Tulsa, OK 74127

a) Delivery shall be freight on board (FOB)- Destination. The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post- award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1500 (i.e.: 8:00am to 3:00pm Central Standard Time), Monday through Friday, and excluding Federal Holidays. Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

b) If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s).

This insurance certificate must be completed and presented to the activation contractor prior to delivery. The vendor shall communicate through the VA POC any required coordination requirements. The vendor shall provide a completed VA Form 6550 with submittal documents for any and all item(s) that may connect to the VA network and medical devices that store sensitive patient information.

(viii) FAR 52.212-1, Instructions to Offerors–Commercial Items (SEP 2023), applies to this acquisition. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL.

Please provide the following to Martin Torres at martin.torres@va.gov

a) Contractor’s Administration Data

1) Company Name

2) Contact Person

3) Title

4) Address

5) City/State/Zip

6) Phone mailto:martin.torres@va.gov

7) Fax

8) E-Mail

9) Tax ID No

10) Unique Entity Identifier (UEI)

b) Complete 52.225-2 Buy American Certificate

c) Provide a complete quote per line items (v) and (vi) listed above.

d) Acknowledge any and all amendments to solicitations.

e) Complete and return provision 52.212-3 with quote.

f) Provide illustration(s) of the product.

g) Quote on Company’s letterhead.

h) Submit Sustainability Certification.

(ix) FAR 52.212-2, Evaluation – Simplified Acquisition Procedures (NOV 2021), applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Government will evaluate quotes using Lowest Price Technically Acceptable (LPTA) in accordance with FAR 13.106-2(b)(4)(i).

BASIS FOR AWARD: The Government will select the quote that represents Lowest Price Technically Acceptable (LPTA) to the Government at a price that can be determined fair and reasonable.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) 52.212-3, Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

(xi) FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition, as well as the following addenda:

a) 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

b) 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

c) 852.203-70 COMMERCIAL ADVERTISING

d) 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (DEVIATION)

e) 852.215-71 EVALUATION FACTOR COMMITMENTS

f) 852.246-71 REJECTED GOODS

(xii) FAR 52.212-5, Contract Terms and Conditions Required To Implement

Statutes Or Executive Order-Commercial Items, applies to this acquisition.

a) 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

b) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract

Awards (JUN 2020)

c) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023)

d) 52.204–30, Federal Acquisition Supply Chain Security Act Orders—

Prohibition. (DEC 2023)

e) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment.

(NOV 2021)

f) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020)

g) 52.219–28, Post-Award Small Business Program Representation (SEP 2023)

h) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (NOV 2023)

i) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

j) 52.222–26, Equal Opportunity (SEP 2016)

k) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020)

l) 52.222-50, Combating Trafficking in Persons (NOV 2021)

m) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021)

n) 52.229–12, Tax on Certain Foreign Procurements (FEB 2021)

o) 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management (OCT 2018)

(xiii) VAAR 852.201-70 Contracting Officer’s Representative (DEC 2022)

(xiv) The submission date and time of Quote are as follows:

a) August 26, 2025

b) 2:00pm Central Standard Time (CST)

EMAIL ONLY: martin.torres@va.gov

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements.

Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

mailto:martin.torres@va.gov

See attached document: Shelving Cutsheets.

See attached document: Sterile Shelves PKG 161 - SOW.