Solicitation_Package_07A5812.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

April 25, 2024

Invitation For Price Quote (IFPQ)

IFPQ # 07A5812

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), 07A5812 entitled Universal Waste Recycling Services, Los Angeles. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000.00, to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”.

Note that all Agreements entered into with the California Department of Transportation (Caltrans) will include, by reference, General Terms and Conditions (GTC 04/2017) and Contract Certification Clauses (CCC 04/2017) that must be viewed and downloaded at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

John Leyva California Department of Transportation (Caltrans) Email Address: John.Leyva@dot.ca.gov Phone: (279) 599-2837

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

Sincerely, John Leyva Contract Analyst

* Technical questions regarding this solicitation will be addressed in writing and at a Mandatory Site Inspection.

See Section C1, Time Schedule, for more details.

https://dot.ca.gov/programs/procurement-and-contracts/ https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language mailto:John.Leyva@dot.ca.gov

Invitation for Price Quote IFPQ Number 07A5812

Table of Contents

Purpose and Description of Services Bidder’s Minimum Qualifications Price Quotation Requirements and Information

1. Time Schedule

2. Mandatory Site Inspection

3. Reasonable Accommodation

4. Questions and Answers

5. Costs Included in Bid Rate

6. Mandatory Organic Waste Recycling

7. Motor Carrier Permit Requirements

8. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A)

9. Insurance

10. California Civil Rights Laws

11. Darfur Contracting Act

12. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Disclosure

13. Price Quote Submittal

14. Evaluation and Selection

15. Standard Conditions of Service

16. Executive Order N-6-22 – Russia Sanctions

Attachments

1. Price Quote Proposal (ADM-1412)

2. Contractor Certification Clauses (CCC 04/2017)

3. Bid/Bidder Certification Sheet

4. California Civil Rights Laws Certification

5. Darfur Contract Act Certification

6. GenAI Disclosure & Factsheet

7. Required Attachment Checklist

8. Proposed Form of Agreement (STD 213)

Exhibit A, Scope of Work Exhibit B, Budget Detail and Payment Provisions Exhibit C, General Terms and Conditions Exhibit D, Special Terms and Conditions Exhibit E, Additional Provisions

Purpose and Description of Services

1. Contractor shall provide all labor, tools, materials, supplies, equipment, vehicles, travel, and incidentals necessary for the pickup, removal, clean-up, and disposal of universal waste (U-waste) and legal disposal of hazardous materials, in accordance with applicable local, State and Federal regulations, on an on-call and as-needed basis. Recycling services shall also include, but not limited to providing recycling kits, containers, and packaging.

2. The services shall be performed at Caltrans District 7 Office building, located at 100 South Main Street, Los Angeles, CA 90012.

3. Refer to the Proposed Form of Agreement, Exhibit A, which is attached to this IFPQ as Attachment 8, for a more complete description of services.

Bidder’s Minimum Qualifications

1. Prime Bidder must possess at the time of bid submittal and for the duration of the Agreement, a valid and current Hazardous Waste Transporter Registration issued by the California Department of Toxic Substances Control (DTSC). Bidder must submit a copy of registration from the CA DTSC Active Transporter Search website.

2. Prime Bidder must possess at the time of bid submittal and for the duration of the Agreement, a valid and current Hazardous Materials Certificate of Registration issued by the United States (US) Department of Transportation (DOT), Pipeline and Hazardous Materials Safety Administration (PHMSA). Caltrans shall verify the Bidder’s certificate via the PHMSA Hazmat Registration Search website.

3. The Bidder must possess a valid and current, Motor Carrier Permit (MCP) issued by the California Department of Motor Vehicles (DMV) and shall provide a copy of the MCP with the bid submittal. Caltrans shall verify Bidder’s MCP documentation via the CA DMV Database of Active Motor Carriers at https://www.dmv.ca.gov/portal/vehicle-industry-services/motor-carrier-services-mcs/motor-carrier-permits/active-motor-carriers/.

4. This contract requires coverage for pollution during transportation of hazardous materials.

Bidder must possess and submit a copy of coverage for pollution while transporting (i.e., MCS- 90, broadened pollution liability endorsement, pollution while in transit endorsement, CA 9948, section of coverage form showing coverage, etc.). See Proposed Form of Agreement, Exhibit E, Section 7, Paragraph D.

5. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time

(Pacific Time)

IFPQ available to prospective bidders 04/25/24

Mandatory Site Inspection 05/02/24 10:00 a.m.

Written Question Submittal 05/02/24 5:00 p.m.

Final Date for Quote Submission 05/09/24 5:00 p.m.

Proposed Award Date (estimate) 05/16/24 https://www.dmv.ca.gov/portal/vehicle-industry-services/motor-carrier-services-mcs/motor-carrier-permits/active-motor-carriers/ https://www.dmv.ca.gov/portal/vehicle-industry-services/motor-carrier-services-mcs/motor-carrier-permits/active-motor-carriers/

2. Mandatory Site Inspection

A. An optional site inspection is scheduled at 10:00 a.m., 05/02/24, at 100 South Main Street, Los Angeles, CA 90012 for the purpose of discussing concerns regarding this

IFPQ.

B. In the event a potential prime contractor is unable to attend the mandatory site inspection, an authorized representative may attend on its behalf. The representative may only sign in for one (1) company.

C. All prospective contractors are to be assembled at Caltrans, 100 South Main Street, Los Angeles, CA 90012, at 10:00 a.m. Bidders must sign in (on the sheet provided) upon arrival and sign out upon completion of the walk-through activities. Failure to comply with these provisions may result in the rejection of your quote. Caltrans will conduct the site inspection of the facilities and disseminate any additional information to participants, if necessary.

3. Reasonable Accommodation

For bidders who need assistance due to a physical impairment; a reasonable accommodation will be provided upon request for the site inspection. The bidder must call the designated Caltrans contact no later than the fifth (5th) working day prior to the scheduled date and time of the site inspection to arrange for a reasonable accommodation.

4. Questions and Answers

A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by (05/02/24).

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 07A5812. Questions must be sent to the following email:

Email: John.Leyva@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website (https://caleprocure.com/pages/index.aspx). It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. It is the responsibility of the bidder to check Cal eProcure for all addenda.

Bidder can contact the Contract Analyst named above.

5. Costs Included in Bid Rate

Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

6. Mandatory Organic Waste Recycling

Contractor generating organic waste or commercial solid waste shall arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

7. Motor Carrier Permit Requirements

A. Contractor must have a valid Motor Carrier Permit (MCP) issued from the Department of Motor Vehicles for its services as a Motor Carrier of Property under this Agreement.

Contractor shall pay any required fees necessary to obtain and maintain in good standing the required MCP(s).

B. MCP(s) required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager, Contractor must immediately provide to Caltrans a copy of the required MCP(s).

8. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A)

Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

9. Insurance

A. The bidder, who receives the Agreement award, must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 workdays from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, Attachment 8, for the applicable and specific insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying A Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits

In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

10. California Civil Rights Laws

Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an agreement with, a State agency with respect to any agreement in the amount of $100,000 or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the agreement is renewed, that they satisfy all of the conditions set forth in Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification, attached as Attachment 4. The California Civil Rights Laws Certification (ADM-0076) must be downloaded at https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=ADM0076.

11. Darfur Contracting Act

A. The Darfur Contracting Act, Public Contract Code (PCC) Sections 10475-10481, applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in PCC Section 10475. All bidders shall complete the Darfur Contracting Act Certification form and submit with bid. The Darfur Contracting Act Certification (ADM-0077) must be downloaded at http://cefs2.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=ADM0077.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the Darfur Contracting Act Certification Form.

C. A scrutinized company is a company doing business in Sudan as defined in PCC Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

12. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Disclosure

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidders/Offerors must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors.

C. The State has developed a GenAI Disclosure & Factsheet to be completed by the Bidder/Offeror.

D. Failure to disclose GenAI to the State and submit the GenAI Disclosure & Factsheet will result in disqualification of the Bidder/Offeror and may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

E. Upon receipt of a Bidder/Offeror GenAI Disclosure & Factsheet, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=ADM0076 http://cefs2.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=ADM0077 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

13. Price Quote Submittal

A. The Price Quote must be emailed as described below. The price quote must be received by Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information, Item C)1, Time Schedule.

B. The Price Quote email must be clearly marked with the IFPQ number with “PRICE QUOTATION SUBMITTAL”, as shown in the following example:

IFPQ Number: 07A5812

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see the Required Attachment Checklist, Attachment 7. Quotes not including the proper “required attachments” shall be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: John.Leyva@dot.ca.gov

F. Pursuant to Government Code Section 14838.5, Caltrans must receive at least two (2) price quotes from a certified SB/MB or DVBE before it can make an agreement award.

Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price Quotations must include the performance of all the services described herein. Any attempt to modify the Price Quotation document to deviate from the work specifications will not be considered and will cause a price quotation to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from a responsible bidder and may waive any immaterial deviation in a quote. Caltrans' waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotations and in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the State.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, signed by the bidder or an agent authorized in accordance with Section L below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the attached Bid/Bidder Certification Sheet, Attachment 3. The signature must also indicate the title or position that the individual holds in the firm. An unsigned quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotations for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate contract language from a bidder. A price quote with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 04/2017) are not negotiable. The GTC 04/2017 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language.

14. Evaluation and Selection

A. At the time of quote opening, each price quote will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will evaluate each price quote to determine its responsiveness to Caltrans’ needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful contractor. Only one (1) price quote may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

15. Standard Conditions of Service

A. Service shall not begin before the express date set in the Agreement, after all approvals have been obtained, and the Agreement is fully executed. Should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor's price quote and the actual cost of performing work by the second lowest bidder or by another contractor.

B. All performance under the contract shall be completed on or before the termination date of the contract.

C. Antitrust Provisions

1) In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section

15) or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quote, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost where, a) the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

16. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION

PRICE QUOTE PROPOSAL Attachment 1

ADM-1412 (REV. 01/2020)

Agreement Number 07A5812

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 12 5-Gallon Container

All labor, tools, equipment, materials, supplies, vehicles, travel, and incidentals necessary to pick-up ink cartridges/toners (Non-RCRA) from 5-gallon container and transport to recycle/disposal facility, per STD 213, Exhibit A, Scope of Work.

2 12 5-Gallon Container

All labor, tools, equipment, materials, vehicles, travel, and incidentals necessary to pick-up batteries (Lithium, Ni-Cad) from 5-gallon container and transport to recycle/disposal facility, per STD 213, Exhibit A, Scope of Work.

3 8 5-Gallon Container

All labor, tools, equipment, materials, supplies, vehicles, travel, and incidentals necessary to pick-up compact fluorescent light bulbs, ballasts, mercury vapor lighting tubes, and mercury containing thermostats from 5-gallon container and transport to recycle/ disposal facility, per STD 213, Exhibit A, Scope of Work.

4 2 5-Gallon Container

All labor, tools, equipment, materials, supplies, vehicles, travel, and incidentals necessary to pick-up aerosol cans from 5-gallon container and transport to recycle/disposal facility, per STD 213, Exhibit A, Scope of Work.

5 60 Per Pound All labor, tools, equipment, materials, supplies, vehicles, travel, and incidentals necessary to pick-up plastic bottles and aluminum cans and transport to recycle/disposal facility, per STD 213, Exhibit A, Scope of Work.

6 40 Each All labor, tools, equipment, materials, supplies, vehicles, travel, and incidentals necessary to pick-up and transport wooden pallets to recycle/disposal facility, per STD 213, Exhibit A, Scope of Work.

7 5 1-Gallon Container

All labor, tools, equipment, materials, supplies, vehicles, travel, and incidentals necessary to pick-up one (1) gallon paint containers and transport to recycle/disposal facility, per STD 213, Exhibit A, Scope of Work.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Please do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Please do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal

Attachment 3

Bid/Bidder Certification Sheet

Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must indicate the title or position that the individual holds in the firm.

This Bid/Bidder Certification Sheet must be signed and returned along with all "required attachments" as an entire package in accordance with IFPQ instructions.

A. Our all-inclusive bid is submitted and marked “Bid Submittal–Do Not Open”.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

D. The signature and date affixed hereon certifies that this bid is a firm offer for a 90-day period.

An Unsigned Bid/Bidder Certification Sheet May Be Cause for Bid Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

2b. Email Address

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

Indicate the Department of Industrial Relations information:

9. Contractor Registration Number

Indicate applicable license and/or certification information:

10. Contractors State License Board

Number

11. PUC License Number

CAL-T-

12. Required

Licenses/Certifications

13.Proposer’s Name (Print) 14. Title

15. Signature 16. Date

17. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:

a. Small Business Enterprise Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

Note: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS, if an application is pending: _________________

Attachment 3

Bid/Bidder Certification Sheet

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers Instructions

1, 2, 2a, 2b, 3 Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

7 Enter your Federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State. This information is used to verify if a corporation is in good standing and qualified to conduct business in California.

Enter your Contractor Registration Number assigned by the Department of Industrial Relations (DIR). This Information will be used to determine if you are registered with DIR.

Complete if your firm holds a California contractor’s license. This information will be used to verify possession of a contractor’s license for public works agreements.

Complete if your firm holds a PUC license. This information will be used to verify possession of a PUC license for public works agreements.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

13, 14, 15, 16 Must be completed. These items are self-explanatory.

If certified as a Small Business Enterprise, place a check in the “Yes” box, and enter your certification number on the line. If certified as a Disabled Veteran Business Enterprise, place a check in the “Yes” box and enter your service code on the line. If you are not certified to one or both, place a check in the “No” box. If your certification is pending, enter the date your application was submitted to the Department of General Services, Office Small Business and DVBE Services. To get certified, go to https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch- Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business- Enterprise/Certification-Program.

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program

STATE OF CALIFORNIA

GENAI DISCLOSURE & FACTSHEET

STD 1000 (NEW 01/2024)

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION

Generative Artificial Intelligence (GenAI) Disclosure & Factsheet

Bidder/Offer Information

Solicitation Number Bidder ID/Vendor ID (optional)

Business Name Business Telephone Number

Business Address

GenAI Disclosure & Factsheet

City State Zip Code

Will you be using or offering GenAI technology, model, or service (collectively, “system”)? Yes No (If No, skip to Signature section of this form.)

If yes, provide details regarding the GenAI system”). See GenAI Disclosure & Factsheet Definitions at the end of this form for more information.

Failure to disclose GenAI to the State and submit the detailed description may result in disqualification and may void any resulting contract.

1. GenAI Model Name, Version (including number of parameters)

2. Model Owner

3. Overview

4. Purpose

5. Intended Domain

6. Model Training Data

7. Model Information

Attachment 6

STD 1000 (NEW 01/2024)

STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES

GENAI DISCLOSURE & FACTSHEET PROCUREMENT DIVISION

8. Input and Outputs

9. Performance Metrics

10. Optimal Conditions

11. Poor Conditions

12. Bias

13. Test Data

Explain below how you are ensuring the GenAI system is not adversely affecting “decisions that materially impact access to, or approval for, housing or accommodations, education, employment, credit, health care, and criminal justice.” (AB 302, Department of Technology: High-Risk automated decision systems: inventory).

Signature

By signing this document, I certify that I have identified and disclosed, if any, all GenAI components in the proposed solution or service.

Signature Date

STD 1000 (NEW 01/2024)

GENAI DISCLOSURE & FACTSHEET PROCUREMENT DIVISION

GenAI Disclosure & Factsheet Definitions Please use the following definitions to complete the GenAI Disclosure and Factsheet:

1. Model Name, Version & Number of Parameters:

Definition: The unique identifier or name assigned to the specific GenAI model or service.

Purpose: Allows users to refer to and distinguish between different GenAI models.

2. Model Owner Definition: The name of the organization or entity responsible for creating or deploying the GenAI model or service.

Importance: Helps identify the source and accountability for the GenAI system.

3. Overview:

Definition: A concise summary of the GenAI model’s purpose, functionality, and key characteristics.

Role: Provides a high-level understanding for users and stakeholders.

4. Purpose:

Definition: The intended use or goal of the GenAI model (e.g., image recognition, natural language processing, text summarization).

Significance: Helps users assess whether the GenAI model aligns with their needs.

5. Intended Domain:

Definition: The context, subject matter or domain for which the GenAI model is designed to operate effectively.

Importance: Helps users determine if the GenAI model is suitable for their specific use case.

6. Training Data:

Definition: Information used to train the GenAI model (e.g., labeled images, text corpora).

Role: Influences the GenAI model’s behavior and performance.

7. Model Information:

Definition: Details about the architecture, parameters, and configuration of the GenAI model.

Relevance: Provides insights into how the GenAI model functions.

8. Inputs and Outputs:

Definition:

o Inputs: The data or features provided to the model for prediction (e.g., images, text).

o Outputs: The GenAI model’s predictions or results (e.g., class labels, probabilities).

Understanding: Crucial for integrating the GenAI model into applications.

9. Performance Metrics:

Definition: Quantitative measures (e.g., accuracy, F1-score) used to evaluate the GenAI model’s performance.

Assessment: Determines how well the GenAI model meets its intended purpose.

Continuous Monitoring Plan: Establishes a plan for continuous monitoring and evaluation of the GenAI model’s performance.

GENAI DISCLOSURE & FACTSHEET PROCUREMENT DIVISION

STD 1000 (NEW 01/2024)

10. Optimal Conditions:

Definition: The ideal environment or context for the GenAI model to perform optimally.

Contextual Guidance: Helps users achieve the best results.

11. Poor Conditions:

Definition: Scenarios or conditions where the GenAI model’s performance may degrade.

Risk Awareness: Alerts users to potential limitations.

12. Bias:

Definition: Any systematic error or unfairness in the GenAI model’s predictions due to biased training data or design.

Mitigation: Addressing bias is crucial for ethical and unbiased GenAI.

13. Test Data:

Definition: Independent data used to evaluate the GenAI model’s performance after training.

Validation: Ensures the GenAI model generalizes well to unseen examples.

Attachment 7

Required Attachment Checklist

A complete price quote package will consist of the items identified below.

Complete this checklist to confirm the items in your quote package. Place a check mark or “X” next to each item that you are submitting to Caltrans. All attachments identified below (unless noted otherwise) are required and must be returned as instructed or your quote may be considered non-responsive.

Return this checklist with your quote package.

Attachments Attachment Name/Description

_____ Attachment 1 Price Quote Proposal (ADM-1412)

_____ Attachment 2 Contractor Certification Clauses (CCC 04/2017). The CCC 04/2017 must be downloaded at https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard- Contract-Language.

_____ Attachment 3 Bid/Bidder Certification Sheet

_____ Attachment 4 California Civil Rights Laws Certification (ADM-0076) must be downloaded at https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=ADM0076.

_____ Attachment 5 Darfur Contracting Act Certification (ADM-0077) must be downloaded at https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=ADM0077.

_____ Attachment 6 GenAI Disclosure & Factsheet (STD 1000) must be downloaded at https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

_____ Attachment 7 Required Attachment Checklist

_____ Copy CA DTSC Hazardous Waste Transporter Registration, in accordance with IFB, Section B, Item 1

_____ Copy US DOT PHMSA Hazmat Registration, in accordance with IFB, Section B, Item 2

_____ Copy Pollution liability insurance coverage for pollution while being transported (i.e., MCS-90, broadened pollution liability endorsement, pollution while in transit endorsement, CA 9948, section coverage form showing coverage, etc.) in accordance with IFB, Section B, Item 4 https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=ADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=ADM0077 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

Attachment 8 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 07A5812

Exhibit A Commercial Services–State

Scope of Work

1. Contractor agrees to provide on-call recycling services of environmentally regulated waste to the California Department of Transportation (Caltrans), as described herein:

Contractor shall provide all labor, tools, materials, supplies, equipment, vehicles, travel, and incidentals necessary for the pickup, removal, clean-up, and disposal of universal waste (U-waste) and legal disposal of hazardous materials, in accordance with applicable local, State and Federal regulations, on an on-call and as-needed basis. Recycling services shall also include, but not limited to provide recycling kits, containers, and packaging.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at Caltrans District 7 Office building, located at 100 South Main Street, Los Angeles, CA 90012.

4. Any reference to Caltrans Contact Manager shall also include his/her designee.

5. This Agreement will commence on June 15, 2024 (Est.), or upon approval by Department of General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement shall expire on June 14, 2027 (Est.). The services shall be provided during normal working hours between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, except designated legal holidays, unless authorized by Caltrans Contract Manager.

The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

Department of Transportation Contractor: TBD

Section/Unit: Facilities Operations/1699 Section/Unit:

Contract Manager: TBD Project Manager:

Address: 100 South Main Street, Los Angeles, CA 90012

Address:

Business Phone Number: Business Phone Number:

Email: Email:

7. Description of Work

A. Contractor shall furnish all labor, tools, materials, supplies, equipment, vehicles, travel, and incidentals required to remove, transport, and legally dispose of U-waste substances and other hazardous materials generated.

B. On an on-call basis, Caltrans Contract Manager shall contact Contractor via email when waste pick-up is required. In the event a request for services is made by telephone, the request will be confirmed in writing via email by Caltrans Contract Manager within five (5) working days.

Contractor shall provide the requested services within five (5) working days of the email notification.

C. Contractor shall be responsible for pick-up, loading and unloading, transporting, and weighing of U-waste.

D. Contractor shall handle, package, transport, and dispose of hazardous materials, in compliance with all local, State, and Federal regulations.

E. Contractor shall provide five-gallon (5-gal) containers and recycling kits to include, but not limited to, the following:

1) Container liners, bubble wrap (if applicable), packing instructions, processing and issuing of recycling certificates necessary to perform recycling of U-wastes, including but not limited to the following items in accordance with local, State, and Federal regulations:

a) Mixed barrel of Ink cartridges/toners (non-RCRA), stored on loading dock.

b) Batteries (Lithium, Ni-Cad)

c) Fluorescent light bulbs, ballasts, mercury vapor lighting tubes, mercury containing thermostats. (Ballasts are polychlorinated biphenyls [PCB])

d) Aerosol cans (flammable)

e) Mixed plastic bottles and aluminum cans (to be separated)

f) Wooden pallets, treated wood waste

g) Paint (latex, oil-based, or corrosive)

2) All containers must be United Nations (UN) System tested, U.S. Department of Transportation (DOT) approved for safe storage and shall meet U.S. Environmental Protection Agency (EPA) packaging and shipping requirements of U-waste.

3) Contractor shall provide personal protective equipment (PPE) to Contractor’s employees.

F. Caltrans’ types of waste include, but is not limited to, non-hazardous, environmentally regulated, universal, and biological, which may be containerized or stockpiled.

G. Contractor shall, throughout the terms of this Agreement, maintain all applicable California and Federal licenses, endorsements, registrations, identification numbers and permits for the removal, transport and/or storage of environmentally regulated materials as described herein.

H. Contractor shall be responsible for the cleaning of all debris, including toner/ink cartridge residues, spilled, or tracked, at the pickup location on Caltrans grounds. All collection vehicles operated by Contractor shall carry equipment such as a broom and shovel for the purposes of cleaning up debris.

I. Contractor shall not dispose of any collected materials by depositing them in a landfill except in accordance with local, State, and Federal regulations.

8. Reporting

A. Contractor shall provide quarterly reports to Caltrans Contract Manager via email containing the following information:

1) If recycled, provide certification the pick-up was recycled in accordance with this Agreement.

2) Certification of residual amount of U-waste sent to landfill (overall recycle success rate), including total pounds received, total pounds recycled and remaining pounds.

B. Contractor shall provide monthly reports (due the first business day of the month) containing the following:

1) Agreement number, purchase order number, or manifest number.

2) Manifest Line number.

3) Caltrans complete address.

4) List of services performed.

5) Final materials management facility name and location. A material management facility is one that refurbishes, recycles, or processes discarded equipment or items.

6) Date of final reuse/recycling/destruction for contents of each shipping container.

7) Method of materials management (reuse, recycling, destruction).

8) Quantity of materials managed by weight and number of units.

C. Contractor shall have the ability to provide reports for administrative purposes within two (2) business days after Caltrans request including location of services, contract expenditure to date, and related data.

9. Special Provisions

A. Contractor shall comply with all Federal, State, and local agency requirements for disposal of u-waste, recycled wastes, and treated wood wastes.

B. Waste from non-Caltrans facilities shall not be commingled with Caltrans waste during pick-up unless pre-approved by Caltrans Contract Manager. Contractor may transport Caltrans waste with that of a non-Caltrans waste, only with the prior approval in writing by Caltrans Contract Manager.

C. Contractor is subject to announced and/or unannounced inspections of their operations, records, and facilities by Caltrans to verify contract compliance. This does not relieve Contractor of its responsibility to ensure proper contract compliance through its own inspections or other means.