SOLICITATION - RFP 375446RLP.pdf
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- VJ Flex Hoses
- Solicitation number
- RFP_375446RLP
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This document is a Request for Proposal (RFP) from Fermi National Accelerator Laboratory (Fermilab) for the procurement of vacuum jacketed cryogenic hoses. The RFP seeks two items: (1) a vacuum jacketed cryogenic hose for LAr service with specific technical requirements, including a -320 to 100F temperature rating, 1" nominal size, MLI insulation, ASME B31.3 design, and 220" flexible length, and (2) associated quality documentation. The solicitation is issued by Fermi Forward Discovery Group, LLC (FFDG) under Department of Energy (DOE) Prime Contract No. DE AC02 07CH11359, with proposals due by 5pm CST on November 27, 2025.
The procurement will use a best value source selection method, awarding to the lowest-priced technically acceptable offeror. Vendors must submit a completed RFP page, SARC Form (Subcontractor Annual Reps & Certs), and PUR-466 Form (Proposal Certifications). Delivery is F.O.B. Fermilab, with the units to be shipped to Receiving Warehouse 2 in Batavia, IL. The terms are Net 30, and FFDG intends to award the contract without further discussions. Detailed terms and conditions are available on the Fermilab Business Services Web Site.
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Fermi National Accelerator Laboratory Procurement Department
Finance Section 630-840-2454 rhiannon@fnal.gov
Date:
Request for Proposal #:
Proposals Due:
REQUEST FOR PROPOSAL - THIS IS NOT A PURCHASE ORDER
Fermi Forward Discovery Group, LLC (FFDG) anticipates procurement of the following assemblies for Fermi National Accelerator Laboratory (Fermilab). Fermilab Requests your firm-fixed price proposal for the following:
Pg. 1 of 2
ITEM QTY. UNIT PRICE LEAD TIME
2 1
Total Extended Proposal Price:
Company Name:
Address:
Terms: Net 30 FOB: Fermilab Signature & Date: Rhiannon Patterson - Procurement Specialist II
Vacuum jacketed cryogenic hose for LAr service (-320 – 100F temperature rating) Pressure rating: full vacuum – 100 psig (with external vacuum) or greater
| Nominal size: 1” with ID: ~1.25” |
| MLI insulation on process line |
| Designed and constructed per ASME B31.3 with complete set of |
required documentation per ASME B31.3
| Minimum bend radius 14” or less |
| Process end connections: One side customer supplied bayonet |
with 1”x0.065” process tube connection and 4” NPS vacuum can, other side 1”x0.065” weld stub with weld collar for 4”NPS vacuum jacket can Length: 220” flexible length plus end connections
Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated
MATERIALS, SUPPLIES OR SERVICES RESULTING FROM
THIS QUOTE ARE FOR WORK DONE UNDER PRIME
CONTRACT NO. DE AC02 07CH11359 WITH THE UNITED
STATES DEPARTMENT OF ENERGY. ANY ITEMS COVERED
BY G.S.A. CONTRACTS SHOULD BE SO INDICATED.
Quality documentation
REQUEST FOR PROPOSAL
November 11, 2025
RFP 375446RLP
November 27, 2025
DESCRIPTION
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science
RFP # 375446RLP Pg. 2 of 2
The units will ship to:
Fermilab Receiving Warehouse 2 Kirk Rd and Wilson St Batavia, IL 60510 United States
Basis for Subcontract Award
FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025)
Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in your quotation.
The following Representations must be completed and returned with your proposal:
SARC - Subcontractor Annual Reps & Certs (Rev. 6) PUR-466 - Proposal Certifications ( Rev. 5 Dated 10/14/2025)
Proposals shall be submitted by 5pm CST November 27, 2025.
All contractual questions shall be directed to:
Rhiannon Patterson Procurement Specialist II rhiannon@fnal.gov 605-431-2905
The RFP response shall include a completed RFP page, SARC Form, and a PUR-466 Form.
This is a best value source selection. Award shall be made to the supplier who is deemed responsible by FFDG, whose proposal conforms to the solicitation’s requirements, and is judged to represent best value to FFDG. The best value is represented by the lowest price of technically acceptable offerors. FFDG intends to award without discussions.
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.
The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format (hard copy forms are available upon request) and can be accessed at the following URL:
https://procurement.fnal.gov/terms-conditions/
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ mailto:rhiannon@fnal.gov https://procurement.fnal.gov/terms-conditions/
RFP
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