Solicitation_Package_IFB_0000001457.pdf

Page 1 of 9 IFB # 00000001457

Rev. 04/14/16

Form GSOP S5-PIN (01-05)

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES – PROCUREMENT DIVISION

Invitation for Bid

DUE DATE

5/23/2016 Responses must be delivered to the Procurement Division before 2:00 PM on the Due Date

SUPPLIER NAME AND ADDRESS BU #

SOLICITATION #

0000001457

DATE

5/9/16

DELIVERY DATE

As Specified

PAGE

REQUISITION. NO.

2016-12

AGENCY BILLING CODE

49050

AGENCY PURCHASE EST NO.

15SS0001

F.O.B. DESTINATION UNLESS

BID STATES OTHERWISE

ARE YOU CLAIMING PREFERENCE

AS A CALIFORNIA CERTIFIED

SMALL BUSINESS?

YES NO

IF YES, MANUFACTURER?

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL

BUSINESS SUBCONTRACTOR

PREFERENCE?

SUPPLIER CONTACT:

PHONE:

SUPPLIER NUMBER:

____ % CASH DISCOUNT

FOR

PAYMENT WITHIN ____

DAYS

SEE REQUIRED PAYMENT

DATE OF THE GENERAL

PROVISIONS PARAGRAPH 30.

SHIP TO:

As Specified

NAME (PRINT)

TITLE

FOR FURTHER INFORMATION, CONTACT:

PROCUREMENT OFFICIAL: Leanne Nguyen

PHONE: (916) 375-4648

EMAIL: Leanne.nguyen@dgs.ca.gov

SECTION 14835 ET SEQ. OF THE

CALIFORNIA GOVERNMENT CODE

REQUIRES THAT A 5% PREFERENCE BE

GIVEN TO BIDDERS WHO QUALIFY AS A

SMALL BUSINESS OR BIDDERS WHO

QUALIFY AS A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% CALIFORNIA

CERTIFIED SMALL BUSINESS

PARTICIPATION. FOR REQUIREMENTS

SEE TITLE 2, CALIFORNIA CODE OF

REGULATIONS, SECTION 1896, ET SEQ.

THE REQUIREMENTS FOR NONPROFIT

VETERAN SERVICE AGENCIES

QUALIFYING AS A SMALL BUSINESS

ARE CONTAINED IN SECTION 999.50 ET

SEQ. OF THE MILITARY AND VETERANS

CODE.

SIGNATURE DATE

Return To:

DGS/PROCUREMENT DIVISION

707 3

RD

ST. 2

ND

FL (95605)

P.O. BOX 989054

W. SACRAMENTO, CA 95798

TELEPHONE NUMBER FAX NUMBER

FEDERAL EMPLOYER IDENTIFICATION NUMBER

Bidder offers and agrees if this response is accepted within 45 calendar days from the date of opening to furnish all of the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified above and subject to the attached General Provisions.

DECLARATIONS UNDER PENALTY OF PERJURY: By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) the National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the small business preference, the information set forth within is true and correct.

SCOPE

Solicitation 0000001457 is a One Time Acquisition conducted by the Department of General Services, Procurement Division on behalf of The Department of State Hospitals, Atascadero for the purchase of three Offset Printing Press Systems.

KEY ACTION DATES

Invitation For Bid (IFB) Release May 09, 2016 Last day to submit questions May 18, 2016 Invitation For Bid (IFB) Due May 23, 2016

The Key Action Dates stated above are the important actions and dates by which the actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this IFB. ALL DATES AFTER THE IFB BID SUBMISSION DEADLINE ARE APPROXIMATE AND MAY BE ADJUSTED AS CONDITIONS INDICATE, WITHOUT ADDENDUM TO

THIS IFB.

Page 2 of 9 IFB # 00000001457

SOLICITATION

Also referred to as Event in Cal eProcure.

METHOD OF AWARD

This solicitation shall be awarded on an "All or None" basis to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation.

PROCUREMENT OFFICIAL

The Procurement Official is the State’s designated authorized representative regarding tis procurement.

Bidders are directed to communicate with the Procurement Official to submit questions, deliver proposals, and submit all other formal correspondence regarding this procurement.

RESPONSIVE BIDDER

A supplier who is responsive submits a bid response compliant with the solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract.

RESPONSIBLE BIDDER

A supplier who is responsible and submits a responsive bid is one who clearly indicates compliance without material deviation from the solicitation’s terms and conditions and who possesses the experience, facilities, reputation, financial resources and other factors existing at the time of contract award.

ALTERNATIVE PROTEST PROCESS

This solicitation/acquisition is being conducted under the provisions of the Alternative Protest Process (Public Contract Code Section 12125, et seq.) By submitting a bid or proposal to this solicitation, the bidder consents to participation in the Alternative Protest Process, and agrees that all protests of the proposed award shall be resolved by binding arbitration pursuant to the California Code of Regulations, Title 1, Division 2, Chapter 5. The link to the regulations is:

http://www.dgs.ca.gov/oah/GeneralJurisdiction/BidProtestRegs.aspx

A Notice of Intent to Award for this solicitation will be publicly posted in the Procurement Division reception area and sent via facsimile to any bidder who submits a written request for notice and provided a facsimile number.

During the protest period, any participating bidder may protest the proposed award on the following grounds:

1. For major information technology acquisitions – that there was a violation of the solicitation procedure(s) and that the protesting bidder’s bid should have been selected; or

2. For any other acquisition – that the protesting bidder’s bid or proposal should have been selected in accordance with the selection criteria in the solicitation document.

A written Notice of Intent to Protest the proposed award of this solicitation must be received (facsimile acceptable) by the Coordinator before the close of business 5 p.m. PST/PDT on the 1 st working day after issuing the notice of intent, as specified in the solicitation.

Failure to submit a timely, written Notice of Intent to Protest waives bidder’s right to protest.

Bidder is to send the notice of protest to:

Alternative Protest Process Coordinator/Dispute Resolution Department of General Services Procurement Division Purchasing Authority Management Section 707 Third Street, 2 nd Floor South

West Sacramento, CA 95605 Fax: 916 / 376-6226

Within seven (7) working days after the last day to submit a Notice of Intent to Protest, the Coordinator must receive from the protesting bidder the complete protest filing including the signed, written detailed statement of protest including exhibits, filing fee and deposit or small business certification as applicable. Untimely submission of the complete protest filing waives the bidder’s right to protest.

Protest bond requirement: bond amount for this Alternative Protest Process shall be ten (10) percent of the contract amount as specified in the solicitation. See California Code of Regulations, Title 1, Section 1418.

QUESTIONS REGARDING THE IFB

Bidders requiring clarification of the intent or content of this IFB or on procedural matters regarding the competitive IFB process may request clarification by submitting questions by the date(s) identified in the key action dates or two days prior to the bid due date (if no key action dates), via email to the Procurement Official identified in this IFB. If a Bidder submits a question after the scheduled date(s), the State will attempt to answer the question but does not guarantee that the answer will be prior to the bid due date.

Note: Answers to all questions will be posted via an Event/Solicitation Addendum.

Page 3 of 9 IFB # 00000001457

REQUEST TO CHANGE REQUIREMENTS OF THE IFB

Bidders may request to change requirements of the IFB if the Bidder believes that one or more of the IFB requirements is onerous, unfair, or imposes unnecessary constraints on the Bidder in proposing less costly or alternate solutions. The Bidder shall submit recommended change(s) and facts substantiating the recommended change by the date(s) identified in the key action dates or two days prior to the bid due date (if no key action dates), in an email or envelope clearly marked “Request to Change Requirements of the BU# 4470 IFB# 0000001457 to the Procurement Official identified in this IFB.

ATTACHMENTS

The following documents are attached, or attached by reference, and part of this solicitation:

1. Specification 3610-3526 for Offset Printing Machines of eleven (11) pages, dated 04/26/2016

2. Cost Worksheet, of one (1) page

3. Bidder’s Instructions (GSPD-451) of three (3) pages, dated 11/09/2011** http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf

4. General Provisions (GSPD-401) of seven (7) pages, dated 06/08/2010** http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf

5. Bidder Declaration Form (GSPD-05-105 REV 03/15) of two (2) pages

6. California Disabled Veteran Business Enterprise (DVBE) Program Requirements of four (4) pages, dated 12/15/11

7. California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions of three (3) pages, dated 09/03/09

8. Disabled Veteran Enterprise Declarations (Std. 843) of one (1) page, dated 05/2006 (if applicable)** http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf

9. Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007

10. Darfur Contracting Act Certification of one (1) page

11. Federal Debarment Certification of two (2) pages (If applicable)

12. Payee Data Record (STD. 204), of two (2) pages** http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

13. TACPA Preference Forms** http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf

14. Alternative Protest Regulations http://www.dgs.ca.gov/oah/GeneralJurisdiction/BidProtestRegs.aspx

** These documents are incorporated by reference and located at the link provided.

Please note that items #2, #5, #12 (If applicable), #8, #9, #10 AND #11 MUST be returned with the bid or the bid may be rejected.

PRICES

Prices shall be submitted via hard copy. Pricing shall be all inclusive. Only the prices/charges submitted in the bid response shall be accepted and included in the awarded contract.

For the purpose of this bid, only bids quoted F.O.B. Destination, Freight Prepaid, will be accepted. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by the State unless expressly included and itemized in the Contract. International shipments will be Delivered Duty Paid (DDP). Import Costs, duties, taxes, value added tax or any other transportation or customs costs will not be paid by the State unless expressly included and itemized in the Contract.

Sales tax is not to be included on the bid or in the bid pricing. If awarded this bid, sales tax should be added at time of invoicing. The sales tax rate applied should be based on the rate of the area where the product is to be delivered, unless the deliverable is a vehicle, in which case the sales tax rate applied should be based on the rate where the vehicle will be registered with the California Dept. of Motor Vehicles (DMV).

DESCRIPTIVE LITERATURE

Bidders are required to forward complete descriptive literature with the bid and are to note their brand name and catalog or model number on the bid. Descriptive literature shall be annotated to specify the applicable page, brand, model and item(s). At the State’s option prior to award, bidders may be required to submit additional written clarifying information.

FAILURE TO SUBMIT DESCRIPTIVE LITERATURE MAY RESULT IN YOUR BID BEING CONSIDERED NON-RESPONSIVE AND

NOT ACCEPTED.

DOCUMENTATION

The Contractor shall provide system documentation used to operate and maintain the system. Documentation shall include, but not limited to, user instructions, maintenance manuals, descriptions, parts lists, etc.

Parts for equipment are to be available for each model and available for purchase by the State at no greater cost than published list prices. MANUALS ARE TO BE IN THE ENGLISH LANGUAGE.

http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf http://www.dgs.ca.gov/oah/GeneralJurisdiction/BidProtestRegs.aspx

Page 4 of 9 IFB # 00000001457

EQUIPMENT TO BE NEW

All equipment must be new and the latest model in current production, manufactured from current production materials, products and components.

The use of any used, rebuilt, non-current, discontinued models or prototype production materials, proprietary products or components is prohibited.

SOFTWARE LICENSE PROVISIONS

If the bidder proposes equipment that contains software that requires a software license agreement, the license agreement may not contain any terms or conditions that conflict with the GSPD-401 Non-IT Commodities or any provision of California Law. The license agreement may not contain any requirement for the State of California to indemnify or defend any party for any reason. The governing law and jurisdiction requirements must be consistent with GSPD-404 Non-IT Commodities section 6, Applicable Law. If a bidder has questions concerning the acceptability of a proposed license, please contact the Procurement Official identified in this IFB.

CHANGE ORDERS

Any Purchase Order resulting from this bid may be amended, modified, or terminated at any time by mutual agreement of the parties in writing. Change orders amending, modifying or terminating the Purchase Order, including any modifications of the compensation payable, may be issued only by the Department of General Services State Procurement Officer. All such change orders shall be in writing and issued only upon written concurrence of the supplier. Termination, as that term is used in this section, does not include termination for default of the supplier.

MAINTENANCE SERVICE AND WARRANTY

The contractor shall provide at least one year of warranty and maintenance service with all expenses included (except for replacement of consumable parts), effective after acceptance of the system.

The contractor shall replace or repair, at no cost to the State, any defective part, system or assembly following the State’s acceptance testing. The contractor response time to service call(s) during the warranty period shall not be more than two working days. If the problem cannot be solved over the telephone, within five working days, the contractor shall either provide on-site service or send out a loaner (part or whole of the instrument) for off-site repair. The contractor shall provide general technical phone support for a minimum of one year within four hours of being contacted.

During the warranty period, the contractor shall:

Honor all manufacturers’ warranties and guarantees on all products offered through the contract. If the manufacturer offers an on-site warranty, those warranty services must be passed on to the users of this contract. Contractor shall bear all material, labor and transportation costs for repair of defects and failures occurring within the warranty period.

TRAINING

The Contractor will also be responsible for providing training at the State Hospitals, Atascadero work site on all aspects of the systems operation, trouble shooting, and routine maintenance for up to five staff. The training may include a class room style presentation as well as hands on experience.

ON-SITE INSTALLATION AND FINAL ACCEPTANCE TESTING

The contractor shall complete installation (assembly, set in place, make operational, demonstrate) and perform Acceptance Testing within 30 calendar days of the State receiving the complete machines. The contractor shall notify the State no less than ten working days before the projected start of installation. The State however, reserves the right to defer the projected start date by no more than ten working days if required by its schedule.

Installation and Acceptance Testing shall be conducted in accordance with sections 4 respectively of the Bid Specification 3610-3526 dated 04/26/16.

DELIVERY

Delivery is to be completed in full within 90 calendar days After Receipt of Purchase Order. Delivery shall take place during regular working hours, 7:30 AM. To 3:30 PM, Monday through Friday, except State observed holidays.

Agency must be notified ten days prior to the delivery date.

Note: In accordance with paragraph 15 of the General Provisions entitled “Delivery”, the contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions 26, entitled “Rights and Remedies of the State for Default”.

DELIVERY EQUIPMENT REQUIREMENT

Delivery shall be made to the location listed below Department of State Hospital- Atascadero 10333 El Camino Real Atascadero, CA 93422-5808 Attn: Receiving Dock

Page 5 of 9 IFB # 00000001457

CONTRACTOR LICENSE REQUIREMENTS

Bidders must verify and provide documentation of contractor license as required on specification 3610-3526, section 4.6 upon 48 hours of the State’s request. Request will be made via phone call or email.

ADDITIONAL TERMS AND CONDITIONS

The state objects to and will not evaluate or consider any additional terms or conditions submitted by a bidder. This applies to any language appearing in documents attached as part of the bidder’s response. In signing and submitting a bid, the bidder agrees that any additional terms and conditions whether submitted intentionally or inadvertently, shall have no force or effect. Bids with terms and conditions attached may be subject to rejection.

CALIFORNIA SELLER’S PERMIT

Bidders must provide their California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code.

In order to expedite the process of verifying the validity of the permit, provide the BOE permit number in the space provided below (or attach a copy of the permit with your bid.)

For instructions on how to obtain a California Sellers Permit number or register to do business in the State of California, visit the Board of Equalization website at www.boe.ca.gov.

Retailer’s Seller’s Permit Number: __________________________________

PAYEE DATA RECORD

Bidders shall complete and sign the Payee Data Record (STD. 204) and submit with RFQ submittal. An electronic version of this form can be found at:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

POSTCONSUMER-CONTENT CERTIFICATION

State agencies are required to report purchases in many product categories. In order to comply with those requirements, bidders are required to complete and return the attached Postconsumer-Content Certification form (CIWMB 74) with their bid response.

BIDDER DECLARATION FORM

All bidders must complete the Bidder Declaration Form GSPD-05-105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract; this includes equipment manufacturers, equipment distributors and resellers. A subcontractor is any person, firm, corporation, or organization contracting to perform any part of the prime’s contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

If claiming the non-small business subcontractor preference, the form must list all the California small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837 (d)(4).

DARFUR CONTRACTING ACT CERTIFICATION

Effective January 1, 2009, all Invitations for Bids (IFB) or Requests for Proposals (RFP) for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency. (See # 1 on the Attachment).

A scrutinized company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b). (See # 2 on the Attachment).

PROHIBITION ON TAX DELINQUENTS BIDDING (AB 1424)

Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. The Franchise Tax Board (FTB) and the California Board of Equalization (BOE) will post and periodically update lists of the 500 largest tax delinquencies on their websites as http://www.boe.ca.gov/ http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Page 6 of 9 IFB # 00000001457 required by law. Starting on July 1, 2012 prior to executing contracts state agencies must check the FTB and BOE lists to ensure the proposed awardee/vendor is not on either list. If the proposed awardee is on either list the bid may be considered non-responsive.

RECALL PROCEDURES

The contractor shall provide recall notification, regardless of level, in writing to the State Contract Administrator and each ordering department through the most expedient method possible. The notices, at a minimum, shall include a complete product description and/ or identification, delivery order number and disposition instructions. The contractor shall issue replacement of product or credit for any product removed or recalled. The State shall have the option of accepting either replacement product or credit in exchange for recalled/removed products.

NEGOTIATIONS

This solicitation is subject to the provisions of Public Contract Code Section 6611. At the State’s sole option, the Department of General Services (DGS) reserves the right to invoke negotiations pursuant to Public Contract Code Section 6611, in accordance with existing guidelines adopted by the Department of General Services. Bidders are cautioned that conditional bids or bids based upon assumptions will be deemed non-responsive. Current guidelines prohibit the State from opening negotiations with either non-responsive or non-responsible Bidders.

CALIFORNIA CERTIFIED SMALL BUSINESS AND PREFERENCE(S) INFORMATION

SMALL BUSINESS PREFERENCES AND CERTIFICATION

Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date and the OSDS must be able to approve the application as submitted.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

SMALL BUSINESS REGULATIONS

The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 9/09/04. The new regulations can be viewed at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx. Access the regulations by clicking on the “Small Business Regulations” in the right sidebar. For those without internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services (OSDS) at (916) 375-4940.

SMALL BUSINESS PARTICIPATION REPORTING REQUIREMENTS

Per Government Code 14841, if a contract/purchase order is awarded from this solicitation with a commitment from the prime bidder to achieve small business participation, the contractor must within sixty (60) days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) report to the awarding department the actual percentage of small business participation achieved.

NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California Certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4). The required list of California certified small business subcontracts must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

TACPA CONTRACT PREFERENCE

This solicitation contains the Target Area Contract Preference Act (TACPA) preference request forms. Please carefully review the forms and requirements. If applying for this preference, bidders must submit the preference request forms listed in the Attachments section of this document. Denial of TACPA preference requests is not a basis for rejection of the bid.

http://www.dgs.ca.gov/pd/Programs/OSDS.aspx

Page 7 of 9 IFB # 00000001457

The State as part of its evaluation process reserves the right to verify, validate, and clarify all information contained in the bid. This may include, but is not limited to, information from bidders, manufacturers, subcontractors and any other sources available at the time of bid evaluation. Bidder refusal to agree to and/or comply with these terms, or failure to provide additional supporting information at the State’s request may result in the denial of the preference requested.

Contracts awarded with applied preference will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce the preference program.

Any questions regarding TACPA preference should be directed to the Department of General Services, Procurement Division at Tacpa@dgs.ca.gov.

TACPA Preference Request (STD 830):

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf#search=std%20830&view=FitH&pagemode=none

Bidder’s Summary of Contract Activities and Labor Hours:

http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf Manufacturer’s Summary of Contract Activities and Labor Hours:

http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf

DISABLED VETERAN BUSINESS ENTERPRISE INCENTIVE INFORMATION

DVBE PARTICIPATION REQUIREMENTS

The Department elects to waive the DVBE program requirements in this solicitation, but opts to include the DVBE Incentive. To be considered for the incentive, bidders must complete and return the Bidder Declaration GSPD-05-105 (03/15), the DVBE Declarations, STD. 843 (5/2006), and signed, written confirmation (described below). The California DVBE Bid Incentive Instructions (09/03/09) include information about the DVBE incentive.

Supplier agrees to provide verification, in a form agreed to by the state, that DVBE subcontractor participation under this agreement is in compliance with the goals specified at the time of award of contract/purchase order, or with any subsequent amendment.

DVBE PARTICIPATION REQUIREMENTS

For the purposes of this solicitation, the Disabled Veteran Business Enterprises (DVBE) participation requirement has been waived.

DVBE COMPLIANCE AND VERIFICATION

Written Confirmation:

A written confirmation from each DVBE subcontractor identified on the Bidder Declaration must be provided. The written confirmation must include the solicitation number and be signed by the Bidder and DVBE subcontractor(s). The written confirmation shall include but is not limited to the DVBE scope of work, work to be performed by the DVBE, term of intended subcontract with the DVBE, anticipated dates the DVBE will perform required work, rate and conditions of payment and total amount to be paid to the DVBE.

Failure to submit signed confirmations shall render the bid non-responsive. If further verification is necessary, the state will obtain additional information to verify compliance with the above requirements.

Disabled Veteran Business Enterprise Declarations (Std. 843):

Per the Military and Veterans Code Section 999.2, this form must be completed and signed by all disabled veteran owner(s) and disabled veteran manager(s) when a DVBE contractor or subcontractor will provide materials, suppliers, services or equipment. The completed form should be included with the bid response. Should the form not be included with the IFB, contact the State contracting official or obtain a copy online from the Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) website at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx.

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

DVBE PARTICIPATION REPORTING REQUIREMENTS

If a contract/purchase order is awarded from this solicitation with a commitment from the prime bidder to achieve disabled veteran business enterprise (DVBE) participation, pursuant to Military and Veterans Code Section 999.5, the prime contractor must within sixty

(60) days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) certify the information contained in the “Prime Contractor’s DVBE Subcontracting Report (Rev. April 2014)”* The state reserves the right to verify all of the above information. Any person or entity that knowingly provides false information shall be subject to a civil penalty for each violation as stated in Military and Veterans Code Section 999.5(d).

*This form should be provided by and returned to the ordering agency by the prime contractor. It is the prime contractor’s responsibility to ensure the form is received, completed and returned within the stated time frame.

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf#search=std%20830&view=FitH&pagemode=none http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.dgs.ca.gov/pd/Programs/OSDS.aspx

Page 8 of 9 IFB # 00000001457

DVBE SUBCONTRACTOR SUBSTITUTION

The supplier understand and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran business Enterprise (DVBE) subcontractor(s) identified in their bid offer, per Military and Veterans Code section 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services (DGS). Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC section 999.9; Public Contract Code (PCC) section 10115.10.

SPECIFICATION COMPLIANCE

The bidder must indicate below if the product or products offered on this bid complies in all respects with the attached specifications.

YES_________ NO*_________

If the bidder has indicated that the product offered does not comply in all respects with the attached specifications, he is to list below, in detail, any and all deviations.

*If the product does not comply you may request modifications, revisions or possible alternatives to be reviewed PRIOR to the bid submission date by submitting your request to the Procurement Official. Any deviations listed below may cause your bid to be deemed non-compliant.

LIST DEVIATIONS:

RESPONSE CHECKLIST

The following checklist identifies the applicable items that must be completed and returned in order to be evaluated for award:

Signed State of California – DGS Procurement Division - solicitation document (with all fill-in spaces completed) Bidder Declaration Form (GSPD-05-105 REV 03/15) of two (2) pages Cost Worksheet, Attachment 2, of one (1) page Disabled Veteran Enterprise Declarations (Std. 843) of one (1) page, dated 05/2006 (if applicable) DVBE signed, written certification (if applicable) Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007 Darfur Contracting Act Certification Payee Data Record (Std. 204) Descriptive Literature Seller Permit Information

Failure to return any of these items with your bid response may result in your bid being considered non-responsive.

The following items must be returned with the bid response only if your intention is to claim the applicable bidder preference, if you are not claiming the preference you are not obligated to fill out and/or return any of the following forms.

Target Area Contract Preference Act (TACPA), request form (Std. 830).

Manufacturer’s Summary, form (DGS/PD 525) for goods only.

Bidder’s Summary, form (DGS/PD 526) for goods and services.

Note: The State makes no warranty that the checklist is a full and comprehensive listing of every requirement specified in the IFB.

Checking off the items on the checklist does not establish your firm’s intent nor does it constitute responsiveness to the requirement(s).

The checklist is only a tool to assist participating bidders in compiling their final bid response. Bidders are encouraged to carefully read the entire IFB. The need to verify all documentation and responses prior to the submission of final bids cannot be over emphasized.

Page 9 of 9 IFB # 00000001457

BID SUBMISSION INSTRUCTIONS

This document is intended to assist bidders with standard instructions for how and where to submit a bid. The state makes no warranty that following these instructions will ensure a compliant submission. Bidders are required to carefully read the solicitation document and adhere to any other submission requirements. If there is a question regarding how to submit a bid, contact the Procurement Official listed on the first page of the solicitation document for assistance.

Bidders are required to submit a complete Paper Bid by the due date and time identified in this solicitation.

Award Note: In order to receive an award, Bidder must register their company with Cal eProcure.

PAPER BID SUBMISSION

For evaluation purposes, the paper bid shall be complete and include all of the required bid submittals in order to be deemed responsive to the bid requirements. If the paper bid response is incomplete and/or includes discrepancies, you may be deemed non-responsive and subject to the rejection process.

States Own Bid Form: Only bids quoted on the State's own bid form will be considered. Bids submitted referencing supplier attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non-responsive and such bids may be rejected. Unless otherwise stated in the bid document, please DO NOT submit bids in binders or using plastic combs.

Submission Methods: Bidder may submit their paper bid using the following methods unless stated otherwise in the bid documents.

Identify all mailed/couriered/hand-delivered bid packages by clearly writing on the outside of the envelope the Invitation for Bid Number (Ex: BU#, Solicitation#, and the name of the Procurement Official. (see examples below)

POSTAL MAIL COURIER (FED EX/UPS/ETC.) OR HAND DELIVER

DGS Procurement Division DGS Procurement Division Attn: Bid Opening Official, 2

ND

Floor Attn: Bid Opening Official

P.O. Box 989054 707 3 rd

Street, 2 nd

Floor West Sacramento, Ca 95798 West Sacramento, Ca 95605

BU#4470 SOLICITATION #: 0000001457 BU #4470 SOLICITATION #: 0000001457

Attn: Leanne Nguyen Attn: Leanne Nguyen

FACSIMILE (FAX)

Faxed bids will be considered for the solicitation only if they are sent to (916) 375-4613. Bids sent to any other fax number will not be considered. Only pages of the faxed bid received prior to the bid opening time specified in the solicitation will be considered the “complete bid”. Please be advised that there is a heavy demand placed on the fax machine receiving bids and the State assumes no responsibility if a supplier cannot transmit their bid via fax or if the entire bid is not received prior to the bid opening time.

E-MAIL

E-mailed bids are NOT accepted.

ELECTRONIC BID PRICE SUBMISSION

Electronic bid submission is NOT accepted.

AWARD NOTIFICATION

If you would like to receive notification of the bid results and intended awardee please include a “Notice of Intent to Award” request along with your submitted bid.

3610-3526

STATE OF CALIFORNIA

BID SPECIFICATION

A-3 SIZE PERFECTOR_SINGLE AND TWO-COLOR, OFFSET PRINTING MACHINES

MORA, D. PAGE 1 OF 11 4/26/2016

4470-2016-12 A-3 SIZE PERFECTOR_SINGLE AND TWO-COLOR, OFFSET PRINTING MACHINES

1 SCOPE

This specification describes requirements for one (1) each of the following:

A-3 Size Perfector Offset Printing Machine

A-3 Size Single-Color Offset Printing Machine

A-3 Size Two-Color Offset Printing Machine

The machines shall be delivered and installed in a turnkey manner at the Department of State

Hospitals – Atascadero (DSH-Atascadero) facility.

2 APPLICABLE SPECIFICATIONS / STANDARDS / CODES

Specifications, standards and codes referenced in this document in effect on the opening of the Invitation For Bid (IFB) form a part of this specification.

3 REQUIREMENTS

3.1 GENERAL

Products shall be new and equivalent in style, quality, and appointments to those offered to the general public.

3.2 WIRING AND ELECTRICAL

3.2.1 Perfector Machine: 220V, 50/60Hz, 10.0A power circuit capability

3.2.2 Single-Color Machine: 220V, 50/60Hz, 7.0A power circuit capability

3.2.3 2-Color Machine 220V, 50/60Hz, 12A power circuit capability

3.3 EQUIPMENT SPECIFICATIONS

3.3.1 The A-3 Size Perfector Shall:

3.3.1.1 Be capable of fitting through a doorway that measures 72 inches wide x

84 inches high in its entirety or in components for installation

3.3.1.2 Be capable of printing on both sides of the sheet in one pass

3.3.1.3 Have an automatic master insertion and ejection feed function

3.3.1.4 Have an automatic blanket cleaning and drying function

3.3.1.5 Have a continuous paper master feeding and printing function

3.3.1.6 Have a plate register remote control device for vertical and lateral movement

3.3.1.7 Have a double sheet detector and ejector

IFB# 0000001457

Attachment # 1

MORA, D. PAGE 2 OF 11 4/26/2016

4470-2016-12 A-3 SIZE PERFECTOR_SINGLE AND TWO-COLOR, OFFSET PRINTING MACHINES

3.3.1.8 Have a blanket jam detector

3.3.1.9 Have a infeed jam detector

3.3.1.10 Have a delivery air blower and delivery fans

3.3.1.11 Have a delivery table dolly automatic lowering device and dolly lower limit switch

3.3.1.12 Have a static eliminator

3.3.1.13 Have a crawl function

3.3.1.14 Have a preset repeat counter

3.3.1.15 Have a print counter (total number of sheets printed)

3.3.1.16 Have a machine counter (total number of machine rotations)

3.3.1.17 Have a plate counter (total number of paper masters used)

3.3.1.18 Have an oil warning lamp

3.3.1.19 Have a powder spray device

3.3.1.20 Have safety covers

3.3.1.21 Have an emergency stop button

3.3.1.22 Have a squeeze roller

3.3.1.23 Have a back guide star wheel

3.3.1.24 Have a paper pile board

3.3.1.25 Have a paper delivery table dolly

3.3.1.26 Have an ink roller cleanup attachment

3.3.1.27 Have a plunger can

3.3.1.28 Have an oil pan

3.3.1.29 Have tools included to remove and/or replace functional items for operational use and/or maintenance

3.3.1.30 Have a continuous dampening system to maintain stable water film on the printing plate

(Reference brand or equivalent: Crestline® Dampening System)

3.3.1.31 Have a centralized oiling system

3.3.1.32 Be capable of having an adjustable printing speed of 3,000 – 10,000 sheets/hour

3.3.1.33 Have a universal feeder pile system with pre-pile capability

3.3.1.34 Have two blankets with aluminum bars

3.3.1.35 Have a pin-bar metal plate, and paper master type with straight edge plate clamp system

MORA, D. PAGE 3 OF 11 4/26/2016

4470-2016-12 A-3 SIZE PERFECTOR_SINGLE AND TWO-COLOR, OFFSET PRINTING MACHINES

3.3.1.36 Have a pin-bar type metal plate size of 12.76 in. x 19.37 in.

3.3.1.37 Have a straight-type plate size of 12.83 in. x 19.37 in.

3.3.2 The A-3 Single-Color Offset Printing Machine Shall:

3.3.2.1 Be capable of fitting through a doorway that measures 72 inches wide x

84 inches high in its entirety or in components for installation

3.3.2.2 Have a double-sheet detector

3.3.2.3 Have a paper jam detector for the blanket cylinder

3.3.2.4 Be capable of making micro image adjustments in the vertical direction

3.3.2.5 Have a delivery jam detector

3.3.2.6 Have an automatic ink ductor ON/OFF control device

3.3.2.7 Have a diagonal image adjustment device on plate clamp

3.3.2.8 Have a crank handle vertical paper guide

3.3.2.9 Have a delivery table dolly lower limit switch and delivery air blower

3.3.2.10 Have safety covers

3.3.2.11 Have an ink roller cleanup attachment

3.3.2.12 Have a master setting guide

3.3.2.13 Have a blanket cleaning device

3.3.2.14 Have a static eliminator

3.3.2.15 Have a grand total counter

3.3.2.16 Have preset repeat counter with 5 digits

3.3.2.17 Have a total counter

3.3.2.18 Have a centralized oiling system

3.3.2.19 Have an oil pan

3.3.2.20 Have a photo cell impression ON/OFF device

3.3.2.21 Be capable of having an adjustable printing speed of 3,000 – 10,000 sheets/hour

3.3.2.22 Have a blanket with aluminum bars

3.3.2.23 Have a universal feeding system

3.3.2.24 Have a pin-bar metal plate, and paper master type with straight edge plate clamp system

3.3.2.25 Have a pin-bar type plate clamp: 25 holes, 0.5 in. pitch

3.3.2.26 Have a pin-bar type metal plate size of 12.76 in. x 19.37 in.

MORA, D. PAGE 4 OF 11 4/26/2016

4470-2016-12 A-3 SIZE PERFECTOR_SINGLE AND TWO-COLOR, OFFSET PRINTING MACHINES

3.3.2.27 Have a continuous dampening system to maintain stable water film on the printing plate

(Reference brand or equivalent: Crestline® Dampening System)

3.3.3 The A-3 Size 2-Color Offset Printing Machine Shall:

3.3.3.1 Be capable of fitting through a doorway that measures 72 inches wide x

84 inches high in its entirety or in components for installation

3.3.3.2 Be capable of printing two colors on one side of the sheet in one pass

3.3.3.3 Have a dial type image adjustment device

3.3.3.4 Have a diagonal adjustment device

3.3.3.5 Be capable of making an image adjustment while the machine is running

3.3.3.6 Have a stepless adjustment mechanism for ink volume

3.3.3.7 Have lever controlled ink fountains

3.3.3.8 Have an automatic ink ductor control

3.3.3.9 Have a paper jam detector in the feeder board, blanket and delivery sections

3.3.3.10 Have a static eliminator

3.3.3.11 Have a powder spray device

3.3.3.12 Have an electronic repeat counter with batch function (5-digit)

3.3.3.13 Have a machine counter (total number of rotations, non-re-settable )

3.3.3.14 Have a print counter

3.3.3.15 Have a blanket cleaning device

3.3.3.16 Have an OK monitor

3.3.3.17 Have a delivery paper pull-out device

3.3.3.18 Have an oil pan

3.3.3.19 Have a chain delivery system

3.3.3.20 Have a centralized oiling system

3.3.3.21 Have a continuous dampening system to maintain stable water film on the printing plate

(Reference brand or equivalent: Crestline® Dampening System)

3.3.3.22 Be capable of having an adjustable printing speed of 3,000 – 10,000 sheets/hour

3.3.3.23 Have two blankets with aluminum bars.

3.3.3.24 Have a pin-bar type metal plate size of 12.76 in. x 19.37 in.

3.3.3.25 Have a universal feeding system

MORA, D. PAGE 5 OF 11 4/26/2016

4470-2016-12 A-3 SIZE PERFECTOR_SINGLE AND TWO-COLOR, OFFSET PRINTING MACHINES

3.3.3.26 Have a straight edge style plate clamp with positioning pins and suitable punch

3.3.4 Training, Technical Support and Warranty

3.3.4.1 Include vendor/supplier provided training for up to three (3) DSH-

Atascadero employees at the time of delivery and installation or within

48-hours of installation for each machine.

3.3.4.2 Include vendor/supplier provided technical phone within four (4) hours of being contacted or representative support with twenty-four (24) hours of being contacted for the terms of the Warranty period.

3.3.4.3 Include a minimum one (1) year Warranty on all parts, equipment and machine systems to include full machine replacement if system fails to operate properly per the specified requirements.

4 ACCEPTANCE TESTING

4.1 MATERIALS FOR TESTING

Materials may include, but are not limited to, paper stock, ink, fountain solutions, blankets, and cleaning supplies that meet current Volatile Organic Compounds (VOC) limitations mandated by the State of California and specific regional Air Quality District rules.

Please Note: VOC limits for inks are 300grams/liter for ink and 100 grams/liter for solvents and fountain solutions; 25 grams/liter for general cleaners.

4.2 TESTING PROCEDURE WITNESSING

Performance testing shall be witnessed by the following individuals or delegated representatives:

a. DSH-Atascadero Graphic Arts Supervisor

b. Manufacturer/supplier

c. DSH-A Procurement Officer

4.3 ACCEPTANCE TESTING REQUIRING PRODUCTION RUNS WILL BE DONE ON LIVE PRODUCTION

JOBS TO MINIMIZE WASTE AND QUANTITIES WILL BE DETERMINED BASED ON JOB SIZE

4.4 ACCEPTANCE TEST FAILURE AND EQUIPMENT REJECTION

4.4.1 In the event of an Acceptance Test Failure, the failed test may be repeated up to three (3) times.

4.4.2 If a test is repeated up to three (3) times without producing acceptable results, the test will be noted as a Failure and any additional testing will be at the discretion of

DSH-Atascadero Graphic Arts Supervisor.

4.4.3 Equipment not meeting the bid specification requirements shall be considered non-compliant, and the State may reject any item or an entire shipment that is not compliant to the bid specification.

MORA, D. PAGE 6 OF 11 4/26/2016

4470-2016-12 A-3 SIZE PERFECTOR_SINGLE AND TWO-COLOR, OFFSET PRINTING MACHINES

4.4.4 Rejected equipment will be returned to the vendor by common carrier at the supplier’s expense and risk unless supplier notifies DSH-Atascadero that the supplier will make arrangements to pick up the items within seven (7) days of notification.

4.4.5 Supplier shall reimburse the State for all costs paid for equipment that fails the acceptance test.

4.5 DEMONSTRATION, OPERATIONAL AND ACCEPTANCE TESTING PROCEDURE/RESULTS

Please Note: All tests shall be evaluated by either a Pass or Fail and performance tests shall yield the acceptable quality and quantity expected…