Solicitation Q and A.xlsx
XLSX spreadsheet 14 KB Posted
- Attached to
- J074--MFD MAINTENANCE
- Solicitation number
- 36C10D24Q0219
- Issued by
-
Department of Veterans Affairs
About this file
This document is a set of Questions and Answers related to Solicitation 36C10D24Q0219 for a contract to provide document shredding services for the Department of Veterans Affairs.
The key details include:
- This is an IDIQ contract for document shredding services at three locations - 1800 G Street, 1722 Eye Street, and Fort Belvoir.
- The government estimates the number of bins but the actual quantities may vary. All bins are serviced each week.
- The contractor shall shred materials that may contain carbon, folders, and other non-paper items, but no media such as tapes or hard drives will be included.
- Shredding is required one day per week at the 1800 G Street location.
- This solicitation covers the same work as the current contract in place.
- Quotes are due by 11:00 AM ET on 10-20-2020. Technical capability is not required to be submitted.
- The contractor must complete the required representations and certifications in SAM.
- The three locations are within a 1/2 mile to 20 miles of each other, with bins located on multiple floors, but freight elevators and loading docks are available.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Solicitation Q and A.xlsx | XLSX spreadsheet | |
| 36C10D24Q0219_1.docx | DOCX document | |
| Past Performance Questionnaire.docx | DOCX document | |
| VA 6500.6 Appendix C.pdf |
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Text version
Sheet2
| Question | Question | Document | Section | Page | Quoted Language/ Premis | Government's Response |
| 1 | Historically for the contract currently in place, are all of the bins serviced each visit? If not, what is the average number of containers serviced at each of the three locations on each visit? Is this an IDIQ contract? | SF1449 Solicitation | B Price and Cost Schedule | 9 | NOTE: NUMBER OF BINS ARE ESTIMATES ONLY. The schedule represents the quantities estimated to be ordered for these tasks over the period of performance. Actual quantities ordered may vary among line items but may not exceed the stated estimates without a modification. The contractor shall only be paid for services rendered and any adjustment to quantities and funding will be made via a task order modification. | Yes, all the bins are serviced each week unless there is some unforeseen circumstance that prevents the government from providing the contractor access. |
| 2 | What type of non-paper materials will be presented for collection? | SOW | 2 | 10 | The contractor shall provide all labor and equipment required to properly shred materials (which may contain but not limited to carbon, folders and, other non-paper materials) | No other non-paper materials shall be presented for collection. |
| 3 | Will there be any media – e.g. tapes, hard drives, etc. – other than the occasional CD/DVD? | SOW | 2 | 10 | The contractor shall provide all labor and equipment required to properly shred materials (which may contain but not limited to carbon, folders and, other non-paper materials) | No. |
| 4 | What types and quantities of media are anticipated? | SOW | 2 | 10 | The contractor shall provide all labor and equipment required to properly shred materials (which may contain but not limited to carbon, folders and, other non-paper materials) | None. |
| 5 | Where should media destruction be priced, or will media pickups be handled via modification or purchase card? | SOW | 2 | 10 | The contractor shall provide all labor and equipment required to properly shred materials (which may contain but not limited to carbon, folders and, other non-paper materials) | Not required. |
| 6 | Does the Agency want 65 gallon bins with a slot in the lid for depositing documents to be destroyed? | SOW | 2 | 10 | The contractor shall provide all labor and equipment required to properly shred materials (which may contain but not limited to carbon, folders and, other non-paper materials) | No. |
| 7 | Compared to the other two locations this would indicate shredding takes place at this location four days a week. Please confirm that shredding is one day weekly here. | SOW | 7 | 13 | “Schedule shredding days are Monday thru Thursday, 10:30-12:20 am EST.” | Yes, only one day per week. |
| 8 | Is the work for the contract currently in place the same as is outlined in solicitation 36C10D21Q0001 – same locations, quantities and servicing frequency? If not, how does the work in this solicitation differ? | SF1449 Solicitation | E Solicitation Provisions 2 | 23 | Acquisition History | Yes, the contract in place is for the same work as outline in this solicitation. |
| 9 | Is the quote due on 10/20/20 at 11:00p as stated here or 11:00a as shown on p.1 box 8? | SF1449 Solicitation | Box 8 | 1 | Solicitation close date and time | Quotes are due at 11:00 AM ET on 10-20-2020 |
| 10 | What are the “Award Documents” that are to be included in Volume 2? | SF1449 Solicitation | E Solicitation Provisions 8.3 | 25 | Solicitation, Offer & Award Documents, Certifications/Representations | Completed SF1449 solicitation document's first page and completion of amendments |
| 11 | In which volume should technical capability be included? | N/A | N/A | N/A | N/A | Not required. |
| 12 | Should we paste paragraph b of FAR 52.212-3 into the cover letter or will it be provided? | SF1449 Solicitation | E Solicitation Provisions 8.3 | 25 | Solicitation, Offer & Award Documents, Certifications/Representations | No, if your certification is up to date in SAM then you only need to complete and turn in FAR 52.212-3' section B as follows: (b) |
(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM
(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.
| 13 | Could the Agency please provide a one-CLIN example of the required spreadsheet to demonstrate the correct information to provide? Also, is this to be done for the base year only or do you need each CLIN in the option years to be represented on the spreadsheet? | SF1449 Solicitation | E Solicitation Provisions 8.3 | 25 | Solicitation, Offer & Award Documents, Certifications/Representations | Yes, please see attached excel spread sheet titled Labor mix and Level of Effort example. |
| 14 | For the main campus, how far apart are the buildings where service is needed? | SOW | 7 | 12 | Place of Performance | 1800 G Street and 1722 Eye Street are a 1/2 mile or 2 block apart in downtown DC. 1800 G Street to Fort Belvoir - 20 miles apart. |
| 15 | For all locations, will any bins be located above/below the ground floor? If so, are freight elevators available to move bins to/from ground level? If there is a loading dock, is there a ramp to the ground? | SOW | 7 | 12 | Place of Performance | 1800 G Street - The Bins are located on the 4th, 5th, 6th and 8th Floor. 1722 Eye Street - 2nd Floor - Fort Belvoir - 1st Floor. Loading dock and freight elevators are available. |
| 16 | Is there sufficient parking for our truck at each location/building for the time it will take to retrieve containers, shred the contents and return the containers? | SOW | 7 | 12 | Place of Performance | Yes |
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