CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

October 12, 2026

Invitation for Price Quote (IFPQ)

IFPQ 08A4036

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 08A4036 entitled Painting and Repair Services in Riverside and San Bernardino Counties. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $484,000.00,to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a Disabled Veteran Business Enterprise (DVBE). A bid over $484,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Wendy Kwong California Department of Transportation (Caltrans) Email address: Wendy.Kwong@dot.ca.gov Phone: (279) 789-4474

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Wendy Kwong Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:Wendy.Kwong@dot.ca.gov

Invitation for Price Quote IFPQ Number 08A4036

A) Purpose and Description of Services

1. Contractor shall furnish all labor, equipment, tools, materials, parts, supplies, permits, disposal, travel, and incidentals necessary to provide Painting and Repair Services to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Bidder shall have at time of bid submittal, continually thereafter, and for the duration of the Agreement, a current and valid Class B – General Building Contractor license AND a C33 – Painting and Decorating Contractor license issued by the California Contractors State Licensing Board (CSLB) for the type of work to be performed.

2. By submitting its bid, bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

3. Bidder shall possess at the time of bid submittal, continuously thereafter, and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR).

Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

4. At time of quote submittal, continuously thereafter, and for the duration of the Agreement, bidder shall be a certified small business, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE) registered with the California Department of General Services (DGS).

5. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time

(Pacific Time)

IFPQ available to prospective bidders 10/12/2026

Written Question Submittal 10/20/2026 12:00 p.m.

Final Date for Quote Submission 10/26/2026 12:00 p.m.

Proposed Award Date (estimate) 11/02/2026

2. Questions and Answers

A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by October 20, 2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 08A4036. Questions must be sent to the following email:

Email: Wendy.Kwong@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website https://caleprocure.com. It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. ADM-1412 – Price Quote Proposal

The total price quote proposal for this Agreement must not exceed $484,000.00. A bid amount more than $484,000.00 will be deemed non-responsive and will be rejected.

4. Costs Included in Bid Rates

Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

5. Employment of Undocumented Workers

No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

6. State Prevailing Wages

State General Prevailing Wage Rates will apply for the Counties of Riverside and San Bernardino as described in the Proposed Form of Agreement, Exhibit B. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

7. Mandatory Organic Waste Recycling

Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

8. Motor Carrier Permit Requirements

A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Proposed Form of Agreement, Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, https://caleprocure.com/ https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. The MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

9. Contractor Registration Program

A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

D. If Contractor lists Subcontractor who is believed to be performing work that is not subject to the registration requirements, written confirmation from DIR must be obtained and submitted with the proposal to validate the bid.

10. Contractor’s License

Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current Class B – General Building Contractor license AND a C33 – Painting and Decorating Contractor license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work.

Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

11. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A)

Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

12. Non-Collusion Declaration for Public Works

Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

13. Bonds

Payment Bond Requirement: If the successful bidder’s bid exceeds $25,000, the successful bidder shall furnish a Payment Bond for not less than 100 percent (100%) of the total amount payable by the terms of this Agreement. The Payment Bond is due prior to the start date of work. No work may commence without receipt of a valid Payment Bond. The Payment Bond must be in effect at all times for the duration of the Agreement. If the Payment Bond expires during the term of the Agreement, a new Payment Bond must be provided to the Caltrans Contact Manager not less than 10 business days prior to its expiration. Failure to maintain a Payment Bond for the full term of this

Agreement will be grounds for termination for default in addition to other legal remedies Caltrans may have. Inadequate or lack of a Payment Bond does not negate the Contractor’s obligations under this Agreement.

14. Insurance

A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits

In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

15. California Civil Rights Laws

Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

16. Darfur Contracting Act

A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the Darfur Contracting Act Certification form.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

17. Price Quote Submittal

A. The Price Quote should be emailed as described below. All price quotes must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 08A4036

PRICE QUOTATION SUBMITTAL

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Wendy.Kwong@dot.ca.gov

F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Wendy.Kwong@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses (CCC 04/2017) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language.

18. Evaluation and Selection

A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

19. Standard Conditions of Service

A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

mailto:Wendy.Kwong@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

20. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

21. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 08A4036

PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 1

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item

Number

Estimated

Quantity

Unit Of

Measure Item

Unit Price

(Price Per Unit of Measure)

Total

(Estimated Quantity X Unit Price)

1 1 Lump Sum

All labor, tools, materials, parts, equipment, travel, and incidentals to provide interior painting, exterior painting, and surface preparation at the Keen Camp Maintenance Station (MS) per STD 213, Exhibit A, Scope of Work.

2 1 Lump Sum

All labor, tools, materials, parts, equipment, travel, and incidentals to provide interior painting, exterior painting, surface preparation, drywall installation, and repairs at the Paradise Valley MS per STD 213, Exhibit A, Scope of Work.

3 1 Lump Sum All labor, tools, materials, parts, equipment, travel, and incidentals to provide interior painting, exterior painting, surface preparation, and repairs at the Indio MS per STD 213, Exhibit A, Scope of Work.

Subtotal:

(Sum of Lines 1-3)

Maximum allowable expenditure for all parts, materials, supplies, fees, and permits per Exhibit A, Item 8. Actual cost will be reimbursed based on submitted original receipts. This Amount Shall be five percent (5%) of the Actual Subtotal Amount (0.05 x Subtotal). Enter five percent (5%) in Total column.

5 300 Per Hour Hourly rate including all labor, tools, equipment, vehicles, travel, permits and incidentals necessary to effectuate unforeseen work per STD 213, Exhibit A, Scope of Work.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal

(Subtotal + Line 4-5)

Attachment 2 Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Non-Collusion Declaration Non-Collusion Declaration

California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Payment Bond Payment Bond

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1418 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM2009 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 08A4036

Exhibit A Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) Painting and Repair Services as described herein.

Contractor shall furnish all labor, tools, materials, parts, equipment, travel, and incidentals to provide interior painting, exterior painting, surface preparation, and minor repairs at the Keen Camp Maintenance Station (MS), Paradise Valley MS, and the Indio MS in San Bernardino and Riverside Counties. Services shall include the painting of various building surfaces, gates, bollards, and fuel canopies, as well as minor interior and exterior repairs required to complete the work.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed in District 8 at the following locations:

A. Keen Camp MS, 54999 Highway 74, Space 36, Mountain Center, CA 92561

B. Paradise Valley MS, 6690 La Contenta Road, Joshua Tree, CA 92252

C. Indio MS, 83-997 Indio Boulevard, Indio, CA 92201

4. Any reference to Caltrans Contract Manager shall also include designee.

5. This Agreement will commence on November 23, 2026 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on November 22, 2027 (estimate).

The routine services shall be provided during normal business hours Monday through Friday 7:00 a.m. to 3:30 p.m., excluding State holidays. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans)

Contractor’s Name TBD

Section/Unit: District 8/ Maintenance Project Manager:

Caltrans Contract Manager:

Address: Address:

Business Phone Number: Business Phone Number:

Email: Email:

Exhibit A Public Works (State)

7. Detailed Description of Work

A. Contractor shall furnish all labor, tools, materials, parts, equipment, travel, and incidentals to provide rehabilitation painting services. This work includes priming, painting and use of rust inhibitor (to exterior metal surfaces) to exterior surfaces, interior surfaces, metal canopies, bollards, C-trains storage containers, and metal gates, including application of a rust inhibitor to exterior metal surfaces. Contractor shall replace approximately 250 sq. ft of drywall and match drywall finishing. Contractor shall perform electrical work as needed per Exhibit A.

B. Please refer to Attachment 2, Photos of Maintenance Stations, for more details.

C. Contractor shall furnish all labor, tools, materials, parts, equipment, travel, and incidentals to provide interior painting, exterior painting, and surface preparation at the Keen Camp MS. Contractor shall apply a rust inhibitor to metal surfaces, and two (2) coats of primer and two (2) coats of paint, to the following areas:

1) Interior of the main office (approximately (approx.) 5,328 sq. ft.), which includes the crew room, office, hallway, men’s restroom, lockers and partitions, women’s restroom, janitorial room, shower room, and supply room.

2) Interior of the vehicle barn (approx. 2,454 sq. ft.), which includes the storage room, oil storage room, air conditioning room, outdoor backroom, metal handrails, steps, and pillars/columns.

3) Exterior of the main office/vehicle barn (approx. 9,000 sq. ft.), which includes the bay doors.

4) Interior of the slicer building (approx. 1,144 sq. ft.), which includes wash rack room, generator room, and fire pump room.

5) Exterior of slicer building (approx. 7,680 sq. ft.), which includes pillars and columns.

6) Exterior of wash rack canopy (approx. 2,805 sq. ft), which includes pillars and columns.

7) Exterior of water tank (approx. 750 sq. ft.).

8) Exterior of C-train metal storage containers (approx. 6,028 sq. ft.).

9) Exterior of the cinders building (approx. 4,650 sq. ft), which includes pillars and columns.

10) Exterior of the Debris Bunkers small canopy (approx. 300 sq. ft.).

11) Exterior of fuel island canopy (approx. 7,430 sq. ft.), which includes pillars and columns.

12) Interior of the pump house building (approx. 1,120 sq. ft.).

13) Exterior of the pump house building (approx. 960 sq. ft.).

14) Exterior of front metal gate (approx. 600 sq. ft.).

15) Exterior of the front sign (approx. 150 sq. ft.).

16) Exterior of 32 round bollards (approx. five (5) feet tall).

Exhibit A Public Works (State)

D. Contractor shall furnish all labor, tools, materials, parts, equipment, travel, and incidentals to provide interior painting, exterior painting, surface preparation, drywall installation, and repairs at the Paradise Valley MS. Contractor shall apply a rust inhibitor to metal surfaces, and two (2) coats of primer and two (2) coats of paint, to the following areas:

1) Interior of the main building (approximately (approx.) 3,650 sq. ft.), which includes the crew room, office, hallway (including lockers), men’s restroom (including partitions), women’s restroom (including partitions), janitorial room, and backroom office.

a) Contractor shall furnish all labor, tools, materials, parts, equipment, travel, and incidentals to install, finish and texture approx. 200 sq. ft. of drywall and replace up to 10 two-inch by four-inch by eight-inch (2”x4”x8”) studs at the back-room office.

b) Contractor shall furnish all labor, tools, materials, parts, equipment, travel, and incidentals to replace two (2) four-inch (4”) recessed LED light fixtures and three

(3) outlets. Outlets will require contractor to cut the drywall, repair, finish, and texture to complete the work.

2) Exterior of the main building (approx. 5,600 sq. ft.), which includes the bay doors.

3) Contractor shall paint red markings, approximately two and a half feet by four feet (2.5’ x 4’), at two (2) fire extinguisher locations in each building and stencil the words Fire Extinguisher in two-inch (2") letters at each location.

4) Interior of the vehicle barn: storage room (approx. 750 sq. ft.), metal handrails (100

sq. ft.), and steps (approx. 360 sq. ft.).

5) Exterior of C-train metal storage containers (approx. 2,450 sq. ft.).

6) Exterior of the cinders canopy (approx. 3,320 sq. ft.).

7) Exterior of the wash rack canopy (approx. 1,100 sq. ft.).

8) Interior of the wash rack building (approx. 2,000 sq. ft.).

9) Exterior of the wash rack building (approx. 1,144 sq. ft.).

10) Exterior of the front metal gate (approx., 600 sq. ft.).

11) Exterior of 51 round bollards (approx. five (5) feet tall).

E. Contractor shall furnish all labor, tools, materials, parts, equipment, travel, and incidentals to provide interior painting, exterior painting, surface preparation, and repairs at the Indio MS. Contractor shall apply a rust inhibitor to metal surfaces, and two (2) coats of primer and two (2) coats of paint, to the following areas:

1) Exterior of Building 1 (approx. 5,760 sq. ft.) and the staging area at the side of the building (approx. 820 sq. ft.).

2) Interior of Building 1 (approx. 5,331 sq. ft.), which includes crew room, office, lead workers office, hallway (including lockers), men’s restroom, woman’s restrooms, wall outside of women’s restroom, and backroom.

3) Exterior of the fuel canopy (approx. 1,148 sq. ft.).

Exhibit A Public Works (State)

4) Interior of Building 2 (approx. 7,700 sq. ft.).

5) Exterior of Building 2 (approx. 6,480 sq. ft.).

Contractor shall paint approx. 100 Linear ft. of yellow stripe outside the loading dock of Building 2.

6) Interior of Building 4 (approx. 904 sq. ft.).

7) Exterior of Building 4 (approx. 2,880 sq. ft.).

8) Exterior of C-train metal storage containers (approx. 10,112 sq. ft.).

9) Exterior of the mechanics bay building (approx. 7,800 sq. ft.).

Contractor shall replace approx. 65 linear feet (lin. ft.) of damaged rain gutters at the mechanics bay building.

10) Exterior of Building 6 (approx. 2,160 sq. ft.).

Contractor shall paint the metal stairs (approx. 200 sq. ft.) at building six (6).

11) Exterior of the wash rack canopy (approx. 1,100 sq. ft.).

12) Exterior of two (2) concrete walls (approx. 600 sq. ft.).

13) Exterior of the front metal gate (approx. 1,040 sq. ft.).

14) Exterior of 31 round bollards (approx. five (5) feet tall).

F. Contractor shall purchase all necessary materials for the ordered services. Contractor shall source these materials from major manufacturers specializing in the production and sales of paint and paint products. Contractor shall select products from companies such as Dunn Edwards, Sinclair, and Benjamin Moore. Contractor shall ensure that all paint products are to be commercial grade.

G. Contractor’s work shall include complete preparation and finishing of all surfaces except surfaces specifically excluded in Section H.

H. Contractor shall remove or loosen all hardware, hardware accessories, plates, lighting fixtures, and similar items in place prior to painting as required for painting operations.

Contractor shall re-install or fasten all such items upon completion of work.

I. Contractor shall not paint the following surfaces unless otherwise specified by Caltrans Contract Manager in written Request:

1) Aluminum, copper, brass, stainless steel, nickel, or chrome

2) Finish hardware

3) Acoustical ceilings

4) Flooring

5) Electrical fixtures and receptacles

6) Exterior pavement

7) Bathroom fixtures and accessories

8) Items with complete factory finish, as appropriate to industry standard

Exhibit A Public Works (State)

9) Code required labels, equipment identification, and performance rating plates

J. Contractor shall paint the following interior surfaces:

1) Walls

2) Trimmings

3) Moldings

4) Doors

5) Casings

6) Windows

7) Jams

8) Coving

9) Base

10) Ceilings

11) Steps

K. Contractor shall paint the following exterior surfaces:

1) Stucco

2) Siding

3) Wood trim

4) Molding

5) Overhang

6) Windows

7) Bollards

8) Fuel station canopy

9) Metal walkway and stairs

10) Handrails

L. Interior and exterior minor repair work shall include the following:

1) All necessary minor patch work to any surface that need repair

2) Sanding all surfaces as needed prior to painting

3) Caulking of the baseboards, windows, and walls

4) Nail hole filling

5) Minor spackling

6) Acoustic spraying of ceilings

7) Texture coating of exterior walls

8) Pressure washing of various exterior surfaces

Exhibit A Public Works (State)

M. Contractor shall apply an acrylic vinyl-based prime coat to all interior and exterior walls.

This prime coat shall be a distinct color to clearly show when the finish coats have achieved adequate coverage.

N. Contractor shall ensure all windows and doors are freely operable upon completion of work. Contractor shall also ensure all window glass is entirely free of paint.

O. Contractor shall perform interior and exterior painting only when surfaces are dry.

Contractor shall also ensure that weather conditions are satisfactory for painting operations.

P. Contractor shall include the moving, relocation, and replacement of any and all furniture necessary to complete the work as part of the lump sum bid rate. Any damage to furniture repaired or replaced at contractor’s own expense.

Q. Contractor shall include in their work the preparation of the premises for necessary safety precautions. This includes, but is not limited to, setting barriers, posting warning signs, and protecting adjacent surfaces and personal property from paint and debris.

Contractor shall also be responsible for daily cleanup of the work area, ensuring all painting materials, tools, and any resulting waste are removed, and the site is left in neat and orderly condition at the end of each workday.

R. Contractor shall perform all services in a professional and competent manner, without requiring direct supervision from Caltrans Contract Manager. The expected outcome of all work performed by Contractor is a consistently high-quality finish, adhering to the highest industry standards. Any work or materials deemed by Caltrans Contract Manager to be substandard, deficient, or non-compliant with contract specifications or industry standards shall obligate Contractor to, at its sole expense, immediately correct, re-perform, or replace such work or materials to meet the required standards.

S. If poor workmanship or materials necessitates a third call back to complete or correct a job, Contractor is hereby advised that repeated call backs may constitute grounds for termination of the Agreement for default per Exhibit D, Termination.

T. Contractor’s failure to respond to any work requests in a timely manner or failure to diligently complete work to the satisfaction of Caltrans Contract Manager will be grounds for termination for default of this Agreement per Exhibit D, Termination.

U. Delivery, Storage, and Applications

1) Temperature and Humidity

a) Contractor shall deliver paint, stain, putty, and other temperature-sensitive material to the service location in sealed and labeled containers and stored in a well-ventilated area at an ambient air temperature of not less than 45 degrees Fahrenheit unless otherwise allowed by the manufacturer.

b) Contractor shall ensure surface temperatures fall within recommendations of the material manufacturer.

c) Contractor shall ensure new patch, putty, plaster, and other such materials are sufficiently dried and cured for painting. Contractor shall not apply patches, putty, or plaster during fog, rain, mist, or when inclement weather is expected within the dry time specified by manufacturer.

Exhibit A Public Works (State)

2) Contractor shall ensure continuous ventilation shall be provided during application of the coatings.

3) Contractor shall store rags, waste, and combustible rubbish in a metal container approved by Caltrans Contract Manager and remove them from the site daily and legally dispose of them. Contractor shall take all precautions to prevent fire. Clean-up and disposal of all material shall comply with applicable Federal, State, and Local laws, regulations, and codes.

V. Protection

1) Contractor shall protect unpainted surfaces, lawns, shrubbery, and adjacent surfaces against paint and damage. Sufficient drop cloths, shields, masking, and protective equipment shall be furnished to prevent overspray or splatter from damaging surfaces not to be painted.

2) Contractor shall remove all electrical plates and related fittings prior to the commencement of work. Any exposed outlets or switches must be masked.

3) Upon completion of the work, Contractor shall store, clean, and reinstall all electrical plates.

4) Contractor shall protect all surfaces, equipment, and fixtures from damage resulting from use of ladders and fixing, movable and hanging scaffolding, planking, and staging.

5) Contractor shall apply patches, caulk, joint compound, primer, topcoat, and other material on any surface at time intervals between their applications as recommended by manufacturer.

W. Protection and Cleanup

1) Contractor shall provide “Wet Paint” signs, barricades and other items required to protect newly finished surfaces. Contractor shall remove temporary protective wrappings, drop cloths, etc., after completion of painting operations.

2) At the completion of work, Contractor shall clean, touch-up, and repair all damage. Painted doors and windows shall be checked for sticking and Contractor shall ensure that measures are taken to remediate sticking if it occurs.

X. Paint Selection

1) Interior surfaces to be painted shall generally use a semi-gloss coating, color to be pre- approved by Caltrans Contract Manager. Exceptions may include the need to conform to existing coated surfaces when limited areas are recoated due to repairs, or paint industry changes in available color choices.

2) Paint used in bathrooms or other areas subject to conditions that would support…