Solicitation_package.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

0009910073 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORR60

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

08/27/2024 1700 MD

08/06/2024

4062477822Melissa Parkison (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R6024Q0090

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 76 0040665348OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Mills WY 82644 PO Box 1630 Wyoming Area Office Bureau of Reclamation-GP-WYAO

15. DELIVER TO

Billings MT 59107 PO Box 36900 Regional Office Great Plains Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Reclamation anticipates award of a purchase order for janitorial services at the North Platte Basin Facility Field Office in Alcova, Wyoming.

The North Platte Field Office facility is approximately one mile east of Alcova at 22122 Kortes Road. The work required under this purchase order is the janitorial upkeep of the facility for use by Reclamation employees.

Delivery: 09/30/2029 Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Travis Stephens

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 10/01/2024 to 03/31/2030

00010 Janitor

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 10/01/2024 to 09/30/2029

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

76 2 of

WY – NP Field Office Janitorial Service

FOREWORD

The Bureau of Reclamation (Reclamation) has a requirement to obtain Janitorial Services located at the North Platte Field Office in Alcova, Natrona County, Wyoming. The scope of this Firm Fixed Price contract is for services as identified in the Statement of Work in Section J, Attachments.

This acquisition is being procured under Federal Acquisition Regulations Part 12, Acquisitions of Commercial Products and Commercial Services, and Part 15, Contracting by Negotiation. Offerors are cautioned to carefully review the offer submission requirements. To be considered qualified for this work, offerors must fully address all evaluation factors.

The Government anticipates making award without discussions. However, the Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint.

Offerors may submit written questions. All questions shall be received no later than August 19, 2024, at 4 PM MDT.

Questions received after that date will not be entertained. All questions during the site visit must be submitted in writing emailed any written question received prior to the deadline will receive a response. Each question submitted shall contain the following information: document name, document date, specific page, paragraph, clause, or other definitive citation for which clarification is requested.

A site visit opportunity will be offered on, Thursday, August 15, 2024, at 2:00pm.

Location to meet: 22122 Kortes Rd.

Alcova, WY 82620

• Any questions you have during or because of the site visit will need to be submitted in writing, via email to mparkison@usbr.gov, after the visit has occurred, but before the deadline of August 21, 2024. Questions asked during the site visit will not be answered at that time, to ensure that information is not limited only to attendees.

• Anticipate that the site visit will take approximately 1 hour.

• If you intend to attend the site visit please notify the contracting specialist at mparkison@usbr.gov by

Tuesday, August 13, 2024 at 3 PM MDT.

Offerors may submit written questions. All questions shall be received no later than August 19, 2024, at 4 PM MDT.

Questions received after that date will not be entertained. Each question submitted shall contain the following information: document name, document date, specific page, paragraph, clause, or other definitive citation for which clarification is requested.

All questions shall be submitted electronically via email to Melissa Parkison, Contract Specialist at mparkison@usbr.gov. Answers will be provided only to questions submitted in writing, and all answers will be provided via amendment through the SAM website at www.sam.gov. This solicitation will close on August 27, 2024.

Any sections below highlighted in yellow must be filled out by the proposer.

http://www.sam.gov/

PERFORMANCE WORK STATEMENT

Project Title: Janitorial Services, North Platte (NP) Field Office facility, Alcova Wyoming

PERFORMANCE OF WORK STATEMENT

PROJECT TITLES: JANITORIAL SERVICES, North Platte Field Office, Alcova, Wyoming

1. SECTION C-1-GENERAL

1.1 BACKGROUND

The Bureau of Reclamation anticipates award of a purchase order for janitorial service at the North Platte (NP) Field Office located approximately 2 miles east of Alcova, in Natrona County, Wyoming.

The work required under the purchase order is to keep the offices clean for use by Reclamation employees and to have a neat indoor appearance representing Reclamation to external customers who enter the facility. The contractor must recognize that the timely and accurate performance of these services is a vital and mandatory requirement of the purchase order.

1.2 SCOPE OF WORK

The contractor shall furnish all labor, materials, transportation, cleaning supplies (unless otherwise specified), equipment, and supervision to satisfactorily perform sanitation services as specified. The contractor shall perform in accordance with the standards as defined in Section 5 of this Performance Work Statement (PWS).

Throughout the life of this purchase order, the contractor is encouraged to continuously seek ways to perform janitorial services in the most economic and efficient manner.

ESTIMATED SQUARE FOOTAGE. The Government has estimated the number of square feet of floor space and the contractor shall make no claim against the Government for any excess or deficiency therein.

There is a total of approximately 680 square feet. Below are the estimated square footages of the areas to be serviced:

NP Field Office facility

Total Space: 680 total square feet, all tiled floor Offices #1:

510 square feet Office #2: 90 square feet Restroom #1: 30 square feet Restroom #2: 30 square feet Utility Room: 20 square feet Windows (4 each): 33 inches by 32 inches

1.3 CONTRACTOR PERSONNEL

1.3.1 CONTRACTOR'S ADMINSTRATION PERSONNEL. The contractor shall designate a representative in accordance with the clause at GP-3. The contractor's representative personnel shall have the authority to act for the contractor on all matters relating to daily operation of the resultant purchase order. The contractor's representative shall be able to read, write, speak, and understand the English language.

1.3.2 EMPLOYEES. The contractor shall furnish qualified, experienced, drug-free, and safety- oriented personnel to perform the services under this purchase order. Employees shall promptly correct unsafe working conditions or report them to Reclamation’s Contract Officer’s Representative (COR). Employees shall report all accidents or injuries, no matter how minor they may seem to the contractor.

Additionally, this requirement is subject to the applicable Department of Labor Wage Rates under the Service Contract Act of 1965. If Reclamation exercises any option periods, the CO will furnish updated wage determinations issued by the Wage and Hour Division at the beginning of each renewal option period. The contractor shall be responsible for paying employees under this purchase order at least the required minimum monetary wages and fringe benefits.

1.4 SAFETY AND HEALTH REQUIREMENT.

The contractor shall comply with the safety and health requirements of Reclamation Clause WBR 1452.223-81 incorporated in Section I. The contractor shall develop and submit a comprehensive and site-specific safety plan to the Government for review within 10 calendar days after the post award conference. At a minimum, the contractor’s safety plan shall address the following:

• Statement of Contractor Safety and Health Responsibilities – Acceptance that the contractor shall be responsible for the safety and health of their employees.

• Plan of Compliance with Regulations, Standards, and Codes – The contractor’s commitment and methods to comply with safety regulations, standards, and codes.

• Plan of Compliance for use of Sub-Contractors – The contractor’s commitment and methods to ensure that sub-contractors are working safely.

• Plan of Procedure for Safety Inspection of Equipment – The contractor’s method of inspecting equipment to ensure that the equipment does not pose a hazard to employees.

• Fire Prevention and Protection - The contractor’s commitment and methods to always exercise fire prevention. Janitor closets shall be kept clean and free from odors and fumes. The contractor shall use and store all combustible material in a safe manner. The contractor shall report any fire hazards to the Government representative in charge of the building, and if possible, correct them. In the event of a fire, the contractor shall call 911 to report the fire and notify the Government representative in charge of the building.

1.5 SECURITY OR ACCESS REQUIREMENT.

The contractor shall comply with the security requirements of GP-7 clause, FAR Clause 52.204-09, and Reclamation Clause SLE 03-02 and subcontractor employees that will be working under the purchase order.

The contractor shall submit a list of all contractor vehicles and equipment that the contractor will bring to the worksite. For each vehicle, the list shall include the year, make, model, color, license plate number, and state of issuance.

Reclamation will have onsite representation throughout the duration of the purchase order. As such, Reclamation has determined that Personal Identity Verification (PIV) is not a requirement. Contractor personnel, including subcontractors, will be required to have background investigations before the Government allows access to the facility. The contractor can find additional information and instructions for the background investigations see attachments, which are subject to change during any national emergency.

During any national emergency, the contractor and employees may be subject to additional screening for security purposes by Governmental agencies charged with the security of the nation. The contractor shall not employ a person found unacceptable by such screening for the performance of this purchase order.

1.6 CONTRACTOR QUALITY CONTROL

1.6.1 QUALITY CONTROL PLAN. The Contractor, not Reclamation, is responsible for the management and quality control actions necessary to meet the quality standards set forth by the purchase order. As such, the contractor shall establish and maintain a Quality Control Plan (QCP) to ensure they achieve the requirements of the purchase order.

The contractor shall furnish one copy of their QCP to the CO within 10 days after award of the purchase order.

The QCP shall be a specific plan for the services required under the purchase order. At a minimum, the contractor’s QCP shall address the following items:

• Methods - The methods for identifying and preventing deficiencies in the quality and timeliness of services performed before the level of performance becomes unacceptable.

• Performance Inspections - An inspection system to cover all the services listed in the Performance Requirements Summary Table (PRST), Table 5.8. The inspection system must specify that the contractor will inspect the task activities on a scheduled or unscheduled basis, or how frequently the contractor will accomplish the inspections, and the title(s) of the individual(s) who will perform the inspections.

• Records - Written or electronic database records of all inspections conducted by the contractor and any necessary corrective actions taken. The records shall be made available to the CO, within 10 days of request, during the term of the purchase order.

1.6.2 GOVERNMENT REVIEW OF QCP. The contractor shall develop and submit the QCP for Reclamation review and acceptance. Reclamation’s acceptance of the QCP does not relieve the contractor of their responsibility to perform services that conform to the purchase order requirements.

If Reclamation finds the contractor's plan to be adequate, Reclamation will accept the plan. The contractor then uses their QCP to guide and document the implementation of the required management and quality control actions to achieve the specified results.

If Reclamation finds the contractor's plan to be inadequate as submitted, Reclamation will identify the deficiencies to the contractor in writing. The contractor shall correct all identified deficiencies and submit a revised contractor QCP to the CO within 10 days.

1.7 RECLAMATION’S QUALITY ASSURANCE

Reclamation has developed a Quality Assurance Surveillance Plan (QASP) for the services required under this PWS, as required by Federal Acquisition Regulations (FAR) Subpart 37.6 Performance- Based Acquisition.

The primary intent of this plan is to provide Reclamation’s COR a basis for evaluating the quality of performance the contractor provides during the life of the purchase order. The QASP is not a part of the purchase order nor is it intended to duplicate the contractor’s QCP. Reclamation has provided an informational copy of the QASP under Appendix A of this PWS. Reclamation is providing this copy to support the contractor’s efforts in developing a QCP and is providing the contractor an opportunity to comment and propose innovative solutions for

Reclamation’s QASP. The QASP is to be a living document that Reclamation should revise or modify, as circumstances warrant.

1.7.1 CONTRACT OFFICER’S REPRESENTATIVE (COR). Prior to the commencement of onsite work, the CO will designate the COR, in writing, to act as Reclamation’s authorized representative who assists in the technical administration of the purchase order. The CO will not authorize the COR to make any contractual commitments, or to authorize any contractual changes on Reclamation’s behalf. If any doubt exists as to the extent of the authority of the COR, the contractor shall contact the CO before taking action on the matter.

1.7.2 Reclamation’s QAE shall conduct unscheduled inspections of the work performed as part of this purchase order. Deficiencies with janitorial and campground maintenance shall be documented by Reclamation’s QAE and a written report shall be submitted to the CO within 10 days. The CO will provide the contractor with a copy of this report.

1.8 PERIOD OF PERFORMANCE

Reclamation anticipates that the term of the purchase order shall take place from October 1, 2024 through September 30, 2025, and 4 one-year option periods with an optional 6-month extension, ending September 30, 2029. Reclamation may exercise 6-month optional extension at Reclamation’s discretion in accordance with

FAR 17.208.

1.8.1 NORMAL HOURS. Janitorial services shall be performed within the following parameters: Monday, Tuesday or Wednesday between the hours of 7:00 a.m. and 3:30 p.m., Mountain Standard Time. A monthly schedule shall be posted at Reclamation facility two weeks prior to ensure personnel will be present for contracted tasks.

1.8.2 SEVERE WEATHER. If severe weather prevents service on a scheduled date, cleaning shall be as soon as the weather permits safe travel AND access is coordinated with the facility Point of Contact.

1.8.3 RECOGNIZED HOLIDAYS. The contractor is not required to provide service on recognized Federal holidays established by Federal law (5 U.S.C. 6103). The contractor can find a schedule of the recognized holidays at the following website: http://www.opm.gov/Operating_Status_Schedules/fedhol/2016.asp

1.8.4 SPECIAL EVENT(S)/EMERGENCIES. On occasion, the contractor may be required to provide additional or limited services because of unforeseen circumstances.

1.8.5 LONG TERM INACCESSIBILITY. In cases where the facility is not accessible for more than two consecutive weeks, due to acts of nature, the contractor shall notify the CO and COR that work performance cannot be accomplished. The CO and contractor will develop a plan to adjust the work schedule and potential adjustments to payments.

1.9 CONSERVATION OF UTILITIES.

The Government will furnish lights, power, and water from regular outlets in the facilities. The contractor shall instruct all employees in utility conservation practices. The contractor shall be responsible for operating under conditions which preclude the waste of utilities.

1.10 DOCUMENTATION AND RECORDS

All documentation, records, and schedules as described in this PWS that are the responsibility of the contractor are the property of Reclamation. The contractor shall turn over such documentation to Reclamation upon completion or termination of the purchase order. All records are subject to the Freedom of Information and Privacy Acts. As such, Reclamation will handle any requests for release of any records accordingly.

http://www.opm.gov/Operating_Status_Schedules/fedhol/2016.asp

SECTION C – 2 - 2 - DEFINITIONS

2.1 100% INSPECTION. A method of surveillance Reclamation may use in the administration of Reclamation’s QASP. Under this level of monitoring, Reclamation will prepare documentation on all service outputs in a surveillance period (e.g., Reclamation will evaluate every task every time the contractor performs the task).

2.2 AS DIRECTED, AS REQUIRED, AS PERMITTED, APPROVAL, ACCEPTANCE.

Terms that indicate that direction, requirement, permission, approval, or acceptance by the CO are intended unless stated otherwise.

2.3 CLEAN. The absence of bottles, cobwebs, debris, dirt, dust, discarded materials, encrustation, grease, grime, gum, litter, mold, odors, oil, pieces of paper, scum, smudges, spillage, spots, stains, watermarks, tape, tar, trash, residue, or any other extraneous matter on all surfaces or objects, as applicable, in order to present an overall appearance of cleanliness. Graffiti, damaged signs, and other damage beyond the scope of contractor’s services shall be included in a monthly report to the CO within 10 days from the end of the month.

2.4 CONTRACTING OFFICER (CO). A duly appointed person with the authority to enter into, administer, or terminate contracts, and to make findings and determinations on behalf of Reclamation. This is the only individual authorized to change the purchase order or any of the requirements stated herein.

2.5 CONTRACT OFFICER’S REPRESENTATIVE (COR). A Government person designated by the CO, with authority to act within the scope of the delegated authority including but not limited to, the surveillance and inspection of the contractor’s performance.

2.6 CONTRACTOR. The individual, partnership, company, or corporation responsible for the duties and responsibilities under the purchase order. The term also covers requirements for any subcontractor. The contractor is ultimately responsible for ensuring that all subcontractors comply with the terms and conditions of the purchase order.

2.7 CONTRACT DISCREPANCY REPORT (CDR). A report initiated by Reclamation, which the Contractor is required to complete, whenever performance is unsatisfactory. The CDR requires the Contractor to explain in writing the reasons why performance was unsatisfactory, how performance will be returned to satisfactory levels, and the corrective action that will be taken to prevent recurrence.

2.8 DEFICIENCY. A shortcoming in the quality or state of services performed.

2.9 DEFECTIVE SERVICE. A unit of service which contains one or more defects, or non-conformance with specified requirements.

2.10. FREQUENCY OF SERVICE. The minimum intervals for each of the described tasks in Section C-5. The contractor shall inspect, and clean areas as needed to maintain a clean and neat indoor and outdoor appearance.

• Weekly - Services performed one time during each week of the purchase order.

• Monthly - Services performed twelve times during each 12-month period of the purchase order.

• Semi-Annual - Services performed two times during each 12-month period of the purchase order, specifically during the months of April and November.

2.12 INSPECTION. The critical examination of a facility, system, or procedure to discover and remedy discrepancies and inefficiencies.

2.13 MAJOR DEFICIENCY. Any service feature which would cause the contractor to be determined unacceptable.

2.14 PERFORMANCE REQUIREMENTS. Tasks to be performed by the contractor.

2.15 PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST). An outline of purchase order requirements that identifies the key service outputs that will be inspected or surveyed by the Government and related performance standards and method(s) of performance assessment and surveillance.

2.16 PERFORMANCE STANDARD. The desired results, expressed by Reclamation, expected from performance of the purchase order services to satisfy the requirements.

2.17 QUALITY ASSURANCE. Those actions taken by Reclamation to assure services meet the requirements established in the PWS.

2.18 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized, written, living document outlining Reclamation’s methodology for monitoring contractor performance.

2.19 QUALITY CONTROL. Those actions taken by a contractor to ensure that contractor performance meets the requirements of the purchase order.

2.20 QUALITY CONTROL PLAN (QCP). An organized, written document outlining the contractor’s methodology for ensuring contractor performance.

SECTION C – 3 - GOVERNMENT-FURNISHED REQUIREMENTS

3.1 GENERAL

The Government shall provide, without cost, the facilities, equipment, materials, and information listed below.

The contractor shall be liable for any loss or damage to Government property while in their possession and shall be responsible for any damage to Government buildings or equipment occurring as a result of performance of the purchase order. The contractor shall understand that in the performance of the purchase order, the contractor is an independent contractor, and not an agent or employee of the United States.

3.2 SITE VISIT

The Government strongly urges offerors to inspect the site where offerors are to perform the required services, and to satisfy themselves regarding all general and local conditions that may affect the cost of performance. In no event shall failure to inspect the site constitute grounds for a claim after award.

3.3 GOVERNMENT-FURNISHED PROPERTY AND MATERIALS.

3.3.1 STORAGE SPACE. The Government will provide storage space. The Government will not be responsible for the loss of or damage to the contractor's property while in storage on Government premises.

All property found in the performance of this purchase order shall become the property of Wyoming Area Office, and must be turned into the COR.

3.3.2 TRASH SERVICE. The Government furnishes one trash dumpster located near the Alcova Dam storage facility. Only waste material properly contained within trash bags is authorized to be disposed of in the dumpster. Hazardous material is not authorized and must be properly disposed of off-site by the contractor.

3.3.3 MATERIAL. The Government will provide hand soap, paper towels, and toilet paper for the facility.

Notify the Point of Contact at least one week in advance to ensure material is readily available.

3.4 POST AWARD CONFERENCE.

In accordance with Reclamation Clause WBR 1452.242-80, the Government will hold a post award conference within 10 calendar days after award of the purchase order and prior to the beginning of any onsite work. The purpose of the post award conference will be to review the purchase order, the work to be performed, established safety requirements and procedures, and to clarify the work areas.

3.5 PERFORMANCE EVALUATION MEETINGS.

The contractor’s administration personnel may be required to meet with the COR, as determined necessary, to discuss the contractor’s performance, to include actual or potential problems. All parties shall make a mutual good faith effort to resolve any issues. All parties to the discussion shall review and sign written minutes of the meeting. Should the contractor not concur with the minutes, the contractor shall state any areas of non-concurrence in writing to the CO within seven business days of receipt of the minutes. Whenever the CO issues a Purchase Order Discrepancy Report, the COR will hold a meeting if the contractor requests such a meeting.

SECTION C - 4 – CONTRACTOR-FURNISHED REQUIREMENTS

4.1 GENERAL

Except for those items or services specifically stated to be Government-furnished in Section 3, the contractor shall furnish all items (equipment, materials, cleaning supplies, incidentals, etc.) required to perform the tasks identified in this purchase order. All equipment used in the performance of the purchase order shall be of the type and durability used by professional janitorial firms and in good working condition. All equipment shall have adequate bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces.

All electrical equipment used by the contractor, or his/her employees, shall meet all applicable safety requirements. The equipment must operate at full-rated performance levels using existing building circuits. It shall be the responsibility of the contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits.

4.2 GENERAL WORK PLAN

The contractor shall provide a written work plan along with their initial offer. At a minimum, the written work plan shall address the following:

Contractors shall commit to Section 5 for specific Tasks and Section 1.8 for scheduling services.

• A description of methods and procedures the contractor will use to perform the tasks identified in this

PWS.

• A description of the equipment the contractor will use to perform tasks identified in this PWS.

• The contractor’s commitment to use and list of bio-based products.

• Contractor’s contact person, phone number, or other means of contact and ability to respond to the CO in a timely manner.

• Where trash will be hauled and disposed.

• The contractor’s procedures to meet employee health, safety, and environmental management practices.

• Example of checklists, forms, etc. to document when contractor has completed required work.

4.3 COMPANY EXPERIENCE

Company experience is an objective criterion that determines whether the contractor has or has not performed similar work. Therefore, the contractor shall furnish a list (no more than five) of Federal, State, local government, or commercial projects similar in scope, complexity, and magnitude to the work required under this solicitation that the contractor has completed within the last three years.

These projects must clearly demonstrate the contractor’s successful ability to accomplish projects in a timely and satisfactory manner. At a minimum, the contractor shall provide the following information for each project:

• Name of the Customer (Government Agency or Commercial)

• Purchase order number, type, date, name of project

• Description of the work

• Initial purchase order amount and final purchase order amount

• Name, telephone number, and e-mail address of a point of contact for the customer that may be contacted to confirm and verify the information provided.

The Government may not evaluate references with incorrect or missing phone numbers and contact names, which may potentially result in a less favorable rating of the contractor’s offer.

4.4 PAST PERFORMANCE

Past performance is a subjective criterion that determines how well the contractor has performed similar work.

Therefore, the Government will use the reference information provided under company experience to aid in the determination of past performance information.

In accordance with FAR Part 15.305, in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on the past performance evaluation factor.

4.5 BIO-BASED CLEANING SUPPLIES.

The contractor shall comply with Section 9002 of the Farm Security and Rural Investment Act of 2002, Executive Order 13423, and the Federal Acquisition Regulation to provide bio-based products. Therefore, the contractor shall utilize products and material made from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. The QAE must approve all supplies and material used in the performance of the purchase order.

The contractor shall submit a complete list of bio-based products that the contractor will use in carrying out the requirements of the PWS. This list shall include the name of the manufacturer, cost of each material, and the intended use of each of the materials. It is desirable that the contractor supply the greatest number of bio-based products listed that meet the health and environmental specifications. The following is an example list of products that the contractor may use in this purchase order for which bio-based products are available. The list is not all-inclusive:

• Bathroom and Spa Cleaners

• Carpet and Upholstery Cleaners

• Drain Cleaners

• Floor Care Cleaners and Protectors

• Floor Care Sealers

• General Purpose Cleaners

• Glass Cleaners

• Graffiti and Grease Removers

• Industrial Cleaners

• Lavatory Flushing Fluids

• Multi-Purpose Cleaners

• Wax Strippers

At the end of each period of performance, the contractor shall be required to submit a complete list of bio-based products purchased to carry out the purchase order requirements. The contractor shall list the volume used and the total cost for each individual product. The Government will use this information for reporting purposes.

Contractors can find more information about the Bio Preferred Program by visiting www.biopreferred.gov.

4.6 PRICING INFORMATION.

The contractor shall not include any allowance for contingencies that cover increased costs for adjustments contained in FAR Clause 52.222-41, Service Contract Act of 1965.

The contractor shall price the four (4) option-year periods, as well as the 6 month extension period, by assuming the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S.

Department of Labor, for the base period of performance would equally apply to the four option periods. The Government has incorporated the base period minimum wage rates and fringe benefits.

If Reclamation exercises any option periods, the CO will furnish updated wage determinations at the beginning of each renewal option period to the contractor. The contractor shall be responsible for paying employees under this purchase order the required minimum monetary wages and fringe benefits. Additionally, the contractor shall notify the CO of any claimed increase in the purchase order price, purchase order unit price, or fixed hourly labor rates within 30 days after received the new wage determination. Such notice shall contain a statement of the amount claimed and any relevant supporting data that reflect the contractor's actual increase or decrease in applicable wages and fringe benefits, including payroll records. Any adjustment will be limited to increases or decreases in wages and fringe benefits and the accompanying increases or decreases in social security and unemployment taxes and workers’ compensation insurance but shall not include any amount for general and administrative costs, overhead, or profit.

SECTION C - 5 - SPECIFIC TASKS / SERVICES REQUIRED

5.1 GENERAL

The specified frequency requirements are the minimum intervals for each of the described tasks. The contractor shall inspect, and clean areas as needed to maintain a clean and neat indoor appearance.

The contractor shall indemnify, save, and keep harmless, the Government against any or all loss, cost, damage, claim, expense, or liability whatsoever, because of accident or injury to persons or property of others occurring in connection with operations under the purchase order. The contractor agrees to comply with the workmen's compensation law of the state of Wyoming and to secure public liability insurance with companies satisfactory to Reclamation. The contractor further agrees to exonerate, indemnify, and hold harmless the United States from and against, and shall assume the responsibility for payment of all federal, state, and local taxes or contributions imposed or required under employment insurance, social security, income tax laws, and workmen's compensation law, with respect to the contractor's employees engaged in the performance of this purchase order.

The contractor shall provide experienced and qualified professional personnel to provide the services to include, but not limited to the tasks identified below. Throughout the life of the purchase order, the contractor is encouraged to continuously seek ways to incorporate innovative and emerging technologies that in the most economic and efficient manner improve mission performance.

http://www.biopreferred.gov/

The contractor must recognize that the timely and accurate performance of these services is a vital and mandatory requirement of the contract. Therefore, on-time performance of this work is required.

CONSTRAINTS.

The contractor shall comply with the rules and regulations governing public buildings and grounds and the following constraints:

• The contractor shall use separate disposable disinfecting wipes or rags and gloves for surfaces that are unsanitary (e.g., restroom urinals, toilets, stalls, wall surfaces in restrooms and any other surfaces).

Rags used for such services shall be identified in the work plan. Rags for cleaning in office spaces, tabletops, outside of microwaves, lunchrooms, etc. shall be separate and easily differentiated by site and in the work plan.

• All contractor personnel shall be safety-oriented and familiar with general safety and health guidelines.

• All cleaning supply containers will be labeled and MSDS Sheets turned into CO.

5.2 PERFORMANCE CRITERIA.

The QAE will conduct periodic inspections of the contractor’s work, and document acceptable and unacceptable purchase order performance. When the QAE considers the contractor's performance to be unsatisfactory, the QAE will report the information to the CO along with the recommendation of any applicable payment deductions.

The CO may require the contractor to explain, in writing, the cause of the poor performance, any corrective actions the contractor has already taken to obtain an acceptable level and any future corrective actions the contractor will utilize to prevent unacceptable performance. Unacceptable performance may result in payment deductions as specified in Section C-5.7.

5.3 PERFORMANCE REQUIREMENTS

Throughout the life of this purchase order, the contractor is encouraged to continuously seek ways to incorporate innovative and emerging technologies that in the most economic and efficient manner improves mission performance.

5.4 TASK NO. 1 – NP Field Office – Weekly Service

5.4.1 WEEKLY SERVICES. The contractor shall perform the following tasks on a weekly basis at NP Facility Office:

• Empty all trash receptacles and waste baskets into refuse containers and wash trash receptacles and waste baskets as needed, or as directed by the CO or their designated QAE. Replace trash bag with Government supplied bags.

• Clean all mirrors.

• Clean, remove stains, and disinfect all surfaces of washbasins, dispensers, toilets, urinals, and drinking fountains with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and disinfect toilet bowl seats on both sides, using an evaporative cleanser or similar, leaving no residue behind.

• Maintain an ample supply of Government-furnished towels, soap, and toilet tissues at all times in the restroom and inform the Point of Contact one week prior to needing additional supplies.

• Clean kitchenette equipment including utility sink, microwave, water dispenser, and counter tops with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Vacuum or sweep all floors, removing all dust, dirt, and debris.

• Wet mop all restroom and accessible office floors using a disinfectant.

• Vacuum all entrance rugs.

• Keep the main entrance to the building clean.

• Inspect windows and clean if soiled.

5.4.2 STANDARD. The contractor uses the appropriate equipment, tools, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no more than two deficiencies results in the need for service re-performance.

5.5 TASK NO. 2 – NP Field Office – Monthly Services

5.5.1 MONTHLY SERVICES. The contractor shall perform the following tasks on a monthly basis at NP Field Office:

• Remove soil marks around light switches, doors, doorknobs/handles, door frames, and marks from the walls and floors.

• Clean and dust all rooms to include desktops, tabletops, chairs, floors, fixtures, copiers, printers, bookcases, file cabinets, print files, frames, ledges, partitions, and Venetian blinds. Dust hard-to-reach area not covered under weekly services or as directed by the CO or their designated QAE.

5.5.2 STANDARD. The contractor uses the appropriate equipment, tool, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no deviation in timeliness or quality.

5.6 TASK NO. 3 - NP Field Office – Semi-Annual Services

5.6.1 SEMI-ANNUAL SERVICES. The contractor shall perform the following tasks on a weekly basis at NP Field Office:

• Clean restroom walls, enclosures, woodwork, and all floor surfaces. Maintain these areas free of soil marks, stains, and spills.

• Clean, dust, and mop all accessible tiled floor spaces. Apply floor surface protection to reduce stains and wear in main traffic areas.

• Clean all windows inside and out.

5.6.2 STANDARD. The contractor uses the appropriate equipment, tool, and chemicals that are in good operational condition for completing the required services in a satisfactory manner. The contractor shall perform the required services with no deviation in timeliness or quality.

5.7 PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST).

The following table summarizes the tasks, the performance standard, monitoring method and disincentives for not meeting performance standards.

TABLE 5.8 - PERFORMANCE REQUIREMENTS SUMMBERY TABLE (PRST)

Task Description

Performance Standard Method of Monitoring

Disincentives

Daily Services

The contractor uses the appropriate commercial equipment, tools, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

No more than three (3) tasks per month shall result in the need for service re-performance.

Random Sampling

Customer Feedback

100% Inspection

(1) Rework at contractor’s expense

(2) Payment deductions as specified in C-5.7.

Weekly Services equipment, tools, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

No more than three (3) tasks per month shall result in the need for service re-performance.

Random Sampling

Customer Feedback

100% Inspection

(1) Rework at contractor’s expense

(2) Payment

Monthly Services equipment, tools, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no deviation in timeliness or quality.

Random Sampling

100%

Inspection

(1) Rework at contractor’s expense

(2) Payment

Semi-Annual Services equipment, tools, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

Random Sampling

100% Inspection

(1) Rework at contractor’s expense

(2) Payment

5.8 GOVERNMENT REMEDIES

All work shall be subject to inspection, approval, and acceptance by the Government. The Government will compare the contractor's performance to industry standards and will not exclude common sense considerations as applied by the QAE. The CO will follow the requirements of FAR Clause 52.212-04 and 52.246-04 for the contractor’s failure to correct nonconforming services. The Government will consider work incomplete when any one of the following conditions exits:

• The contractor did not perform any or all the tasks.

• The contractor did not use the appropriate equipment, tools, and chemicals or the equipment was not in good operational condition for completing the requirement in a timely and satisfactory manner.

• The contractor is not in compliance with FSIRA, EO 13423, or the FAR regarding the mandatory use of biobased products to the maximum extent possible.

If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the contractor, the Government may reduce the purchase order price to reflect the reduced value of defective services, provided that the Government gives the contractor a written Purchase order Discrepancy Report prior to executing such payment deductions.

The CO will determine the payment deduction amount by calculating the percentage of acceptable services performed by the contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.

• For example - During the month, the contractor was required to complete 10 service tasks. By the last calendar day of the month and after Government surveillance was completed, the Government determined that two of the service tasks were deficient. Two tasks out of 10 results in a 20% unacceptable rate. Twenty percent subtracted from 100% is 80% acceptable. Therefore, the CO may pay for 80% of the contractor’s monthly invoice.

The mentioned deductions will in no way affect the Government’s right under the “Default” clause of the purchase order. The Government explicitly reserves the unilateral right to apply any of the above payment provisions and to deduct any appropriate amounts from contractor’s submitted invoices prior to payment of such invoices.

SECTION C - 6 - SUBMITTALS

6.1 REQUIRED SUBMITTALS.

Submittals from the contractor are required during the term of the purchase order to ensure quality and safe work under the purchase order. Required submittals are as follows:

RSN Clause Or Section Title

Submittals Required

Due date or delivery time

No. of sets to be sent to:

CO QAE

Liability Insurance 1452.228-70

Written certification that the required insurance has been obtained

Within 10 calendar days after award 1 0

Site Security

List of all contactor and subcontractor employees performing work under this purchase order with supporting documentation

Post award conference and continuously for new

GP-7 List of all vehicles and equipment to be brought onsite with supporting documentation employees (at least 10 days prior to arriving onsite)

Hazardous Material Identification and Material Safety Data 52.223-03 A1

List of chemicals to be used for this purchase order and their associated MSDS

Within 10 calendar days after award

Section C-1.4

& WBR

1452.223-81

Contractor’s safety plan Within 10 calendar days after the post award conference 0 1

5 Section C-1.6 Contractor’s quality control plan

Within 10 calendar days after the post award conference 0 1

6 Section C-4.5 List of bio-based products purchased to carry out the contract requirements.

Annually on the anniversary date of the purchase order 0 1

Reporting Requirements 52.204-10

Reporting Executive Compensation and First- Tier Subcontract Awards at http://www.fsrs.gov

By the end of the month following the month of award of a subcontract with a value of $30,000 or more.

6.2 SUBMITTAL REVIEW

6.2.1 TIME REQUIRED FOR SUBMITTAL REVIEW. Submittal review will require 10 days for review of each submittal or re-submittal, unless otherwise specified. Time required for review of each submittal or re-submittal begins when the Government receives the complete sets of materials required for a particular RSN and extends through the return mailing postmark date.

6.2.2 REVIEWER ADDRESSES. Submittals shall be provided to the following address/individual:

Contracting Specialist (CO): Bureau of Reclamation - Melissa Parkison http://www.fsrs.gov/

APPENDIX A

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose

The Government has developed this Quality Assurance Surveillance Plan (QASP) to implement a quality surveillance strategy for janitorial services at the NP Field Office. The primary intent of this plan is to provide the Quality Assurance Evaluator (QAE) a basis and systematic method to evaluate the services the contractor is required to furnish and not the details of how the contractor accomplishes the work.

Oversight of the contractor's performance will ensure purchase order quality. The plan will afford the QAE a proactive mechanism to preclude major deficiencies in the performance of services and provide for evaluation of the contractor's performance.

As it pertains to services, a concept of "fully compliant" shall be the basis used in reference to where there has been no willful departure from the terms of the purchase order and no omission of essential work. The contractor has performed the required work honestly and faithfully and the only variance consists of infrequent minor omissions or deficiencies. In general, work is substantially complete when the contractor has successfully performed 90 percent or more of the required tasks.

Authority

Section E - Inspection and Acceptance, provides the authority for issuance of this QASP. This authority provides for the COs, or his duly authorized representative's, inspection and acceptance of the articles, services, and documentation called for in the purchase order.

Scope In order to understand the roles and the responsibilities of the parties, it is important to first define the distinction in terminology between the Quality Control Plan and the Quality Assurance Surveillance Plan. The contractor, and not the Government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the purchase order. The contractor develops and submits his Quality Control Plan (QCP) for Government acceptance. Once accepted, the contractor then uses the QCP to guide and to document the implementation of the required management and quality control actions to achieve the specified results.

On the other hand, the Government puts the QASP into place to provide Government surveillance oversight of the contractor's quality control efforts to assure that they are timely, effective, and are delivering the results specified in the purchase order.