Solicitation_package_04A7598.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

September 24, 2026

Invitation For Price Quote (IFPQ)

IFPQ # 04A7598

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 04A7598 titled Pest Control Services in Alameda, Contra Costa, and Solano Counties In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.5, which provides for the award of contracts for the acquisition of goods, services, or information technology that has an estimated value of greater than $5,000.00, but less than $250,000.00,to a certified SB, including a Micro Business, or a Disabled Veteran Business Enterprise.” A bid of $250,000 and above will result in rejection of your bid due to non-responsiveness.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

JoAnna Nevarez California Department of Transportation (Caltrans) Email Address: joanna.nevarez@dot.ca.gov Phone: (279) 234-2481

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, JoAnna Nevarez Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:joanna.nevarez@dot.ca.gov

Invitation for Price Quote IFPQ Number 04A7598

Purpose and Description of Services

1. Contractor shall furnish all labor, equipment, tools, parts, materials, supplies, travel, and incidentals required to provide routine, annual, and special Integrated Pest Management (IPM) services in accordance with Leadership in Energy and Environmental Design (LEED) standards to the California Department of Transportation (Caltrans).

2. Refer to the Proposed Form of Agreement, Exhibit A, which is attached to this IFPQ, for a more complete description of services.

Bidder’s Minimum Qualifications

1. Contractor engaged in the live capture, removal, or exclusion of mice or rats must be currently registered with the California Department of Consumer Affairs, Structural Pest Control Board (SPCB). (www.pestboard.ca.gov).

2. Contractor’s employees/subcontractors performing services must possess and maintain, at all times during the term of this Agreement, a current Field Representative or Operator license issued by the SPCB.

3. At least one person on staff must be available for performing vector control work and hold a Qualified Applicator License (QAL) (Category A & B license) and/or a Qualified Applicator Certificate (QAC) (Category A & B license) with the California Department of Pesticide Regulation (CDPR).

4. Bidder shall be a certified small business, including a micro business (MB), SB for the purpose of public works (SB-PW), or a Disabled Veteran Business Enterprise (DVBE). registered with the Department of General Services (DGS).

5. Failure of bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s bid deemed non-responsive.

Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 09/24/2026

Written Question Submittal 10/01/2026 2:00 pm Final Date for Quote Submission 10/01/2026 2:00 pm Proposed Award Date (estimate) 10/08/2026

2. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by October 01, 2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 04A7598. Questions must be sent to the following email:

Email: joanna,nevarez@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website (https://caleprocure.com/pages/index,aspx). It is the responsibility of the bidder to access the website for any changes or addenda that may be http://www.pestboard.ca.gov/ mailto:Michael.Dean@dot.ca.gov https://caleprocure.com/pages/index,aspx posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be paid unless separate payment provisions in the Agreement should specifically provide otherwise.

4. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

5. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Proposed Form of Agreement, Exhibit A, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. The MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, the Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

6. Contractor’s License A. Contractor engaged in the live capture, removal, or exclusion of mice or rats must be currently registered with the California Department of Consumer Affairs, Structural Pest Control Board (SPCB). (www.pestboard.ca.gov ).

B. Contractor’s employees performing services must possess and maintain, at all times during the term of this Agreement, a current Field Representative or Operator license issued by the SPCB.

C. At least one person on staff must be available for performing vector control work and hold a Qualified Applicator License (QAL) (Category A & B license) and/or a Qualified Applicator Certificate (QAC) (Category A & B license) with the California Department of Pesticide Regulation (CDPR).

D. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license may result in rejection of quote.

http://www.pestboard.ca.gov/

7. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

8. Insurance A. The bidder who receives the Agreement award will be requested to provide a Certificate of

Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 business days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

9. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

10. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the Darfur Contracting Act Certification form.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code (PCC) Section 10476. Scrutinized companies are ineligible to, and cannot, bid on, or submit a bid or proposal for an agreement with a State agency for goods or services (Pub.

Cont. Code Section 10477(a)).

D. Therefore, PCC Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

11. Price Quote Submittal A. The Price Quote should be emailed as described below. All price quotes must be received by Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 04A7598

PRICE QUOTATION SUBMITTAL

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive.

A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: joanna.nevarez@dot.ca.gov F. Pursuant to Government Code Section 14838.5, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from a responsible bidder and may waive any immaterial deviation in a quote. Caltrans' waiver of an immaterial defect shall in no way modify the mailto:joanna.nevarez@dot.ca.gov

IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the State.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at joanna.nevarez@dot.ca.gov, signed by the bidder or an agent authorized to contractually bind the bidding firm. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/ Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. A quote with an unsigned Bid/Bidder Certification Sheet may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate contract language from a bidder. A price quote with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses (CCC 04/2017) are not negotiable. The GTC 02/2025 and CCC 04/2017 may be viewed at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources- List-Folder/Standard-Contract-Language.

12. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful contractor. Only one (1) price quote may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or mailto:joanna.nevarez@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

13. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement; after all approvals have been obtained, and the Agreement is executed. Should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, Contractor shall be liable to Caltrans for the difference between Contractor's price quote and the actual cost of performing work by the second lowest bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the contract.

C. Antitrust Provisions

1) In submitting a bid to public purchasing body, the bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in California Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost where, a) the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

14. Executive Order N-6-22 – Russian Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e.

there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

15. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 04A7598 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 2

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per Unit of Measure)

Total (Estimated

Quantity X Unit Price)

1 72 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform bi-monthly pest control services at Burma Road Maintenance Complex, as described in Exhibit A, Scope of Work

2 72 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform bi-monthly pest control services at San Francisco/Oakland Bay Bridge (SFOBB) Tow Service Building, as described in Exhibit A, Scope of Work

3 72 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform bi-monthly pest control services at San Mateo Bridge Tow Service Driver’s Lounge, as described in Exhibit A, Scope of Work

4 72 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform bi-monthly pest control services at Tri-Bridge Maintenance/Paint Yard, as described in Exhibit A, 5 72 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform bi-monthly pest control services at Richmond Bridge Maintenance Yard, as described in Exhibit A, Scope of Work

6 12 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform quarterly pest control services at Dumbarton Bridge East Substation, as described in Exhibit A, 7 72 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform bi-monthly pest control services at Antioch Toll Bridge Plaza, as described in Exhibit A, Scope of Work

Subtotal Page 1: $

PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 3

ADM-1412 (REV. 9/2025)

8 72 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform bi-monthly pest control services at Carquinez Bridge Toll Plaza, as described in Exhibit A, Scope of Work

9 72 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform bi-monthly pest control services at Benicia Bridge Toll Plaza, as described in Exhibit A, Scope of Work

10 72 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform bi-monthly pest control services at Richmond/San Rafael Bridge Toll Plaza, as described in Exhibit A, Scope of Work

11 72 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform bi-monthly pest control services at Dubarton Bridge Toll Plaza, as described in Exhibit A, Scope

12 72 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform bi-monthly pest control services at San Mateo Bridge Toll Plaza, as described in Exhibit A, Scope

13 72 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform bi-monthly pest control services at San Francisco/Oakland Bay Bridge (SFOBB) Toll Plaza, as described in Exhibit A, Scope of Work

14 6 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform Ad-Hoc Service Visit pest control services at Burma Rd. Maintenance Complex, as described in Exhibit A, Scope of Work

15 6 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform Ad-Hoc Service Visit pest control services at San Francisco/Oakland Bay Bridge (SFOBB) Tow Service Building, as described in Exhibit A, Scope of Work

Subtotal Page 2: $

PRICE QUOTE PROPOSAL Attachment 1 Page 3 of 4

ADM-1412 (REV. 9/2025)

16 6 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform Ad-Hoc Service Visit pest control services at San Mateo Bridge Tow Service Driver’s Lounge, as described in Exhibit A, Scope of Work

17 6 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform Ad-Hoc Service Visit pest control services at Tri-Bridge Maintenance/Paint Yard, as described in

18 6 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform Ad-Hoc Service Visit pest control services at Richmond Bridge Maintenance Yard, as described in

19 6 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform Ad-Hoc Service Visit pest control services at Dumbarton Bridge East Substation, as described in

20 6 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform Ad-Hoc Service Visit pest control services at Antioch Toll Bridge Plaza, as described in Exhibit A, 21 6 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform Ad-Hoc Service Visit pest control services at Carquinez Bridge Toll Plaza, as described in Exhibit A, Scope of Work

22 6 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform Ad-Hoc Service Visit pest control services at Benicia Bridge Toll Plaza, as described in Exhibit A, 23 6 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform Ad-Hoc Service Visit pest control services at Richmond/San Rafael Bridge Toll Plaza, as described in Exhibit A, Scope of Work

Subtotal Page 3: $

PRICE QUOTE PROPOSAL Attachment 1 Page 4 of 4

ADM-1412 (REV. 9/2025)

24 6 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform Ad-Hoc Service Visit pest control services at Dumbarton Bridge Toll Plaza, as described in Exhibit A, Scope of Work

25 6 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform Ad-Hoc Service Visit pest control services at San Mateo Bridge Toll Plaza, as described in Exhibit A, Scope of Work

26 6 Per Service

All labor, materials, supplies, parts, equipment, travel, and incidentals necessary to perform Ad-Hoc Service Visit pest control services at San Francisco/Oakland Bay Bridge (SFOBB) Toll Plaza, as described in Exhibit A, Scope of Work

Subtotal Page 4: $

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal (add subtotals pages 1-4)

Attachment 2

Required Documents The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

☐ Copy of Field Representative or Operator license issued by the SPCB.

☐ Copy of Qualified Applicator License (QAL) (Category A & B license) and/or a Qualified Applicator Certificate (QAC) (Category A & B license)

☐ Copy of registration with the California Department of Consumer Affairs, Structural Pest Control Board (SPCB)

Be a certified small business, including a micro business (MB), SB for the purpose of public works (SB-PW), or a Disabled Veteran Business Enterprise (DVBE). registered with the Department of General Services (DGS)

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3

Proposed Form of Agreement Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 04A7598

Exhibit A

Commercial Services–State

1. Contractor shall provide all labor, equipment, tools, parts, materials, supplies, travel, and incidentals required to provide routine, and special Integrated Pest Management (IPM) services in accordance with Leadership in Energy and Environmental Design (LEED) standards to the California Department of Transportation (Caltrans). Services include but are not limited to interior and exterior pest abatement/elimination of rats, mice, mites, roaches, hornets, wasps, sow bugs, bedbugs, gnats, centipedes, millipedes, fleas, lice, silverfish, cluster flies, spiders, ants, and other pests including pigeon control.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at the following Caltrans location(s) within Alameda, Solano, and Contra Costa Counties.

A. Burma Road Maintenance Complex (approximately 90,270 square feet)

1) Toll Bridge Region Administration Complex (1st and 2nd Floors) (perimeter of 52,270 square feet) 200 Burma Road Oakland, CA 94607 Contact: Nadine Wood Phone: (510) 715-8637

2) Maintenance Yard, and Logistics Warehouse (perimeter of 30,000 square feet) Logistics Warehouse (perimeter of 3,000 square feet) 200 Burma Road Oakland, CA 94607 Contact Kevin Lassiter Phone: (510) 290-6870

B. San Francisco Oakland Bay Bridge (SFOBB) Tow Service Building (approximately 15,000 square feet) Interstate 80 East Oakland, CA 94607 Contact: Tamara Allen/Lawrence Rogers Phone: (510) 290-6870 Phone: (510) 760-4768 (Allen) Phone: (510) 435-0288 (Rogers)

C. San Mateo Bridge Tow Service Driver’s Lounge (approximately 5,500 square feet) 5500 Jackson St.

Hayward, CA 94545 Contact: Jesus Manzo Phone: (510) 290-6870

D. Tri-Bridge Maintenance/Paint Yard (approximately 12,583 square feet) 100 Industrial Way Benicia, CA 94510 Contact: Charles Hale Phone: (209) 815-6828

E. Richmond Bridge Maintenance Yard (one (1) structure) (approximately 6,500 square feet) 295 Stenmark Dr.

Richmond, CA 94801 Contact: Joe Rea Phone: (510) 926-0576

F. Dumbarton Bridge East Substation (one (1) structure) (approximately 9,000 square feet) State Route 84 East Newark, CA 94560 Contact Joe Campos Phone: (510) 512-3164

G. Antioch Bridge Toll Plaza (one (1) structure) (approximately 4,800 square feet) State Route 160-N Antioch, CA 94509 Contact: Charles Hale Phone: (510) 815-6728

H. Carquinez Bridge Toll Plaza (one (1) structure) (approximately 7,150 square feet) Interstate 80-E Vallejo, CA 94590 Contact: Charles Hale Phone (209) 815-6828

I. Benicia Bridge Toll Plaza (one (1) structure) (approximately 7,500 square feet) Interstate (I) 680-N Benicia, CA 94510 Contact: Charles Hale Phone: (209) 815-6828

J. Richmond/San Rafael Bridge Toll Plaza (one (1) structure) (approximately 3,947 square feet) Interstate (i) 580-W Richmond, CA 94801 Contact: Joe Rea Phone: (510) 926-0576

K. Dumbarton Bridge Toll Plaza (one (1) structure) (approximately 4,800 square feet) State Route, 84-E Newark, CA 94560 Contact: Joe Campos Phone: (510) 512-3164

L. San Mateo Bridge Toll Plaza (one (1) structure) (approximately 7,150 square feet) 5500 Jackson Street Hayward, CA 94545 Contact: Jesus Manzo Phone: (510) 290-6870

M. San Francisco Oakland Bay Bridge (SFOBB) Toll Plaza (one (1) Structure) (approximately 10,610 square feet) Interstate 80 East Oakland, CA 94607 Contact: Nadine Wood Phone: (510) 715-8637

4. Any reference to Caltrans Contact Manager shall also include designee.

5. This Agreement will commence on October 26, 2026 (estimated), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement shall expire on October 25, 2029 (estimated). The services shall be provided during normal working hours, 7:00 a.m. to 3:30 p.m., Monday through Friday, except State holidays. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans)

Contractor’s Name: TBD

Section/Unit: District 04/Maintenance Caltrans Contract Manager: TBD Project Manager:

Address:

Address:

Business Phone Number: Business Phone Number:

Email: Email:

7. Detailed description of work to be performed and duties of all parties

A. QUALIFICATION REQUIREMENTS

Contractor’s licensing shall be current and valid for the duration of this Agreement. Section 8550 and following of the Business and Professions Code requires the following:

1) Contractor engaged in the live capture, removal, or exclusion of mice or rats must be currently registered with the California Department of Consumer Affairs, Structural Pest Control Board (SPCB). (www.pestboard.ca.gov).

2) Contractor’s employees performing services must possess and maintain, at all times during the term of this Agreement, a current Field Representative or Operator license issued by the SPCB.

3) At least one person on staff must be available for performing vector control work and hold a Qualified Applicator License (QAL) (Category A & B license) and/or a Qualified Applicator Certificate (QAC) (Category A & B license) with the California Department of Pesticide Regulation (CDPR).

4) All required licenses, permits, certifications, and qualifications by CDPR or SPCB in accordance with California State law shall be maintained and available for inspection at all times. Copies of the licenses, permits, certifications, and qualifications must be provided to Caltrans Contract Manager upon request.

5) Technicians providing services must be employed by Contractor.

B. PERFORMANCE DETAILS

1) Contractor shall perform all services in accordance with California Code of Regulations, Title 24, California Building Standards Code.

2) Contractor shall be responsible for supplying miscellaneous materials (e.g., grease, lubrications, gloves, etc.) incidental to service, including safety materials needed or required to perform service, at no additional charge to Caltrans.

3) Caltrans will not pay for expenses not listed on Attachment 1, Quote Proposal (including, but not limited to, travel, freight, trip, tax, fuel surcharges, etc.).

4) Any damage to existing facilities or structures resulting from the work listed in this Exhibit A, Scope of Work shall be reported immediately to Caltrans Contract Manager and be repaired to the satisfaction of Caltrans Contract Manager, at Contractor’s sole expense and only with prior approval of Caltrans Contract Manager.

5) Any follow-up service calls to eradicate pests by Caltrans Contract Manager, shall be responded to within one (1) business day upon Contractor receipt of notification, at no additional expense to Caltrans.

6) Contractor is responsible for the eradication of all pests to the satisfaction of Caltrans Contract Manager. Failure to do so constitutes a failure to perform and may result in the cancellation of this Agreement.

7) Service Call Definitions:

a) Routine Service Call – Bi-monthly (twice a month) and Quarterly services as described herein.

http://www.pestboard.ca.gov/ http://www.bsc.ca.gov/Home/Current2013Codes.aspx

b) Follow-up Service Call - Additional routine service calls needed to maintain standards of operation. Follow-up service calls are non-billable.

c) Ad Hoc Service Visits – For services that require immediate attention. Routine and Ad Hoc service calls will be paid according to Attachment 1, Quote Proposal.

8) Notification and Safety Data Sheets (SDS) shall be provided to Caltrans Contract Manager and receive prior approval at least five (5) business days before applications. Contractor shall provide to Caltrans Contract Manager, in triplicate (3), the following submittals:

a) Provide SDS for all pesticides Contractor shall use throughout the term of the

Agreement.

b) A written notification for prior approval at least five (5) workdays before applications.

c) Description of each named pesticide, strength, rate, and date of application on

Contractor's 8 ½” x 11" letterhead used for reporting applications, including the signature of the IPM Technician who performed the service.

d) Contractor is responsible for updating SDS when new pesticides are added to inventory.

9) All work shall conform to and be in compliance with the State of California, Occupational

Safety and Health Act (Cal/OSHA), General Safety Orders, Title 8 including, but not limited to, Sections 3282-3299.

10) Caltrans reserves the right to review the U.S. Occupational Safety and Health (OSHA) Review Commission report web site at any time throughout the term of this Agreement to confirm continued safety regulation compliance. Any citation or penalties resulting from OSHA inspections may result in Agreement termination or Contractor fiscal penalties.

C. SERVICE DETAILS

1) Workdays, Hours and State Holidays

a) The State's normal business hours are Monday through Friday, 7:00 a.m. to 3:30 p.m., excluding observed State holidays. All scheduled routine services under this Agreement shall be completed within normal business hours. Any unapproved hours of work will be considered performed at Contractor's own expense, unless approved in writing by Caltrans Contract Manager.

b) Contractor shall not be regularly scheduled for services on observed State holidays.

Current observed state holidays are New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Cesar Chavez Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving and Christmas Day. In the event a State holiday falls on a scheduled service date, Contractor shall perform services on the following business day. When a designated State holiday falls on a Sunday, the following Monday shall be designated a legal holiday.

2) Scheduling of Work

a) After the Agreement has been approved, and a written Notice to Proceed has been issued, Contractor shall confer with Caltrans Contract Manager at a start-up meeting.

b) Routine services shall be coordinated with Caltrans Contract Manager with the first routine service occurring no later than 30 calendar days from date of Notice to Proceed issuance. Routine services thereafter shall be provided no more frequently than 25 calendar days from completion of the previous routine service (except for follow-up services) and as coordinated with Caltrans Contract Manager.

c) During the term of this Agreement, and notwithstanding the described hours and calendar schedule, Caltrans Contract Manager and Contractor shall mutually agree in writing to modify workdays or hours to reasonably accommodate the completion of work.

d) A Service Request, Attachment 3, will be issued by Caltrans and signed by Contractor for every service Contractor performs under this Agreement.

e) The total aggregate Service Request cost totals shall not exceed the maximum dollar amount of the executed Agreement.

f) Any Service Request timeframe shall under no circumstances exceed 30 days.

g) The total duration of any Service Request may not extend beyond the expiration date of this Agreement.

h) The instructions contained in any Service Request may not modify, or contain work beyond, this Agreement in any way.

i) Caltrans will pay only for work requested by Caltrans Contract Manager.

j) Provided the subject matter and scope of the Service Request is not changed, the Service Request may be amended by mutual written agreement of the Caltrans Contract Manager and the Contractor. If additional or different work is required to accurately describe the intent of the original Service Request, only work covered by the original Service Request may be performed until the Service Request is amended.

k) Service Requests will contain the following:

i. Agreement Number 04A7598

ii. Service Request Number

iii. Date Service Request sent to Contractor

iv. Location Address where service is needed

v. Projected Start/End Date for the Work

vi. Date and time Contractor is required to report to work site to conduct initial inspection.

vii. Identification of work as ‘Routine’, ‘Follow-Up, or ‘Ad Hoc” services

viii. Estimated Total Cost

ix. Caltrans Contract Manager Name and approving signature

l) Caltrans Contract Manager reserves the right to increase or decrease the number of pest control service requests. All services provided under this Agreement shall be paid by Caltrans at Contractor’s rates as specified in Attachment 1, Quote Proposal.

3) Building Security

a) Caltrans shall have and exercise full and complete control over granting, denying, withholding, or terminating building clearances for Contractor’s personnel.

b) Contractor’s staff shall check in with building security at building’s main entrance, where they are to provide a valid State of California issued identification and will be issued a temporary pass to be returned at the end of each day. Temporary passes shall be worn while performing services in the building and on building grounds.

c) All Contractor’s personnel shall notify Caltrans Contract Manager upon arrival each day and sign-in and out on the Caltrans Maintenance Logbook.

d) Contractor’s staff shall be in a uniform (with a name-tag) that easily identifies them as Contractor’s staff.

e) Contractor shall be solely responsible for all costs incurred as a result of false fire alarms or other system alarms activated by Contractor’s negligence or that of its employees, material suppliers, and/or subcontractors.

4) Parking There is on-site parking at all facilities included in this contract request.

5) Utilities Water, electricity, elevator and restroom facilities are available free of charge while performing services associated with this Agreement. However, these facilities shall be kept clean at all times and are not to be used for anything other than their intended purpose.

6) Interference Contractor shall make provisions to accomplish the work of this Agreement, without undue interference with the operations of Caltrans, its tenants and visitors, or surrounding businesses and buildings.

7) Clean-Up Contractor shall keep all work areas clean and free of debris. During progress of work and at the end of each workday, Contractor shall clean-up materials, remove from building location and legally discard appropriately and in accordance with any local or county ordinances.

Cleaning of any equipment on Caltrans property requires the pre-approval of Caltrans Contract Manager.

D. SCHEDULED ROUTINE SERVICES

Location Service Schedule

Burma Road, Maintenance Complex: Toll Bridge Region Administration Complex (1st and 2nd Floors), Maintenance Yard, and Logistics Warehouse.

Bi-Monthly

San Francisco/Oakland Bay Bridge (SFOBB) Tow Service Building

Bi-Monthly

San Mateo Bridge Tow Service Driver’s Lounge Bi-Monthly Tri-Bridge Maintenance Yard/Paint Yard Bi-Monthly Richmond Bridge Maintenance Yard Bi-Monthly Dumbarton East Substation Quarterly

Antioch Bridge Toll Plaza Bi-Monthly

Carquinez Bridge Toll Plaza Bi-Monthly

Benicia Bridge/Martinez Toll Plaza Bi-Monthly

Richmond/San Rafael Bridge Toll Plaza Bi-Monthly

Dumbarton…