Solicitation_Provide Catering Services_191N6524Q0139.pdf
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- Attached to
- Provide Food Catering Services
- Solicitation number
- 191N6524Q0139
- Issued by
-
Department of State
About this file
This document is a Request for Quotes (RFQ) to provide food catering services to the U.S. Embassy in New Delhi, India. The U.S. Government intends to award a firm-fixed-price contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. The performance period is for 1 year with an option to extend for 1 additional year. The solicitation includes detailed pricing tables for various catering offerings, from light hors d'oeuvres to full-service banquet dinners, with separate pricing for different guest count ranges. The Government estimates a minimum of INR5,000 (approx. $59 USD) and a maximum of INR2,500,000 (approx. $29,000 USD) in orders during the base year. Quotes are due by September 3, 2024 and must be submitted electronically to the specified email address. Offerors must be registered in the System for Award Management (SAM) database prior to submitting a quote.
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Solicitation # 191N6524Q0139 to Provide Catering Services
TABLE OF CONTENTS
Section 1 - The Schedule
• SF 1449 cover sheet
• Continuation To SF-1449, RFQ Number 191N6524Q0139, Prices, Block 23
• Continuation To SF-1449, RFQ Number 191N6524Q0139, Schedule Of
Supplies/Services, Block 20 Description/Specifications/Work Statement
• Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property
Section 2 - Contract Clauses
• Contract Clauses
• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12
Section 3 - Solicitation Provisions
• Solicitation Provisions
• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in
Part 12
Section 4 - Evaluation Factors
• Evaluation Factors
• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in
Part 12
Section 5 - Representations and Certifications
• Offeror Representations and Certifications
• Addendum to Offeror Representations and Certifications - FAR and DOSAR
Provisions not Prescribed in Part 12
SECTION 1 – THE SCHEDULE
CONTINUATION TO SF-1449
RFQ NUMBER – 191N6524Q0139
PRICES, BLOCK 23
I. PERFORMANCE WORK STATEMENT
A. The Contractor shall provide Catering services, including furnishing all labor, material, equipment and services, for the U.S. Embassy New Delhi. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.
After contract award and submission of acceptable insurance certificates, the Contracting
Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.
B. The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with one, one-year options to renew. The initial period of performance includes any transition period authorized under the contract.
C. This is an Indefinite-Delivery Indefinite-Quantity type contract with firm fixed prices.
II. PRICING
The firm-fixed prices below shall include all direct and indirect costs, overhead, and profit. The prices in INR include all expenses and materials required to complete the work.
The currency of this contract is USD $.
GOODS AND SERVICE TAX. Goods and Service Tax (GST) is not included in the CLIN rates.
Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to GST; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to GST are:
II.1. BASE PERIOD PRICES
Catering Services
Performance Term: Starting on date of award and continuing for a period of twelve months.
Item no.
Description of Items Unit Unit price per
Person
(25-30 Guests)
(USD$)
Estimated
Programs* Food Offers: includes all related service, personnel and equipment requirements
(Chinaware / disposables, service-ware and service set-up needs)
1 Light Hors d'oeuvres passing around Per
Person
2 Light Hors d'oeuvres passing around with
2.a Soft Beverages and related service needs Per
Person
2.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
2.c Bar Service: Complete bar and related service needs Per
Person
2.d Glassware and Bartending services Per
Person
3 Heavy Hors d'oeuvres and dessert options passing around
Per
Person
4 Heavy Hors d'oeuvres and dessert options passing around with
4.a Soft Beverages and related service needs Per
Person
4.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
4.c Bar Service: Complete bar and related service needs Per
Person
4.d Glassware and Bartending services Per
Person
5 Buffet Breakfast with live stations Per
Person
6 AM/PM tea with cookies Per
Person
7 Hi-Tea Per
Person
8 Working/Banquet Lunch Per
Person
9 Banquet Buffet Dinner with menu options Per
Person
10 Banquet Buffet Dinner with menu options with
10.a Soft Beverages and related service needs Per
Person
10.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
10.c Bar Service: Complete bar and related service needs Per
Person
10.d Glassware and Bartending services Per
Person
11 Sit-down service dinner Per
12 Sit-down service dinner with
12.a Soft Beverages and related service needs Per
Person
NA
12.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
12.c Bar Service: Complete bar and related service needs Per
Person
12.d Glassware and Bartending services Per
Person
13 Catering services with Live kitchen/grills Per
Person
14 Catering services with Live kitchen/grills with
14.a Soft Beverages and related service needs Per
Person
14.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
14.c Bar Service: Complete bar and related service needs Per
Person
14.d Glassware and Bartending services Per
Person
15 Cocktail reception, snack or dinner with menu options
Per
Person
16 Cocktail reception, snack or dinner with menu options with
16.a Soft Beverages and related service needs Per
Person
16.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
16.c Bar Service: Complete bar and related service needs Per
Person
16.d Glassware and Bartending services Per
Person
GST (IF APPLICABLE)
Description of Items Unit Unit price per
Person
(31-75 Guests)
(USD$)
Estimated
Programs* Food Offers: includes all related service, personnel and equipment requirements
(Chinaware / disposables, service-ware and service set-up needs)
1 Light Hors d'oeuvres passing around Per
Person
2 Light Hors d'oeuvres passing around with
2.a Soft Beverages and related service needs Per
Person
2.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
2.c Bar Service: Complete bar and related service needs Per
Person
2.d Glassware and Bartending services Per
Person
3 Heavy Hors d'oeuvres and dessert options passing around
Per
Person
4 Heavy Hors d'oeuvres and dessert options passing around with
4.a Soft Beverages and related service needs Per
Person
4.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
4.c Bar Service: Complete bar and related service needs Per
Person
4.d Glassware and Bartending services Per
Person
5 Buffet Breakfast with live stations Per
Person
6 AM/PM tea with cookies Per
Person
7 Hi-Tea Per
Person
8 Working/Banquet Lunch Per
Person
9 Banquet Buffet Dinner with menu options Per
Person
10 Banquet Buffet Dinner with menu options with
10.a Soft Beverages and related service needs Per
Person
10.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
10.c Bar Service: Complete bar and related service needs Per
Person
10.d Glassware and Bartending services Per
Person
11 Sit-down service dinner Per
Person
12 Sit-down service dinner with
12.a Soft Beverages and related service needs Per
12.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
12.c Bar Service: Complete bar and related service needs Per
Person
12.d Glassware and Bartending services Per
Person
13 Catering services with Live kitchen/grills Per
Person
14 Catering services with Live kitchen/grills with
14.a Soft Beverages and related service needs Per
Person
14.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
14.c Bar Service: Complete bar and related service needs Per
Person
14.d Glassware and Bartending services Per
Person
15 Cocktail reception, snack or dinner with menu options
Per
Person
16 Cocktail reception, snack or dinner with menu options with
16.a Soft Beverages and related service needs Per
Person
16.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
16.c Bar Service: Complete bar and related service needs Per
Person
16.d Glassware and Bartending services Per
Person
Description of Items Unit Unit price per Person
(75 and above Guests)
(USD$)
Estimated
Programs
Food Offers: includes all related service, personnel and equipment requirements (Chinaware / disposables, service-ware and service set-up needs)
1 Light Hors d'oeuvres passing around Per
Person
2 Light Hors d'oeuvres passing around with
2.a Soft Beverages and related service needs Per
Person
2.b Light Bar: Beer, Wines and Sodas with related service needs Per
Person
2.c Bar Service: Complete bar and related service needs Per
Person
2.d Glassware and Bartending services Per
Person
3 Heavy Hors d'oeuvres and dessert options passing around Per
Person
4 Heavy Hors d'oeuvres and dessert options passing around with
4.a Soft Beverages and related service needs Per
4.b Light Bar: Beer, Wines and Sodas with related service needs Per
Person
4.c Bar Service: Complete bar and related service needs Per
Person
4.d Glassware and Bartending services Per
Person
5 Buffet Breakfast with live stations Per
Person
6 AM/PM tea with cookies Per
Person
7 Hi-Tea Per
Person
8 Working/Banquet Lunch Per
Person
9 Banquet Buffet Dinner with menu options Per
Person
10 Banquet Buffet Dinner with menu options with
10.a Soft Beverages and related service needs Per
Person
10.b Light Bar: Beer, Wines and Sodas with related service needs Per
Person
10.c Bar Service: Complete bar and related service needs Per
Person
10.d Glassware and Bartending services Per
Person
11 Sit-down service dinner Per
Person
12 Sit-down service dinner with
12.a Soft Beverages and related service needs Per
12.b Light Bar: Beer, Wines and Sodas with related service needs Per
Person
12.c Bar Service: Complete bar and related service needs Per
Person
12.d Glassware and Bartending services Per
Person
13 Catering services with Live kitchen/grills Per
Person
14 Catering services with Live kitchen/grills with
14.a Soft Beverages and related service needs Per
Person
14.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
14.c Bar Service: Complete bar and related service needs Per
Person
14.d Glassware and Bartending services Per
Person
15 Cocktail reception, snack or dinner with menu options
Per
Person
16 Cocktail reception, snack or dinner with menu options with
16.a Soft Beverages and related service needs Per
16.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
16.c Bar Service: Complete bar and related service needs Per
Person
16.d Glassware and Bartending services Per
Person
*This quantity is based on total estimated Government requirements. If more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less. The Government provides no guarantee of meeting this estimated quantity, except the minimum amount provided below.
MINIMUM AND MAXIMUM AMOUNTS
During this contract performance period of one year, the Government shall place orders totaling a minimum of INR5,000.00 (approx.USD$59) This reflects the contract minimum for this period of performance. The amount of all orders shall not exceed INR2,500,000.00
(approx.USD$29,000). This reflects the contract maximum for this base period of performance.
II.2. FIRST OPTION YEAR PRICES
Catering Services
Performance Term: Starting on date of award and continuing for a period of twelve months.
Item no.
Description of Items Unit Unit price per
Person
(25-30 Guests)
(USD$)
Estimated
Programs* Food Offers: includes all related service, personnel and equipment requirements
(Chinaware / disposables, service-ware and service set-up needs)
1 Light Hors d'oeuvres passing around Per
Person
2 Light Hors d'oeuvres passing around with
2.a Soft Beverages and related service needs Per
Person
2.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
2.c Bar Service: Complete bar and related service needs Per
Person
2.d Glassware and Bartending services Per
Person
3 Heavy Hors d'oeuvres and dessert options passing around
Per
Person
4 Heavy Hors d'oeuvres and dessert options passing around with
4.a Soft Beverages and related service needs Per
Person
4.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
4.c Bar Service: Complete bar and related service needs Per
Person
4.d Glassware and Bartending services Per
Person
5 Buffet Breakfast with live stations Per
Person
6 AM/PM tea with cookies Per
Person
7 Hi-Tea Per
Person
8 Working/Banquet Lunch Per
Person
9 Banquet Buffet Dinner with menu options Per
Person
10 Banquet Buffet Dinner with menu options with
10.a Soft Beverages and related service needs Per
Person
10.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
10.c Bar Service: Complete bar and related service needs Per
Person
10.d Glassware and Bartending services Per
11 Sit-down service dinner Per
12 Sit-down service dinner with
12.a Soft Beverages and related service needs Per
Person
NA
12.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
12.c Bar Service: Complete bar and related service needs Per
Person
12.d Glassware and Bartending services Per
Person
13 Catering services with Live kitchen/grills Per
Person
14 Catering services with Live kitchen/grills with
14.a Soft Beverages and related service needs Per
Person
14.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
14.c Bar Service: Complete bar and related service needs Per
Person
14.d Glassware and Bartending services Per
Person
15 Cocktail reception, snack or dinner with menu options
Per
Person
16 Cocktail reception, snack or dinner with menu options with
16.a Soft Beverages and related service needs Per
Person
16.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
16.c Bar Service: Complete bar and related service needs Per
Person
16.d Glassware and Bartending services Per
Person
Description of Items Unit Unit price per
Person
(31-75 Guests)
(USD$)
Estimated
Programs* Food Offers: includes all related service, personnel and equipment requirements
(Chinaware / disposables, service-ware and service set-up needs)
1 Light Hors d'oeuvres passing around Per
Person
2 Light Hors d'oeuvres passing around with
2.a Soft Beverages and related service needs Per
Person
2.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
2.c Bar Service: Complete bar and related service needs Per
Person
2.d Glassware and Bartending services Per
Person
3 Heavy Hors d'oeuvres and dessert options passing around
Per
Person
4 Heavy Hors d'oeuvres and dessert options passing around with
4.a Soft Beverages and related service needs Per
Person
4.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
4.c Bar Service: Complete bar and related service needs Per
Person
4.d Glassware and Bartending services Per
Person
5 Buffet Breakfast with live stations Per
Person
6 AM/PM tea with cookies Per
Person
7 Hi-Tea Per
Person
8 Working/Banquet Lunch Per
Person
9 Banquet Buffet Dinner with menu options Per
Person
10 Banquet Buffet Dinner with menu options with
10.a Soft Beverages and related service needs Per
Person
10.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
10.c Bar Service: Complete bar and related service needs Per
Person
10.d Glassware and Bartending services Per
Person
11 Sit-down service dinner Per
Person
12 Sit-down service dinner with
12.a Soft Beverages and related service needs Per
12.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
12.c Bar Service: Complete bar and related service needs Per
Person
12.d Glassware and Bartending services Per
Person
13 Catering services with Live kitchen/grills Per
Person
14 Catering services with Live kitchen/grills with
14.a Soft Beverages and related service needs Per
Person
14.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
14.c Bar Service: Complete bar and related service needs Per
Person
14.d Glassware and Bartending services Per
Person
15 Cocktail reception, snack or dinner with menu options
Per
Person
16 Cocktail reception, snack or dinner with menu options with
16.a Soft Beverages and related service needs Per
Person
16.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
16.c Bar Service: Complete bar and related service needs Per
Person
16.d Glassware and Bartending services Per
Person
Description of Items Unit Unit price per Person
(75 and above Guests)
(USD$)
Estimated
Programs
Food Offers: includes all related service, personnel and equipment requirements (Chinaware / disposables, service-ware and service set-up needs)
1 Light Hors d'oeuvres passing around Per
Person
2 Light Hors d'oeuvres passing around with
2.a Soft Beverages and related service needs Per
Person
2.b Light Bar: Beer, Wines and Sodas with related service needs Per
Person
2.c Bar Service: Complete bar and related service needs Per
Person
2.d Glassware and Bartending services Per
Person
3 Heavy Hors d'oeuvres and dessert options passing around Per
Person
4 Heavy Hors d'oeuvres and dessert options passing around with
4.a Soft Beverages and related service needs Per
4.b Light Bar: Beer, Wines and Sodas with related service needs Per
Person
4.c Bar Service: Complete bar and related service needs Per
Person
4.d Glassware and Bartending services Per
Person
5 Buffet Breakfast with live stations Per
Person
6 AM/PM tea with cookies Per
Person
7 Hi-Tea Per
Person
8 Working/Banquet Lunch Per
Person
9 Banquet Buffet Dinner with menu options Per
Person
10 Banquet Buffet Dinner with menu options with
10.a Soft Beverages and related service needs Per
Person
10.b Light Bar: Beer, Wines and Sodas with related service needs Per
Person
10.c Bar Service: Complete bar and related service needs Per
Person
10.d Glassware and Bartending services Per
Person
11 Sit-down service dinner Per
Person
12 Sit-down service dinner with
12.a Soft Beverages and related service needs Per
12.b Light Bar: Beer, Wines and Sodas with related service needs Per
Person
12.c Bar Service: Complete bar and related service needs Per
Person
12.d Glassware and Bartending services Per
Person
13 Catering services with Live kitchen/grills Per
Person
14 Catering services with Live kitchen/grills with
14.a Soft Beverages and related service needs Per
Person
14.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
14.c Bar Service: Complete bar and related service needs Per
Person
14.d Glassware and Bartending services Per
Person
15 Cocktail reception, snack or dinner with menu options
Per
Person
16 Cocktail reception, snack or dinner with menu options with
16.a Soft Beverages and related service needs Per
16.b Light Bar: Beer, Wines and Sodas with related service needs
Per
Person
16.c Bar Service: Complete bar and related service needs Per
Person
16.d Glassware and Bartending services Per
Person
*This quantity is based on total estimated Government requirements. If more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less. The Government provides no guarantee of meeting this estimated quantity, except the minimum amount provided below.
MINIMUM AND MAXIMUM AMOUNTS
During this contract performance period of one year, the Government shall place orders totaling a minimum of INR5,000.00 (approx..USD$59). This reflects the contract minimum for this period of performance. The amount of all orders shall not exceed INR2,900,000.00
(approx.USD$34,824). This reflects the contract maximum for this base period of performance.
GRAND TOTAL
Base Year *
First Option Year *
III. ORDERS.
All requests for shipments or performance of individual jobs under this contract shall be issued via an order placed by the Contracting Officer. This task order will contain the following information:
(a) Name of contractor
(b) Contract number
(c) Date of purchase
(d) Task Order number
(e) Name of the Contracting Officer placing the order
(f) Itemized list of services to be furnished
(g) Quantity, unit price, and estimated total price of each item or service, less applicable discounts if any
Orders may be placed orally initially but shall be followed up in writing within 48 hours via issuance of a task order. Only a Contracting Officer may place an order, either orally or in writing.
IV. KEY PERSONNEL.
The Contractor shall assign to this contract the following key personnel who shall act as the liaison with the COR for performance of work ordered against this contract.
Position/Function Name
The key personnel shall be fluent in the English language. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.
V. PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)
The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services under this contract.
VI. PERMITS
At no cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal.
CONTINUATION TO SF-1449, RFQ NUMBER 191N6520Q0139
SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20
DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
1.0 SCOPE OF WORK
The purpose of this fixed price contract is to obtain catering services by the U.S. Government at
New Delhi, India. The Contractor shall provide catering services as listed in Attachment – 1 in all designated spaces located inside the Embassy premises and Diplomatic Residences. The contract will be for a one-year period from the date of the contract award, with one, one-year options.
The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.
1.1 General Instructions
The Contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer's Representative (COR) for review within thirty days after contract award. The Contracting Officer’s Representative must approve these general instructions before issuance. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.
2.0 MANAGEMENT AND SUPERVISION
2.1 The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S.
Government staff. The supervisor shall have supervision as his or her sole function.
2.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.
2.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.
2.4 The Contractor shall control overtime through efficient use of the work force. Individual work schedules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract. Overtime may be necessary under Temporary
Additional Services.
3.0 LOCATIONS FOR CATERING SERVICES
The Contractor shall provide catering services in all designated spaces located inside the
Embassy premises and Diplomatic Residences located in New Delhi municipalities limit.
4.0 PERSONNEL
4.1 General.
The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The
Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.
4.2 Standard of Conduct.
Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the
Contracting Officer's Representative (COR).
4.2.1 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.
4.2.2 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.
4.2.3 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.
4.2.4. Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:
4.2.4.1 Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records.
4.2.4.2 Unauthorized use of Government property, theft, vandalism, or immoral conduct.
4.2.4.3 Unethical or improper use of official authority or credentials; security violations; or, organizing or participating in gambling in any form
4.2.5 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The
Contractor shall not duplicate keys without the COR's approval. Where it is determined that the
Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.
4.3 Notice to the Government of Labor Disputes
The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.
4.4 Personnel Security
4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take [Note to Contracting Officer: Fill in number of days] days to perform. For each individual the list shall include:
Full Name
Place and Date of Birth
Current Address
Identification number
The Government shall issue identity cards to Contractor personnel, after they are approved.
Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The
Contractor is responsible for their return at the end of the contract, when an employee leaves
Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.
5.0 MATERIALS AND EQUIPMENT
The Contractor shall provide all necessary catering services/material to perform the work identified in this contract.
6.0 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT
6.1 The Contractor has the option to reject any or all Government furnished property or items
(see Attachment 2 - GOVERNMENT FURNISHED PROPERTY). However, if rejected, the
Contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government. All Government furnished property or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The
Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The Contractor shall pay all costs for repair or replacement of
Government furnished property that is damaged or destroyed due to Contractor negligence.
6.2 The Contractor shall maintain written records of work performed, and report the need for major repair, replacement, and other capital rehabilitation work for Government property in its control.
6.3 The Contractor shall physically inventory all Government property in its possession.
Physical inventories consist of sighting, tagging, or marking, describing, recording, reporting and reconciling the property with written records. The Contractor shall conduct these physical inventories periodically, as directed by the COR, and at termination or completion of the contract.
7.0 INSURANCE
7.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:
7.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)
7.2.1. Bodily Injury stated in INR:
Per Occurrence: INR 100,000.00.
Cumulative: INR 1,000,000.00.
7.2.2. Property Damage stated in U.S. Dollars:
Per Occurrence: INR 100,000.00.
Cumulative: INR 1,000,000.00.
7.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.
7.3.1 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.
7.3.2 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:
7.3.2.1 Any property of the Contractor,
7.3.2.2 Its officers, agents, servants, employees, or any other person arising from an incident to the Contractor's performance of this contract.
7.4 The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.
7.5 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.
7.6 Government as Additional Insured. The general liability policy required of the
Contractor shall name "the United States of America, acting by and through the Department of
State", as an additional insured with respect to operations performed under this contract.
7.7 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award.
The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.
8.0 LAWS AND REGULATIONS
8.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the
Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.
8.2 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.
9.0. TRANSITION PLAN
Within 90 days after contract award, the Contracting Officer may request that the Contractor develop a plan for preparing the Contractor to assume all responsibilities for catering services.
The plan shall establish the projected period for completion of all clearances of Contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.
10.0. DELIVERABLES
The following items shall be delivered under this contract:
Description Quantity Delivery To Date
1.1 General Instructions 1 COR 30 days after award
1.2.3 Schedules 1 COR Weekly
4.4.1 List of Personnel 1 COR 10 days after award
7. Evidence of Insurance 1 COR 10 days after award
8. Licenses and Permits 1 COR Date of award
10. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)
This plan provides an effective method to promote satisfactory contractor performance. The
QASP provides a method for the Contracting Officer's Representative (COR) to monitor
Contractor performance, advise the Contractor of unsatisfactory performance, and notify the
Contracting Officer of continued unsatisfactory performance. The Contractor, not the
Government, is responsible for management and quality control to meet the terms of the contract.
The role of the Government is to monitor quality to ensure that contract standards are achieved.
Performance Objective Scope of Work Para Performance Threshold Services.
Performs all Catering services set forth in the scope of work in Attachment-1.
1 through 10
All required services are performed and no more than one
(1) customer complaint is received per month.
11.1 Surveillance . The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.
11.2 Standard. The performance standard is that the Government receives no more than one (1) [Note to Contracting Officer: Insert other number if desired] customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.
11.3 Procedures.
(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.
(b) The COR will complete appropriate documentation to record the complaint.
(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.
(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.
(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.
(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.
(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.
(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.
ATTACHMENT 1
DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT
1. SCOPE OF WORK
Food safety and Hygiene
• The service provider must have an annual medical physical tests cleared for all food handlers which screens diseases like tuberculosis, hepatitis and parasitic diseases. The service provider to ensure all health and safety regulations as per industry standards.
• Personal and food hygiene is mandatory for all food handlers and the services team.
• Kitchen hygiene practices with daily check lists are in place to avoid cross contamination, foods safety and temperatures logs.
• Daily vegetables in a sanitized sink to go through proper washing and bleach cleaning process, distilled water for ice and related service deliverables.
• Onsite production team to be equipped with proper uniform including safety shoes, hair nets/caps, gloves, cleaning kitchen towels, sanitizers and other basic requirements as per standard hygiene standards.
Security
• The events are arranged at private residence of The Ambassador’s or other Embassy
Officer’s residences. Service provider to ensure that his/her personnel who are assigned or nominated for these duties have complete and cleared back ground security checks.
• Staff needs to be proper uniform as per their role with visible clear ID badge of the service provider.
• All names and vehicle details to be shared at least 48 hours (working days).
Administration and pre-event Management
• Coordinating with the host for all requirements as per request for the event.
• Services Provided:
o Sit-down dinner/ passing-around cocktail reception / AM or PM tea services/ working lunch / casual evening snacks get-together / bartending services with vendor’s food and host’s own beverages/ glassware services and charges request etc.
o All menu proposals and related requirements to be discussed with host in advance for a final selection.
o Menu matrix and price per person with guaranteed numbers is provided as per the event’ request by the host/ office.
o Final menu mix and price to be approved by the host officer or POC for a final confirmation.
o The price should have all details for inclusions, deliverables at service provider’s end, related taxes and local government duties and other levies.
o Service vendor to provide all adequate catering equipment, cutlery, crockery, and other related service needs as per the nature and detailing for the event.
Skills and Qualifications:
The service provider should have:
o Experience in food and beverage services industry and providing catering, buffet, or pass-around services since three or more years.
o Food safety standards to be in line with US, and routinely checked and inspected by the Regional Medical Technologist (RMT) posted at site and providing spot checks reports to post management and the Health Unit.
Event details:
o All service and cooking related kitchen set-up arrangements will be covered by the service provider.
o Staff details with ID badge, vehicle details, expected hours for set-up and crew movement plan is shared two days in advance with host.
o A mini kitchen is set-up at the venue and partial use of Host’s kitchen for basic preparations (usually done for big functions) is done by the service provider.
o A 10 -12% increase can be served in case of increase in numbers and will be charged on actual per person price.
2. GENERAL REQUIREMENTS
2.1 Non-Personal Services
The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the
Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.
2.2 Business Relations
The contractor shall successfully integrate and coordinate all activity needed to execute the catering services requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.
2.3 Contract Administration and Management
The following subsections specify requirements for contract, management, and personnel administration.
Contract Administration
The contractor shall establish processes and assign appropriate resources to effectively administer the catering services requirement. The contractor shall respond to
Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.
2.4 Subcontract Management
The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest considerations.
2.5 Contractor Personnel, Disciplines, and Specialties
The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources.
The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract for providing catering services.
3. PERFORMANCE REQUIREMENTS
3.1 Basic Requirements
Contractor support is required to provide catering services to assist U.S. Embassy in achieving their goals and objectives. This scope of work specifies the tasks to be performed, deliverables to be provided and performance objectives to be met in support of organizing the tasks listed as, but not limited to, the services listed in Section 1 – The
Schedule, II.1.
The Contractor shall furnish all work, management, supervision, labor and materials necessary to ensure the effective and efficient performance of functions identified throughout this scope of work which make up this requirement. The Contractor must be capable of providing flexible, responsive, and high-quality services and support. The
Contractor will conduct travel and all catering services required for performance of this contract and reviews that are necessary to ensure the effective and efficient performance of functions identified throughout this scope of work which make up this requirement.
ATTACHMENT 2
DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT
GOVERNMENT FURNISHED PROPERTY
NONE
SECTION 2 - CONTRACT CLAUSES
CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS
AWARDED BY OVERSEAS CONTRACTING ACTIVITIES
(Current thru FAC 2023-02, effective 03/2023)
COMMERCIAL ITEMS
52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: Acquisition.gov this address is subject to change.
DOSAR clauses may be accessed at: https://acquisition.gov/dosar
FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1) CLAUSES:
NUMBER TITLE DATE
52.204-7 SYSTEM FOR AWARD MANAGEMENT
OCT 2018
52.204-9 PERSONAL IDENTITY VERIFICATION OF
CONTRACTOR PERSONNEL
JAN 2011
52.204-13 SYSTEM FOR AWARD MANAGEMENT
MAINTENANCE
OCT 2018
52.204-16 COMMERCIAL AND GOVERNMENT ENTITY
CODE REPORTING
AUG 2020
52.204-18 COMMERCIAL AND GOVERNMENT ENTITY
CODE MAINTENANCE
AUG 2020
52.204-25
PROHIBITION ON CONTRACTING FOR CERTAIN
TELECOMMUNICATIONS AND VIDEO
SURVEILLANCE SERVICES OR EQUIPMENT
NOV 2021
52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL
PRODUCTS AND COMMERCIAL SERVICES
MAR 2023
52.212-4 CONTRACT TERMS AND CONDITIONS—
COMMERCIAL ITEMS
DEC 2022
52.223-17
AFFIRMATIVE PROCUREMENT OF EPA-
DESIGNATED ITEMS IN SERVICE AND
CONSTRUCTION CONTRACTS
AUG 2018
https://acquisition.gov/browse/index/far https://acquisition.gov/dosar
52.225-19
CONTRACTOR PERSONNEL IN A DIPLOMATIC
OR CONSULAR MISSION OUTSIDE THE UNITED
STATES
MAY 2020
52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE
DEC 2007
52.228-3 WORKERS’COMPENSATION INSURANCE JUL 2014
52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD
INSURANCE
APR 1984
52.232-40 PROVIDING ACCELERATED PAYMENTS TO
SMALL BUSINESS SUBCONTRACTORS
MAR 2023
52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS
MAR 2023
52.246-26 REPORTING NONCONFORMING ITEMS
NOV 2021
THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT:
CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT REQUIREMENTS (FEB 2023)
(a)Definitions. As used in this clause:
Covered article - The term "covered article" includes-
(1)"Information and Communications technology" which means-
(i)any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use of that equipment, or of that equipment to a significant extent in the performance of a service or the furnishing of a product.
(ii)computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services
(including support services), and related resources; however, does not include any equipment acquired by a federal contractor incidental to a federal contract.
(2)"Telecommunications Equipment", which means equipment, other than customer premises equipment, used by a carrier to provide telecommunications services, and includes software integral to such equipment (including upgrades).
(3)"Telecommunications Service", which means the offering of telecommunications for a fee directly to the public, or to such classes of users as to be effectively available directly to the public, regardless of the facilities used.
(4)“Cybersecurity Supply Chain Risk”, which means the risk that a person may sabotage, maliciously introduce unwanted function, extract data, or otherwise manipulate the design, integrity, manufacturing, production, distribution, installation, operation, maintenance, disposition, or retirement of covered articles to surveil, deny, disrupt, or otherwise manipulate the function, use, or operation of the covered articles or information stored or transmitted on the covered articles.
(b)Contractor Cybersecurity Supply Chain Risk Management Responsibilities. The Contractor shall take all prudent actions and comply with all Government direction (as identified in paragraph (c)) to regularly identify, assess, monitor, and mitigate cybersecurity supply chain risks when providing covered articles or services affecting covered articles to the Government.
The Contractor shall maintain artifacts that document its compliance with this paragraph and shall provide these artifacts to the Government within 48 hours of request.
(c) Supporting Government Cybersecurity Supply Chain Risk Assessments. The Government may perform a cybersecurity supply chain risk assessment at any time during contract administration to identity, assess, and monitor the cyber risks of the Contractor’s supply chain. The Contractor agrees that the Government may, at its own discretion, perform on-site assessments to collect information for the cybersecurity supply chain risk assessment. In performing the cybersecurity supply chain risk assessment, the Government may review any information provided by the
Contractor, along with any other information available to the Government from public, unclassified, classified, or any other sources. Examples of information that the Government may collect for the cybersecurity supply chain risk assessment includes the following:
1. Functionality and features of covered articles, including access to data and information system privileges.
2. The user environment where a covered article is used or installed.
3. The ability of a source to produce and deliver covered articles as expected.
4. Foreign control of, or influence over, a source or covered article (e.g., foreign ownership, personal and professional ties between a source and any foreign entity or legal regime of any…
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